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HomeMy WebLinkAboutContract #: 1886 - From: 07-29-2025 To: 06-30-2026 - Waterfield Design - Town Manager CONTRACT NO. d::O�l" VENDOR NO. 11525 CONTRACT FOR ENGINEERING SERVICES WITH THE TOWN OF NORTH ANDOVER This CONTRACT made and entered into on day of July 2025, by and between Waterfield Design Group Engineering Firm, Inc., a Massachusetts corporation with a usual place of business at 50 Cross Street,Winchester, MA 01890(the "ENGINEER)" and the Town of North Andover (the "TOWN") a municipal TOWN duly established by law and located at 120 Main Street, North Andover, Essex County, in the Commonwealth of Massachusetts. WHEREAS, the TOWN sought a priced proposal for professional Architectural Services for the Middle School Fields and Recreation Complex in North Andover. WHEREAS, the ENGINEER represents that it is duly qualified in this field, and has agreed to perform such services for the TOWN. NOW, THEREFORE, IT IS AGREED by and between the parties as follows: -I- The ENGINEER will complete the following scope of work: See attached Scope of Work. ENGINEER'S Schedule and Fee Structure is set forth the ENGINEER'S proposal attached as Exhibit A. This Contract will commence upon execution and terminate on June 30, 2026. Time is of the essence for this Contract. Any extensions of time must be in writing and are at the sole discretion of the TOWN. -2- The ENGINEER's Bid, Scope of Services, Price Proposal and Fee Schedule, all required Certifications, all Insurance Binders, and General Terms and Conditions, are incorporated herein and made part of this Contract. In the event of a conflict between the terms and conditions of this Agreement and any of these incorporated documents, the terms and conditions contained in paragraphs 1-21 shall prevail. -3- Total payment under this Contract shall not exceed the sum of$168,100 Dollars. This Contract is expressly subject to and contingent upon an appropriation of funds. -4- The TOWN agrees to use best efforts to pay for services within thirty (30) days of receiving an invoice,so long as all services provided are sufficiently detailed in the invoice, and that the invoice has filed with the contracting department. Any payment under this Contract shall not constitute or be deemed a waiver, relinquishment, release, or abandonment of any claim which the TOWN may have against the ENGINEER for breach of this Contract. -5- The ENGINEER agrees that no obligation shall be considered to have incurred under this CONTRACT unless and until a purchase order shall have been duly issued and approved. And further, that the obligation incurred shall be limited to the amount set forth in purchase order or purchase orders duly issued and approved. -6- Such services under this Contract will be performed as expeditiously as possible in a good and workmanlike manner under the supervision of, and to the satisfaction of the Department Head in the TOWN. The ENGINEER states that it is qualified, and is in all relevant aspects, in good standing.The ENGINEER certifies that performance underthis Contract will meet ethical business standards and good stewardship of taxpayer and public funding to prevent waste or abuse. The ENGINEER shall commence work promptly upon execution of this Agreement and shall prosecute and complete the work regularly, diligently, and uninterruptedly at such a rate as will ensure completion in a timely manner. The ENGINEER shall use their best skills and attention, which shall not be less than such state of skill and attention generally rendered by the ENGINEER for projects similar to this Project in scope, difficulty and location. Consistent with the referenced standard of care, the ENGINEER shall be responsible for the professional and technical accuracy for all work or services furnished by him or his consultants and subcontractors. The ENGINEER shall perform his work under this Agreement in such a competent and professional manner that detail checking and reviewing by the TOWN shall not be necessary. All consultants must be registered and licensed in their respective disciplines if registration and licensor are required under the applicable provisions of Massachusetts law. The ENGINEER and all consultants and subcontractors shall conform their work and services to any guidelines, standards and regulations of any governmental authority applicable to the type of work or services covered by this Agreement. Neither the TOWN's review, approval or acceptance of any of the work or services performed shall be construed to operate as a waiver of any rights under the Agreement or any cause of action arising out of the performance of the Agreement. 2 -7- The ENGINEER shall produce, if applicable, one (1) reproducible copy of all drawings, plans, specifications and other documents prepared by the ENGINEER which shall become the property of the TOWN upon payment in full therefor to the ENGINEER. Ownership of stamped drawings and specifications shall not include the ENGINEER's certification or stamp. Any re-use of such documents without the ENGINEER's written verification of suitability for the specific purpose intended shall be without liability or legal exposure to the ENGINEER or to the ENGINEER's independent professional associates, subcontractors or consultants. Distribution or submission to meet official regulatory requirements or for other purposes in connection with the Project is not to be construed as an act in derogation of the ENGINEER's rights under this Agreement. -8- The TOWN shall furnish to the ENGINEER available surveys, data and documents relating to the area which is the subject of the Scope of Work. All such information, including that relating to subsurface and other conditions, natural phenomena, existing pipes, and other structures is from the best sources at present available to the TOWN. All such information is furnished only for the information and convenience of the ENGINEER and is not guaranteed. It is agreed