HomeMy WebLinkAboutContract #: 1669 - From: 11-01-2023 To: 12-31-2025 - Chef Units LLC - Library CONTRACT NO.
VENDOR NO. 25434
CONTRACT WITH THE TOWN OF NORTH ANDOVER FOR SUPPLIES
THIS CONTRACT made and entered into this 12th day of October, 2023, by and between Chef
Units, LLC, a domestic profit corporation duly authorized by law and having a principal place of
business at 2501 Karbach Street, Unit C, Houston, Texas 77092, hereinafter called "VENDOR",
and the and the TOWN of North Andover, ("TOWN") a municipal corporation duly established by
law and located at 120 Main Street, North Andover, Essex County, Commonwealth of
Massachusetts.
WHEREAS, the TOWN issued its Invitation for Bids dated August 29, 2003 for a Mercedes Benz
4500 Van for a mobile library, and;
WHEREAS, the TOWN has accepted the VENDOR'S proposal subject to the conditions and
agreements herein contained;
NOW, THEREFORE, IT IS AGREED by and between the Parties as follows:
-I-
The VENDOR agrees that it will provide one Mercedes Benz 4500 Van for a mobile library as
described in accordance with the Invitation for Bids, Specifications, and the Bid. The Invitation
for Bid, the Specifications, the Bid, all required Certifications, all Insurance Binders, and if
applicable, the Schedule of Minimum Wage Rates, are incorporated herein and made a part of
this CONTRACT.
The VENDOR will report to the signatory Department Head of this CONTRACT.
-2-
The Contract Period will commence on November 1, 2023 and terminating December 31, 2025.
Any extensions of time must be by written NOTICE per paragraph 19 from the TOWN, and are at
the sole discretion of the TOWN.
-3-
Total payments under this CONTRACT shall not exceed Three hundred eight thousand one
hundred fifty and 18/100 ($308,150.18) dollars. This Contract is expressly subject to and
contingent upon an appropriation of funds.
-4-
The TOWN agrees to use best efforts to pay for services within thirty (30) days of receiving an
invoice,so long as all services provided are sufficiently detailed in the invoice, and that the invoice
has filed with the contracting department. Any payment under this Contract shall not constitute
or be deemed a waiver, relinquishment, release, or abandonment of any claim which the TOWN
may have against the VENDOR for breach of this Contract.
-5-
The VENDOR agrees that no obligation shall be considered to have incurred under this CONTRACT
unless and until a purchase order shall have been duly issued and approved. And further, that
the obligation incurred shall be limited to the amount set forth in purchase order or purchase
orders duly issued and approved.
-6-
The VENDOR certifies that performance under this Contract will meet ethical business standards
and good stewardship of taxpayer and public funding to prevent waste or abuse.
-7-
The VENDOR shall at all times during the Contract maintain in full force and effect Employer's
Liability, Worker's Compensation (MGL c.152), Public Liability, and Property Damage Insurance,
including contractual liability coverage. All insurance shall be for policy limits acceptable to the
TOWN;all required insurance shall be certified by a duly authorized representative of the insurers
on the "MIIA" or "ACORD" Certificate of Insurance form (incorporated into and made a part of
this agreement); and before commencement of work hereunder the VENDOR agrees to furnish
the TOWN with certificate(s) of insurance or other evidence satisfactory to the TOWN. The
certificates shall contain the following express obligations: "In the event of cancellation or
material change in a policy affecting the certificate holder, thirty (30) days prior written notice
will be given the certificate holder. Where notice is not provided by VENDOR's insurer,the notice
will be provided by the VENDOR."The TOWN shall be named as an additional insured under each
policy or policies, except Workers' Compensation.
For the purpose of the Contract, the VENDOR shall carry the following types of insurance in at
least the limits specified below.
Workers' Compensation—the required statutory amount
Employer's Liability—$500,000
Bodily Injury & Property Damage Liability Except Automobile—$500,000
Automobile Bodily Injury&Property Damage Liability—$1,000,000 combined single limit for each
accident.
Excess Umbrella Liability—$1,000,000 for each occurrence
-8-
It is further agreed by the VENDOR that, in the event the TOWN issued in a court of law or equity,
or demand is made upon the TOWN for payment of any damages arising out of the VENDOR'S
performance or non-performance of this Contract, then the VENDOR, without reservation, shall
indemnify and hold harmless the TOWN against any and all claims arising out of the VENDOR'S
performance or non-performance of the CONTRACT.
To the full extent permitted by law, no official, employee, agent or representative of the TOWN
of North Andover shall be individually or personally liable on any obligation of the TOWN under
this Contract.
-9-
This Contract is subject to all laws of the Commonwealth of Massachusetts, federal, state and
local, which are applicable to this Contract or work with a public entity; and it is presumed that
the VENDOR is cognizant thereof. Any and all proceedings or actions relating to the subject
matter herein shall be brought and maintained in the courts of the Commonwealth, which shall
have exclusive jurisdiction thereof. This paragraph shall not be construed to limit any other legal
rights of the parties.
-10-
The VENDOR agrees to comply with all the provisions of General Laws,Chapter 30B and all related
sections, including amendments thereto, in performing all work under this CONTRACT, and the
provisions of said sections are made a part of this CONTRACT and are to be considered as
covenants, terms and conditions hereof as though all the provisions were specifically
incorporated herein, and the provisions of the said sections shall apply even though it may appear
they are not applicable to the work of the type to be performed under this CONTRACT.
