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HomeMy WebLinkAbout2019-11-21 Stevens Memorial Library Trustees Minutes Town of North Andover Trustees of the Stevens Memorial Library Monthly Meeting Minutes Approved 1/28/2020 (Eva Hamori made a motion, seconded by Stan Limpert to accept as written the monthly meeting minutes. Approved: 5-0) Thursday, November 21, 2019 6:30 pm 1. Call to order Time: 6:32pm Attendees: Ann Cavanaugh; Mary Dishaw; Bill Duffy; Eva Hamori; Stan Limpert; Mark Rodgers; Earl Svendsen; Kathleen Keenan, Director; Lucinda Mazza, Assistant Director Unable to attend: Dee Casey, Deputy Town Manager 2. Public Comment: None 3. Approval of Minutes a. October 22, 2019 Monthly Meeting Minutes Not completed: reviewin a future meeting. 4. Correspondence / Communications : None 5. Reports a. Chair: i. Friends Appreciation: Ann Cavanaugh, suggested the Trustees express their appreciation to the Friends of the Library, especially those that work diligently every week of the year, for their significant contributions to the Library. The Trustees decided the gift would be an embroidered canvas bag. MOTION: Stan Limpert made the motion to allocate $500 to purchase canvas bags for the Friends. Eva Hamori seconded the motion. Vote: 7-0 Unanimous b. Director i. Building update ii. Staffing: Job Openings: Kathleen Keenan identified the job openings in the Library at this time; 1. Teen Librarian (full time) job posted 2. Technical Services & Reference Librarian (part time) job posted 3. Electronic Reference Librarian (part time) Person resigned this week 4. Library Assistant - Night & Weekend, candidate identified, checking references 5. Weekend Custodian posted, put on hold while hiring 4 other positions OPEB: funding for the new full time Teen position, in the amount of $6,000, has been paid this year using State Aid Funding. Collective Bargaining Agreements (CBA): Kathleen shared that a Tentative Agreement has been reached on the Professional Librarian and Clerical CBAs. Once officially signed by both parties, retroactive activities will be undertaken such as pay increases from 7/1/2019, vacation assignment adjustments, etc. The Library will be closed: 5pm Thanksgiving Eve, Thanksgiving day (no change), and the day after Thanksgiving, because of changes in the Professional Librarians The items listed are those reasonably anticipated by the Chair. Not all items may be discussed at the meeting and other items not listed may also be brought up for discussion to the extent permitted by law. The Board reserves the right to take items out of order for discussion and vote. contract. Friends Luncheon: Kathleen asked if the Trustees would like to again, pay for the dessert at the Friends Annual Holiday Luncheon on 12/10/19. MOTION: Stan Limpert made the motion to allocate $100 for dessert at the Friends luncheon. Bill Duffy seconded the motion. Vote: 7-0 Unanimous c. Committees i. Furniture Committee: Eva Hamori shared that some of the sample furniture had been delivered to the Library for staff and patrons to look at. Several of the pieces were used in the meeting, encouraging Trustees to provide feedback. Soft chairs have not been delivered yet, but are expected soon. All the furniture is intended to be used in the Reading area and Tutoring area. The sample furniture will be put in the Reading Room for several weeks, with surveys available, so patrons can provide their preferences. 6. Old Business a. Historic Entrance project update (Kathleen) i. Kathleen stated that the Historic entrance project, estimated at $300,000, has been entered in the Town CIP Book and she is working with Steve Foster, on a CPC grant for the same amount. b. Town Treasurer / Disbursement discussion (Earl) Earl Svendsen and Kathleen will be reviewing various options available to transfer funding from Fidelity to TD Bank. c. Endowment and Investment discussion (Mark) Mark Rodgers read through all the Eaton Vance information, they offer 2 options, i. Passive management evaluate once a year, (or when we want to) ii. Active management skimming of the best Their fee is lower than Fidelit funds. He suggests that the Eaton Vance account mirror the passive activity approach used on the Fidelity account. d. Library patron website (Stan) i. Stan Limpert mentioned that he had met some people who could assist us with our website, when we were ready to proceed. ii. Stan also mentioned that the Library should be involved in the Census. Kathleen shared that the Library has already been approached by Census personnel, and will be working with us so we can assist patrons especially when doing the census online. e. Holiday Wreath Purchase MOTION: Stan Limpert made a motion to pay $75.00 for the Holiday Wreath hung in downtown North Andover during the holiday. Mary Dishaw seconded the motion. Vote: 7-0 Unanimous 7. New Business a. Support for Legislative Breakfast - $75 contribution MOTION: Mark Rodgers made a motion that the Trustees send a $75 contribution for the Legislative Breakfast that will be held in February 2020. Stan Limpert seconded the motion. Vote: 7-0 Unanimous b. Review Actions and next meeting agenda (Cindy) The items listed are those reasonably anticipated by the Chair. Not all items may be discussed at the meeting and other items not listed may also be brought up for discussion to the extent permitted by law. The Board reserves the right to take items out of order for discussion and vote. 8. Next Meeting Dates a. Tues, Dec. 17, 2019 @ 5pm Library Trustees Dec. Monthly Meeting b. Thurs c. , Jan 9, 2020 @ 6pm Library Trustees Special Budget Meeting d. Tues, Jan 28, 2020 @ 5pm Library Trustees January Monthly Meeting 9. Adjournment Earl Svendsen made a MOTION, seconded by Bill Duffy to adjourn the meeting at 8:01pm. Vote: 7-0 Unanimous *Documents Distributed 1. Trustees of the Stevens Memorial Library, Monthly Board Meeting Agenda, November 21, 2019. 2. Savage, Lyne, FY21 Budget Guide, November 12, 2019, pp 5. The items listed are those reasonably anticipated by the Chair. Not all items may be discussed at the meeting and other items not listed may also be brought up for discussion to the extent permitted by law. The Board reserves the right to take items out of order for discussion and vote.