HomeMy WebLinkAboutContract #: 1385 - From: 11-24-2020 To: 06-30-2021 - Real Estate Research Consultants, Inc. - Assessor TOWN OF NORTH ANDOVER
STANDARD SHORT FORM CONTRACT DOCUMENT
CONTRACT NO:
Contractor Legal Name: Town Department Name:
Real Estate Research Consultants,Inc. Town of North Andover
Contractor Address-. Mailing Address:
1538 Turnpike Street 120 Main Street
North Andover,MA 01845 North Andover,MA 01845
Contractor Vendor ID. Rate(if applicable):
94 Not to exceed$25,700
Contract start date: Contract End Date:
November 24,2020 June 30,2026
Description of Scope(Attach support documentation)
See attached personal property maintenance contract.
Contract Signatures:
Approved as to the availability—of ALL REQUIRED DOCUMENTS AGREES TO PROVIDE THE
appropriations ATTACHED GOODS OR SERVICES AS
INDICATED IN ACCORDANCE
In the amount of WITH THESE CONTRACT
DOCUMENTS AS DEFINED IN
S—a54- _ THE NORTH ANDOVER
STANDARD CONTRACT
GENERAL CONDITIONS
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Signature ,Signature
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Agreement Between
The Town of North Andover
and
Real Estate Research Consultants, Inc.
FISCAL YEAR 2022
PERSONAL PROPERTY MAINTENANCE CONTRACT
This Agreement is made and entered into this i 1 "10" day of t/vol e"ItX! by and
between the Town of North Andover (hereinafter referred to as the Municipality) and
Real Estate Research Consultants, Inc., a Massachusetts corporation (hereinafter
referred to as the Company) whose principal place of business is 1538 Turnpike Street,
North Andover, Massachusetts 01845, telephone number (978) 6811991.
In consideration of the mutual covenants and agreements hereinafter set forth, the
parties agree as follows:
1. GENERAL REQUIREMENTS AND SCOPE OF SERVICES
The Company will develop and implement an revaluation program for locally
assessed personal property in the Municipality, as of January 1, 2021. All
valuation performed shall be in compliance with the General Laws of the
Commonwealth of Massachusetts. These services shall be provided in
accordance with all of the provisions of this Agreement.
A. The Company shall list and value new and select existing personal property
accounts in the Municipality at their Fair Market Value, provided that the
Municipality shall have final approval of all values.
On these personal property accounts, a complete and individual inventory
listing will be made of all taxable personal property at each site. This listing
will contain sufficient detail so that an independent offsite value determination
may be made. For each account of taxable personal property, the Company
will list, and provide the following information:
1. The owner's legal name
2. Business name
4. Tax Billing Address
3. Business Address
5. Type of Business
6. Telephone number
7. Type of Corporation
8. Tax Status Code
9. Account number
10. Date of onsite inspection
11. Name of company representative who conducted the onsite
inspection.
12. Complete list of each inventory item which is assessable and
taxable as personal property. Included by item shall be the
appropriate coding for valuation purposes.
13. Valuation breakdown of accounts by the following
categories:
A. Inventory
B. Furniture and Fixtures
C. Machinery and Equipment
D. Underground Utilities
E. Animals
F. Other
B. The Company, at the direction of the Municipality, shall verify and inspect all
accounts taxable or nontaxable and shall state the reason for any account
classified as nontaxable.
C. All appraisals will be as of January 1, 2021 and shall reflect the status of all
personal property as of that date. The Company acknowledges that the
Municipality intends to use the values determined hereinunder in setting the
tax rate for Fiscal 2022.
2. DELIVERABLE ITEMS
Fair Market Values shall be generated by the Company through the listing and
coding of the select personal property accounts in the Municipality and will
include all work sheets from field inspections.
3. COMPENSATION
In consideration of the services to be performed under this Agreement and the
materials and equipment to be furnished by the Company, the Municipality
agrees to reimburse RRC at the following rates:
Discovery and File Maintenance
9 days @ $600.00 per day = $5,400
Account Listing and Valuation
300 accts @ $56.00 per Account = $16,800
Wireless and Cable Review and Valuation $2,000
Total Cost $24,200
Additionally, the annual software support will be billed in June at the rate of
$1,500.00.