-11-
The VENDOR will carry out the obligations of this Contract in full compliance with all of the
requirements imposed by or pursuant to General Laws c.151, §1, et seq. (Minimum Wage Law)
and any executive orders, rules, regulations, and requirements of the Commonwealth of
Massachusetts as they may from time to time be amended. The VENDOR will, if applicable,
comply with the wage rates as determined by the Commissioner of the Department of Labor and
Industries, under the provisions of General Laws c.149 (Prevailing Wage), and shall be in force
and as amended.
-12-
The VENDOR will carry out the obligations of this Contract in full compliance with all of the
requirements imposed by or pursuant to General Laws c.1516 (Law Against Discrimination) and
any executive orders, rules, regulations, and requirements of the Commonwealth of
Massachusetts as they may from time to time be amended.
The VENDOR shall comply with all federal and state laws, rules and regulations promoting fair
employment practices or prohibiting employment discrimination and unfair labor practices and
shall not discriminate in the hiring of any applicant for employment nor shall any qualified
employee be demoted, discharged or otherwise subject to discrimination in the tenure, position,
promotional opportunities, wages, benefits or terms and conditions of their employment
because of race, color, national origin, ancestry, age, sex, religion, disability, handicap, sexual
orientation or for exercising any rights afforded by law.
-13-
The VENDOR shall not assign or delegate, in whole or in part or otherwise transfer any liability,
responsibility,obligation, duty or interest under this Contract without the written approval of the
TOWN.
-14-
It is further agreed that the TOWN may terminate this CONTRACT without cause, upon fourteen
(14) days' written notice to the other party, sent by certified mail, to the usual place of business
of the other party. The TOWN may also terminate this CONTRACT at any time for cause.
-15-
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person" shall mean any natural person, business, partnership,
corporation, union, committee, club or other organization, entity, or group of individuals.
-16-
The VENDOR certifies that any and all taxes and municipal fees due and owing to the TOWN of
North Andover have been paid in full.
-17-
This contract is only binding upon, and enforceable against the TOWN if: 1)the Contract is signed
by the TOWN Manager or her designee; 2) and endorsed with approval of TOWN Counsel as to
form.
At any time during normal business hours, and as often as the TOWN may deem it reasonably
necessary, there shall be available in the office of the VENDOR for the purpose of audit,
examination, and/or to make excerpts or transcript all records, contracts, invoices, materials,
payrolls, records of personnel, conditions of employment and other data relating to all matters
covered by this Agreement.
-18-
This instrument, and the other components of the contract documents, constitutes the entire
contract between the parties, with no agreements other than those incorporated herein. Any
Amendments to this Contract must be made in writing and executed by all signatories to the
original Contract, prior to the effective date of the amendment.
-19-
Any notice permitted or required under the provisions of this Contract to be given or served by
either of the parties hereto upon the other party hereto shall be in writing and signed in the name
or on the behalf of the party giving or serving the same. Notice shall be deemed to have been
received at the time of actual service or three (3) business days after the date of a certified or
registered mailing properly addressed. Notice to the VENDOR shall be deemed sufficient if sent
to the address set forth in the Contract and to the TOWN by being sent to the Town Manager,
North Andover Town Hall at 120 Main Street, North Andover, Essex County, Commonwealth of
Massachusetts.
IN WITNESS WHEREOF, the VENDOR and the said TOWN OF NORTH ANDOVER have hereto and
to a duplicate and triplicate hereof,caused their corporate seals to be affixed and these presents,
together with said duplicate and triplicate, to be signed in their name and behalf by their duly
authorized officers the day and year first above written.
APP ED VENDOR
By w.
Melissa Murphy-Rodrigues
Town Manager, North Andover Fed.I.D. or Social Security No.
APPROVED AS TO FORM: TOWN OF NORTH ANDOVER
Christine P. O'Connor Department Head b ,J
To .n Counsel
q
l �
Lynn vage
Town Accountant
Date:
CERTIFICATIONS
CERTIFICATE OF NON-COLLUSION
The undersigned certifies under penalties of perjury that our bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word "person' shall mean natural person, business, partnership, corporation,
committee, union,club or other organization, entity, or group of individuals.
Signatti .,, U. W Date cT
, a
Print NJ &Title Company Name
CERTIFICATE OF TAX COMPLIANCE
Pursuant to Chapter u2C ofthe Massachusetts General Laws, Section 49A(b), I
authorized signatory for Uri mil-,." L
Name of individual Name of cotdractor
do hereby certify under the pains and penalties of perjury that said contractor has complied with
all laws of the Commonwealth of Massachusetts, and the Town of North Andover, relating to
taxes,permit or other fees,reporting of employees and contractors,and withholding and remitting
child support.
Date
31
Corporations Section E 0 Hope Andrade
P.O.Box 13697 5 Secretary of State
Austin,Texas 78711-3697
x
Office of the Secretary of State
CERTIFICATE OF FILING
OF
Chef Units, LLC
File Number: 801629168
The undersigned, as Secretary of State of Texas, hereby certifies that a Certificate of Formation for the
above named Domestic Limited Liability Company (LLC) has been received in this office and has been
found to conform to the applicable provisions of law.
ACCORDINGLY, the undersigned, as Secretary of State, and by virtue of the authority vested in the
secretary by law, hereby issues this certificate evidencing filing effective on the date shown below.
The issuance of this certificate does not authorize the use of a name in this state in violation of the rights
of another under the federal Trademark Act of 1946, the Texas trademark law, the Assumed Business or
Professional Name Act, or the common law.
