HomeMy WebLinkAbout1956-01-10 Stevens Memorial Library Trustees Minutes January 104 1956.
The 555th meet in . as the Trustees of—the 6tevens hanorial—nibrary
wazQ; held in the Trustees ' Room at the Library in North Andover , Mass.
at 8 :40 o ' clock P.L. , immediately after the annual meeting .
.Present : Present were Mr. Charles , Chairman; NW. Sunderland;
Mr. Haws , Mr. Barker, Mrs . Osgood, Miss Batchelder , and
Mrs. Tucker.
Records : The minutes of the meeting—held on Dec. 13, 1955, were
read and approved as read .
Mr . Coram' s lilhe Trf,3asurer reported a problem which has been discovered
salary : because of the retirement of or. Coram on Doe . 31 , 1955 ,
and whicl'.,i 1a,as arisen due to the fact that for many Fears it
has been the custom of the Libr=7 Trustees to make salary
payments bi -weekly regardless of the dates for WAch.
payment is made . During most years the first pay roll of
the year includes salary payments for some days durdng
the preceding year ; and as tha Town Treasurer ' s book-
keeping method is on as cash instead of an accrual basis,
he has refused to pay the salury of ',dr. Uoi.,*am for the
11 weak ' pay due Yr . Coram ending Dec . 31 , 1955 , because
the Town Treasur ar I s re c o r ds s ho w pay-me n t of a f u I I y e or I s
salary to Yr. Goraw during the year 2955 . So thit at the
present time we owe Yr. C o r a m $94. 69 .
Q
There is no way of curing this except by increasing this
year 's request for the appropriation for salaries by some
amount enough to bring everybody on the staff into line
for the year . On Dec . 61 we will have to submit a partial
salary list und then submit as voucher for pay roll paying
everybody in full through Doc . 31 , and in Jan. submit
another one .
Gifts . Mr . Charles reported gifts of 8255. had been received as a
i
result of the circular letter sent to several people .
He also reported two more gifts as follonz :
Cheek from Mrs. Nancy L . (Yrs. Thomas Pease ) Hazard ,
23 West Cedar St. , Boot warn , Mass . , 05. ;
and an unrestrioted pift from Miss AMy Stevens of
14.0 Acadc,,,i4 Road , Borth Andover , w0ch can be put in
the Moses T . Stevens Fund, of $50.
Mr . Charles also reported se7era1 gifts for the Anne
BrudStWV Und:
From Lr. and Yrs . Buchanan Uharles 4500.0()
Prom Mr. Edmund F. lalund 100 . 00
FROM Mrs . Horatio Rogers 100 .00 $700 ,00.
*-3
The Secretary was instructed to write letters thanking the
donors for all of the above gifts. Pon%
The Tenth I
Muse Mr . uharles had with him Anne Bradstreet 's first printed
work , 1650 edition, the Tenth 1-iluse ; which has been bought
for the Trustees at a cost of 01665.00.
Salary It was reported that the School Committee is expected to
increases: recommend an increase for the school teachers of $700: $400
to be given in 1956 and $300 in 1957 , raising the maximum
from �3800 to 44500. Upon motion duly made and seconded,
it was VOTED : That if the school teachers ' salaries are
increased the Trustees will ask the Advisory Board to
approve a similar increase for the three salaried employees
of the Library 7 .
Special Payments from Special Funds were authorized as follows:
Funds .
Anne Bradstreet Fund 22. 85
Dale Stevens Memorial Fund 6. 59
Elizabeth P. Stevens :Fund 50.90
Mary 0. Tyler Fund 98.92
Bills Order Bills Payable #1 was approved in the sum of $30.5.09.
Payable :
mom
Pay Pay Rolls Nos . 2 , 3 , and 4 were signed in the amounts of
Rolls: $559 .92 , $5.37.62 , and 0534.17 respectively.
Librarian 's The Librarian 's report for Dec . , 1955 was read and approved .
report
Custodian The matter of the Custodian being named as a Special police
as special Officer was tabled until the next meeting.
police
officer.
Custodian ' s The Trustees felt that the bill for physical examination for
physical Y-r. Timmins , the new oustodian , should be paid by the
examination Trustees .
Gift for The matter of a gift for 11r. Coram, the retired Custodian ,
Mr. Coram: was left in the hands Of a UOMMitt66 consisting of IT .
Charles and I.Ers. Osgood to get a silver bowl and arrange :for
an inscription , the funds to be taken out of the Moses T .
Stevens Fund.
Increase in Upon motion duly made and seconded , it was VOTED: That Mr
Salaries ' Sunderland as" tle Advisor; Board for an :additional increase
Appropriation in our Salaries ' Appropriation large enough to bringiB back
to an accrual basis , having been on a cash basis , for pay-
ment of salaries , in the past. (This will straigh
ten out
the matter of salaries at the end of the y9ar, paying througi.
Dec . 31, 1956. )
Pay men t Upon fLot ion duly made a nd sac on ded , i t was VOT�,D: To
of salary approve a payment of $94. 69 representing lJ weeks ' salary
to Mr , to Mr. Coram applicable to 1955 which cannot be approved
Coram by the Toy,n Tkeasurer because the Town's Bookkeeping
records indicate that IvT.r. Coram has received during 1955
his full salary , which is not in accordance with the
method of bookkeeping, used by the Trustees.
Entrance I�Ir . Sunderland reported that Air. Thomas Pearson believes
door . it impossible without spending a tremendous amount of
money to put in an inside door to swing outward at the
entrance to the Library building; the only way to do it
would be to change the stone work , which would involve
practically a major overhauling and construction job.
