Loading...
HomeMy WebLinkAbout2022-06-09 Community Preservation Committee Minutes Approved 9/15/22 Community Preservation Committee Minutes of June 9, 2022 Present: Chairman Brian Roache, Terrance Holland, Rick Green, Tim Tschirhart, CJ Gangi, William Callahan,John Simons, Daniel Beckley (Staff Planner) Absent: John Mabon, Tracy Watson Call to Order 7:00 Immediately prior to calling the meeting to order at 7:00 PM, Brian Roache read aloud a statement regarding the conduct of virtual meetings and public access. Financial Report— The Financial Report is in member's packets, no comments or questions. Update on Project Signage Strategy—Will be discussed with J. Mabon at a future meeting. Grant Agreement and Materials - D. Beckley gave overview of Grant Agreements and Materials that are in member's packets. D. Beckley explained that the Grant Agreement template has not changed much per the Town Accountant. D Beckley added minor wording to the template for items# 5 &#6 to clarify the reimbursement process. Basically, re-emphasizing the established policy. D. Beckley reviewed some conditional language added to the Grant Agreements for the Boat Launch and the Cross Country Trails. W. Callahan discussed some of the wording regarding "shall" and "should". B. Roache would prefer not to stipulate any conditions on the Cross Country Trail Grant Agreements. All other Grant recipients will sign the standard agreement. B. Roach reviews all agreements with Town Council prior to signing with applicants. Discussion of Application and Funding Process— End of the year process. B. Roache would like to make sure the committee is comfortable with the process. B. Roache reviewed the process he follows in regards to presenting projects to the Select Board and Finance Committee. He outlines the applications, and how the committee got the vote they did. He reviews all the meetings and does his best to summarize the discussions and provide information which was discussed by committee members. Any opinions to improve or change the process? W. Callahan suggested perhaps setting a "Stage 1" application process to prepare applicants who are not familiar with the process. B. Roache suggested a draft template document and at the time the committee votes, they also vote on items that they would want to communicate to other boards. W. Callahan questioned if it would be worth moving the original deadline back? B. Roache suggested having applicants file a Notice of Intent. A formal written heads up by the December meeting. Just a quick project summary explaining the proposed project with rough cost estimates. We can then discuss and provide feedback to the applicant. They could receive immediate feedback and then submit a better application. T. Tschirhart questioned how much the typical resident knows of the availability and purpose of the CPC Funding. T. Holland suggested public outreach such as publishing an article in the quarterly newsletter, or promoting on NA CAM. Members discussed the need to inform and educate the public as to what is eligible for CPC funding. D. Beckley will look into the deadline for putting an article in the Quarterly Newsletter which is sent out with the real estate taxes. The committee will put together a Notice of Intent form for future applicants which would be due in November. Leadership Discussion — B. Roach would like to revisit the previous discussion from the October meeting regarding leadership roles of the committee; Chair., Vice Chair., Bylaws and items discussed that were to be reviewed once the application process and Town Meeting was complete. How do we want to move forward as we head into the fall so the committee can hit the ground running in September. The issues discussed previously included establishment of bylaws, establishments of term limits for chair and vice chair, or rotating chair and vice chair. B. Callahan suggested putting together general bylaws similar to other committees. Regular elections are good. This committee is well established and members work together, are vested in the process and work with the Chairman. B. Roache has completed his second year as Chair. R. Green is not necessarily in favor of term limits. As long as people are doing an effective job, they are an effective leader and have the support of the committee, no need for term limits. T. Tschihart suggested that the vice chair must be prepared to step in when the chair is not available or to take over. T. Holland explained that he is on four other boards, so would not be able to take on the role of chair so would not be in favor of rotation. No decisions need to be made tonight. B. Roache suggested establishing bylaws as to how we make the decision. W. Callahan offered to put together a draft bylaw. B. Roach suggested an August 11t" meeting to review a draft bylaw. Approval of May 12, 2022 Meeting Minutes. MOTION- T. Tschirhart made a motion to approve the May 12, 2022 minutes. Seconded by R. Green. T. Holland-yes, B. Roache— Yes, R. Green— Yes,J. Simons—yes, T. Tschirhart—yes, C.J. Gangi—yes, W. Callahan - abstain. Motion passes 6-0-1. MOTION—T. Holland made a motion to adjourn. Seconded by R. Green. B. Roache— Yes, T. Holland— Yes, R. Green— Yes,J. Simons—yes, T. Tschirhart—yes, C. J. Gangi—yes, W. Callahan-yes. Motion passes 7-0.