Dated: 07/23/2012
Effective: 07/23/2012
i COD Hope Andrade
Secretary of State
Come visit us on the internet at http://Www.sos.state.tx.us/
Phone: (512)463-5555 Fax: (512)463-5709 Dial: 7-1-1 for Relay Services
Prepared by: Dee Harris TID: 10306 Document:432047580002
9/21/23,11:59 AM Proposal Print
If
CHEF
uniTs
2501 Karbach Street • Houston,TX 77092 • Phone:832 965 6336
Laurie Burzlaff
Phone:978-688-9510
Job Address:
120 Main Street
North Andover,MA 01845
Print Date: 9-21-2023
Proposal for Town of North Andover - Sprinter Van Bookmobile
Chef Units is pleased to have the opportunity to serve you. As a leading company in the food truck&specialized vehicle industry,we
understand how important it is to have a quality product that will be completed in time and within budget.To accomplish this we have
implemented lead manufacturing techniques that make us the most efficient company building food trucks and other specialized vehicles.This
allows us to give you the best price in the market for a high-end product.
e also understand your success is our success,so we want to see you thrive! We know starting a food truck is no easy task,so we want to help
as much as we can by providing a turn key project.At Chef Units we will help you in a holistic way,from finding the right vehicle,designing the
right layout,graphic design,wraps,silent generators and sorting the right equipment.We can also help you with your marketing needs such as
branding your website and your social media sites.
If you need help with financing options or making a business plan to find a loan,please let us know,we will be glad to connect you to one of our
business partners to help you accomplish this in the most efficient way.
Thanks again for reaching out to Chef Units,we are excited about your new venture!
Build-out:
TYPICAL PAYMENT TERMS:
DOWN PAYMENT:35%
DUE UPON SUBSTANTIAL COMPLETION(Houston visit):30°/6
DUE 15 DAYS FROM DATE OF DELIVERY AND INSPECTION:Balance Due
*Build Time:7-8 months from contract execution and purchase order. NOTE:Vehicle may have to be custom ordered and will affect the
completion time.
*Proposal valid for 120 days.
Build-out: Total: $0.00
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Equipment&Services
Equipment& Services Total: $0.00
Unassigned
Items Description /Unit Unit Price Price
New(2023-2024)Mercedes Capacities/Dimensions: 1 $91,047.23 $91,047.23
Benz 4500 High Roof 170" 2.3.1.Overall exterior length:24'(approximate)
Wheelbase Extended Sprinter 2.3.2.Overall exterior wicift 79.7"(excluding mirrors)
Van 2.3.3.Overall exterior height:107.5"
Truck 23A.Interior length:185"(load space)
2.3.5.Interior height:76A'
2.3.6.Interior width:70.1'(at floor line)
2.3.7.Wheelbase:170.0'
2.3.8.Fuel tank capacity:25 gallons
2.3.9.GVWR:11,030 lbs.
Base Vehicle:
2.4.1.One(1)Mercedes Benz 4500 high roof 170'wheelbase extended
cargo van
2A.11.1.4-cylinder diesel engine,2.01.,170HP,295 lb-ft torque
2A.1.1 A.Ultra Low Emissions Vehicle(ULEV)certification
2A.1.2.9G-Tronic Plus,nine-speed automatic transmission
2A.1.3.Monotone paint color TBD post award from OEM options
2A.1 A.Interior finishes,color TBD post award from OEM options
2A.1.5.Power windows,locks,and mirrors
2A.1.6.Right side sliding door delete
2A.1.7.Cab air conditioning
2A.1.8.Antilock brakes
2A.1.9.Dual rear wheels
2.4.1.10.Sunscreen glass
2.4.1 J 1.Rear door windows
2A.1,12.AM/FM radio with Bluetooth and aux connections including
front speakers
2A.1.1 3.Rear view camera
2A.1.14.Windshield glass with band filter
2A.1.1 5.Swivel front seats with parking brake handle modification
2A.1.16.360-clegree camera system with dash display
2.4.1.17,Driver convenience package inc.extra keys and attention
assistance
2A.1 A 8.Security alarm with interior motion sensor
2A.1.19.Trailer hitch package
2A.1.20.Backup alarm
2A.1.21.Wheel chocks
2A.1.22.First aid kit
2.4.1.2 .Manufacturer's Statement of Origin('MSO')
EXAMPLE:
2023 Mercedes-Benz Sprinter,4500 High Roof 14 Diesel HO 170"
Extended RWD_Full-Size Cargo Van_Turbocharged,Rear Wheel
Drive,Power Steeri ng,ABS,4-Wheel Disc BrakesBrake Assist,Dual Rear
Wheels,Steel Wheels,Tires-Front All-Season,Tires-Rear All-
Season,Conventional Spare TireMeated Mirrors,Power
Mirror(s),Intermittent Wipers,Third Passenger DoorPower Door
Locks,Daytime Running Lights,Automatic Head I ig hts,AM/FM Stereo,MP3
PIayer,MP3 Player,Steering Wheel Audio Controls,Auxiliary Audio
Input,Bluetooth Connection,Bucket Seats,Adjustable Steering
Wheel,Keyless Start,Keyless EntryPower Door LocksCruise
Controi,A/C,Cloth Seats,Keyiess Start,Power Windows,Power Door
Locks,I mmobilizer,Traction Control,Stabitity ControUraction Control,Front
Side Air BagTelematics,Requires Subscription,Driver Air Bag,Passenger Air
Bag,Front Head Air Bag,Driver Restriction Features,Passenger Air Bag
Sensor,Back-Up Camera.
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Items Description Qty{Unit Unit Price Price
Electrical System-AC All AC wiring shall be installed using multi-stranded,multi-conductor 1 $12,588.55 $12,588.55
Electrical flexible
armored or boat rated cable;600 volt rated,UL approved or equivalent.
All wire
shall be color-coded and grounded throughout the system.Aluminum
wire is not
acceptable due to its history of involvement in electrical system fires.
