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Contract #: 1405 - From: 02-01-2021 To: 02-01-2022 - Weston & Sampson - Water Treatment Plant
TOWN OF NORTH ANDOVER STANDARD SHORT FORM CONTRACT DOCUMENT CONTRACT NO-.Iq bS Contractor Legal Name: Town Department Name: Weston&Sampson,Inc. North Andover Water Treatment Plant Contractor Address: Mailing Address: 55 Walkers Brook Drive Suite 100 420 Great Pond Road Reading,MA 01867 North Andover,MA 01005 Contractor Vendor ID: 2984 Contract Details: Description of Scope(Attach support documentation) Professional Engineering Service for the America's Water Infrastructure Act of 2018. See attached Scope of Services Task#1-$18,600.00 FY21 Task#2410,250.00 FY21 &FY22 Task#3- $3,200.00 FY22 Begin Date:February 1,2021 End Date:February 1,2022 Rate:$32,050.00 Not to Exceed Amount: $32,050.00 Finance Director Contractor Department Head Weston& Sampson Engineers,Inc. Glen C. Alt Approved as to the availability of AGREES TO PROVIDE THE ATTACH ALL REQUIRED appropriations GOODS OR SERVICES AS DOCUMENTS INDICATED ACCORDANCE WITH THESE CONTRACT DOCUMENTS AS DEFINED IN THE NORTH ANDOVER In the amount of STANDARD CONTRACT GENERAL CONDITIONS $ J J' Si naturA Signature Tara E.McManus,PE Signature Date: Title: Senior Associate Title: Superintendent Date:2/4/2021 Date: `z�-0 Town Manager: Town Counsel: Date: Date: 7/1 1 G'y i TOWN OF NORTH ANDOVER STANDARD CONTRACT GENERAL CONDITIONS' Article 1. Definition of Terms: The following terms in these Contract Documents shall be construed as follows: 1. "Town" shall mean the Town of North Andover,Massachusetts 2. "Contract,Agreement, and Contract Documents" shall include the Town's Standard Contract General Conditions, the Invitation for Bids,Requests for Proposals or other solicitations,the contractors response including Contract Certifications and Applications excluding any language stricken by the Town as unacceptable and including any negotiated statements of work contemplated by the solicitation,Technical Proposals, Contractor's Price Proposals, Performance Bonds, which documents are incorporated herein by reference. Any conflict between the Town's standard contract general conditions and the Contractor's bid proposal or any other submission will be resolved in favor of the Town's standard contract general conditions which shall preempt all other submittals. 3. "Contractor"shall mean the individual,partnership,corporation or other entity to which this Contract is awarded. Article II. Performance: The Contractor shall provide the services to undertake and perform all appropriate tasks described in the Contract Documents. The Contractor shall upon written request remove from Town premises or work sites and replace all individuals in the Contractor's employ whom the Town determines to be disorderly, careless or incompetent or to be employed in violation of the terms of this Contract. Performance under this contract shall include services rendered,obligations due, costs incurred good and deliverable proved and accepted by the Town. The Town shall have a reasonable opportunity to inspect all goods and delivers, services performed by and work product of the Contractor and accept or reject such goods,deliverable, services or work product. Article III.Time of Performance:. The Contractor shall commence work immediately upon execution of this Agreement. if the Contractor fails to work at a reasonable speed or stops work altogether without due cause,as determined by the Town,the Town may give notice in writing to proceed with the work or to carry on more speedily. Three days after presentation of the notice if the work is not proceeding to the satisfaction of the Town,the Contractor shall be considered in default in the performance of the Contract. This Agreement may be extended or renewed upon agreement of the parties and only upon execution of written agreement. Article IV. Revisions in the Work to be Performed: If the Town requires revisions or other changes to be made in the scope or character of the work to be performed, the Town will promptly notify Contractor. For any changes to the scope of work,the Contractor shall notify the Town of associated costs in writing. The Contractor shall make the necessary changes only upon receipt of a written acceptance of the costs and a written request from Town. The Contractor shall not be compensated for any services involved in preparing changes that are required for additional work that should have been anticipated by Contractor in preparation of the bid documents as reasonable determined by the Town. Article V. Payment for Services: The Town shall make payment to the Contractor as on the schedule and based on the milestones and deliverables set forth in the Contract Documents or on a periodic basis. Article VI. Ownership and Confidentiality of Material, Work Products: All information, data, reports, studies, designs, drawings, specifications,materials, computer programs, documents,models, inventions, equipment, and any other documentation,product of tangible materials to the extent authored or prepared pursuant to this Contract (collectively,the"Materials"), shall be the property of the Town. All Contractor proprietary rights shall be detailed in the Contract Documents. At the completion or termination of this Contract copies of all original Materials shall be promptly turned over to the Town. Once the Town has paid for a particular Material, ownership vests in Town and the Contractor must provide such Materials to Town within ten(10)business days of the Town's request for the same without cost to the Town. The Town may use the Materials with respect to