However, Mr . Sunderland is to take up the matter with Mr .
Pearson once more to see if there may be some way by which
the doors will open more easily.
Leaks in During the, recent heavy rains, Miss Batchelder discovered
roof . two leaks in the roof : one where the skylight is and one
near the Anne Bradstreet case . Newspapers had been put
over it for the emergency.
Leak in up- Miss Batchelder also mentioned a slow leak in the upstairs '
stairs , toilet . There has been a continuous leak there and new
toilet washers have been put on , but it was thought best to get a
plumber to take care Of it .
.i1djourriluent Upon motion duly :trade anu ,:iecunded, it was VOTED: To
adjourn.
Adjourned as 10:00 o 'clock P.M.
t0kr6tary
February 14 , 1956.
The 560th meeting of the Board of Trustees of the Stevens
Memorial Library was held in the Trusteed Room at the
Library at 8 :00 o 'clock P .M.
Present.: Present were Mr. Charles , Chairman ; Mr. Sunderland; Mr.
Barker ; Mr. Costello ; Mr. Howe ; Mrs . Osgood ; Miss
Batchelder; and Mrs . Tucker; being all of the Trustees
and the Librarian, which is the best attended meeting we
have had for some months .
Records : The Secretary 's report was read and approved as read .
`l'reasixer's The Treasurer reported that the Advisory Board intends to
report : recommend in case there is no increase in salaries given
at the Town Meeting, an increase of �320 in the payroll to
take care of the problem which arises in the payment of
salaries during the last days of December; and if there are
increases the recommendation will be for about 060; all in
addition to the 4200 for extra help. It appears that the
School Committee has recommended a 4400 increase for the
teachers , but the article in the warrant with regard to the
rest of the full time employees of the town asks for a $M 0
raise for each one , and it is understood that the article
has been so phrased as to include the Library 's full time
employees ; and if there is a general increase that will be
the most which our employees can hope for through the town
meeting ; but otherwise they would have had no increase.
Pay Rolls : Pay Rolls Nos . 5 and 6 were signed in the amounts of
$559 .66 and $541.11 , respectively.
Bills Order Bills Payable No. 2 was signed in the amount of $355. 85,
Payable :
Special Payments were authorized from Special wunds as follows :
Funds:
Anne Bradstreet Fund $1665.00
Anne Bradstreet fund .95
Mary 0 . Tyler Fund 8.00
Dale Stevens Memorial i'und 2. 00
Berri a n run d 16. 19
Phillips r'und 28.00
Elizabeth P. Stevens r'und 43 .49
Moses T. Stevens Fund 31.35
Charles Whitney Davis Fund 120 .91
Librarian 's
repo rt The Librarian 's re oo rt was read and approved .
Death of Mrs. Buchan , a part-time worker in the Library, died on
Mrs . Buchan Feb. 7 , 1956. She was of great help on the staff .
Upon motion duly made and seconded , it was VOTED: That we
express out appreciation of Mrs. Buchan's faithful service
to the Library and we will feel her loss greatly both from a
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personal as well as a practical standpoint .
Gift. Mr. Charles reported a gift from Mrs . A . Alexander Robie
of �10.00.
Prospectus Mr. Charles also showed for inspection and interest a
of resources manuscript by the Department of Commerce , being a sort of
prospectus showing the resources of tUs town and of
Andover , a 1954 publication , for collection of local
material .
Gift. He also reported a gift of a book about Dartmouth by
Richard Hovey for collection of his works.
Custodian as The matter of requ6sting that the Custodian be a special
special po- police officer was tabled again until another meeting.
lice officer
Floor wax. Miss Batchelder brought up the matter of buying wax . It
appears that the Custodian uses about $3. worth of wax
each week. It was suggested that she get in touch with
some one whose address Mr. Sunderland will get for her
and ask him to come to the Library and see what might be
best for the floors.
Cocoa mat. She also mentioned that the cocoa mat upstaits was pretty
well worn and was given authority to have that put down-
stirs wbsre it would help the floors where the children
come in for the Children 's Room and to buy a new rug for
upstairs to take the place of the old one .
Mending by Miss Batchelder also informed the meeting that Miss Esther
Miss Burnham Burnham is to work one morning and one afternoon each week
and will do the necessary mending.
Bill for It was reported to Mr. Costello that there has been no bill
paint presented for paint for the Children's Room.
Plumbing Miss Batchelder was authorized to get Mr. Edward Welch,
work the plumber, for the work to be done .
Lights in It was also reported that Mr. Heron has installed the
Children's lights in the CHILDRENIS room today.
Room.
Adjournment. Upon-motion duly made and seconded , it was VOTED: To
adjourn .
Adjourned at 9:15 P.M.
Secretary
111'arch 1.3 , 1956. 4
The 561st meeting of the Board of Trustees of the Stevens
M6morial Library was held in the Trustees ' Room at the
Library at 8:00 o' clock P.M. , a quorum being present.
Records. The minutes of the meeting held on Feb . 14, 1956, were
read and approved as read .
Treasurer's The Treasurer reported that our spendin g is wit hin bounds ;
report also that the Advisory Board recommended the increased
amounts which we asked for including the amount for part
time help . The amount racouaGnd6d is 0520 , $200 for part
time help and $320 to take care of the extra pay roll at
the end of the year.
Pay Roll. Pay Roll No. 7 was signed in the amount of 0547 .97.
Bills Payable Bills were approved on Order Bills payable #3 in the
amount of 4307.16 .