4. PAYMENT TERMS
The Company shall receive payments in monthly installments upon the receipt of
the invoice of the Company, beginning as the work is performed. Monthly
payments may be withheld by the Municipality at any payment date, provided
that the progress and quality of the work is unsatisfactory according to good
appraisal practice and notice of the amounts to be withheld is sent in writing to
the Company within ten (10) working days after the billing.
The making of payments at the time they respectively fall due shall be
considered as the essence of this Agreement, and in case of failure to do so, or
in case the Municipality shall fail to make any other payment, the Company
shall have the right to cancel this Agreement by giving the Municipality ten (10)
days written notice of such termination stating the reason or reasons therefor.
5. OWNERSHIP OF INFORMATION
A. All information acquired by the Company from the municipality, or from others
at the expense of the municipality, in the performance of this Agreement shall
be and remain the property of the municipality. This includes all records, data
files, computer records, work sheets, deliverable products complete and
incomplete, and all other types of information prepared or acquired by the
Company in the performance of this Agreement.
B. The Company agrees that it will use this information only as required in the
performance of this Agreement and will not, before or after the completion of
this Agreement, otherwise use said information, nor copy nor reproduce the
same in any form, except pursuant to the sole written instructions of the
assessors. The Company further agrees to return said information to the
Municipality promptly at its request in what ever form it is maintained by the
Company.
C. The Company agrees to take reasonable steps to ensure the security of the
information under its control.
6. DATA COLLECTION
The Municipality shall supply suitable work space to the Company and use of the
telephone.
The Company shall have the sole responsibility for hiring and training data
collection personnel.
7. SUPPLIES
All supplies required to complete all work will be provided by the Company.
8. CONFLICT OF INTEREST
A. The Company agrees that to the extent that such law is applicable to the
duties it is to perform hereunder, it will comply with the provisions of Chapter
268A of the General Laws concerning conflict of interest and that it presently
has no interest and shall not acquire any interest, direct or indirect, which
would conflict in any manner or degree with the services required to be
performed under this Agreement.
B. No officer, member or employee of the Commonwealth and no public official
of the governing body of the locality or localities in which this Agreement shall
be performed who exercises any function or responsibilities in the review or
approval of the undertaking or carrying out of this Agreement shall:
1. Participate in any decision relating to this Agreement which affects his
personal interest or the interest of any corporation, partnership, or
association in which he is, directly or indirectly interested; or
2. Have any financial interest, direct or indirect, in this Agreement or the
proceeds thereof.
C. The Company shall not contract with or employ an assessor, selectmen or
executive or financial officer of the municipality to perform any of the services
under this Agreement.
9. CONFIDENTIALITY OF TAX INFORMATION
The Company shall comply with the provisions of Massachusetts General Laws
Chapter 62C, Section 21 and regulations promulgated there under 830 CMR 62C
21, governing the confidentiality of tax information.
10. NOTICES
Unless otherwise specified, any notice hereunder shall be in writing and shall be
deemed given when delivered to either party or deposited in the U.S. Mail,
postage prepaid and addressed as follows:
To The Municipality:
Board of Assessors
120 Main Street
North Andover, Massachusetts 01845
To The Company:
Real Estate Research Consultants, Inc.
1538 Turnpike Street
North Andover, Massachusetts 01845
11. RELATIONSHIP OF PARTIES
In performing services pursuant to this Agreement, the Company is performing
solely in the capaTown of an independent contractor and is not an employee or
agent of the municipality. The Company does not undertake by this Agreement or
otherwise to perform any obligation of the municipality, whether regulatory or
contractual, and the municipality shall not be bound under any contract, without
the express written consent of the municipality.
12. EMPLOYMENT REQUIREMENTS
All project personnel must be approved by the municipality prior to being
employed for the project and will be required to carry an identification card while
on project business. This I.D. card will contain the employee's photograph,
personal description, and the signatures of the assessors. This card will be
surrendered to the assessors upon termination of the employee or upon
completion of the project.
In Witness Whereof, Real Estate Research Consultants, Inc. and The Town of North
Andover have caused this contract to be executed by their duly authorized officers.
Town of North Andovgr:
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