Since the body
and chassis of a motor vehicle is constantly flexing in torsion when in use,
fixed type
conduit is not acceptable due to the long-term potential electrical
shorting and the
resulting potential of fire hazard.
Wiring and harnesses shall be installed in easily accessible locations to aid
long-term serviceability and maintain a minimum 2'air-insulated
clearance
from parallel low-voltage wiring harnesses per NEMA standards. All
wiring shall be sized using NEMA ratings to 125%of anticipated load.
One(1)120VAC,20A rated,2-pole 3-wire weather resistant power inlet
shall be
provided on the driver's side exterior of the vehicle. Power inlet shall
connect to the on-board inverter to provide bypass and
battery charging power, One(1)120VAC,20A rated,25-foot,12-gauge
heavy-duty weather resistant extension cord shall be provided to connect
the vehicle to shore power when available. This cord shall store in the
rear corner mechanical cabinet or hang in
dedicated mount installed on the rear door.
A minimum of six(6)15A-rated,UL listed,NEMA 5-15,three-hole
grounded duplex
receptacles shall be furnished inside the vehicle for general and specific
uses.
These receptacles shall be powered from the inverter system when shore
power is
not available. One(1)Xantrex SW2012 or equivalent,2,000-watt true sine
wave inverter/charger system shall be installed.
Unit shall back all installed receptacles. Unit shall provide extensive
diagnostic information and fault history. Unit shall be wired to allow
input power pass through to connected loads
when available. Unit shall provide 100 amps of power factor corrected
multi-stage battery
charging capability for the auxiliary battery bank. Unit shall utilize and
monitor the expanded auxiliary battery bank. Unit shall be controlled by
a Xantrex 809-0921 system control panel,mounted near the staff
workstation,and installed per manufacturer
specification.
Flooring: Vehicle floor shall be sub-floored with included OEM flooring or 3/8' 1 $3,381.21 $3,381.21
Flooring furniture grade
plywood to provide a smooth and durable sub-surface. Commercial
quality wood grain look vinyl floor covering shall be installed. Sub-
flooring shall be properly prepared prior to installation of the floor
covering. Any flooring remnants remaining from the installation shall be
shipped loose
with the completed vehicle.
Steel,Aluminum&Framing 1 $2,955.00 $2,955.00
Framing
Insulation,Hardware, 1 $1,860.00 $1,8%00
Welding,Materials
Hardware
Labor Rate Chef Units 1 $29,340.00 $29,340.00
Labor Rate
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Items Description Qty/Unit Unit Price Price
Custom Walls&Ceiling Since this vehicle is essentially a mobile library,and a quiet environment 1 EA. $8,823AS $8,823.45
Special Item is most important in the successful operation of any library,all applicable
interior finishes shall contribute to absorbing ambient sounds.
Appropriate panels,ceiling and flooring shall have superior acoustic
qualities in addition to durability and aesthetics.Sound control measures
shall comply with the Occupational Safety and Health Act(OSHA)sound
level(dbA)requirement in effect at time of award of contract,for an eight
(8)hour maximum operator exposure time;measured at
operator's ear with engine at governed RPM.
Any unused vertical surfaces should have a mountable surface(e.g.
tackboard or similar),or whiteboards(per client specifications).
'Interior wall&ceiling may be substituted if similar(+10%)value.***
-Vehicle ceiling and walls shall be insulated.
Insulation shall fill all feasible cavities within the body structure to provide
maximum insulation values.
-Vehicle ceiling shall be finished with a lightweight substrate material
overlaid with
acoustical fabric.The fabric and padding(if applicable)shall be applied in
a manner
consistent with the lifetime of the vehicle.Color and texture of fabric shall
be
selected by the library from the vendor's offerings.
-Wall finishes shall be commercial grade'upholstery weight"fabric
applied over a
1/8"layer of cork to lightweight substrate materials and fitted between
the shelving
uprights.These panels shall be securely mounted to allow use as a
bulletin board
if desired,yet easily replaceable if they ever become damaged.Smaller
spaces and
trim areas shall be finished in complimenting materials.
All upholstery used within the vehicle shall meet provisions of FMVSS-
302.
The driver's side rear wheel well shall be directly covered with commercial
carpet to
match and/or compliment the floor covering.
13,000 BTU AC One(1)Webasto Rimini 12VDC,13,OOOBTU rooftop air conditioner shall 1 EA. $4,424.00 $4,424.00
Air Conditioning be installed.
Air conditioner shall include an inside self-contained assembly with air
recirculation mode.
One(1)Webasto Air Top 2000 STD or equivalent diesel fired air heater
shall be
installed. Heater shall provide 7,000 BTU/h output. System shall include a
SmarTemp 2.0 or equivalent controller.
COOL KIT inside assembly 1 EA. $155.00 $155.00
Air Conditioning
Heater Strip Assembly 1 E . $317.30 $317.30
Air Conditioning
Miscellaneous Items: 3.5.1.One(1)battery-operated Carbon Monoxide(CO)detector shall be 1 EA. $1,00530 $1,00530
Fire Suppression System installed on the
interior ceiling,
3.5.2.One(1)battery-operated smoke detector shall be installed on the
interior ceiling.
3.5.3.One(1)5 lb.ABC fire extinguisher shall be installed within the
completed vehicle.
3.5.4.One(1)MA State DOT approved first aid kit shall be supplied and
installed within
the completed vehicle.
3.5.5.One(1)set of three(3)red emergency reflective triangles with
dedicated ABS
plastic enclosure shall be provided and installed.
3.5.6.One(1)'vehicle height"tag shall be applied in the dash area to
indicate overall
vehicle hefight.