construction,maintenance,repair, alteration, expansion, modification and reconstruction of the Project at any time and from time to time. The Town may use the Materials produced, generated or compiled by the Contractor for another project,provided the Contractor shall not be responsible for changes made to the drawings,plans, or specifications without the Contractor's authorization,nor for the Town's use of the drawings,plans or specifications on another project. The Town agrees,to the extent permitted by law,to hold the 1 These Standard Contract General Conditions apply to contracts procured pursuant to M.G.L.c. 30B or for exempt good and services. Contractor harmless from any claims, losses arising out of any use or changes to the Materials by the Town or its representatives during any other construction not a part of this contract. The Contractor shall not use such materials for any purposes other than the purpose of this Contract without prior written consent of the Town. Article VII. Release of Town: The Contractor agrees that acceptance of what the Town tenders as the final payment for final services under this Agreement shall be deemed to release of the Town forever from all claims,demands, and liabilities arising from,out of, or in any way connected with this Agreement. The Contractor shall execute a release if asked to by the Town. Article VIIL Indemnification: The Contractor shall indemnify, defend and hold harmless the Town and all of its officers, agents and employees,with counsel acceptable to the Town,from all suits, claims, demands, losses and liabilities brought against them or based upon or arising out of any act or omission of the Contractor,its agents,officers,employees, or subcontractors in any way connected to this Agreement. The Contractor agrees that it shall be solely responsible for the conduct,health,and safety of its employees during the term of this contract and shall hold the Town harmless for any injuries, damages or losses incurred by its employees while working on this project. The Contractor's agreement to indemnify the Town shall not be deemed to be released, waived or modified in any respect by reason of any surety or insurance provided by the Contractor under the Agreement. Article IX. Insurance: The Contractor shall secure and maintain insurance adequate to meet its obligations hereunder and shall provide the Town with certification of such.The Contractor shall at its own expense maintain motor vehicle liability insurance policies,workers compensation,and general liability coverage. For Contracts for professional services, the Contractor shall carry professional liability or Errors and Omissions liability insurance with a minimum limit of $1,000,000.00 per occurrence, $2,000,000.00 aggregate with a maximum deductible of$25,000.00. Article X.Assignment: The Contractor shall not assign,transfer,delegate or subcontract any interest in this Agreement without the prior written consent of the Town. Article XI. Relationship with the Town: All services to be performed under the terms of this contract will be rendered by the Contractor as an independent Contractor. None of the terms of this contract shall create a principle-agent,master- servant or employer-employee relationship between the Town and the Contractor. The Contractor shall have no capacity to bind the Town in any contract nor to incur liability on the part of the Town and if the Contractor employs or proposes to employ any person during the term of this contract, the employment or proposal shall not obligate the Town in any manner to any such employee. Article XII. Compliance with Laws and Contractors Responsibilities: The Contractor certifies that it and its subcontractors has complied with all applicable laws and is eligible to work in the Commonwealth of Massachusetts and that it is in compliance with Federal and State Tax laws. The Contractor shall not discriminate against any employee,or applicant for employment because of race, age,color,religious creed sexual orientation or identification,handicap, ancestry, sex or national origin. The Contactor will in all solicitations or advertisement form employees placed by or on behalf of the contractor,state that all qualified applicants will receive equal consideration for employment without regard to race, age,color,religious creed, sexual orientation or identification,handicap, ancestry sex or national origin. If applicable,as determined by the Massachusetts Department of Labor Standards,the Contractor shall comply with the Massachusetts Prevailing Wage an shall cause its subcontractors to comply with M.G.L. c. 149, s. 2713, which requires that a true and accurate record be kept of all person employed on a project for which the prevailing wage rates are requires. The Contractor shall and shall cause its subcontractors to submit weekly copies or their weekly payroll records to the City,the extent the Prevailing Wage is applicable. If an employer,the Contractor certifies compliance with applicable state and federal employment laws and regulations, including but not limited to minimum wages and prevailing wages programs and payments, unemployment insurance and contributions,workers compensation and insurance,child labor laws,human trafficking, fair labor practices,civil rights laws,non-discrimination laws and any and all other applicable laws. The Contractor agrees to be responsible for and warranty the work of its subcontractors listed in the Contract Documents and to ensure their compliance with all applicable legal, quality and performance requirements of the Contract Documents. The Contractor may not use subcontractors not named in the