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HomeMy WebLinkAboutContract #: 1642 - From: 07-01-2023 To: 06-30-2026 - Vanasse & Associates, Inc. - DPW CONTRACT NO. 4 w VENDOR NO. 22 64_ CONTRACT FOR ENGINEERING SERVICES WITH THE TOWN OF NORTH ANDOVER This CONTRACT made and entered into on & day of 2023, by and between Vanasse & Associates, Inc. a Massachusetts corporation with a usual place of business at 35 New England Business Center,Suite 140, Andover, MA 01644, "'ENGINEER" and the Town of North Andover (the "TOWN") a municipal TOWN duly established by law and located at 120 Main Street, North Andover, Essex County, in the Commonwealth of Massachusetts. WHEREAS"the TOWN sought a request for qualifications for professional Engineering services for the"On-Call Professional Engineering and Support Services". WHEREAS, the ENGINEER represents that it is duly qualified in this field, and has agreed to perform such services for the TOWN. NOW,THEREFORE, IT IS AGREE®by and between the parties as follows: -1- The ENGINEER will provide "On-Call Professional Engineering and Support Services" as requested by the TOWN. Individual assignments will be subject to written scope of work and budget on a Purchase Order basis,with fees to be paid in accordance with master contract billing rates (See Attached) submitted and accepted by the Town. This Contract will commence upon execution and terminate on June 30, 2026. Time Is of the essence for this Contract. Any extensions of time must be In writing and are at the sole discretion of the TOWN. -2- The Priced Proposal,all required Certifications,and all Insurance Binders are incorporated herein and made part of this Contract. -3- Total payment under this Contract shall not exceed the Purchase Order issued for the requested individual assignments. This Contract is expressly subject to and contingent upon an appropriation of funds. -4- The TOWN agrees to use best efforts to pay for services within thirty (30) days of receiving an Invoice,so long as all services provided are sufficiently detailed in the Invoice,and that the invoice has filed with the contracting department. Any payment under this Contract shall not constitute or be deemed a waiver, relinquishment,release,or abandonment of any claim which the TOWN may have against the ENGINEER for breach of this Contract. -5- The ENGINEER agrees that no obligation shall be considered to have Incurred under this CONTRACT unless and until a purchase order shall have been duly issued and approved. And further, that the obligation incurred shall be limited to the amount set forth In purchase order or purchase orders duly issued and approved. -6- Such services under this Contract will be performed as expeditiously as Is consistent with sound professional practices under the supervision of, and to the satisfaction of the Department Head in the TOWN. The ENGINEER states that It is qualified, and is In all relevant aspects, in good standing. The ENGINEER certifies that performance under this Contract will meet ethical business standards and good stewardship of taxpayer and public funding to prevent waste or abuse. The ENGINEER shall commence or promptly upon execution of this Agreement and shall prosecute and complete the work regularly, diligently, and uninterruptedly at such a rate as will facilitate completion In a timely manner. The ENGINEER shall use their best skills and attention, which shall not be less than such state of skill and attention generally rendered by ENGINEERS/design professionals for projects similar to this Project in scope,difficulty and location. Consistent with the referenced standard of care, the ENGINEER shall be responsible for the professional and technical accuracy for all work or services furnished by him or his consultants and subcontractors. The ENGINEER shall perform his work under this Agreement in such a competent and professional manner that detail checking and reviewing by the TOWN shall not be necessary. All consultants must be registered and licensed In their respective disciplines If registration and licensor are required under the applicable provisions of Massachusetts law, The ENGINEER and all consultants and subcontractors shall conform their work and services to any guidelines, standards and regulations of any governmental authority applicable to the type of work or services covered by this Agreement. Neither the TOWN's review, approval or acceptance of any of the work or services performed shall be construed to operate as a waiver of any rights under the Agreement or any cause of action arising out of the performance of the Agreement. 