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Items Description /Unit Unit Price Price
Wrap Graphics Includes 5 hours design consultation.
...-� -.....1 $7,455. $&G p 7,455.
Full Wrap
Exterior LED Lighting&Flood 1 $1,623.16 $1,623.16
Lights(2 on each side),
Exterior Weather Proof
Duplexes
Structure
12'Electric Awning One(1)twelve foot(121 long Dometic 9500 or equivalent 1 V C power 1 $4,865.55 $4,865.55
Electrical Awnings awning
shall be installed on the curbside of the vehicle. Awning shall include a
wind sensor to close the awning when it detects high sustained winds.
Awning shall include a hard-wired switch mounted high inside and above
the main patron door,as well as a hand-held wireless remote control.
Rear Closet Location-rear Right Corner Between Wheel Chair Lift and Inner Wall 1 $3,653.96 $3,653.96
Conversion Buildout Package "Approximate Dimensions:
Height-floor to Ceiling x 24W x 1 "D.
*Compartment Configuration
Bottom Compartment Open Space
Top Compartment Shall Include the Following:
Closet Shelves Shall be Adjustable Using Mini -line Track and Hardware.
•(5)FRP Shelves
Modular Aluminum(orequal)Shelving System Shall be Supplied and
Installed.
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Items Description /Unit Unit Price Price
.......... ......
Acore Shelving&Products Acore Shelving&Products,Inc.aluminum shelving system shall be 1 $17,493.25 $17,493.25
Conversion Buildout Package supplied and
installed.Shelving components shall be powder coated after assembly
where
possible using coatings containing no lead or lead products.All
components shall
be constructed from superior grade lightweight materials and be built to
withstand
the unique stresses imposed by a mobile environment.The shelving
layout shall be
designed to accommodate approximately 2,000 items,which includes but
is not
limited to:books of various sizes,DVDs,CDs,videos,books on CD,
oversized
materials of odd shapes,magazines,etc.All shelving running along the
sidewalls
of the vehicle shall tilt back 15 degrees.Shelving is anticipated to be a
combination
of 7'and 9"depths,with additional components described herein.
System shall utilize nine(9)slatted shelf uprights,place on 36"centers.
The
uprights shall be mounted vertically to the side walls up to approximately
30"high,and angled inward approximately 8 degrees above that,to an
approximate
height of 66"measured from the vehicle floor.
Modular Aluminum Shelving System Shall be Supplied and Installed.
Shelving Components Shall be Powder Coated After Assembly Where
Possible Using Coatings Containing No Lead or Lead Products.
-All Components Shall be Constructed From Superior Grade Lightweight
Materials.
The areas between the uprights shall be finished as detailed to provide a
flush finished surface,with only the mounting surface of the upright
exposed.
The design of the upright mounting and sidewall finish integration shall
be
subject to Library approval prior to installation. Nine(9)Acore slotted
shelf uprights,specially modified to maximize
van wall curvature. Four(4)Acore single sided'wall hugger'carts with
three(3)shelves each,specially modified to fit completely between the
uprights. Carts shall include one(1)additional removable worksurface.
Carts shall include three(3)additional 9'deep shelves. One(1)Acore
book return cart with locking doors and foam bottom insert. Five(5)
Acore'Wall Security Units,to allow locking of wall hugger carts
to the upright system. One(1)Acore AB9,9"wall shelf. One(1)Acore
face-out bin. Twenty-four(24)Acore AB7,7'wall shelves,specially
modified to accommodate the inward slanting upper uprights. Finish,
cabinetry and shelving installation shall provide a minimum 42'aisle
width.
Cab Customization Walk-in Van Custom Cab Area Finishing: 1 $3,340.76 $3,340.76
Conversion Buildout Package
•New Insulated Black Rubber Mat in Driver and Passenger Toe Plate Area
•Insulate Walls in Kick Plate Area and Install Black Carpeted Panels
•(1)AM/FM Stereo with Bluetooth and Two(2)6"x 9"Speakers;Shall
Include Microphone for Hands Free Driving(Bluetooth).
*Upgraded trim out cab area.
*Install 261b commercial carpeting and trim out.
I Custom built control panel for DC power metering.NOTE:this may be
installed in main body as well.
Handicap Wheelchair Lift REAR WHEELCHAIR LIFT DOOR: 1 $12,877.00 $12,877.00
Conversion Buildout Package One(1)Ricon K-series or equivalent,folding in-body wheelchair lift shall
be supplied
and installed just inside the rear doors as depicted in the concept
drawings. System shall be rated for 800lbs.,include a pendant style
control,and have provisions for backup manual control. System shall
include all safety interlocks available for this system.
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Items Description Qty/Unit Unit Price Price
Shuttle Bus Entry Door BUS DOOR(CURBSIDE ENTRY DOOR): 1 $10,385.55 $10,385.55
Conversion Buildout Package One(1)38"W x 807(approx.),electric dual panel,outward opening glass
(shuttle
s e)door shall be installed in lieu of OEM passenger sliding door,
including all
supporting structures.Exterior finish and paint to match chassis color.All
electrical
including dash mounted switch and associated harnesses.Door includes
manual
emergency release.System shall be fully functional,and fully
trimmed/integrated
by final stage manufacturer.
Door shalt include a secondary open/close switch located near the staff
desk.
Audio/PA System Interior/ AUDIO/PAS / - ..6,...79.5...
