HomeMy WebLinkAbout2023-08-09 Kittredge School Building Committee Minutes
Kittredge School Building Committee
OPM Selection Subcommittee
Meeting Minutes
August 9, 2023
Present: Laurie Burzlaff, James Mealey, Richard Cushing, Maureen Sakakeeny and
Absent: Steve Foster
Meeting was called to order by Laurie Burzlaff at 5:04PM in the Select Board Meeting Room at Town
Hall.
Review draft of request for services
The committee reviewed the Request for Services and the following questions were addressed:
Page 1: Where did the project cost range ($50,500,000 - 94,500,000) come from? Laurie Burzlaff stated
the MSBA has the cost of projects on their website so that was used to come up with the range based on
enrollment size.
Page 2: The states planned capacity is 330 students. Facilities master plan says 450. Was there a change
and does that need to be explained anywhere? The planned capacity has been revised since the date of the
Master Plan. MSBA suggested the size be reduced based on 3 classrooms per grade and programming.
In project objectives, should technology-readiness, energy-efficiency and modernization be added? No
need to add. These requirements will be in the bid documents.
Page 3: Is 110 points correct? Points are correct but can add language stating the maximum number of
points is 110.
On evaluation criteria: We should reserve the right to check references or call project contacts to be able
to fully evaluate submissions for criteria 1a. and 1b. Document indicates reference/evaluation checks
only on 3 shortlisted finalists. There is a broad statement in the document that allows us to check any
information we want from any bidder.
Page 7: One week turnaround for review and evaluation of all respondents is very tight. Any way we can
make 10 days? Committee decided to keep as is and see if that needs to be adjusted based on how many
proposals we receive we can do that. We want to stay on
November.
Page 8: There isn't an electronic submission option? No, they must provide copies. Are the 8 copies for
us or MSBA? Both, MSBA requires 2 copies.
Ms. Sakakeeny did not see anywhere any evaluation or requirements for Diversity efforts within the firm
or with any subcontractors. Although it is unlikely that an OPM will have subs, it would be nice to see
the OPM's diversity statement, and/or internal/utilization/recruitment of women and/or underrepresented
groups some place in their submitted material. And an SDO form if they themselves are an under-
represented firm.
ADJOURNMENT
Motion made by , seconded by Jim Mealey to adjourn the meeting at 5:30PM.
Motion approved 5-0.
Documents used at meeting:
Request for services