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HomeMy WebLinkAbout2023-04-11 400 Great Pond Road Steering Committee Minutes 400 Great Pond Road Steering Committee Minutes of April 11, 2023 Present: Richard Vaillancourt, Willie Vicens, Jerry Brecher, Norma Lochmann, Steve Foster, Jean Enright, John Weir, Jim Stanford, Peter Boynton Absent: John Simons Call to Order: 6:35 PM Public Comment: None received. New Business: Review/Approve draft Request for Qualifications (RFQ). J. Stanford reviewed the reasoning for issuing a Request for Qualifications as opposed to a Request for Proposal. The Committee discussed the differences between the two. Consensus was that is should remain a Request for Qualifications. It needs to be determined which discipline takes the lead, environmental engineers or an architectural firm. Architectural would be more focused on the building. Environmental/Civil would be more focused on water quality. It was decided that a pre-submission conference on- The members discussed what a Scope of Services should consist of. It was suggested that the scope should include a written report , which includes evaluating all four options, the pro/cons, how the option aligns with the five principals, and costs. It was agreed that the scope should include a final presentation to the Committee and the Select Board. It was also agreed that the scope should include attendance at a minimum of 3 meetings plus a final presentation. statement. J. Stanford noted that restrictive language regarding Federal ARPA funding needs to be included. J. Stanford and S. Foster to incorporate member comments into the draft document and send the revised draft to the members by April 18, 2023. The members will email J. Enright any suggested redline edits by April 24, 2023. An additional meeting nd was scheduled on May 3, 2023 at 6:30 PM in the 2 Floor Conference Room, at which the revised draft will be reviewed/approved Next Meeting: Tuesday, May 3, 2023 to review draft RFQ and create Town Meeting slide deck. Meeting Minutes: Motion to approve the March 16 meeting minutes was made by P. Boynton. The motion was seconded by J. Weir. The vote was 10-0 in favor. Adjournment: P. Boynton made a motion to adjourn. The motion was seconded by W. Vicens. The vote was 10-0 in favor.