Special Funds: Payments from Special rIunds were authorized as follows :
Mary 0. TYL3R FUND $63. 49
Charles Whitney DAVIS FUND 27 .82
Moses T. Stevens Fund 44. 84
Anne Bradstreet Fund 17.05
Phillips Fund 16 .00
Stevens Foundation -jilund 275.00
Librarian 's The Librarian ' s report was read and approved.
Report
Gift. Mr. Charles reported that Mrs . Nathaniel Stevens Cutting
wishes to give us some books.
Gift for He also reported that with the approval of Mrs . Osgood he
Mr . Coram, gave an order to Stearns of Boston for a silver bowl for
Mr . Coram, which is a Munson Woods ' Paul Revere reproduction.
New Buffer Mr. Sunderland was authorized to order a 12-inch buffer for
$180. or less for use on the floors.
Card Cata- It was mentioned that we need a new card catalogue file and
logue file Miss Batchelder is to get quotations from Companies other
than Remington-Rand , from whom we have a catalogue .
Blue Print It was also mentioned that it is necessary to have storage
file space for maps and blue-prints and Miss Batchelder is to
include with her other inquiries one with regard to a
25" x 46" 6-drawer, shallow drawer , blue-print file .
Co-operative Upon motion duly made and seconded, it was VOTED: To
Film Pool. spend 450 for another iilm from the Co-operative Film pool.
PW
I
Letter from A letter from Mr . Qoram expressing—his delight in and
Mr. Coram appreciation of the tribute paid to him printed in the Town
Report was read and the Trustees wish to express in tN,,
records their appreciation of the letter received from him
and to state that we were sijqply expressing in the annual
report what we felt bound to do in our sincere appreciation
of his work in the Library.
ChaDge in There was a discussion relative to opening the Library on
Library hours Saturday morning and upon motion Tull made and seconded,
it was 70TEED; That as an experiment on the week followinB
Easter , beginning on MondaS April 2, 1956 , the library
will close on Monday mornings and open Saturday mornings.
Adjournment. Upon motion duly made and seconded, it was VOTED: To adjourn .
Adjourned at 950 P .M .
/11
Secretary
g
April 10, 1956.
The 562nd meeting of the Board of Trustees of the Stevens
Memorial Library was held at the Trustees ' Room at. the
Library at 8: 00 o 'clock P .1%
Present: Present were : Mr. uharles , Chairman ; Mr. Barker ;
Mr. Costello ; Mrs . Osgood ; Miss Batchelder; and Mrs .Tucker .
Records. The Secretary ' s report was read and approved as read .
Treasurer' s The 'Treasurer being absent , there was no Treasurer 's
report report .
Pay Rolls Pay Rolls Nos. 8, 8A , and 9 were signed in the amounts of
$612 .53, $45. 72 , and $609.39 respectively.
Bills Payable Order Bills Payable f4 was approved in the sum of $533 .30.
Special Funds Payments from Special r,unds were authorized as follows :
Elizabeth P . Stevens .Fund $27 .50
Moses T. Stevens eund 67 .00
Moses T. Stevens Fund 15. 09
Charles Whitney Davis T'und 9.32
Dale Stevens Memorial b'un d 32. 06
ANVE Bradstreet Fund 15. 75
Pay Increase
to 1-dr .Timmins Upon motion duly made and seconded , it was unanimously
VOTED: To give to Mr. Gordon 'Timmins the 12�,k increase
voted by the Town Meeting if he was included among those
voted in the Town Meeting to get it.
Librarian 's The Librarian ' s report was read and approved.
report
New There was some discussion with regard to the buffer for
buffer. waking the floors to be purchased. The quotation from
George T. Johnson Co. was ;149. 50 for 11" and 4180 for 12".
The janitor at the Kittredge School thought that the 12"
was about right for the work. Essex Machine Sales Co.
quoted $145 for 12" and ;199 .50 for larger size with
151,E discount . Miss Batchelder, on suggestion of Mr .
Sunderland , is to write to each ComY7any and get a buffer on
approval and get whichever one seems to be best .
Card catalogue Miss Batchelder had quotations with regard to card
quotations catalogue-
Remington-Rand - open base with legs 4631;
Remington-Rand - closed base 731 .25 ;
Gaylord' s - open base with legs 595 .00 ; ) j
Gaylord' s - closed base 625 .00: ) 800 dark
maple finish
9
A. B. Stanley Co. - open base with legs $590 ; ) oak in
A. B. Stanley Co. - closed base 640; ) dark finish-
tone of your
t ) choice
Bro-Dart - open base with legs 560 ; ) oak with
Bro -Dart - closed base 600 ; ) dark finish
or dark oak
} finish on
} birchwood .
Upon motion duly made and seconded , it was VOTED: That
Iliss Batchelder and Mr. Charles be authorized to buy a case
to cost not more than Q731.25
Quotation A quotation has been received of 4342 from Remington -Rand
on blue- for blue-print file. :fiction was deferred .
1,rint f11 e
Outside box There was some discussion relative to a box to be outside
for books of the Library for the purpose of receiving books when
when Library the Library is closed . Bliss Batchelder is going to
closed . inquire as to the one which the Andover Library has and
the extent of its use.
Published The Trustees were smwn articles appearing in the Bulletin
�- articles of the Ivtassachusetts Library Association and a reprint from
about Anne the Library Journal written by Mr. Charles about the Anne
Bradstreet Bradstreet manuscript .
Manuscript
Adjournment. Upon motion duly made and seconded it was VOTED: To adjourn.
Adjourned at 9 :16 P.M.
Secretary
10 �May 8 , 1956.
The 563rd meeting of the Trustees of the Stevens Memorial
Library was held at the Stevens Iemorial Library at 8:00
o 'clock r .M. .-.