2 -7- The ENGINEER shall produce one (1) reproducible copy of all drawings, plans,specifications and other documents prepared the ENGINEER which shall become the property of the TOWN upon payment in full therefor to the ENGINEER. Ownership of stamped drawings and specifications shall not include the ENGINEER's certification or stamp. Any re-use of such documents without the ENGINEER's written verification of suitability for the specific purpose intended shall be without liability or legal exposure to the ENGINEER or tote ENGINEER's Independent professional associates,subcontractors or consultants.Distribution or submission to meet official regulatory requirements or for other purposes In connection with the Project is not to be construed as an act in derogation of the ENGINEER's rights under this Agreement. -8- The TOWN shall furnish to the ENGINEER available surveys,data and documents relating to the area which is the subject of the Scope of Work. All such information,including that relating to subsurface and other conditions,natural phenomena, existing pipes,and other structures is from the best sources at present available to the TOWN. All such Information is furnished only for the information and convenience of the ENGINEER and is not guaranteed. It is agreed and understood that the TOWN does not warrant or guarantee that the subsurface or other conditions, natural phenomena, existing pipes,or other structures will be the same as those indicated in the Information furnished, and the ENGINEER must satisfy himself as to the correctness of such information. Notwithstanding the foregoing,the Engineer may use such information, requirements, reports,data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof.The Engineer shall held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by the Town and/or the Town's consultants and contractors. If, in the opinion of the ENGINEER, such information is inadequate,the ENGINEER may request the TOWN's approval to verify such information through the use of consultants or additional exploration. In no case shall the ENGINEER commence such work without the TOWN's prior written consent. Such work shall be compensated as agreed upon by TOWN and ENGINEER. -9- The ENGINEER shall give its attention to the faithful performance of the work and shall keep the same under Its personal control and shall not assign nor sublet the work or any part thereof without the previous written consent of the TOWN and shall not, either legally or equitably, assign any of the monies payable under this Agreement or its claim thereto unless by and with the written consent of the TOWN. The ENGINEER shall not assign or delegate, in whole or in part or otherwise transfer any liability, responsibility,obligation,duty or interest under this Contract without the written approval of the TOWN. 3 Any authorized subcontract entered into by the ENGINEER for the purposes of fulfilling the obligations under this Contract must shall be consistent with and subject to the provisions of this Contract. Subcontracts will not relieve or discharge the ENGINEER from any duty, obligation, responsibility or liability arising under this Contract. The TOWN is entitled to copies of all subcontracts and shall not be bound by any provisions contained In a subcontract to which it is not a party. The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person, and in full conformity with MGL c.268A. As used In this certification, the word "person" shall mean any natural person,business,partnership,corporation,union,committee,club or other organization, entity,or group of individuals. It is further agreed by the ENGINEER that, in the event the TOWN is sued in a court of law or equity, or demand is made upon the TOWN for payment of any damages arising out of the ENGINEER'S negligent performance or non-performance of this Contract, then the ENGINEER, without reservation, shall indemnify and hold harmless the TOWN against any and all claims arising out of the ENGINEER'S negligent performance or non-performance of the Agreement. To the full extent permitted by law, no official,employee, agent or representative of the TOWN of North Andover shall be individually or personally liable on any obligation of the TOWN under this Contract. -12- It is further agreed that the TOWN may terminate this Agreement without cause, upon fourteen (14) days'written notice to the other party, sent by certified mail,to the usual place of business of the other party. The TOWN may also terminate this Agreement at any time for cause.To the full extent permitted by law, no official, employee, agent, or representative of the TOWN shall be individually or personally liable on any obligation of the TOWN under this contract. -13- It is understood and agreed by the TOWN and the ENGINEER that a Contract Performance Record For must be completed on this contract by the Department Head or his designee who is supervising this contract,and such Contract Performance Record For must be submitted to the TOWN Manager, TOWN Accountant, and Purchasing Agent prior to release of final payment under this contract. If requested by the ENGINEER a copy of the Contract Performance Record For shall be furnished to the ENGINEER. 