SYSTEM INTERIOR EXTERIOR: 1 $6,479.55 $6,479.55
Exterior/Pedestrian Collision One(1)AM/FM/WB/XM/Bluetooth stereo with auxiliary input system and
Avoidance Sensors public
Conversion Buildout Package address capabilities shall be installed in the rear area. System shall
include four(4)high-quality interior speakers mounted in the
ceiling and two(2)high quality,flush-mounted weatherproof exterior
speakers with separate volume control mounted on the curbside of the
vehicle. System shall include one(1)wireless microphone with dedicated
holder. Includes pedestrian collision avoidance system.
Computer Cabling COMPUTER CABLING: 1 $1,17 .75 $1,179.75
Conversion Buildout Package ®(3) -45 Cat6 computer network jack with Cat6 cable routed through
Carlon Flex-Pius ENT conduit or raceway(as applicable).
Drawings&3-D Renderings 1 $1,124.55 $1,124.55
Plans and 3D Modeling
Tow Hooks:Front and Rear NO WINCH. 2 $ 6. $1,372.18
Tow Hooks
Extras
Cold Weather Isulation 1"/2"Owens Coming Pink Board 11 in ceiling/11-14 kraft back 1 $75 .40 $75 .40
Package insulation in walls&sub-floor. Foam insulation panels may be
Insulation substituted.Maintain highest R value as possible.
35'Shoreline Power Cable INCLUDED, 1 $0.00 $0.00
with Storage Box(50 AMP)
Electrical
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Items Description /Unit Unit Price Price
Auxiliary Battery One(1)auxiliary battery compartment shall be fabricated and installed on 1 $4,769.00 $4,768.00
Compartment the
Extras vehicle to house the auxiliary batteries.
Compartment shall be constructed of aluminum or equivalent materials
and
include a tie-down system for the batteries.
Compartment shall be properly vented to prevent build-up of battery
gases
as necessary.
Compartment shall be kept as low as possible for center of gravity,but at
least 10"off the ground(if placed below floor)for clearance.
The battery compartment(if applicable)and all added exterior
components,shall be
finished with DuPont Imron 5000 or equivalent paint to match the OEM
body color. Panels shall be properly cleaned and prepared for paint
application in
accordance with standard commercial practice and to requirements of the
construction materials involved.Surfaces shall be properly cleaned and
inspected before cover materials are applied.The prepared surfaces shall
be spray primed with synthetic base primer,
which contains corrosion resistant pigments and resins.Extra coats shall
be
applied around moisture catching moldings,etc.All hidden areas such as
overlapping metal,underside of moldings,underside or rubber extrusions
at
windows shall be cleaned and primed and where necessary and caulked
with
sealing compound during construction.
Two(2)or three(3)evenly applied coats of DuPont lmron 5000 or
equivalent
paint,two(2)for dark colors and three(3)for light colors,shall be applied
to all areas of the metal.Each coat shall be properly dried and evenly
sanded
before the following coat is applied."Orange peel"surfacing will not be
acceptable.
Corrosion Protective Coating Vehicle underbody shall be fully undercoated with rubberized spray to 1 $2,52225 $2,522.25
(CPC)Undercoating provide
Insulation additional sound resonance dampening and underbody insulation
protection.
Rebalancing Vehicle To accommodate the additional wei 1 ght. $3,159.45 $3,159.45
Suspension Weight loading shall be of significant concern during the conversion of
Truck this vehicle
for efficiency reasons.Substantial effort has been put into the interior
design with
this factor in mind.Vendor is cautioned to use the lightest materials
available that
will meet all specifications as described herein and make
recommendations as
appropriate for lightening the static load of the conversion.
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Items Description Qty/Unit Unit Price Price
Staff Desk One(1)staff desk shall be furnished as depicted in the concept drawing. 1 $4,623.10 $4,623.10
Extras Desk shall
be constructed of solid wood and light gauge furniture-grade plywood,
finished to
compliment the interior.Desktop shall be constructed of minimum 3/4"
thick
furniture-grade plywood with a high-impact laminated plastic bonded to
the
plywood and installed to allow easy removal and replacement as these
surfaces are
subject to excessive wear and tear.Desk shall be appropriately configured
for
installation of technologies by the library,including cable pass-through
grommets
and defined wire paths from des p to other locations as designated.
Desk shall include a positive latching pencil/keyboard drawer beneath the
work surface. Desk shall include a sidewall mounted,2-tier storage cavity
with Lexan faces to provide storage for files and paper supplies. Desk
area shall include an extra layer of sub wall material to support the
vendor installation of client supplied 22'computer monitor and
articulating arm above the worksurface.
Storage Closet One(1)storage closet shall be furnished as depicted in the concept 1 $2,480.00 $2,480.00
Extras drawing•Closet
shall be constructed of furniture-grade light-gauge plywood with the
same finish as
that of the desk.Closet shall contain three(3)adjustable shelves within.
Door shall be a lockable wood finish door with Lexan-faced brochure rack
built-in per concept drawings.
Closet door shall include a key lock that is keyed alike to the storage
cabinet.
Drop-Down Work Surface One(1)drop-down work surface shall be provided just behind the 1 $1,278.75 $1,27835
Extras passenger seat
as depicted in the concept drawing. Surface shall utilize heavy-duty
hardware,and be finished similar to the staff desk,and compliment the
finalized interior,,
Mechanical Storage Cabinet One(1)mechanical storage cabinet shall be provided in the passenger 1 $2,204.40 $2,204.40
Extras side rear
corner of the vehicle.This cabinet shall be accessed from the rear of the
vehicle
only(with the rear doors open)and contain three(3)adjustable shelves
with
keepers. Cabinet shall be finished to compliment the interior.Finish shall
be selected
by the library from vendor's selections.