Present: Present were : Mr. Charles, Chi�:irman; Mir. BARKER; Mr .
Costello ; Mrs. Osgood ; Miss Batchelder; and Mrs . Tucker.
Treasurer 's In the absence of the Treasurer, Miss Batchelder gave a brief
report report for him and the report was accepted .
Pay polls ray trolls ilos . 10, 11 , and 12 were signed in the amounts of
4605. 38, 4620.53, and 4609 .99 respectively .
Bills Payable Bills were approved on Order Bills Payable #5 in the amount
of $290.48.
Special funds Payments were approved on Special funds as follows:
Elizabeth P . Stevens Fund $27 .28
Stevens Foundation Fund 178.20
Phillips .Fund 3.95
Dale Stevens Memorial Fund 65.71
Charles Whitney Davis Fund 7.81
Librarian 's The Librarian 's report was read and accepted .
report .
Gifts Mrs . Charles F . Moore of Essex, Mass. , has given $2. to the
Anne Bradstreet Fund in appreciation for various informations
received ,
A number of books has been received from Mrs. Nathaniel
Stevens Hutting of Quincy , Mass.
It was VOTED: That the trustees express their am�apreciat ion
for these gifts through a letter to each from tfie Secretary.
Illness of It was reported that Mr . Howe , one of the trustees , is at
Mr . Howe home after having been in the hospital, and it was VOTED:
To send a letter of encouragement to him,
Driveway . The condition of the driveway was discussed, and Mr .Costello
is going to speak with Mr. Carty , the Highway SupRrvisor,
about it.
Latter of The Trustees were pleased to hear that a letter had been sent
thanks from by Mr. Coram expressing his thanks for the silver bowl which
Tvir . Coram was a token of appreciation on the part of the Trustees for
Mr. Coram's 30 years of service.
Outside bog The matter of a place outside of the Library for books to be
for books placed when the Library is closed was again discussed and slum
action further deferred.
Card catalogue With regard to card catalogue case , Miss Batchelder had had
quotation a letter from the Business Equipment Corporation in Boston,
Mass. , quoting prices.
Appropriations: A letter was received from Miss Finn reporting on
appropriations for the Library:
Item 50 Article 5, Adjourned Annual Town meeting 1956 :
Librarian $3800 . ;
Assistants and Janitor 11 ,220 . ;
Expenses 4,200.
Also increase of lZev from March 19 , 1956 to all full time
employees:
Librarian $374.52
Assistant Librarian 295. 67
Children's Librarian 285.82
Janitor 295. 67
Gift from The meeting was informed that the North Andover Garden Club
No And o ver has voted to 'dive the Library 050 to be used on the outside
Garden Club of the building. It was VOTED that the Secretary write a
letter of thanks to the North Andover Garden Club for its
generous contribution of $50.
Grounds Mrs. Osgood was appointed as a member of a Grounds
Columittee Committee of which 11r.' Charles is an ex-officio member,
with whoever represents the Garden Club.
Grounds Upon motion duly made and seconded $100 was appropriated
appropriation for work in restoration of the grounds.
Ad journm6n t Upon motion duly made and seconded, it was VOTED : To adjourn .
Adjourned as 9: 02 P .14.
Secretary
1.2
June 12 , 1956.
The 564th meeting of the Trustees Of the Stevens Y-emorial OWN
Library was held in the Trustees ' Room at the Library at
8:00 O 'clock P.11. , with a quorum present.
Records . The Secretary read the minutes of" the meeting held on May
8 , 1956 , and they were approved as read .
Treasurer's The Treasurer reported that the salaries paid are within the
report budget and payments have been only slightly over one-half
of the appropriation otherwise .
Special Payments from Special Funds were authorized as follows :
11und s
Dale Stevens Memorial Fund 43.00
Mary O.Tyler Fund 42 .83
Elizabeth P . Stevens Fund 42.63
Stevens Foundation Fund 51 .90
Phillips Fund 66.12
Pay Rolls Pay Rolls Nos. 13, 14, 15, 16 , 17 , 18 , and 19 were signed
in the amounts of $617.83, $642. 56, $634.21, $647 .21 ,
$625. 51, $627 .06 and $608.55 , respectively.
Bills payable Bills Were approved on Order Bills Payable No. 6 in the
amount d $505 .75 .
Librarian ' s The Librarian 's report was read and accepted .
report
Library Upon motion duly made and seconded , it was VOTED: That
hours. during July and August the Library be closed all day on
Saturday, but that it be open daily Monday through Friday
from 9 :00 A.M. to 9:00 P .M.
Privet It was reported that a privet hedge has been planted ;that
hedge the Nursery-man recommended privet instead of barberry for
the particular location ; also that there are to be two arbor
vitae trees planted, which will add to the general attrac-
tiveness of the Library grounds .
Driveway Mr. Uostello reported that he spoke to Ivir. Carty about doing
work on the driveway . Mr. Carty is willing to supply the
labor on his own appropriation but we would have to pay for
the oil ; if we wish it covered with sand he would also
supply that, but would have to charge for crushed stone.
Upon motion duly made and seconded , it was VOTED: To
authorize Mr. Carty to do the work, using the pea stone and
rolling it down. Mr. Costello is to get in touch with Mr .
Carty and advise him of our desires.
Labels on Mr. Charles reported that there are new labels on the two
portraits portraits in the reading room. The labels stand in a block
of wood on the mantels below the portraits, their coloring
blending with the wood paneling; and the trustees inspecting
them after the meeting felt that they were most appropriate.