4 -14- The ENGINEER certifies that any and all taxes and municipal fees due and owing to the TOWN of North Andover have been paid in full. -is- This Contract Is subject to all laws of the Commonwealth of Massachusetts, federal, state, and local, which are applicable to this contract, and services provided to a public entity; and It is presumed that the ENGINEER is cognizant thereof.Any and all proceedings or actions relating to the subject matter herein shall be brought and maintained in the courts of the Commonwealth, which shall have exclusive jurisdiction thereof.This paragraph shall not be construed to limit any other legal rights of the parties. -16- The ENGINEER shall at all times during the Contract maintain in full force and effect Employer's Liability, Worker's Compensation (MGL c.152), Public Liability, and Property Damage Insurance, including contractual liability coverage. All Insurance shall be for policy limits acceptable to the TOWN;all required insurance shall be certified by a duly authorized representative of the insurers on the "MIIA" or "ACORD" Certificate of Insurance for (incorporated into and made a part of this agreement); and before commencement of or hereunder the ENGINEER agrees to furnish the TOWN with certificate(s) of insurance or other evidence satisfactory to the TOWN. The certificates shall contain the following express obligations: "in the event of cancellation or material change in a policy affecting the certificate holder,thirty (30) days prior written notice will be given the certificate holder. Where notice is not provided by ENGINEER's Insurer, the notice will be provided by the ENGINEER." The TOWN shall be named as an additional Insured under each policy or policies,except Workers' Compensation. For the purpose of the Contract,the ENGINEER shall carry the following types of insurance in at least the limits specified below. • Workers' Compensation—the required statutory amount • Employer's Liability—$500,000 • Bodily Injury& Property Damage Liability Except Automobile—$500,000 • Automobile Bodily Injury& Property Damage Liability—$1,000,000 combined single limit for each accident. • Excess Umbrella Liability—$5,000,000 for each occurrence The coverage shall be in force from the time of the agreement to the date when all the construction work for the Project is completed and accepted by the TOWN.If,however,the policy is a claims made policy, it shall remain in force for a period of six (6)years after completion. 5 -17- The ENGINEER will carry out the obligations of this Contract in full compliance with all of the requirements imposed by or pursuant to General Laws c.15113 (Law Against Discrimination)and any executive orders, rules, regulations, and requirements of the Commonwealth of Massachusetts as they may from time to time be amended. The ENGINEER shall comply with all federal and state laws, rules and regulations promoting fair employment practices or prohibiting employment discrimination and unfair labor practices and shall not discriminate in the hiring of any applicant for employment nor shall any qualified employee be demoted,discharged or otherwise subject to discrimination in the tenure,position, promotional opportunities, wages, benefits or terms and conditions of their employment because of race, color, national origin, ancestry, age, sex, religion, disability, handicap, sexual orientation or for exercising any rights afforded by law. -18- The ENGINEER will carry out the obligations of this Contract in full compliance with all of the requirements imposed by or pursuant to General Laws c.151, §1, et seq. (Minimum Wage Law) and any executive orders, rules, regulations, and requirements of the Commonwealth of Massachusetts as they may from time to time be amended. if applicable, the ENGINEER will at all times comply with the wage rates as determined by the Commissioner of the Department of Labor and Industries, under the provisions of General Laws c149, §§26 to 27D (Prevailing Wage Law), as shall be in force and as amended. The ENGINEER will, In addition to any other submissions required by the Prevailing Wage Law, submit certified weekly payrolls to the TOWN with the information described in General Laws c149,§27B. -19- At any time during normal business hours, and as often as the TOWN may deem it reasonably necessary, there shall be available In the office of the ENGINEER for the purpose of audit, examination, and/or to make excerpts or transcript all records, contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. -20- This instrument, together with its endorsed supplements, and the other components of the contract documents, constitutes the entire contract between the parties, with no agreements otern those incorporated herein.AnyAmendments to this Contract must be made in writing and executed by all signatories to the original Contract, prior to the effective date of the amendment. 