Worktop Storage Cabinet One(1)worktop storage cabinet shall be installed over the passenger 1 $2,357.20 $2,357.20
Extras side rear
wheel well.This cabinet shall be accessed from the interior of the vehicle,
have a
laminated worktop at approximately 30'high,front door(s)and an
adjustable shelf
within. Cabinet shall be finished to compliment the interior.Finish shall
be selected by the library from vendor's selections. Access door(s)shall
be lockable.
Interior Tie-Downs Two(2)12'long,heavy-duty flanged'0'type,aircraft style tie-down 1 $1,085.00 $1,085.00
Equipment Instalation tracks shall
be installed flush into the flooring for securing additional cargo. These
tracks shall be securely mounted to the OEM vehicle floor and flush with
the finished floor height. Eight(8)sets of appropriately rated,over center
or ratchet style straps shall be provided to work with the tie-down tracks.
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Items Description /Unit Unit Price Price
Electrical System-DC(I of 3) Shall be a 12-volt,negative ground type system designed to provide and 1 $0.00 $0.00
Electrical distribute
electrical power at a level of performance that meets the requirements of
all
components and/or accessories utilizing such power throughout the
vehicle. Design emphasis of system furnished shall be on both reliability
and serviceability.System furnished shall be a modular type design,
modular being defined as a system where major power train,chassis,
body component
assemblies,including fighting,wiring ands itch harnesses,and heater
harnesses are easily separable for purposes of repair or replacement,
using either simple hand tool or automotive type plug-in connectors.
Special emphasis shall be made on accessibility to all wiring harnesses in
all locations.Wiring shall not be rendered un-accessible behind
permanently installed panels or appointments. The power source for all
body electrical equipment furnished shall be taken
from a single point on the power train specifically designed for this
purpose. The main ground wire grounding the body to the chassis shall
be minimum 8-gauge size,all ground wires furnished for insulated-return
type systems shall be equal in size to the feed wire in the respective
circuit.Redundant
grounds shall be used if required to attain a satisfactory level of system
performance desired.For maximum system reliability,all serrated eyelets
and screws or bolts utilized at points of ground shall be either coated or
plated with an electrically conductive type material to improve their
resistance to corrosion. All electromagnetic type switches,relays and
solenoids furnished shall be
suppressed to protect the entire electrical system from major damage
from the large negative voltage spikes these devices can produce.
Electrical System-DC(2 of 3) All terminals and connectors furnished shall be designed and approved 1 $0.00 $0.00
Electrical by
their manufacturer for heavy-duty automotive vocational application;
material
shall be a corrosion-resistant type.To eliminate disconnects;all terminals
furnished shall incorporate a positive locking,seated type design to
assure
terminal position.Socket(female side of connectors shall be wired to
electrical source side of circuit and plug(male)side of connector shall be
wired to electrical load side of the circuit to help prevent a short circuit
when
disconnected.All connections made an the vehicle underbody shall be
adequately protected against moisture and corrosion with dielectric
grease,
heat shrink tubing,or other similar techniques. All insulated cable
furnished shall comply with SAE Standards J1 127 and
J1 128.All wiring furnished in the engine compartment area,where
extreme
heat and fire are of concern,shall be multi-stranded,low voltage
insulated
automotive type cross-linked polyethylene fire-retardant SAE approved
SXL
type.All wiring furnished in the body portion of the coach shall be
multistranded,
low voltage insulated automotive type;either SAE approved SXL or GXL
types are acceptable.All wiring in each circuit shall be of sufficient size,
and with 125%capacity rating of anticipated load to transmit the
electrical current load of the circuit.Sizing shall consider the length of the
circuit and the voltage drop occurring in the circuit Voltage at the load
shall
be 4./-5%of rated voltage when measured in a normal operating state.
No contact with sharp or puncturing edges. No tension or strain between
fixed points, Adequate and safe clearance of moving parts. 5-inch
clearance from radiant heat sources. Adequately secured to prevent
pinching.
Wiring to be color-coded and numbered,grease-,oil-and moisture
resistant
and securely fastened. All wiring furnished shall be routed in protective
hamesses,either woven vinyl or corrugated vinyl or nylon types
acceptable.When harnesses go
through metal structure,rubber grommets shall be used to further
protect the integrity of the harnesses.
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Items Description Qty/Unit Unit Price Price
Electrical System-DC(3 of 3) Four(4)Interstate 31- G 7,or equivalent,group 31,12V deep-cycle, 1 $7,139.40 $7,139.40
Electrical AGM,multipurpose
batteries shall be provided as an auxiliary battery bank for stationary
12VDC component power. Each battery shall have 100 Ah capacity
( 20hr),for a total bank capacity of 400 Ah at 12VDC.Batteries shall be
connected to provide a 12VDC reference. Both the vehicle altemator and
the inverter/charger shall charge these batteries. A battery merge system
including dash-mounted momentary switch shall be incorporated to
allowjumping of one battery.system to the other without
the use of external cables. Battery connection cables associated with this
system shall be
protected on both sides with a 150A minimum,high amp,resettable
circuit breaker. Battery system shall include a"master"switch located on
the dash.This
switch should control power to all added accessories with the exception
Of
component memories. Batteries shall be installed within the battery
compartment with a positive hold-down system.
Interior Lighting A 12VDC,LED main cabin lighting system shall be installed to provide 1 $2,997.65 $2,997.65
Electrical interior
lighting meeting library minimum stack ratings. lighting fixtures shall be
switched at the vehicle dash using an illuminated switch. Lighting level
should be 6 foot-candles(ft-c)minimum measured on the stack face
(vertically)at a height of 12",and 35 ft-c maximum at any height to
achieve no more than a 6-to-1 maximum-to-minimum ratio across the
entire stack face. Light output temperature shall be a'warm'white
between 3400K®4300K. Lighting systern fixtures and/or design shall be
approved by the Library prior to installation. Step well lighting(12V C)
shall be provided at the side entry.