Contract Documents without the prior written consent of Town, which will not unreasonably be withheld. The Contractor agrees to pay all debts for labor and/or services and materials contracted by it,if any,and for the rental of any office space,equipment or machinery hired by it,if any, for and on account for the services to be performed hereunder. The Contractor shall not take any action that causes any public official to be in violation of the State Ethics Law,M.G.L. c.268A. The Contractor certifies that it and its subcontractors are not currently debarred or suspended by the U.S. government, the Commonwealth or any of its subdivisions,and that it nor any of its subcontractors have been subject to a federal or state criminal or civil judgement, administrative citation, order for violation of M.G.L. c. 149, s. 151 or the Fair Labor Standards Act within three years prior to the date of the contract. The Contractor certifies that it has not declared bankruptcy. Article XIII. Severability: In the event any provision of this Agreement is found by a court of appropriate jurisdiction to be unlawful or invalid,the remainder of the Agreement shall remain and continue in full force and effect. Article XIV. Termination of Agreement: The Town may terminate this Agreement upon immediate written notice should the Contractor fail to perform substantially in accordance with the terms of the Agreement with no fault attributable to the other. In the event of a failure to materially perform by the Contractor the notice of such breach shall be accompanied by the nature of the failure, and the Town shall set a date at least 10 days later by which Contractor shall cure the failure. If the Contractor fails to cure within the time as may be required by the notice,the Town may at its option,terminate the Agreement. The Town may terminate this agreement without cause at any time,effective seven days beyond a termination date stated in a written notice of termination. In the event of termination,the Contractor shall be compensated for work product and services perfonned prior to the date of termination. In no event shall the Contractor be entitled payment for any services performed after the effective date of termination, and under no circumstances shall the total price exceed the contract price. Article XV. Governing Law and Jurisdiction: This Agreement shall be governed by the laws of the Commonwealth of Massachusetts. Any actions arising out of this contract shall be brought in a state or federal court in the County of Essex,Commonwealth of Massachusetts,which shall have exclusive jurisdiction thereof. CERTIFICATIONS CERTIFICATE OF NON-COLLUSION The undersigned certifies under penalties of perjury that our bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word"person" shall mean natural person, business, partnership, corporation, committee, union, club or other organization, entity, or group of individuals. Signature % �_``'"� Date 2/4/2021 Tara E. McManus, PE, Senior Associate Weston& Sampson Engineers, Inc. Print Name & Title Company Name CERTIFICATE OF TAX COMPLIANCE Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I Tara E. McManus, authorized signatory for Weston & Sampson Engineers, Inc. Name of individual Name of contractor do hereby certify under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to taxes, permit or other fees, reporting of employees and contractors, and withholding and remitting child support. 1 �` 2/4/2021 Signature Date Wastion(g),sci Mpsorl 85 WWAn RMk UND,SUND 144,RNAV,MA 0107 Tat 978S32 1900 The undersigned, Clerk of Weston & Sampson Engineers, Inc. hereby certifies that, at a meeting duly called in accordance with the by-laws,the Board of Directors unanimously passed the following resolution on December 17,2020, VOTED: To authorize Bruce W,Adams David M. Elmer Margaret A. McCarthy Cheri R Ruane Jeffrey J,Alberti John A. Figurelli George D.Naslas Michael J.Sciplone Pr` to K.Bhunia Donald G.Gatuccl Kent M.Nichols Leah E.Stanton John A. Bocchino Robert A.Goober Frank E Occhipinti Daniel G.Tenney III Eugene R. Bolinger Dean L.Groves Christopher M. Perkins Patrick A.Terden Richard A Campbell Robert L.Horner Eric T.Reitter Christopher B.Wester Porripeo Casale Hillary M.Laddignola Francis M, Ricciardi John J.Wright Barbara K Cook Blake A. Martin Michael J.Richard acting individually,to execute and deliver on behalf of the Corporation, contracts for Professional Services which are in the ordinary course of the Corporation's business,not including contracts exceeding$2,000,000,during the fiaculi at 2021 VOTED: To authorize Daniel P.Biggs Raed M. EL.-Fa,rhan Jeffrey A,Wilson Kenneth J,Bisceg(lo John A.Gamble,Jr,, acting individually,to execute and deliver on behalf of the Corporation,contracts for Professional Services which are in the ordinary course oft Corporation's business, not including contracts exceeding$5W,000, during ft If Isca)Lear 2,02 1. .E 'a To,authorize S.Roger Alcoff Peter J,Kolokfthas Nathan E. Michael John M. Sykora James R.Fair Jeffrey W, McClure Steven K.Pedersen Stephen P.Wiehe Kipfing R.Gearhart Tara E, McManus Daniel E.Sheahan acting individually,to execute and deliver on behalf of the Corporation,contracts for Professional Services which are in the ordinary course of the Corporation's business,not Including contracts exceeding$100,000, during the ftad,mat ZVI VOTED:,To authorize Scott R.Bruso Michael D. Kastanotis Gordon R.Matson Laurie R.Toscano Sarah R.DeSteleno, Laurence F.Keegan BrianJ.McCormack Paul V.Uzgiris Turin H.Fuselier Brandon M.Kunkel Meghan E.Moody Anthony Zerilh Johanna D.Hall David E.Lukao Carl W,Stone Kevin S.Hutchens Kevin