HomeMy WebLinkAbout2024-11-19 Stevens Memorial Library Trustees Minutes (2) APPROVED
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Board of Library Trustees (BoLT)
Stevens Memorial Library
Minutes of Annual Meeting on Tuesday,November 19, 2024
1. Call to order
Stan Limpert, Board Chair, called the Board of Library Trustees to order on
November 19, 2024 at 5:03 PM.
Trustees in attendance: Stan Limpert, Board Chair;Ann Cavanaugh; Eva Hamori;
Lindsey Mayo; Mark Rodgers; Ron Rudis; Earl Svendsen
Also attending: Kathleen Keenan, Library Director; Lucinda Mazza,Assistant Library
Director. Absent: Denise Casey, Deputy Town Manager
2. Public Comments—none
3. Chair's Comments—Stan Limpert
Stan reviewed the many accomplishments in the past 2 years: the Historic Entrance stairs
project, updated painting in parts of the Library, the new furniture for the Reading Room, the
design for the renovating the public bathrooms,working with the Library's FY23-FY27
Strategic Plan, and new Trustee Ron Rudis joining the Board. He thanked the members for
all their work to make these things happen.
4. Election of Officers
Board officers in general serve 2-year terms. This is the year to review Officers, Stan
Limpert has completed his term as Chair. The Board thanked Stan for his time as Chair.
MOTION: Earl Svendsen made a motion, seconded by Eva Hamori to accept Mark Rodgers
as the Board's new Chair, Mark accepted. Approved 7-0,
MOTION: Stan Limpert made a motion, seconded by Ron Rudis to accept Lindsey Mayo to
continue as the Board's Vice Chair. Lindsey accepted. Approved 7-0.
MOTION: Stan Limpert made a motion, seconded by Lindsey Mayo to accept Earl Svendsen
to continue as the Board's Treasurer. Earl accepted. Approved 7-0.
MOTION: Eva Hamori made a motion, seconded by Lindsey Mayo to accept Ann
Cavanaugh to continue as the Board's Secretary. Ann accepted. Approved 7-0.
5. Cormmittee Assignments for 2024-2025
The Board's committee assignments are reviewed every two years, in the same year as
Officers are reviewed. Committee assignments for 2024-2025 were tabled until December
meeting.
2024-11-19 BoLT Annual Meeting Minutes DRAFT
6, Endowment Fund Investment Report -FY2024
This information is in the Treasurer's Annual Report.
7. Treasurer's Report for FY 2024 from July 1, 2023 to June 30, 2024
For ease of reporting and relating to the Library's operations, the Trustees use the same fiscal
year for reporting: the year is July 1 to June 30. This year is FY2024.
The Trustees spent$85,258,17 from the Endowment Fund during the past year. The
Endowment Fund balance grew from $897,879.64 to $969,866.59, even as Endowment
Funds were sepnt. The Endowment Fund asset allocations were maintained to the Board's
standard formula: 80% stock and 20%bonds &cash.
8. By-Laws Review
The Board's Bylaws were last updated in 2006. Given the many changes occurring since
2006, the Board decided to review and update the Bylaws to reflect the changes. Ann
Cavanaugh and Eva Hamori accepted to work on this update.Ann and Eva have met and
made proposed changes to the By-laws. A draft of these changes were handed out for the
Trustees to take home and review to discuss at the December meeting. Town Counsel
Christine O'Connor also was asked for any input she might have for two articles:
XIII - Library Director and Assistants and XVI- Trustee Dismissal.A first response for these
two articles were also handed out in this meeting,
9. Next meeting date: November 19, 2024 -November Monthly Meeting
8. Adjournment
MOTION: Eva Hamori made a motion, seconded by Ann Cavanaugh,to adjourn
at 5:21 P.M. Approved 7-0.
Docianents Distributed:
1. 2024-11-19 BOLT Nov ANNUAL Agenda Posting.pdf
2. Svendseiv BoLT Treasurer er°Report 2024 Annual Report.pdf(10 pages)
3, Hanwri; 2024-11-14 Trustee By-Laws 2024 DRAFT.pdf(5 pages)
4, O'Connor; 11-19-24 input Library Director Bylaw Article_A7H
5. O'Connor: 11-19-24 input Dismissal Bylaw Article_XVJ
2024-11-19 BOL:I'Annual Meeting Minutes DRAFT