13
Library Miss Batchelder reported that Miss Nancy Pendlebury , an
Assistants . azsistant , has already left her work at the Library Out
mom" will be available every other Saturday during this month;
also that Geraldine Drummey has finished her Junior Near
Increase at Lowell Teachers ' College and has another job for the
in pay . summer , but will coma back in the fall. A sophomore in
High School started work today . Jhdith KniFhtly has been
working in the Library about two years sand nowpaying her
601 per hour and Miss Allison Kirk, a retired school,
teacher, is being paid 90/—an hour and Miss Batchelder
wishes to raise Yiss Knightly to 1 an hour and Via. ios sir
to 41 .00 an hour. Upon motion duly made and seconded ,
Miss Batchelder was authorized to increase the wages of
Judith Knig0ly from 601 an hour to 75/ an hour and to
increase the wages of Miss Allison Zirk from 901 an hour
to Y1 .00 an hour. Miss Batchelder reported that the new
assistant, a sophomore in Eigh School , Miss Barbara ubatch,
has been hired for 50/ an haur.
Root on It was mentioned that the Boston Public Library is to have
Boston a new the rook; work is to be done by the Atlantic
Public RoofinS and Skllight Co . , which was the lowest bidder at
Librlibrary6346 442 - and the Architect is Gilbert, Small & Co.
. 1? � , t
Suspension Upon motion duly Lade and seconded, it was VOTED: That
of Trustees ' there be no further regular meetings of the Trustees until
keetinge September , 1956.
until Tept .
.Adjournment . Upon motion duly made and seconded , it was 70TW To
adjourn .
Adjourned at 8 : 5 .M.
Secretary
vote : During the Summer, palments were authorized from Special
Funds as follows:
75
Stevens Foundation Fund 8100 .
Charles Whitney Davis Fund 68 .32
Fine Arts Fund 129.00
Elizabeth F.Stavens Fund 19 .16
Dale Stevens Memorial Fund 70.10
Ass',
14 Sept. 11 , 1956.
The 565thmeating of the Trustees of the Stevens
Memorial Library was held at the Library on Tuesday, Sept.
11, 1956 , at 8:00 o 'clock P.Tv1.
Present : Present were : Mr. Charles, Chairman; Mr. Sunderland ; � f
Mr . Costello ; 1,,:rs . Osgood ; Miss Batchelder ; and 1,1rs .
Tucker.
Records. The Secretary 's report was read Lind approved as read .
Treasurer's The Treasurer reported that our spending appears to be
report . in line with the passage of time in the year; that we
have spent roughl; 4000 . of an appropriation of $4200
and spent about $10,800 out of a Salary appropriation
of about 416,300; and the report was approved.
PZ4 Rolls Pay Eolls #20 and #21 in the amounts of $609-58 and
0 . respectively , were signed .
Special funds Payments were authorized from Special Funds as follows :
.Mary 0. Tyler Fund $117 -05
Nathaniel Stevens Memorial Fund 54. 57
Phillips i,'und 4. 58
Elizabeth P. Stevens Fund 16.56
Bills Payable Order Bills Payable 19 was signed in the amount of
$177 .65.
Librarian 's Librarian 's reports for the months of June , July , and
reports August were read and approved .
Commendation Upon motion duly made and seconded , it was VOTED:
of Mrs .ForLiin That Urs . Forman be commended for her enterprise and
sympathetic consideration of the children in the Book-a-
Week Club during the summer . The trustees are
also particularly pleased to learn that a prize was
given to each child completing the reading of the
requisite number of books.
Driveway It vias reported that the work on the driveway was done
and vote of today by Mr. CartWls men . The trustees appreciate Mr .
thanks to Timmins ' assistance in the driveway work, which consisted
Mr. Costello of covering the curbs with papers to prot3ct them from tar.
and Mr. Carty
The trustees gave a vote of thanks to Mr. Costello for
arranging for the re-surfacing of the driveway.
Upon motion duly made and seconded , it was unanimously
VOTED: To send a letter to Mr. Carty thanking him for
his co-operation in re -surfacing the driveway .
mom
Trespassing It was brought to the attention of the trustees that
'through hedge many people are going through the hedge in order to
cross-cut through the Library yard , and Mrs . Osgood
has offered to furnish some hen -wire to be put in back
of the hedge by 11r. Timmins to discourage the
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trespassing through the hedge : which was approved by
the trustees.
Appreciation Upon motion duly made and seconded , it vas unanimously
of efforts of VOTED: That the trustees appreciate the time and
Mrs. Osgood effort which Mrs . Osgood put in on the lawn ; she shopped
re lawn around for seed and fertilizer and asked for and
obtained the use of equipment from the Town Building to
help put the lawn in better shape .
Paints from The matter of paintings borrowed from the Museum of
Museum of Fine Arts was mentioned. Mr. Charles contributed $200
Fine Arts towards the Fine Arts eund to pay for the reframing
and transportation of these paintings. It was reported
that one was scratched in the truck and that it will have
to be sent back.
Adjournment. Upon motion duly made and seconded , it was VOT"""D: To
adjourn.
Adjourned at 9:10 P.M.
secretor y
MAN
16
October 9, 1956.
566t h The 566th meeting of the Trusters of the Stevens m6morial
meeting Library was h6ld at the Library at 8 :00 o ' clock P.M.
Prese nt Present were Mr. Charles , Chuirman ; Mr. Barker; Mr. Costello ;
Mr . Howe ; Miss Batchelder ; Mrs . Osgood; and mrs . Tucker.
Treasury Miss Batchelder reported on behalf of Atr. Sunderland , the
report Treasurer, that our finances are in a favorable condition .