A.MacKinnon Gary J,Thurman acting individually, to execute and deliver on behalf of the Corporation,contracts for Professional Seirvices which are in the ordinary course of the Corporation's business, not including contracts exceeding$50,000 during the ftml gear 2021. The undersigned further certifies that the above vote has not been amended or rescinded and remains in tug force and effect as of the date set forth below, 07 2/4,12021 J j 0 iry 6A erti,LEED AP,Clerk Date W8Mn*fW"MPWnX"" MR=hia MA,CT,KH,VT,W,PX UD,NC,SC&A WESTAND-01 MDONOVAN ACORO` CERTIFICATE OF LIABILITY INSURANCE DATE(M 1/29/2021 � 2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement s„( ). PRODUCER CONTACT NAME: Ames&Gough PHONE FAX 859 Willard Street (A/C,Na,East):(617)328-6555 (Afc,N®):(617)328-6888 Suite 320 amen ou h.E-MAIL bostoncom Quincy,MA 02169 AODREss: G J 9 -- INSURERjS).AFFORDING COVERAGE NAIC# INSURER A_:Valley Forge Insurance Company A(XV) 120508 INSURED _INSURER B:National Fire Insurance Company-of Hartford A(XV) 120478 Weston&Sampson Engineers,Inc. INSURER c_:Nautilus Insurance Company_A+, (V 17370_ 55 Walkers Brook Drive,Suite 100 INSURER D:Lexington Insurance Company Ax XV 19437_ Reading,MA 01867 1 INSURER E; INSURER F: f COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. . ----. ADDL SUBR POLICY EFF POLICY EXP I ----. ----. ----. ----. ----. --_ TYPE OF INSURANCE N D POLICY NUMBER LIMITS COMMERCIAL GENERAL LIABILITY EOCCURRENCE $ 1,000,000 DAMAGE TO RENTED _._... CLAIMS-MADE r X OCCUR 6056861029 1/1/2021 1/1/2022 500,000 PROMISES(Ea occurrence) $ _ MEd EXP(Any one person)- $ 15,000 _ PERSONAL&ADV INJURY $ 1,000,000 GENT'L AGGREGATE LIMIT.A PLIES PER: GENERAL AGGREGATE --- $ _-. 2,000,000 I POLICY( X PRO- �"W_1 LOC PRODUCTS-COMPIOPAGG >$ 2,000,000 Ir OTHER: -.. $ B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 GEa_accident) Is X ANY AUTO 16056860561 1/1/2021 1/1/2022 BODILYINJURY(Per rson) $ ........ ...............-__- OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ _ X__ AUTOS ONLY X-- PROPERTY Paca n}AMAGEAU7®SO ® r t --. $ --. --. --- I C X UMBRELLA LIAB X occuR EACH occURRENrE $ 10,000,000 EXCESS LIAB CLAIMS-MADE,, jFFX2027937-12 1/1/2021 1/1/2022 AGGREGATE $ 10,000,000 �6056861015 /2021 1/1/2022LLAND EMPLOYERS"LIABILrIY PER DTH-DED I RETENTION$B WORKERS COMPENSATION X, STATUTE 1,EmsANY PROPRIETORIPARTNERIEXECUTWE � E.L.EACH ACCIDENT $ 1,®®®°®OO FFICER/MEMBER EXCLUDED? N t A (°Mandatory.n NH) E.L.DISEASE•EA EMPLOYEEI$ 1,000,000 If yes,describe under 1000,000 DESCRIPTION OF OPERATIONS below I E.L.DISEASE..POLICY LIMI f $ D Professional Llab 031710990 7/312020 7/3/2021 Per Claim 5,000,000 D 031710990 7/3/2020 7/3/2021 (Aggregate 5,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES((ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Additional Insured GL Endorsement Form#CNA75079XX 01/16.All Coverages are in accordance with the policy terms and conditions. Evidence of Insurance. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of North Andover THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. C/O Glen Alt,WTP Superintendent 420 Great Pond Road AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Weston Q Sarripsot""'� February 4, 2021 55 Walkers Brook Drive,Suite 100,Reading,MA 01867 Tel:978.532,1900 Mr. Glen Alt Superintendent, North Andover WTP 420 Great Pond Road North Andover, MA 01845 Re: Engineering Services—America's Water Infrastructure Act of 2018 Dear Mr. Alt: As requested,Weston&Sampson Engineers, Inc. (Weston&Sampson) proposes to provide engineering services for the Town of North Andover (Town) to provide the following Scope of Services for the America's Water Infrastructure Act (AWIA) of 2018 Project as described herein. We have attached an executed copy of the Town's contract and our certificate of insurance for your approval. SCOPE OF SERVICES: Engagement and Standard of Care The Town hereby engages Weston & Sampson, and Weston & Sampson hereby accepts the engagement to perform certain professional engineering services for the AWIA Project, hereinafter called the Project. Weston & Sampson's services shall be performed in a manner consistent with that degree of skill and care ordinarily exercised by practicing design professionals performing similar services in the same locality, at the same site and under the same or similar circumstances and conditions. Weston & Sampson makes no other representations or warranties, whether expressed or implied, with respect to the services rendered hereunder. Weston & Sampson Scope of Services shall be provided as outlined in the attached Project Approach/Scope of Services, Schedule& Costs document. SCHEDULE Weston & Sampson agrees to provide services for the estimated duration of work as outlined in the attached Project Approach/Scope of Services, Schedule& Costs document and shall start work immediately upon receipt of an executed contract and purchase order. ENGINEERING FEE For services performed for Task 1 through 3, the Town agrees to pay Weston & Sampson the lump sum fee of $32,050. Fees under this letter agreement shall be billed monthly as charges accrue for the services performed as a percentage of the lump sum.The Town agrees to make payment to Weston&Sampson within thirty(30) days of the invoice date. Weston&Sampson's services will be provided as described herein. If you agree with this proposal and wish to retain us to provide the proposed services, please execute the enclosed Town of North Andover contract and provide us with a copy of the associated purchase order as authorization to proceed with performance of the services. We are pleased to submit this offering and look forward