and understood that the TOWN does not warrant or guarantee that the subsurface or other conditions, natural phenomena, existing pipes, or other structures will be the same as those indicated in the information furnished, and the ENGINEER must satisfy himself as to the correctness of such information. If, in the opinion of the ENGINEER, such information is inadequate,the ENGINEER may request the TOWN's approval to verify such information through the use of consultants or additional exploration. In no case shall the ENGINEER commence such work without the TOWN's prior written consent. Such work shall be compensated as agreed upon by TOWN and ENGINEER. -9- The ENGINEER shall give its personal attention constantly to the faithful performance of the work and shall keep the same under its personal control and shall not assign nor sublet the work or any part thereof without the previous written consent of the TOWN and shall not, either legally or equitably, assign any of the monies payable under this Agreement or its claim thereto unless by and with the written consent of the TOWN. The ENGINEER shall not assign or delegate, in whole or in part or otherwise transfer any liability, responsibility,obligation,duty or interest under this Contract without the written approval of the TOWN. Any authorized subcontract entered into by the ENGINEER for the purposes of fulfilling the obligations under this Contract shall be consistent with and subject to the provisions of this Contract. Subcontracts will not relieve or discharge the ENGINEER from any duty, obligation, responsibility or liability arising under this Contract. The TOWN is entitled to copies of all 3 subcontracts and shall not be bound by any provisions contained in a subcontract to which it is not a party. -10- The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person, and in full conformity with MGL c.268A. As used in this certification, the word "person" shall mean any natural person, business, partnership,corporation, union, committee,club or other organization, entity, or group of individuals. -11- It is further agreed by the ENGINEER that, in the event the TOWN is sued in a court of law or equity, or demand is made upon the TOWN for payment of any damages arising out of the ENGINEER's performance or non-performance of this Contract, then the ENGINEER, without reservation, shall indemnify and hold harmless the TOWN against any and all claims arising out of the ENGINEER's performance or non-performance of the Agreement. To the full extent permitted by law, no official, employee, agent or representative of the TOWN shall be individually or personally liable on any obligation of the TOWN under this Contract. -12- It is further agreed that the TOWN may terminate this Agreement without cause, upon fourteen (14) days' written notice to the other party, sent by certified mail, to the usual place of business of the other party. The TOWN may also terminate this Agreement at any time for cause. To the full extent permitted by law, no official, employee, agent, or representative of the TOWN shall be individually or personally liable on any obligation of the TOWN under this contract. -13- It is understood and agreed by the TOWN and the ENGINEER that a Contract Performance Record Form must be completed on this contract by the Department Head or his designee who is supervising this contract, and such Contract Performance Record Form must be submitted to the TOWN Manager, TOWN Accountant, and Purchasing Agent prior to release of final payment under this contract. If requested by the ENGINEER a copy of the Contract Performance Record Form shall be furnished to the ENGINEER. 4 -14- The ENGINEER certifies that any and all taxes and municipal fees due and owing to the TOWN have been paid in full. -15- This Contract is subject to all laws of the Commonwealth of Massachusetts, federal, state, and local, which are applicable to this contract, and services provided to a public entity; and it is presumed that the ENGINEER is cognizant thereof. Any and all proceedings or actions relating to the subject matter herein shall be brought and maintained in the courts of the Commonwealth, which shall have exclusive jurisdiction thereof. This paragraph shall not be construed to limit any other legal rights of the parties. -16- The ENGINEER shall at all times during the Contract maintain in full force and effect Employer's Liability, Worker's Compensation (MGL c.152), Public Liability, and Property Damage Insurance, including contractual liability coverage. All insurance shall be for policy limits acceptable to the TOWN;all required insurance shall be certified by a duly authorized representative of the insurers on the "MIIA" or "ACORD" Certificate of Insurance form (incorporated into and made a part of this agreement); and before commencement of work hereunder the ENGINEER agrees to furnish the TOWN with certificate(s) of insurance or other evidence satisfactory to the TOWN. The certificates shall contain the following express obligations: "In the event of cancellation or material change in a policy affecting the certificate holder, thirty (30) days prior written notice will be given the certificate holder." Where notice is not provided by ENGINEER's insurer, the notice will be provided by the ENGINEER. The TOWN shall be named as an additional insured under each policy or policies, except Workers' Compensation. For the purpose of the Contract, the ENGINEER shall carry the following types of insurance in at least the limits specified below. • Workers' Compensation —the required statutory amount • Employer's Liability—$500,000 • Bodily Injury& Property Damage Liability Except Automobile—$500,000 • Automobile Bodily Injury& Property Damage Liability—$1,000,000 combined single limit for each accident. • Excess Umbrella Liability—$1,000,000 for each occurrence The coverage shall be in force from the time of the agreement to the date when all the construction work for the Project is completed