Secretary's The minutes of the previous meeting were read and arrrov6d as
report read.
Special Payments from Special runds were authorized as follows :
funds ,pay-
ments from Dale Stevens Memorial Fund $17 .41
Phillips Fund 40;50
Fine Arts Fund 1.25
Stevens Foundation eund 102. 69
Elizabeth P. Stevens Fund 4.00
Pay Rolls Pall Rolls Nos. 22 and 23 were signed in the amounts of 4614.45
and $601.33 respectively .
Bills Bills were approved on order Bills Payable #9 in the sum of
Payable $559 .33 .
mom
Librarian ' s The Librarian 's report was read and accepted.
report
Suggested it was reported that it might be possible to get a second-hand
purchases card catalogue at Harvard University ; and that there was also
authorized the purchase of a two-drawer fire -proof filing
cabinet which has not yet been bought ; also about a year ago
it was desired to buy a new set of the Ilth edition of the
Encyclopo6dia Brittanica and still on the watch for one at a
reasonable price.
Meetings As Ir. Sunderland , the treasurer, is to be busy teaching on
of trust6as ,Tu#3sday nights for many weeks, it was , upon motion duly made
date of, and seconded , VOTED : To change the date of the regular monthly
changed meetings of the trustees to the second Monday of each month.
Book return Miss Batchelder was authorized to inquire at Andover Library
slot about their slot for return of books during hours when -Me
o the next meeting.
Library is closed, and report back t
C 0 mmu n i t y Upon motion duly ;iade and seconded , it was VOTED : That the
Center branch Librarian be authorized to establish a Branch at the
of Library Community Center to be open one tftarnoon a week und3r the
supervision of Mrs . James Cummings; and for the issuing of mom"
books by Mrs. Walker at times when she is in attendance
at the kindergarten.
Purchase of There was some discussion about the purchase of an
Encyclo- Encyclopoedia Brittanica or Americana and action was
poedia deferred until the next meeting.
Adjournment Upon motion duly Made and seconded , it was VOTED: To
ad Journ .
Adjourijed at 9 :00
Secret
ar�
eer 6t arLF
Now%
1.9
No v. 14 , 19 56.
The 567th r.,eeting of the Trustees of the Stevens 116morial Library was
i held at the Library at 8 :00 o 'clock P.Y.
Present : Present were : fir. Charles , Chairman; Mr . Barker , Mrs .Osgood ,
Miss Batchelder , and P,irs . Tucker.
Records . The minutes of the previous meeting were read and approved as
read.
Branch The matter of a branch at the Community Center was discussed .
Library at It was pointed out that the Library would be held responsible
Community for whatever might happen while they were there , and it was
Center . the sense of ttm meeting that if we were to be responsible ,
a member of the Staff of the Library should be in attendance
and take charge ; Miss Batchelder expressed her willingness
to have Mrs . Cumr..in gs ' co-operation.
Treasury In the absence of the treasurer , Miss Batchelder advised that
during the middle of October and first of 14ovember the
Library received most of the dividends so that the Special
Funds are in good condition ; also that Mrs . King had said
that over $2000 is left for salaries ; pay rolls run from
$600 to ;610 and we are well within the budget. The order
bills payable amounted to 4314. 56 and there is expected to
be as much or about the same amount to be put in the next
i
bills payable order.
Payments Payments from Special r'unds were authorized as follows :
from Special
Funds Anne Bradstreet Fund $30 .49
Fine Arts Fund 29 .87
Mary 0. 'Tyler r'un d 62 .28
Elizabeth P.Stevens elund 44 .79
Dale Stevens Memorial Fund 7.86
Charles Whitney Davis r,un d 143.67
Order Bills) Moses T. Stevens Fund 164. 74
PaSabla ) Order Bills Payable 1, 11 was approved in the sum of .4317 .85,
:day Rolls Pay iiolls Nos . 24 and 25 were signed in the amounts of
4610.38 and 9600.35 re s pe c ti ve l; .
Librarian' s The Librarian 's report was read and approved.
report .
Stevens: There was a discussion with regard to catalogueing the
Facsimiles Stevens Facsimiles, which are kept in the Trustees ' Room
upstairs in the Library.
Paintings It was reported that two paintings from the Museum of Fina
Arts have been hung.
Stevens Mr . Charles read to the Trustees a copy of the proposed
Family Stevens Family Appeal letter to be sent to members of the
Appeal Stevens ' family. 1t was a most interesting "news-letter" to
letter. that family about the Library and its desires for the future
and contained a wealth of historical facts about that Family.
C711
2"(0
The letter envisioned a special room in the library for the
purpose of housinF historical data about t1he Stevens , family
among other things .
Gift trom. It was mentioned that Yiss Elizabeth Wade White had made a
Miss White gift of 125. to the Trustees to cover the cost of photostat
copy of Anne Bradstreet manuscript; that she had Fiven in all
$250 , having made one gift of 4200 and a further gift of $25.
at another time.
To bug UJon mDtion duly made and seconued ,it was VOTED ; That Miss
Ancy CIO- Batchelder be authorized to buy the Encyciopoedia Brittanica ,
poadia which it is said has been more conTletail revised
Brittan-,
ica
pront It was reported that tln frX, t Steps are disintegrating: all
steps the joints have been affected by the drying at mortar and
shrunk and it is felt that we are poing to have as similar
trouble with the brick work. Mr. Sttinart recommended
water-proofing 04 brick work on each side. Upon motion
duly made and seconded , it was VOTED: To aut ho ri ze Mr .