to working with you on this project. Please feel free to call me at 978-532-1900 x2265 if you have any questions or concerns. Sincerely, WEST ON &SAMPSON ENGINEERS, INC. Tara E. McManus, PE Senior Associate Enclosures—Project Approach/Scope of Services,Schedule&Costs;Town of North Andover contract documents;Weston&Sampson Certificate of Insurance cc:Tarun Gill,Technical Leader—Weston&Sampson P:\MA\North Andover MA\2210XXX AWIA\Contract\Cover Ur 02.04.2021.docx we s to n a n d s a m p s o n.co m MORES- EMMES= PROJECT APPROACH / SCOPE OF SERVICES, SCHEDULE & COSTS PROJECT APPROACH America's Water infrastructure Act (AWIA) of 2018 (Section 2013) requires drinking water utilities, serving populations greater than 3,300 persons, to conduct and certify Risk and Resiliency Assessments (RRAs), revise Emergency Response Plans (ERPs), and update these dOCUrnerits every five years. The US Environmental Protection Agency(EPA)intends for utilities to identify and manage terror-related and natural hazard risks,and the ERPs to provide strategies to enhance response and recovery following an event. Current guidelines require an all-hazards approach to risk and resilience analysis,which includes evaluating not just the typical water distribution system assets but also cybersecurity; financial infrastructure; monitoring and operation and maintenance practices;threats associated with natural weather and related event occurrences;critical dependencies", proxirn ty to sources of contamination; and potential targets of malevolent acts. Weston & Sampson has provided support to various utilities in New England with the development of RRAs and update of ERPs. Our team's implementation-focused approach to the development of the RRAs is based on the foundation that these assessments will culminate with a plan that supports the capital and operational needs for risk and resilience management of the water system.Published in 2010,Arnerican Water Works Association's J100 — Risk and Resilience Management of Water and Wastewater Systems is a guidance document for AWIA compliance, This docurnent is an A standard that sets requirements for all-hazards risk and resilience analysis and management for the water sector and prescribes methods that can be used for addressing these reqdrernents. Our approach using EPA's Vulnerability Self-Assessment Tool (VSAT) 2.0 Program embraces the seven-step process outlined in the J 100 as shown in the figure below. J-100 Meftdobgy Our Approach uskV VSAT Tool `11-11--',................................ 111,,,,�......... ................................................... ........,..„a..... ........................ ....................... E'vahjale�Wg aflon Measuren, I'll....................................................... Our approach embraces EPA's recommended J1 00 Me#xxkdogy. The RRA results will serve as the foundation for the development of the ERP for your system, The RRA provides an insighit to risks and potential mission impacts of those risks to the water systern. Understanding the potential irripacts serves to underscore emergency response needs that must be considered in the update of the Town's ERP. The RRA also serves as a key input to the inclusion of resilience mitigation measures as projects for incorporation into Capital Improvement Plan (CIP) updates. Such efforts contribute to a culture of security and preparedness that sets the stage for including mitigation measures into planned maintenance projects, new construction, and major upgrade and renovation projects, and the incorporation of design standards for use by .............................. westonandsampson.corn NINIZENEEMMINIM PROJECT APPROACH / SCOPE OF SERVICES, SCHEDULE & COSTS design engineers, architects, and contractors. The Town's ERP will be updated to include response protocols for any type of emergency or event identified as a threat during the RRA.The following section describes in detail the key components of our RRA approach: Characterize Assets An RRA is required to consider all of the components of the water system, including pipes; constructed conveyances; physical barriers; source water, raw water collection, and intake structures; pre-treatment and treatment systems;storage and distribution facilities; and electronic,computer,and any other automated systems. The inventory of assets establishes the foundation for a comprehensive evaluation of the risks and resilience of the water system to malevolent acts and natural hazards that could threaten the delivery of safe drinking water to the community.We will provide an RFI as part of the kick-off meeting for data request and review. Identify Threats The threats to be considered in the development of the RRA are largely prescribed by current AWIA EPA and AWWA guidelines. This task will include the incorporation of cybersecurity; financial infrastructure; monitoring practices; use,storage,and handling of chemicals;and operation and maintenance. Issues associated with critical dependencies and proximity to sources of contamination must also be considered in relation to system assets and the potential for accidental or intentional releases of contaminants that could impact the water system. The RRA must consider the following seven specific elements: ■ Risks associated with malevolent acts and natural hazards ■ Resilience of system components • Monitoring practices ■ Financial infrastructure • Use, storage, and handling of chemicals ■ Operation &Maintenance ■ Capital and operational needs for risk and resilience management Consequence Analysis As part of the RRA analysis, we will evaluate four major categories of consequences associated