6 -21- Any notice permitted or required under the provisions of this Contract to be given or served by either of the parties hereto upon the other party hereto shall be in writing and signed in the name or on the behalf of the party giving or serving the same. Notices II be deemed to have been received at the time of actual service or three (3) business days after the date of a certified or registered mailing properly addressed. Notice to the ENGINEER shall be deemed sufficient' sent tot a address set forth in the Contract and to the TOWN of North Andover by being sent to the TOWN Manager,TOWN all, 120 Main Street, North Andover, Massachusetts 01845. IN WITNESS WHEREOF the parties have hereto and to one other identical instrument set forth it hands the day and year first above written. THE TOWN THE ENGINEER Vanassg L�Associates. Inc. _F T_D pDartmen A Name of Firm Date: Date: August 16, 2023 Meli a Murphy-Rodrigues by: Stephen M. Boudreau, Partner TOWN Manager Date: Date: August 16 2023 Federal identification No.. 04-3102869 APPROVED AST FORM: Christine P. O'Connor,TOWN Counsel Date 7 ............. CERTIFICATION AS TO AVAILABILITY OF FUNDS: Lyne Sa age,TOWN Accou6ont Date 8 CERTIFICATIONS CERTIFICATE OF NON-COLLUSION The undersigned certifies under penalties of perjury that our bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean natural person, business, partnership, corporation, committee, union, club or other organization, entity, or group of individuals. Signature � � �eudii 2�cc Date August 16, 2023 Stephen M. Boudreau, Partner Vanasse &Associates, Inc. Print Name &Title Company Name CERTIFICATE OF TAX COMPLIANCE Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I Stephen M. Boudreau, authorized signatory for Vanasse &Associates, Inc. Name of individual Name of ENGINEER do hereby certify under the pains and penalties of perjury that said ENGINEER has complied with all laws of the Commonwealth of Massachusetts, and the TOWN of North Andover, relating to taxes, permit or other fees, reporting of employees and ENGINEERS, and withholding and remitting child support. ,:7:)ga4.g, August 16, 2023 Signature Date 9 BOARD OF DIRECTORS RESOLUTION VANASSE& ASSOCIATES,INC. SIGNATORY AUTHORITY April 24,2023 At a duly constituted meeting of the Board of Directors of Vanasse & Associates, Inc. (the"Corporation"), a Corporation organized under the laws of the State of Massachusetts, held on April 24,2023,at which meeting a quorum was present and voting throughout: WHEREAS, the Corporation is engaged in the business of providing Professional Engineering Consulting Services(the"Services"); and WHEREAS, the performance of these Services requires the Corporation to enter into agreements, instruments and other documents(the"Agreements") in the name and on behalf of the Corporation; THEREFORE, IT IS RESOLVED, that the following named persons are authorized to enter into Agreements in conjunction with the Services in the name and on behalf of the Corporation: Name Office or Title Jeffrey S. Dirk President and Secretary Stephen M. Boudreau Vice President and Treasurer Dusty R. Beeley Director- Principal/CFO Scott W. Thornton Principal IN WITNESS WHEREOF, the undersigned Directors of Vanasse& Associates, Inc. have executed this action by the Written Consent of the Board of Directors as of the 24th day of April,2023. BY: J1 Je Dirk Its: President and Secretary BY: M V Ste he . Boudreau Its: Vice President and Treasurer BY: Dusty R. Be y Its: Director CERTIFICATE OF VOTE At a duly authorized meeting the Board of Directors of Vanasse & Associatesa Inc. (the Corporation) held on April 24,2023 it was VOTED,THAT Stephen M. Boudreau Vice P i d Tr urer (Name) ffi of the Corporation be and hereby is authorized t ecute racts and bonds in the name and on behalf of said Corporation and affix its por seal hereto; and such execution of any contract or obligation in the name of on its behalf by such officer under seal of ,all be valid and binding upon I hereby certify that th erk of the above named Corporation and that Stephen M. Boudre s the du lec ed officer as above of said Corporation and that the above vote has not been amen escinded and remains in full force and effect as the date of this contract. (Date) Jeffrey S. Dirk(Clerk) 10 ATTACHMENT-RATE TABLE 11 VANASSE&ASSOCIATES,INC. STANDARD HOURLY BILLING RATES Effective June 1,2023 EMPLOYEE TITLE HOURLY RATES Jeffrey S.Dirk,P.E.,PTOE,FIT E Managing Partner S265b0/$325.00" Stephen M.Boudreau,P.E. Partner $265.00 Scott W-Thornton,P.E. Principal $205.00 Jake P.Carmody,P.E. Associate $185.00 Drew J.Talcoff,P.E. Senior Project Manager $175.00 Daniel A.DeRoche,Jr.,P.E. Senior Highway Engineer $165.00 Derek 1.Roach,P.E. Senior Transportation Engineer $125.00 Jamie T.Gregory Associate-Graphics Manager $120.00 Theodore W.O'Hagan.,E.I.T. Senior Highway Engineer $120.00 Andrew J.Arseneault Senior Transportation Engineer $120.00 Mitchell.P.Page,E.I.T. Highway Engineer $120.00 Daniel LaCivita Transportation Engineer $120.00 Ian J.Sherriff,E.I.T. Highway Engineer $110.00 Thomas J.Hannon,E.I.T. Transporta Lion Engineer $105.00 Matthew P.Pelletier Transportation Engineer $105.00 Andrea T. Gaudet Technical Assistant $100.00 Scott R.Frontain Field Operations Manager $85.00 Engineering Intem $80.00 "Expert wltnev Wfirnony IMEW ....................