and accepted by the TOWN. If, however,the policy is a claims made policy, it shall remain in force for a period of six (6) years after completion. -17- 5 The ENGINEER will carry out the obligations of this Contract in full compliance with all of the requirements imposed by or pursuant to General Laws c.1516 (Law Against Discrimination) and any executive orders, rules, regulations, and requirements of the Commonwealth of Massachusetts as they may from time to time be amended. The ENGINEER shall comply with all federal and state laws, rules and regulations promoting fair employment practices or prohibiting employment discrimination and unfair labor practices and shall not discriminate in the hiring of any applicant for employment nor shall any qualified employee be demoted, discharged or otherwise subject to discrimination in the tenure, position, promotional opportunities, wages, benefits or terms and conditions of their employment because of race, color, national origin, ancestry, age, sex, religion, disability, handicap, sexual orientation or for exercising any rights afforded by law. -18- The ENGINEER will carry out the obligations of this Contract in full compliance with all of the requirements imposed by or pursuant to General Laws c.151, §1, et seq. (Minimum Wage Law) and any executive orders, rules, regulations, and requirements of the Commonwealth of Massachusetts as they may from time to time be amended. If applicable,the ENGINEER, or any authorized sub-contractor will, at all times comply with the wage rates as determined by the Commissioner of the Department of Labor and Industries, under the provisions of General Laws c149, §§26 to 27D (Prevailing Wage Law), as shall be in force and as amended. The ENGINEER, or any authorized sub-contractor will, in addition to any other submissions required by the Prevailing Wage Law, submit certified weekly payrolls to the TOWN with the information described in General Laws c.149, §27B. -19- At any time during normal business hours, and as often as the TOWN may deem it reasonably necessary, there shall be available in the office of the ENGINEER for the purpose of audit, examination, and/or to make excerpts or transcript all records, contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. -20- This instrument, together with its endorsed supplements, and the other components of the contract documents, constitutes the entire contract between the parties, with no agreements otherthan those incorporated herein.Any Amendments to this Contract must be made in writing and executed by all signatories to the original Contract, prior to the effective date of the amendment. 6 -21- Any notice permitted or required under the provisions of this Contract to be given or served by either of the parties hereto upon the other party hereto shall be in writing and signed in the name or on the behalf of the party giving or serving the same. Notice shall be deemed to have been received at the time of actual service or three (3) business days after the date of a certified or registered mailing properly addressed. Notice to the ENGINEER shall be deemed sufficient if sent to the address set forth in the Contract and to the TOWN by being sent to the TOWN Manager, TOWN Hall, 120 Main Street, North Andover, Massachusetts 01845. IN WITNESS WHEREOF the parties have hereto and to one other identical instrument set forth their hands the day and year first above written. THE TOWN THE ENGINEER Departm nt He W rf Design Group Date: Dat �w Melissa Murphy-Rodrigues by: Print Name &Title TOWN Manager Date: Date: 21 1-3- Federal Identification y No.: C ,' N APPROVED AS TO FORM: Christine P. O'Connor, TOWN Counsel Date CERTIFICATION AS TO AVAILABILITY OF FUNDS: Kyle ar TOWN Accountant Date: 7 CERTIFICATIONS CERTIFICATE OF NON-COLLUSION The undersigned certifies under penalties of perjury that our bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean natural person, business, partnership, corporation, committee, union, club or other organization, entity, or group of individuals. 7Signatu Date t Na , Title Waterfield Design Group CERTIFICATE OF TAX COMPLIANCE Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A (b), I authorized signatory for Name of individual Waterfield Design Group do hereby certify under the pains and penalties of perjury that said ENGINEER has complied with all laws of the Commonwealth of Massachusetts, and the TOWN, relating to taxes, permit or other fees, reporting of employees and ARCHITECTS, and withholding and remitting child support. �. Sig at D e f 8 Certificate of Authorization (NOTE: A certified vote of the corporation may be substituted for this form.) The Vendor, Waterfield Design Group is: (CHECK ONE) A. a corporation formed and existing under the laws of the state of and purscuant to the corporate by-laws, (Insert Name and Title of Authorized Representative) is authorized to execute contracts in the name of said corporation. Such execution of any contract or obligation in this corporation's name on its behalf by such duly authorized individual shall be valid and binding upon the corporation. B. a limited liability company or a partnership formed and existing under the laws of the state of , and pursuant to the limited liability company agreement or partnership agreement, (Insert Name and Title of Authorized Representative) is authorized to execute contracts in the name of said company or partnership. Such execution of any contract or obligation in this company or partnership's name on its behalf by such duly authorized individual shall be valid and binding upon the company or partnership. C. is a sole proprietorship owned an operated exclusively by the undersigned. (Insert Name and Title of Authorized Representative) Execution of any contract or obligation in this sole proprietorship's name by such duly authorized individuals a valid and binding. Signa re: (Must a signed by Corporate Officer, Partner, or Sole proprie or) C Print Name of Above Titl —Z / Date 9