HomeMy WebLinkAbout2024-07-02 Middle School Building Committee Minutes
Middle School Building Committee
Meeting Minutes
July 2, 2024
Present: Laurie Burzlaff, Stephen Foster, Janice Phillips, Jorge Goncalves, Jen Cronan, Joe Hicks, Jenn Whitney, Kate
DeLisle
Phil Palumbo, Trey Logie and Brady Doyle from Colliers and Paul Louie from Mount Vernon Group.
Meeting was called to order by Committee Chair Laurie Burzlaff at 4:06 pm
No public comment
Approval of Minutes from 6-18-24
Joe Hicks made a motion to approve the minutes from June 18, 2024, seconded by Jenn Whitney. Motion
approved 8-0.
Construction and Schedule Update
Trey Logie provided an update on construction. Painting of second floor prime coat finished, unit ventilators
installed and floor demolition in existing building is underway. Windows are being installed, the installation of a
new manhole structure on Main Street is complete. The second floor above ceiling inspections all set. Trey
reviewed the 3 week look ahead
Phil Palumbo explained that substantial completion of new section is 8/2 but we are unsure if they will meet this
deadline but should meet final completion deadline of 9/13. Colliers is pushing contractor to work Saturdays and
longer days to get it done on time. Still expecting it to be done in time for start of school but will know more in the
next two weeks. The committee asked the School Committee to come up with a Plan B should they not be finished
th
by August 25. Town Counsel is reviewing the contract to see what relief the Tow
the substantial completion date. Joe Hicks voiced his frustration with the schedule and the possibility this will not
be done by the start of school. The renovations are on schedule.
Budget Update
$591,600 is remaining balance of the contingency in addition to $94,000 in contract still available.
In response to a question from the committee, Phil Palumbo indicated that we are in good shape as far as possible
unforeseen items that we may encounter. Several of the items pending that are being carried will be resolved
within the next month.
Change Order 35 update
Repower lighting pole bases- The site plan calls for demolition of 2 existing light pole bases, they are the first two
lights in the site lighting circuit so once removed there is no power to remaining site lights. The total cost approved
at the last meeting was $16,802.96. The revised cost is now $11,400.48 for a savings of $5,402.48.
Review and approve change order 29
Jorge Goncalves requested some additional floors to be addressed. Jorge believes they were missed in the original
plans and should have been included. The areas are the Library for a total amount of $53,978.86 and Rooms 1151
and S109 for a total of $5,948.25. There is a credit for change in the flooring for rooms c101, 105, 106 in the
amount of $3,851.88 and in music room, lounge, resource room, workroom, copy room, phone rooms
Add carpet in RA 106 music. The total credit is $2,790.38.
Demolition and new VCT for c205 and S209 for $11,434.42 ition because it
was a missed room. All carpet replaced in Symmes wing except this room.
Looking at whole picture the total cost is $64,719.27.
Motion to approve items 1 (Library), 3 (credit) and 4 (credit) made by Jen Cronan, seconded by Jenn Whitney,
motion approved 7-1. Joe Hicks voted against.
Review and approve change order 32
Rework of existing storefront based on code interpretation. This was a misinterpretation of the building code at
the design stage. Steve Foster made motion to approved change order 32, seconded by Jen Cronan, motion
approved 8-0.
Review and approve change Order 39
Retaining wall fall hazard so needs to be mitigated by adding a fence. Trey presented 4 options ranging from
$19,277.25 to $21,969.27 for 4 foot and six foot heights with either black or galvanized coating.
Jenn Whitney made motion to approved change order 39 with 4 foot black fencing for a total cost of $20,344.86,
seconded by Joe Hicks, motion approved 8-0.
Review and approve invoices
Mount Vernon Group for design services of $19,260.00
Mount Vernon Group for furniture, fixtures and equipment of $4,950.00.
Motion made by Jenn Whitney to approve the Mount Vernon invoices, seconded by Joe Hicks, motion approved 8-
0.
Adjournment
Next meeting 7/9/2024 4:00 PM at Town Hall. Motion to adjourn made by Joe Hicks, seconded by Jenn Whitney,
motion approved 8-0.
Adjourned 5:13 pm