with malevolent acts, natural hazards, and proximity/dependency threats as specified in the AWIA using the VSAT tool.These four categories include: ■ Fatalities ® Serious Injury ® Financial Loss to the Utility ® Regional Economic Impact Each of these categories produces an estimate of the financial consequences of the occurrence of specific threats or hazards as they impact the operation of the water system over an estimated period of time,typically representing the time to repair or respond to the occurrence to restore the system to operational status. Vulnerability Analysis A Vulnerability Analysis determines the ability of each critical asset and its protective systems to withstand each specified threat. For malevolent threats,vulnerability consists of an estimate of the likelihood that an adversary will be successful in executing a specific attack mode on an asset, given that the attack occurs and requires careful consideration and application of the foundational security principles of deter, detect, delay and respond. For natural,dependency and proximity hazards,vulnerability represents an estimate of the likelihood that the estimated consequences will result,given that the hazard occurs.Vulnerability analysis will be conducted in accordance with AWWA G430 Standard on Security and reliance on related guidance and publications. Using the VSAT tool, vulnerability analysis will consider existing access control and intrusion detection measures already in place at critical asset locations,countermeasures and mitigation measures in use.Vulnerability also considers weaknesses .................................................................................................................................................................... westonandsampson.com NEEMERMINIMM PROJECT APPROACH / SCOPE OF SERVICES, SCHEDULE & COSTS in existing protection systems, interdependencies, process flow and operational practices, policies and procedures, and personnel behavior and interactions, Threat Likelihood The Threat Likelihood Analysis produces estimates of the annual probability of the likelihood of occurrence of malevolent acts and dependency hazards and estimates of the probability of occurrence of natural hazards. Estimates of the likelihood of malevolent threats can be produced by applicatlon of the proxy method,assigr inlent of a conditional probability Of Occurrence, or a best estimate based on professional judgement. We will base our initial estimates of threat likelihood on EPA guidance "Baseline Information on Malevolent Acts for Communrty Water Systems`" published in July 2019. This process can then be informed by reliance on the professional judgement and experience supported by local and state intelligence to adjust the initial values provided by the EPA. We will assess the likelihood of natural and dependency and proArnily hazards based on historical data and records and the return interval estirnation procedures provided in the VSAT. Baseline Risk&Resilience The determination of baseline risk for the water system is based on the risk equation: The VSAT tool uses the values for C,V,and T to calculate values of R for each threat-asset pair deemed critical to the water system. Resilience is the ability to withstand an unwanted threat event while maintaining service, or, if that is not possible, to restore service quickly. Resilience is also a computational product determined by the equation., Threat-Asset Pair Resilience computations are useful in distinguishing threat-asset pairs that are critical to the continuity of service and to identify those pairs determined to be the most critical to the overall failure of service delivery. This enables the identification of the resilience of specific threat-asset pairs that could be improved through redundancy and response procedures, The second level of the resilience analysis is to examine the Utility Resilience Index(URI).URI is a decision support tool that can assist in the benchmarking of the system's capacity to respond to disruptive events. We will accomplish the RRA assessment with the development of the URI for the system,, wesionandsampson,com W I w PROJECT APPROACH / SCOPE OF SERVICES, SCHEDULE & COSTS Risk&Resilience Mitigation Measures Weston &Sampson will work directly with the Town's staff to decide on which actions to irnplement to achieve an acceptable level of risk at an acceptable, cost. Our RRA approach uses the following process to determine the appropriate Risk&Resilience Management Strategy: ARy� H �'Irki1 rile! fa� x/f,mfi,Hll,///�f�r�� hYnu PNlIViO d>(f;JS'W06,0W Our MWERP p t-A vMl kelp klewI4,'knsrl ,mat&and affordable ftk mamseffle"t strateflies Guidance Documents and Manuals Our approach for conduct of the RRA and ERP assessments utilizes the following A A's guidance documents and manuals: • J 100: Risk and Resilience Management of Water and Wastewater Systems . Oybersecurity Guidance Assessment Tool • G300: Source Water Protection • G340: Security Practices for Operation and Management • G440: Erergency Preparedness Practices • 10: Emergency Planning for Water and Wastewater Utilities • Tools include WHEAT calculator,the SLOSH model, GREAT etc. SCOPE OF WORK Task 1 —Risk&Resilience Assessment (RRA) There are several approaches available to water utilities to undertake the developrnent of Risk & Resilience Assessments (RRA) in compliance with the AWIA and EPA regulations. One of the key approaches include the use of the VSAT v. 2.0 available from the EPA. The VSAT approach is a tool-centric approach that includes an online web-based tool which has been confirmed by EPA to satisfy the requirements of