Charles to takn 7p this matter �%d_th h11r . i,;ostQllo .
kook �4ith further regard to the book slot , El . Charles reported
s to t Uist ho had inquired at andorer about it , and talked with
as Yr. Gordon C . YoLachlin , of 26 Fasho St. , Andover , 7"
Telephone No. 1217, who had bou6ht the slot at re is but 17"
could not say what was paid for it, Mr. CIYAr i.e s reported,
that the slot was of brass and very good-looking. Upon
motion duly Lade and seconded, it was VOTED: To have a
slot in the lower door for the return of books .
Cover for There was a discussion about coyeriron the We Bradstreet
Anne Exhibition case with a cover, possibly made of material,
Bradstreet similar to black sateen , but there was soua question about
exhibition whether the placard would be handled too much that way; Mr .
case Timmins had been pulling the curtains at night to keep out the
early morning sun . The sun also shines on the paintings and
it was felt that some harm might come to the colors.
NomiLating A nominatinF committee for the nomination of officers and
committee committees for tile ensuing year of 1957 was appointed as fol-
lows : Mr. Barker , Mrs . Osgood , aL d hr . Howe : nominations to
be brought in at th,43 Dsoe aria er meeting,, .
Ad j o-ur n- Upon motion duly node and seconded , it was VOTED: To adjourn.
ment.
Adjourned at 9 :49 P.M.
Secretary
21
December 10, 19 56.
568th The 566th meeting of this Trustees of the Stevens Memorial
meeting. . Library was held at the Library at 8 :00 o 'clock P.M.
i
- Present Present were : Ur. Charles , Chairman; Mr . Barker; Mr.
Costello ; Mr. Howe ; Mrs . Osgood; and the Librarian,
Miss Batchelder.
Records The minutes of the previous meeting were read and approved .
Treasury In the traasurar 's absence on vacation , Miss Batchelder
submitted the following report on his behalf :
Expenditures from the town appropriation for 1956 to date :
Expense account: Appropriation $4,200.00
Disbursements , 4,186.49
Balance 13 .51
Salaries: Appropriation 16.271.68
Di sbu rs eme nt s 14,883. 21
1,368.47
stimate of the 2 additional
payrolls due this month 1,240.00
13stimated balance 148.47
Librarian 's
report Miss Batchelder than read har monthly report as librarian,
which was accepted as read and placed on file .
Report of Mr. Charles , presiding, now called for the report of the
nominating nomin ating commi ttea , Mr. Barker , Mr. Nowe , an d Mrs .
committee Osgooid , appointed in the November meeting. "Ur. Barker , the
Chairwa n of the committee' , then submitted the following
nomim tions:
Chairman , Board of Trustees : Buchanan Charles
Treasurer, Board of 'Trustaes : Arthur E.Sunderland
Secretary, Board of Trustees : Mrs. Miriam F. Tucker.
Finance Committee : Arthur E.Sunderland
Buchanan Charles
A. Murray Howe
Library Committee : A . Murray Howe
John W. Costello
George R. Barker
Book Committee : Katherine C. Osgood
Miriam F. Tucker
Buchanan Charles
.22
Budget The next matter of business was consideration of the budget
to be raquastad of the tovvn in 1957 . There ilas brought out
the fact that the library is insufficiently staffed . During
the past year over 74 ,000 books were issued to over 4, 000
borrowers, and , with this volume of work, the present staff
of three full -time, librarians and five part-time clerical
assistants is under great pressure with no provision for
emergency absences . If Miss Batchelder or Mrs . Ding or Mrs.
Forman becomes ill , there is no qualified substitute for the
absentee , and each one of the three is unable to meet all
the present demands on her time . Miss Batchelder is not only
obliged to meet her full-time administrative duties but must
devote a great deal of time to the requirements of the borrow-
ers in issuing and receiving books as well as to aiding
readers and students with research. Mrs. King, who does
most of the cataloguing, has more to do in this departLiant
than her full time adequately provides for , yet she is also
required to devote a great deal of time to the borrowers and
readers , just as Miss Batchelder is obliged to do. Mrs.
Forman 's duties as Children 's Librarian are such that she is
not able in the regular 38-hour weak required of the full -time
staff members to do the amount of worm for the children that
Kiss Batchelder would lie to have accomplished. The only
solution to this problem seems to be the employment of
another mature adult , qualified at least as an experienced
typist and office worker, on half time. Such an additional
staff member could be used by Miss Batchelder to aid any of
the present three full-time staff members as regx ireme nts '"
demanded, taus relieving the current congestion , and she
would also provide qualifiad lalp in kea.;ing th6 library
functioning with some degree of efficiency in the case of
emergency absences . The present part-time assistants are not
qualified to undertake such emergency duties , nor are they
able to devote anough Udditional time to library work to
supply the staffing that would be necessary in case of
emergency.
With these circumstances in view and with the purpose of
providing for an increase in the pay of one of the best of
the present part-time assistants from 75 cents to 90 cents an
hour , it was proposed that the budget for salaries in 1957
be increased over the 1956 figure by 41,000 to cover the
salary of a half -time worker at approximately $25.00 a week
for the nine months from the first of the month next following
the town meeting at which the money could be appropriated by
the town, and by an additional 460 .00 to cover the increase
for the part-time worker as stated above .