Shall be wired to operate in conjunction with the condition of the door,
with an illuminated on/off switch mounted in the dash.
Exterior Lighting Four( )Whelen 600 series or equivalent,LED weatherproof"scene"lights 1 $4,277.00 $4,277.00
Electrical shall be
install o(2)on the exterior curbside,and two(2)on the exterior rear.
Lights shall be controlled by two(2)switches in the driver's area. Rear
mounted lights shall also be engaged by putting the vehicle in reverse.
Security System One(1)Aqualarm 20446 or equivalent 12VDC powered security system 1 $2,560.00 $2,560.00
Electrical with cell
and email alert shall be installed.System shall include the following
features:
Keypad activation/deactivation.
IR remote
Motion detector
Door contacts for all doors
One(1)Aqualarm 20421 solar powered exterior siren/strobe light.
Technology Power One(1)12VDC receptacle shall be installed near the staff desk,for 1 $782.40 $782. 0
Electrical technology
power. Receptacle shall be powered by the auxiliary battery system and
controlled
by an illuminated on/off switch mounted in the dash.
Wi-Fi System One(1)Cradlepoint R1900 series or equivalent,wireless 5G/LTE advanced 1 $5,216.00 $5,216,00
Extras ruggedized modern shall be provided. Modem shall be powered by the
auxiliary 12VDC system. Modem shall support 5G and Cat 20 LTE wireless
connectivity, Modem shall include Wi-Fi 6. Modem shall include the
ability to configure a virtual private network ). Modem shall include
one(1)Cradlepoint 8 cable antenna,mounted to the
exterior roof of the vehicle. Installation shall include one(1) 10/100
bps J-45 hardwire run to the staff desk.
Vendor shall transfer component license,support,and administrative
access to library staff immediately upon delivery of completed unit(s).
Powered Roof Vents Two(2)Fan-tastic Vent 335Q 3-speed 12VDC reversible powered roof 2 $953.55 $1,907.10
Air Conditioning vents shall
e installed in the vehicle roof.Units shall feature a built-in thermostat
and rain
sensor.
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Items Description QV/Unit Unit Price Price
Skylights Two(2)14"x 22"single dome translucent white acrylic skylights shall be 2 $2,109.30 $4,218.60
Windows installed
with white PVC interior trim.
Double Sided Carts Four(4)Acore double-sided book carts with six(6)adjustable shelves 4 $1,160.00 $4,640.00
Extras each.Carts
shall be interchangeable with the aforementioned single-sided carts as
desired.
These carts shall be shipped loose with the completed vehicles.
Bubble Machine-Wright One(1)bubble machine,modified to fit within the trailer hitch receiver 1 $9,460.00 $9,460.00
Manufacturing when
Extras desired. Feature shall include all necessary power and attachment
components required for successful operation.
The Wright Bubble Machine is the pinnacle of professional quality bubble
machines.This top-tier unit is perfect for a wide range of uses including
theatrical productions,
Exterior LED Under Body Color changing LED lighting installed underbody.Lighting shall include a 1 $2,941.00 $2,941.00
Lighting control
Electrical mechanism and be installed per manufacturer instructions,
Interior Cameras Two(2)interior cameras with DVR installed to view and record activities 1 $4,401.00 $4,401.00
Extras within the
interior cabin area. System shall operate independently from the OEM
exterior cameras. System shall record a minimum of 7 days of activities
and be remotely accessible
Via the Cradlepoint modem.
Air Fare,Hotel(2 Persons)for Note:$0.25 shown for accounting purposes. 1 $0.25 $0.25
Inspection&Training in Training will also be conducted in North Andover,
Houston
Meeting
Van Transportation to North Freight(will be placed on auto carrier). 1 $4,62&53 $4,625.53
Andover,MA,
Freight
Warranty Information Parts,equipment&labor are warranted for one(1)year. Ford vehicle is 1 $0.00 $0.00
Warranty per the new Ford warranty,which is 3 years 36,000 miles and 60,000 miles
or five years on the drivetrain.
'Service calls shall be conducted in Missoula,MT throughout the 1-year
warranty period(parts,equipment&labor),and the chassis shall be
serviced through your nearest Ford commercial truck dealership.***
Title,Registration&Licensing Chef Units,LLC will register in client name and address. There is no tax 1 $0.00 $0.00
(Vehicle) for this project&no registration fees.
Truck
Unassigned Total: $308,150.18
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9/21/23,1.1:59AM Proposal Print
Total Price: $308,150.18
Warranty-Warranty on equipment,parts&labor is for one(1)year and performed in North Andover, A. Truck chassis warranty work shall be
performed by your nearest Mercedes commercial truck dealership. The Mercedes warranty is 3-years,36,000 miles bumper to bumper,and
60,000 miles or 5-years on the drivetrain(or current standard warranty). All work not covered under warranty will be billed at an hourly rate of
$95.00 upon approval.No user negligence(specifically on water heaters and water pumps)will be covered under manufacturer's warranty nor
Chef Units labor warranty.Any modifications,alterations or work done by anyone outside of Chef Units without Chef Units consent,will void the
1-year labor warranty on the unit.
Notes:
-Delivery date is estimated at 7 to 8 months from contract signing and issuance of purchase order(if the vehicle can be sourced immediately).
Time delays may occur if the vehicle has to be custom ordered.
-This quote is valid for 120 days.
I confirm that my action here represents my electronic signature and is binding.
Signature:
Date:
Print Name:
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