AWIA for certification of completion of an RRA.VSAT offers a highly cost-effective opportunity to develop and fine tune the current level of risk and resilience quantification sought by the AWIA. Once the RRA is developed and certified,the results can be utilized to review, revise, and update the Town's existing ERP. The following tasks will be included as part of the development of the RRA and ERP for the Town: a esionandsampson.corr INKNEENISTISM PROJECT APPROACH / SCOPE OF SERVICES, SCHEDULE & COSTS 1. Kick-Off Meeting Weston &Sampson will facilitate a project kick-off meeting approximately two weeks after the receipt of a formal notice to proceed to review the project objectives, identify the key team mernbers (frorn both Weston &Sampson and the Town), review the appmach/workplan for the RRA and ERP, and discuss the project schedule. In addition to the above, the following items will be covered during the kick-off rneefing: • Overview of the RRA/ERP process • Discuss Request for Informalion (RFI) • Data collection and review of Town's assets and asset inventory(including details regarding type, size, capacity, installation,etc,) • Review of IT, Enterprise systerns/policies/procedures • Review of historical threat events (natural, rnalevolent, etc.) We will email the kick-off meeting agenda, presentation, RFI, and rneeting handOUtS two (2) days before the meefing to the Town's project staff. We will summarize the rneeting minutes and provide a copy to the pr(.)Iect team for review and cornment following the meetirig. 2. Workshops Stakeholder iinvolvement through workshop sessions will be instrumental in reviewing data and the RRA/ERP approach; obtaining information on key assets, critical facilities, operations and maintenance of the system, f-.)rocess controls etc., and helping maneuver the staff through the various tasks as the project evolves. Our stakeholder engagement process will be in the form of collaborative workshop sessions (virtual or in-person, depending on COVID lifflitations), which we believe offer an efficient, effective format to promote understanding among various stakeholders and facilitate discussion to help make informed decisions and keep the process transparent. We propose to conduct three (3)workshop sessions as shown in the figure below: IN rpoo11)61111qf, UNION' MEN", a11111111 I/P 111// Workshop 3. Ris�</Resflienc Analys�s and Management •Review Base4ne Msk ArWysis •Review Countermeasure Scenarbs&Costs •Risk Management Sfi'ateg1k,?1S I Imo ill V o(,ykx�rsecuvi�yAnaNs�s�-lesuft', 3. Cybersecurity Assessment The focus of the cybersect.irity assessment in this task is to pertorrn a baseline assessment using the A cybersecurity tool. We will meet with Town's, lead IT representatives to input the information into the assessment tool and assess policies and procedures, operations and maintenance needs,financial data back-t.jp, monitoring practices etc. As part of the RFI provided during the kick-off rneeting, we will include a questionnaire for the cybersecurity assessment of the Town's system to solicit feedback from the Town's staff.The AWWA Cybersecurity ...............- - " westonandsampson.com VA**10r`t@SWPqCii NNEIRMIESM PROJECT APPROACH / SCOPE OF SERVICES, SCHEDULE & COSTS 'Fool is designed to facilitate compliance with the RRA requirements included in AWIA §2013 and supports the evakiation of risks to and resilience of the following infrastructure: • ElectroNc,computer,or other autornated systems(including the security)which are utilized by the systern • Monitoring practices of the system (inck,iding network monitoring) • l=financial infrastructure of the systen) (including accounting and financial enterprise IT systems operated by a utility, such as custorner billing and payment system) We will hold a cyberseCUrity workshop that Will focus on reviewing recorrimencled control rneaSUres, identifying existing rneaSUres, satisfying recommended control measures, and idenfifying the implementation status of each control, along with evaluating costs for recommended projects,, 7 MODEL OU I PUl (EXCELBA'SED) IRA cnduA outpLi and Malus SUITNIVRY EJ U,mpb noNaboo lxo�ecfs I'To lied�mtkm dahon kxyn N-dalahom of Dw 0d4puce 1[NAN WWMANN SUITIMMY Our cyberwcu*evWuation is based an AWWA's Water Sedor Cybersecurity Risk Management Guidance and Tod and wig provWe your communilly wkh a comprehensive anallysis for AVVIA corrqAance. 4. Prepare RRA Report Weston & Sampson will prepare an RRA Report and submit a draft copy to the Town's staff for review and comment. After the incorporation of the comments from the Town, we will submit a final copy of the RRA report. We will also coordinate with the Town on the appropriate timing for submittal of the RRA certification to EPA. Please note that the Town is responsible for submission of the RRA Certificate to the EPA. Task 2—Revise and Update the Emergency Response Plan We will conduct an ERP meeting with Town personnel to review the framework of the current ERP and communication protocols; define/update the contact list to include staff, critical custorners, partner agencies, emergency suppliers and others; and identify changes to roles and responsibilities, procedures, and emergency resources, and response protocols, etc. By design, this ERP update is intended to provide the Town with a frarnework for continual improvement of its ERP programs and processes. Much like other planning activities,the ERP should be viewed as a living document with a focus on continual iml,,)rovernents and enhancements, as asset hardening, and risk management activities are implemented from the RRA mitigation measures work plan. westariandsampson.com