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Home My WebLink About2022-11-15 Stevens Memorial Library Trustees Minutes MOTION., Eva Hamiod made a nnotion,seconded by it Rodgers,,to approve the meeting minutes,of the November 15,21022 Monthly meeting as,written. Passed 6-0, roll call viote,, �Board of Trustees q Stevens Memorial Library, Board of Library Trustees(BoLT'i Minutes of November 1,5, 2022 Monthly Meeting -Approved 12/12/2,022 1. 011 to Or�r Stan Lim pert, Board Chair, cafled the Board of Library Trustees Novernber irnionthily meeting to order oin Tuesday,IN u m be r 15,2022 at 5:11 prn In attendance-,Trustees*,Stan ILimpert, Board Chaiir;Ann Cavanaugh;Eva Harnod; Lin,d'sey Mayo;Mark Rodgers,, Also in attendance: Kathleen K,eenani, ILil irary IDirector(rerniote on Googfe Meet);Cindy Mazza, Assistant Library Director Absent: IEairl Svendlsen 2, Public Coniment: Nane 3. Correspondence: None 4. Reports, ai. Chairperson i Board Vacancy Update Anin Cavanaugh receives the Board'yacancy letters of oyterest.A,nin repoirted- • A letter from Rain Rudis, • A referral for Jeanne Colachico Ann,wlfl set ufp a time for a phio�irve call with her • Anernail froirn Michelle FilleW asking about the mee tin gth-ne possiblily rvot warking for Ipeople.^Shove asked if the meeting time codldi be moved to the evening to accommodate others,. Board has di:s scu-sos-ded t!his over the last several years,The dire is moved from 4:30 pim to 5 Iprnsomie years ago to het elpi Trustees wiith work commutes. No,change was decided for now as this time firamie seerns to serve the best. • Usa Roberts,who might be inter essted,aisl d where to find the posting,Anin sent her a,copy, H.Approva/of Ortober, 25 20172 minutes MOTION Mark Roidgers niade,a,motion,seconded by Ann Cavanaugh,to appnwe the meeting minutes of October 25,20(22 as uritten. Vote,(4-0-0) b, Ubrary Director Kathleen Keenan had no significant changes to staffing to report. Building update under Building Committee below.The Libr"opened its lower Iobby and publik bathroorns,on Nov.11"",Veterans la V,for attendees at the ceremony[n Patriots MeMiDdal Park. ZD22-11-15 BoLT Now IMONTHIILY meeting irninutes DRAFT 12/12/22 c. Treasurer Ea d Sve,indsein sent the moottfly Treasurer Report, which included the current ibalances and earnings,in the Trustee's Eindow,menit funds and checking accounts of November 11, 2022. d, Cornirniftee Reports t Inmtment Cornmiffee Mark Rodgers reparted on the Endowment Portfolio's Performance. ik Long an Manning Committee Discussed in Old Blusiness ifi. Budding Committee Eva Harnori reported the w wrk in,the Changing Room to make it also serve as Mothers,Roomfur staff is almost done.A final robot of Paint and the purchase of a simall refrigerator is,needed. 5. Otd Ousiness a,. FY23-FY27 Strategic Plan,discussiDn, The majoritV o meeting foclused on reviewing the Strategic Plan draft.A streamlined draft of t>h"mm IFY21023-2027 Strategic Plan written Iby Stan Urnpeirt was distributed. Stan, Chair of the ILon -Rainge Planning Committee, recommended keeping the Goals and their Action iterns siarple and measurable.The IDirector anid Assistaint Director in thie final review need to decide if the Actions pro d are possible given t1he resources available for the remainder of FY23 and go ling i nito,FY24. Goals fo firth e uipcoming year were dis runs sed. # New pulblic website,optimized for rniobile device use,and updated Library branding * Facilities space assessiment study ur Get the 5,01(03 up and a,Stevens Mlemoirial Library Foundation Board in place Focus on irnproved availabjl" f e-Books Bookmobile Van The Board aiso dedded that each year the Strategic Plan wdi be reviewed to:find has,bleen achieved,or may need to change. The re View should be done prior to the Boand"s aninual meeting with a summary write-up to be part of the Annual meeting. 6. New IBusInwwess, MOTION: �Mairk Rodgers made a MOTIONI,seconded by Eva Hamad,too approve$150 for Appreciation Gift CArds for the Friends of the Library(estirnated 10x$15)instead of a holiday luncheon this year Passed 5-0-01 ACTIO N.Ann Cavanaugh (?)to,Purchase cardls and give to Director/Assistant Director �MOTION, Mark Rodgers made a MOTION, seconded by Eva Hamori,to,approve up to$400,for Appreciation Gift Card for the Staff to Good Day We instead of a hoRday 11uncheon this year. Naas sie,d 5-0-0 ACTION:Anin Cavanaugh i(?)to Purchase cardls and give to Director/Assistant Director 20,22-11-15 lBoLT Nlov MONTHLY meeting minutes DRAFT 12,112/22 DRAFT 7, Next aveeting dates: fie ate: Monday, December 12th, 2,022(originally 12/13/2-2) TuesdlaV,Janua,ry 3"'.2,022 8. Adjourninient MOTIOU Ev,a Haimori,,made a MOTION,seconded by Lindsey mayo to adjoluirin the meeting at&04 pm Pas,,,,r,ed 5-0-0 Documents Distributed 1, Trustees of the Stewns Memicrial Library monthly meeting agenda November 15, 2022 2.. Trustees of the Stevens Memefial Library Board October 25"2022,niinutes DRAFT doc 3, Sveridsenw SoL T Treasurer Report as of J 1/11/2022,dated 1111112022' 4'. Harnork Stevens Wmorial Library Budding Calendar,dated 1111,512022 5.UnTper t.-Draft of the SMUStrategic Plan FY23-FY2 7 21022-11-15 BoLT Niov MONTHLY meeting mi:enlu,tes DR,Af T 12/121/22