It was than pointed out that the library is badly in need
of an additional typewriter and of a typewriter desk, which
would also provide further accessible storage space for
library records. It was therefore proposed that the appro -
riation for expenses be increased over last year 's figure
300.00 to cover this requirement and also to cover in future
years replacement of the present typewriters one of which was
purchased in 1938 and the second one in 1941. At the present
time one typewriter is required in the children 's room in the
23
basement , leaving only the one in the main office where two are required ,
Mts . King or IlTizs Batchelder being obliged at the pre-sent time to wait
mmn I while the other is completing work on the single machine , which is in
almost constant demand for cataloguing, leaving very little time for its
use for the regular correspondence and other office work required .
In view of these considerations and the resulting motions , it was VOTED:
that the budget to be requested of the town for 1957 be in the amount of
421 ,83-0.00 .
Mr . Charles now culled attention to several gifts received by the
trustees during the past month, one being a manuscript of great historical
importance zd of particular value to the library. The manuscript is
Mr Stephen Barkers
Book
of the Laws and the
Catalogue of the Books
and Library in Andover
made the 4th of
April Ad. 1772
This booklet of 32 pages appears to be the earliest record of a com-
munity library in the history of Andover and North Andover , and one of ,
tha few records of such a library in Massachusetts. It was presented to
the trustees by Mr. George R. Barker , the senior member of our board and
a direct descendant of Richard Barker, probably the first settler in Old
Andover , recorded as a resident of Co;ichichicke in a deed dated August
13 , 1643, in '."-ss6x County Court Papers , Vol. I , p . 15 , according to Miss
Sarah Loring Bailey in her Historical Sketches of Andover (1880) , pp. 7-8.
"Mr. Stephen Barker ' s Book" is evidently the manuscript pertaining to
the Andover Social Library, or another copy of the same text , to which Miss
Bailey refers in Historical Sketches of Andover , p . 531. She states that
"Three catalogues o? this library (Arjdover S`oc a1 Library) are in existence ,
one a manuscript, date 1770, one printed 1824 one 1837. 11 The two-year dis-
crepancy between the date of our manuscript , 1772 , and the date of 1770 giv-
en b3° Miss Bailey may have been merely an error of copying on her past, since
the passages she quotes from the manuscript she cites are substantially the
same as the text of our manuscript.
On the sub4ect of public libraries , as relating to the manuscript cat-
alogue, Miss Bailey writes as follows :
"The forerunner of the public library was called the 'Social Library. '
In enumerating the social libraries of America, the report of the XatL onal
-bureau of Education , lo75, sL,yb , ' The obdef means of literary culture open
to Americans a hundred years ago Were (in Massachusetts ) at Salem a social
library, one at Leominster , one at Hingham. ' To this should be added one
at North Andover, ' for in 1770 a social library was in existence here which
continued to distribute books an d receive new shareholders for at least
seventy years . The books were finally sold at auction, and almost every
old f amily now has books with the label 'Andover Social Library . ! Three
catalogues of this library are in existence , one a manuscript, date 1770,
one printed 1823, one 18.37.
24
"One of the rules and regula tions of the Catalogue of 1770 is that,
'For the futur no person shall be admitted a member whose place of residence �
from the north Meeting-House in Andover exceeds ten miles . Each member
shall pay not less than four dollars in cash. '
"The reason .for naming this among the public libraries is that
practically it was so. The subscribers gave as a motive for fourdin.g it
that they were "sensible of the Public advantage of a well-ehos on library. '
The members were allowed to 'Make over ' their interest for any length of
time to any person approved by the library committee , and thus the readinF
public could be supplied with books . The books in this library were chiefly
' divinity , phylosophy , physick, history , and poetry. ' Under 'miscellan-
eous ' were two or three works of fiction.
"This library was kept in the store of Mr. Phillips. After his death,
the books were given out by Miss Abbot , the hou sekeeper and gardener . The
library was kept also at the store of Nathan H. Frost : (;apt . Phineas Stevens
also had charge of it ."
Mr . Stephen Barker ' s record of the laws and of the catalogue of the
library in (North) Andover , contained in his ar, cien t booklet , now one
hundred eighty-four years old , written in a clear , bold hand , will be
greatly treasured by the Stevens Library and its trustees , into whose
keeping it has been placed by Mr . George R. Barker.
It was reported that Mr. Charles made an additional gift to the Fire
Arts Fund of �30.00 , making a total of $230 .00 to cover the cost of refram-
ing, transporting , and hanging of this three large paintings recently re-
ceived from the BOSTON Museum of Fine Arts .
i
Miss Amy Stevens made a gift to the trustees of: $50.00 in response
to the Stevens family appeal.
The secretary was requested to write letters of acknowledgment to
Mr. Barker , Mr. Char le s , and Miss Stevens.
Miss Batchelder called attention to an executors ' notice informing
tL6 trust6ez of their interest in the estate of t1m late Ft'hel '3arber rno
of Atkinson , N.H. A provision of her will stated that "I give and bequeath
to Mrs . Mildred A. Gage , wife of George H. Uage , whose address is Chestnut
Street , North Andover , Massachusetts , all my books and pamphlets on garden-
ing and allied subjects . l would ask that in turn Mildred A. Gage pass
the books on to the North Andover Garden Club collection of garden books
in the North And over Public Library. "
Pay Rolls Nos. 26 and 27 were signed in the amounts of $ 'an,d
_ respectively. ; ,
r Order Bills Payable No. 12 was approved in the sum of
Payments from Special Yunds were authorized as follows :
I f
2a
Phillips Fund 089.18
Fine Arts Fund 60 .20
Elizabeth P.St6VGnS FUND 30. 69
Dale Stevens I,Tamorial Pund 37 .95
Moses T. Stevens Fund 30.00_ �248.01
Upon motion duly made and second 6d , it was 70TEM : To adjourn.
Adjourned at 10:00
Secretary Pro Tem