HomeMy WebLinkAbout2025-10-28 Festival Committee Minutes 14pRTh
t North Andover Festival Committee: Meeting Minutes
n
Date: October 28, 2025
Time: 6:30 PM EST
Location: North Andover Senior Center, 481 Sutton Street, North Andover 01845
C mmittde Me'm' b r in Att ndanc :
❑x Timra Carlson ❑x Judy Nigrelli
❑x Liz Costerisan, Chair ❑x Renee Procopio-Melino, Clerk
❑ Christopher Konareski* ❑x Brianna Rizzari*
❑x Lauren Logan* ❑x Mark Wilson
*Ex-Officio
Othe r A#te n d e '
❑ Brian Fraser
Agenda and Minutes:
• Call to Order
— Renee Procopio-Melino call meeting to order at 6:34PM, seconded by Liz Costerisan.
• Attendance
— Completed by Renee Procopio-Melino.
• Approval of Previous Meeting Minutes from October 1, 2025
Renee Procopio-Melino motion to approve meeting minutes from October 1, 2025, Timra
Carlson seconded; unanimously agreed.
• Santa Parade
— Current 2025 participant count: 37
0 2024 had 67 participants
o Trombley's trailer with 60's Invasion Band: Mark to reach out
o Timra will reach out to NA Merchants about participation
— Confirmation of Grand Marshall
• Car for Grand Marshall? Mark confirmed that is lined up
• Banner is in the storage closet
— Parade MC
• Second MC: Timra will reach out to Leslie about pairing with Tallie for this
• Confirm at next meeting with CAM:
• Do we need anything for the MC table setup?
• CAM volunteer to confirm parade lineup with Liz and adjust order for MCs, as
needed
• Need volunteer with "STOP"sign for parade participants
• Last year Dan Hogan did this; Mark will reach out
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o Timra to ask Tallie about the preferred format for the booklet (i.e., format to easily read
from, etc.)
Parade line-up and communication to participants:
o Renee and Mark to work on; will be done in the upcoming weeks
o Renee to author booklet for MCs with descriptions of each parade participant
Police support day of parade: Mark confirmed
1 porta potty ordered from Clean for Kittredge; Renee submitted request form to use
bathrooms at NAMS
Sign-up Genius: Volunteers to wear costumes and walk in the parade
o Purchase candy (post-Halloween)to handout
• Christmas Tree Lighting
- Ice sculpture: Reindeer
o Location will be on the stage; Don Chapelle will make the sculpture live and will bring
his own lights; will use electricity adjacent to the stage
o Liz to ask DPW for spider to be put in front of stage for spotlight after ice sculpture is
complete
- Recommended layout: Around stage and across Essex Street to allow for electricity access
- Tree lights will be installed on November 10t"
- Spotlights needed: Mark confirmed
o 4 lights on a pole
- Where did trailer from past years come from?
o Trailer was provided by Trombley's in past years; Mark will reach out to confirm
- Need MC for this event also
o Judy/Timra to ask Tallie about this event also
- Confirmed vendors: Santa Paul, Liberty Jazz Band, Samanth's Garden (selling holiday
wreaths), Whoopie Wagon, Espresso Dave's
- Butcher Boy is donating 190 brownies
o Renee submitted donation request to Market Basket
o Judy will visit Stop & Shop and inquiry about donation for cookies/baked goods
- 110 light up necklaces have been ordered (-$175)
- Liz to create Sign-up Genius for volunteers to help with setup, treats table, necklaces table,
Santa tent, etc.
- Prop lever to turn on lights has been refurbished
- DPW to support with trash cans and electricity support (worst-case)
o New contact at DPW; Liz has reached out
- Consulted with Health Department about serving donated baked goods and temporary permits
required for other vendors (Espresso Daves and Whoopie Wagon)
o Need napkins, food service gloves, tongs- Renee to check storage closet for supplies
- 2 Porta Potties ordered from Clean
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NA Farmer's Market letting us use 5 red tents
Will plan to test turning the lights on for the ceremony the night prior
• Crafts and Cocoa with Santa
— Discussion to be deferred to next meeting
• Other Discussion Item(s)
— Letter to Select Board asking for participation in parade, tree lighting, and menorah lighting
— Donations needed; target of>$5k is desirable; templated donation letter has been drafted
to be distributed at local businesses
o Judy will spearhead this
— Renee to send donation inquiry email parade participants
• Setting of Next Meeting Date
— Next meeting will be Tuesday, November 4t" at 6:30PM at the North Andover Senior
Center.
• Adjournment
• Renee Procopio-Melino motion to adjourn, seconded by Judy Negrelli„ unanimously in
favor. Meeting adjourned at 7:42PM.
Voted,Decisions
None.
Appendix A. Attachments
None.
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