NMNNZZ= PROJECT APPROACH / SCOPE OF SERVICES, SCHEDULE & COSTS We propose the following activities as part of the ERP update: • Obtain electronic copy of the latest version of the ERP from the Town and utilize this copy as basis for further additions, updates, and revisions. Recommendations from the RRA will be incorporated into the Town's ERP as appropriate. ■ Work with the Town to update information regarding critical customers and a list of facilities with special needs such as schools, hospitals, nursing homes, and large water users. Include contact information for all facilities provided by the Town. ■ Review and update, if needed, Emergency Contact Information for Town employees, fire, police, emergency services, Health Department, different media outlets, contacts for emergency interconnections, vendors etc.with updated information provided by the Town, • Review and update, if needed, descriptions of the duties and responsibilities of key personnel who will be involved in emergency response actions. ■ Review and update, if needed, ERP example public notifications with updated Emergency Contact information provided by the Town. ■ Review and update, if needed, summary/description of the Town's existing flushing program, leak detection and repair program, and emergency response training and exercise practices. ■ Identify critical system components that must remain in service or be returned to service quickly in the event of an emergency. ■ Review summaries of protocols and procedures for dealing with transmission and storage failure, staffing shortages, or failure of part of the water supply system due to equipment failure, human acts, or natural or human made disasters. ■ Review the summary of the Town's procedures for testing and maintaining all facility communications and alarm systems to ensure their proper operation. Include procedures for dealing with loss of control and SCADA systems. ■ Obtain and Include updated information from the Town regarding the Town's Intercommunity Water Use Agreements and any Bulk Water Provider agreements. Consult the Massachusetts DEP website and include approved Bulk Water Provider/Hauler information, as necessary. • Submit a draft copy of the revised ERP to the Town for review and incorporate the Town's comments into the final version. ■ Provide one (1)electronic copy and two (2) hard copies of the revised ERP to the Town. ■ Assist the Town in completing and submitting the AWIA-required Certification of the ERP to EPA by electronic means on or before the due date of December 2021.The Town will be responsible for submitting the required online certification to the EPA as evidence that the ERP has been updated. Task 3—ERP Training (Optional Task) We will hold a two-hour ERP training session to provide the Town's emergency response and support personnel with an overview of the revised ERP. The session will consist of a PowerPoint presentation on the final ERP and highlight the relevant requirements addressed within the plan. Weston & Sampson will prepare handouts and "leave-behinds" for the staff/attendees as part of the training module. .................................................................................................................................................................... westonandsampson.com MOMIMEMOM PROJECT APPROACH / SCOPE OF SERVICES, SCHEDULE & COSTS SCHEDULE Below is a draft schedule for the RRA/ERP development and training tasks. Working with the Town, Weston & Sampson will refine and deliver a project schedule that is consistent with the Town's scheduling requirements and the needed EPA certification schedule.We expect to review the schedule at the project kick-off meeting to ensure that all key team members are aware of critical schedule provisions. Our project manager will also communicate any significant schedule concerns with the Town, it applicable, during the project, vWRedk*mAns1y* Amuwv20Z1-AwJ023 UJ kmmay2021 AmmV2021 UJ AAW*WwkA*xrW M64*4 Fe&wq 2021 M LA� M own.......... ........... AM*b Manh 2021 V) Aw#2021 Ism .......... ;yam(gyp U I PA-,A,ftmi ...... UJ .......... ...................... .. ..",.-....... ........... .......... Ilw wWupdm*w 0 .. ........ twembor2021 ............... -—-------- .............. ............ �: SOWN"$, MA C%W F1*4 VMCWMK CNAAAke ikdw M_Wyn" COSTS Weston &Sampson is committed to providing maximum value on all our projects, and we are pleased to submit our proposed prices to develop a RA in compliance with the AWIA and update the Town's ERP. In the following table,we have included our proposed cost breakdown for your review.We have based this pricing information on our understanding of the opportunity; experience with projects of similar size and scope; the scope of services outlined; and the information we have included in our Approach and Scope of Services above. However, we are amenable to discussing or refining our approach to pricing in a way that is mutually beneficial and agreeable to the Town of North Andover. westonandsampson.com PROJECT APPROACH / SCOPE OF SERVICES, SCHEDULE & COSTS For services performed under this effort,we propose a lump sum fee of$32,050(including Optional Task 3)broken down as follows. Fees shall be billed to the Town monthly as they accrue, based on the services performed as a percent of the total lump sum fee. Task 1 -Complete Qualitative Risk&Resilience Assessment Task 2-Emergency Response Plan Update 10,250 ............1.11-.... ................1....... Task 3 -Emergency Response Plan Training (Optional) ...... .Total ........... ..... ........ ......... .............. westanandsampson.com weston&, (,:irnr:).s0ri