HomeMy WebLinkAbout2023-03-14 Middle School Building Committee Minutes Middle School Building Committee
Meeting Minutes
March 14, 2023
Present: Laurie Burzlaff,Jennifer Cronan,Stephen Foster,Jorge Goncalves, Michael Grant,Joseph Hicks,Janice
Phillips,Jennifer Whitney,Owners Project Manager, Derek Osterman of Colliers,Architect Adolfo Cuevas of Mount
Vernon Group and Mount Vernon Group Project Manager, Bill Peters and Mount Vernon Group Principal, Frank
Tedesco.
Meeting was called to order by Committee Chair Laurie Burzlaff at 4:00 p.m.virtual due to weather. Ms. Burzlaff
read the following statement:
Pursuant to Governor Baker's March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law,G.L.
c. 30A, §18,due to the weather,this meeting of the Middle School Building Committee will be conducted via
remote participation. Members of the public who wish to participate may email Iburzlaff@northandoverma.gov.
Members of the public may watch the meeting on their televisions by tuning to Comcast Channel 8 or Verizon
Channel 26 or online at www.northandovercam.org. No in-person attendance of members of the public will be
permitted, but every effort will be made to ensure that the public can adequately access the proceedings in real
time,via technological means. In the event that we are unable to do so, despite best efforts,we will post on the
Town of North Andover website an audio or video recording,transcript,or other comprehensive record of
proceedings as soon as possible after the meeting.
Site Construction Phasing plan—
Ms. Burzlaff met with Chief Weir and Chief Gray to give input on entry and exit for construction vehicles.
Mr. Mealey gave input into the current plan.
Mr. Foster asked if westerly access to middle school was considered for construction access (Kittredge
school/125)- Police and Fire Chief said too much congestion there.
Trucks are too big to turn around so need to go in one way and out another.
18 wheelers can't turn around but smaller trucks may be able to.
Ms. Burzlaff stated that the bid will have a time restriction for construction vehicles relative to drop off and pick up
times.There is not enough money in the budget to cut in a new entrance and it would also require state
permission.
Mr. Goncalves pointed out the need to be able to get food delivery trucks in throughout the day.
Mr.Tedesco indicated they may need 60 parking spaces at peak construction—it will probably be in current rear
large parking area.
Mr. Hicks request that construction workers exit the way they come in so we are respectful of Parker St. neighbors
and pick up for Atkinson that happens at that intersection.
Review of Building Phasing component of the Site phasing
Mr.Cuevas and Mr.Tedesco provided overview.
Bathrooms on 15Y floor will be separated from students.
Once construction is completed, it will be occupied and we will take space out of renovation for storage
The phases take place in 2 month increments on both floors.
Corridor needs to be clear or workers and use doors between the classrooms.
Working to do this without impacting programs.
Work in zone 3 starts in summer so that it will not impact offices etc.
Mr.Goncalves said we need to be cognizant of where we move people to so that students don't have to travel
from one wing to another.
Mr. Goncalves also asked if auditorium was included in carpet removal.
Mr.Cuevas thought the auditorium was not included in the plan. Mr.Goncalves asked to have it included.
Review of Site Plan
Mr. Peters talked about finding space for basketball court,some new greenery,the new curbing etc.
Ms. Burzlaff pointed out that bus routes will not change after this project.
Mr.Goncalves talked about having to change direction of one way road.
Mr. Hicks asked about grade of retaining wall,they are working on getting that information.
Permitting
Ms. Burzlaff led discussion about what do we need to do as far as planning. Not encroaching, no variances, not
changing height etc.so we have a good argument for waiver of site plan review from Planning Board. The
documentation will address every exception that the planning board covers. Ms. Burzlaff asked if we could have
that documentation by noon on Thursday to be added to planning board agenda. Waiver gives us a 10-12 week
head start. Would like to get the waiver done at planning board next meeting
Timeline
Ms. Burzlaff stated they may not grant the waiver that night,they may not grant until next meeting on April 41n
Ms Burzlaff questioned what we are looking at being able to do since funding isn't available until 7/1.
Mr.Tedesco said we should go out to bid at end of April to have bids in hand by end of June for a July 1 start date.
May make sense to move it by mid-June to have a running start by July 1.
Mr. Hicks asked what the process is for selecting a bid/contractor. Ms. Burzlaff said bids will come in and be
reviewed.
Mr.Tedesco said we must choose lowest reasonable bid in all categories.There are a lot of things in place to keep
the project moving forward. Bidders will be prequalified and established as responsible bidders.
Ms.Whitney asked who manages CORI process. The OPM and the managers and subcontractors manage this.
Mr. Osterman said he can put together an overview of the process for those who have not done this before. He
also requested to allow time for a private estimate for reassurance.
Mr. Osterman said next budget checkpoint is end of March which will be good timing and said that prices seem to
have stabilized.
Mr.Tedesco said he will work to get a sufficient amount of bidders in every category, it helps get the price down.
Ms. Burzlaff suggested moving next meeting out so we can review final bid documents.She suggested we set April
26th as next date.
ADJOURNMENT
Mr. Foster made motion to adjourn at 5:05,seconded by Ms. Cronin. 8-0 in favor by roll call vote.
MEETING MATERIALS:
Schematic Designs
Site Plan drawings