HomeMy WebLinkAbout2021-08-17 Stevens Memorial Library Trustees Minutes Unites liom Bow of Libf aty'Tiwees Augusi 17,2021 Moutblymeet ug
Eva llanwii nude a MOTION,seconded bySatm Lia,,Vrt, to apps ovL-, dr usiuutrs,
Aamm,ed:&0,
Ste'vimis menwrial Uxwy
Board of'Ubmy Tntstees(BoLT')
Nfinute sAugint, 17, 20i"INfeetiag -Approved 28/2021
1. Call to Order
CI=Ann Caiamaugb ca,Ued the Bond of'Libmy Tnistees("rustees)Augmw,weeting to ccder on
Ttw,sday,Augmt 17,2021 at 5:04 pm,, Ms was dw Bowd's first in-perion nweting since the
beguming of th CO 9 pan&nuc. Nb,,Aa, were worn by all,
Attendees- Ann Cavanaugh,Omit; Mary NL Dislvivr,Eva Hanwri Stan Luivest Nlark
Rodgers-,,F.&I SvendseA Katbleen Keenan,Director
Absent: Lucin&Mazza,Assist mt Director;Demse Casey,Division Ditectm Deputy
To=Manager
2. Public Conunent none,
I Correspondence
• A letter oft µ was recerved fiom Cathy,Dmby who retired from her posiftion as North
Andovet's Div ectcc of Hiunan Services. She served the comnmuity for many ens and the my,Libr . gave ber a gift to cep rate her reftreuxwt,
• An,invoice for services tendered was received from Hemenway and Barnes, LLP'who is
advi5ing the,Board on its 50,I(cX3)application. Tbis bill vhfl be si*witwd for payment.
• A Notih Andover Schools scholiws dui p finid appeal letter was received, Unless it is
connected with a special event,the Board does not send a donatiorL.
4 Report
a. Claupetson
* Bill Duffy's rv�ignafion from the Boardauras accepted effective June 30, -7,02 1,,aftez
serAng on the Board�fof 4S ye=5. Tbem,mas a discussiou abotit filling,luswt on the,
Board: dw ptacess to be used(palic posting will go,to,the com=tnity at large,)and
what backgromd or expertise would be a,desimble a"tion(suggestiow
fluictaisuig"grant vnitiqg_niarixfing).
* Anti wd Lt'hIlftZn)xriIl look at earlier vacancy processes,,, especialty letter-.or nolicies
tbaturere posted,
* It was how t i O
discimsed o ecqg
u Bill'ssenice.Suggcsfi ift ons: a gand c ettific ate, of
recogration from the Board,see,abcutumiliu recogniti=by the Board of Selectmen
and State officials,(lim-se,Sftuite)_
of Mark Rodger s will ccatact Joanne,Duffy for!wme,biographical data and poidbly
photos that coWd be used.
ti Librmy Directot
# Kathleen Keenan a&ised of sto g isnies,relating to refirement,or other
complicatiotri caused by the,COVED-19 pandemic.
# Tbe Libruy was set to beconie.the Town's U,Si.Passport Ace eptame facility j Eld as
Tb,wn buildin! s woe shut down in Niarch 2020 due,to the panden3ic.The Library
staff'will need to be te-certified as it lus been mme tban a year,Rev,eum from this
work-will go to the Town's General Fund,
# Fall progxamnung is,planned to be-vutwl due to the ongoing, pandemic health
concetus.
2,02 1-02-17 BaLT AWt MemgMaum-DRAFT 9-!9-20-11
c. Tt"sixer
Treasurer Earl Sven&sen noted tint while,the,stock market has,been volatile,the
balance ofthe Tnu-tees Endovnnent Fund has benefited fiom Fidelity's invvstinew
advice and the re-allocation of holdnigs iindertaldng by the Bowd,
A cory of the Treasurer"s,Ana gtA,,A, 16,2,021 report was dig "bated',..
d, Conumittees Repoit;
Inv Cotnaiittee:
Muk Rodgets advised the durd re-ba inn cing of the Exi&aNant fivads
will,occir,as:planned,in late Septeniber 2021,
Long Ratige Planning Conintittee(LRP)
Below under New Business
BuMing,Coninuttee:
Eva Hanuxi led a brief cliscussion abM iniproveme not s to the Library
and priontimfion jects. Specific Plc*ts were discussed tmdex Old
Business,
5 Old Btriiness
a, Action It ,inn review
b. ffistoric Enfimice pmject update
Peticting decision whether to hme pavers,m bfick inunediately, swyound taw
granite-steps dtiring this project.
c. Clmwey roof repair/replacenimt xqxIate
T led,awaiting inn,foiriiation on a clay tile option.
d. Public badvoonz,renovation ritt*update
After some disaisuon.the follomAring motions ivere,ma&.
41 MOTION NO, 1:proposed by Stan Lintpert and seconded by Mai k Rogers:
71e Diu ste&,autharize a reqIiestfir afiormal esHrnatv qf constmetion costsficn,
Me rwricnahop;qf6wpublic bathrovini on thefibutfloor.
# The motionw-as unanilmnislyapproved,
# It wassuggested a convenstion be inn uith the Town M=ger to
discuss the,likehhood of mceiving Capital Improvement Program(CEP)
fimding for the getider-neutral,single oc cupmcy bathrooms
x MOTION NO, 2: Proposed by Eva Nunn an and seconded by Stan Umpert.
,4 p art sionalmotion toafioc gut e,,S]5,000 100fir constiuction documentsfironi
La,f,7-asse llano%!Lz&Feyl(L IT)for consmichon agitated to option 2 as
dmidated N the Thate c4j in Nim,2021 ardpix0ded fi Or,in Lac the il=se
April 23, 2021 nierno.
The inotion,wasi unaninxmsly approved, Ptovisiotw bawd on stypott for
diisas ect.
e. FY22 Endovm*WSpending cliscussion-tabled
f Town3 ypi lams—tspdale
Ei,-a Hanmi briefly shared the North Andover hqxo%vnwnt Society and the
Notth Ando,6w Historical Societ,y have events in th lammagstag to celebrate
Town' 37 'aiinivenary of it's orig inalsettlement,
IM I-OS-1 7 BaLT Aupm Meaftg Mizwft-tau q-2s-2,021
Not1h Lawn Nwt update
go monON NO. : w ,d by ink 'w andseconded by Eva Hamori:
orlon to allocate,$10,000,00for the oncew aawal w af awe pvjes relaredw the
J'V
arthlauit/ a Dar, Gro ff ' ' pa,, da me
The inotion was unamounislyoved
. New Business
a. Long, disciLsuon
Tbe Long-Range Planning Conunittee advised work is em to update the
-yew"LRP pbn(aka Strad Plan)with the assistance of Massacluuetft L tcm).
Sys (N ) A titneline of'goals iutbe Iw cess isbeing created to assist xvidi the
ccii:Wletim of the project.Ann Cavamqgh wM cDntact NILS two find outwhat
senices it o% to hbraxies wcwking an long range ,s.Tbesuggestion was.
made to have a separate meeting with as sole t ,
a Nextuveting dxte Bond monthly meeting— en 8, 1
, Awaat
as to woo.um the nweting was made by Eva Haawnw ° Svvndsen
The nwfi=was uuanunovily ap
u " a y M.DishawKeenan,Dimctor
Dociunwt%' iss
. THis toes q the, Stinvis Ifemoplat D&wn Board A, Agenda, �w� 2 7