HomeMy WebLinkAboutAUDIT 12-31-1962i
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DEPARTMENT OF CORPORATIONS
AND TAXATION
BUREAU OF ACCOUNTS
REPORT OF AN AUDIT
of
THE ACCOUNTS OF
THE TOWN OF NORTH ANDOVER
FOR THE YEAR ENDING DECE1ViBER 31, 1962
Made in Accordance with the Provisions of
Chapter 44, General Laws
May 1, 1963
~lrector of Acoo~.~ts
Department of ~orsc.~,.~t~ons aha xaxa~.~.o~-~
Boston, Mass~aus~t s
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As directed by you, I have mmd~J an audit of the books and
accounts of the town of North Andover for the year ending December 3l,
1962, and submit the following report thereon:
The financial transactions, as recorded on the books of the
several departments receiving or disbursing money for the town or com-
mitting bills for collection, were ex.mined, checked, and verified by
comparison with the books of the town accountant ~ud the treasurer.
The books and accounts in the office of the town accountant
were examined and checked. The receipts, as recorded, were checked
with the recor~ts of the several departments making payments to the
treasurer and with the treasurer's books, while the payments were
checked with the treasury warrants and with the treasurer's cash book.
The transfers, and loans authorized, as entered, were
checked with the town clerk's records of town meeting votes and with
the finance committee's records of transfers autho~ized from the reserve
fund.
An analysis was made of the ledger accounts, a trial balance
was taken off, and a balance sheet, a copy o£ which is appended to this
report, was prepared showing the financial condition of the town as of
December 31, 1962. :
checked.
The books and records of
The cash book additions
~eoeip~s were oc~aPa~ed wi~h the accountant' S'bo~, withy ~.~e-
cords of the seve~l depar~enta ~llecting ~ney for ~e
wi~ othe~ sources f~ ~ieh money la p~d ~to
~e ~eco~ded pa~ents we~ c~eked wi~h ~e select~n's wayzata au~o~-
izi~ the t~as~e~ ~ disburse to~ f~d, ~d wi~ ~ acoo~t'a
~e cash bal~ee ~ ~eb~a~ 13,
ation of the b~k halites with s~te~nts ~i~ed by ~e
deposit, by inspection of the sav~gs b~ books, by ve~ificatio~ of
the treas~y bills, ~d by actual co~t of the cash ~ ~e office.
The paints on accost of ~t~ing debt and ~e~s~ were
verified by c~parison wi~h the ~o~ts fall~g due ~d we~ c~cked
wi~ ~e c~celled bonds ~d coupons on file.
of ~tu~ities and the outstanding coupons were listed ~d ~e~onetled
wi~ the balance on deposit aa ~o~ by a statement ~ls~d by
b~k at ~ich ~e debt and ~te~st ~e pa~ble.
~e ~eao~a of employees' payroll deductions on aeeo~t of
Federal and State t~es, the ~eti~ement syste~, Blue
Shield, g~oup insu~ce, and t~ Uni~d ~nd of G~ate~ ~en~e we~
examined, and the paints to the p~o~r agencies we~ verified, ~ile
~e bal~ces we~ ~econclled wi~ ~e ~espective controlling ledge~
aO00~.
The ~oo~s of t~ t~tles ~d ~ax poslessio~ ~ld b~ the
to~ we~ ex~ined ~d checked in detail. ~e ~o~ts transfe~ed
the tax title account were oompa~d with ~e t~ collecto~'$~eoords
~d ~e acco~t~t~s booksj the ~po~ted ~edemp~ons ~d sales were
checked with the t~eas~e~'s and the acoo~tant~s ~eoo~s; ~d
titles and tax possessions on hand were lis~ed, p~oved. ~d ~hecked
with the accountant's ledge? amd the ~eco~de at the Registr7 "e£ ~eeds.
~ep~esemting tho inyestmont Of the
tm,As~ and investment funds in the custody of tho town t~easuFeF were
examined and listed. ~ne income was proved, and tho transfe?8 to the
town wer~ verified and co~par~d with the books of the t~eaau~eF and
the accountant.
The savings bank books and securities representing ~ invest-
mona of the t~ustees were examined
and listed. The income was proved and the
the cash on hand February 13, 1963 was p~eved by re°e~aoiliaries of. the
bank balance ~it~a state,est the bank of depOSit.
The books and a~counts Of ~he tax colleCto~ wer~ examined
and checked in detail; ~ne taxes, excise, and assee~aenta Outstandin~ ·
at the time of the p~evious examination, together with ail subsequent
~ommitment lists, were audited and checked with tho warrants issued
fo~ thei~ collection and with tho accountant's books. T~e collections
as ~ecorded were payments to the ~easu~e~, the ~eo
corded abatements were oceapaFed with the aseessOPe' ~eoo~ds of abate-
ments g~anted, the tax title
account were ye?iSled, and the outstanding accounts were listed and
~econciled with the respective controlling a~counts in ~me accountant's
ledge~.
The commitments of departnentaX, sewer, and water accounts
were examined and checked. The ?eco~ded receipts were checked with
the payments to the ~?easu~er and with the accountant's books, th~
abatements, as listed, were compared with the records cf the depa~t-
monte curbs?izod to g~ant them, and the outstanding accounts were
listed and proved with the aooe,~ntant's ledger
balance in the water department as of ~eb~ua~y 13, 1~63 was Yes,fie4
by aotuai count.
Furthe~ verifLoatioa of the ou~stamdiz~ tax, exolae.-a, ae,~-
merit, depar~ental, ae~. ~d' vate~ accosts was ~de by ~il~
notates to a n~be~ of ~so~ ~ose
~in~ money to t~ ~,
the accosts, ~ listed,
~The records of apportioned sewer and street assessments were
examined and checked. The payments to the treasurer in advance and the
amounts added to taxes were verified, while the apportionments due in
future years were listed and reconciled with ~he accountant's deferred
revenue accounts,
The financial records of the town clerk were examined and
checked in detail. The recorded receipts on account of dog and eportin~
licenses, peri, ts, recording fees. and miscellaneous charges, as well
as receipts on behalf of the wire inspector, were examin~ ed and checked,
the payments to the town treasurer and to the State being ve~ified.
The surety bonds of the several to~ officials required to
fur~ish them for the faithful perfo~aance of their duties were examined
and found to be in proper fozea.
The available ~eoords of receipts of the selectmen, the
seale~ of. weights and measures, and the building inspector, a~ well as
of the health, school, and library departments, and of all other de-
partments in ~hich money was collected for t~e town, were examined and
checked. The recorded collections were compared with the payments to
the. t~eaau~er aa sheen bytes
and the
was proved by actual count.
· he books and z*eoorda of t~o ~reaaure~. of
8orvioes
~onJ~cti~ wl~ ~e audit of ~ aoco~tf of the
~co~ded ~eeeipts ~ud d~sbu~e~nts ~e~ ve~iffiod, ~d ~e ca~h bal~Oe
on Feb~ary 13, 1~3 was p~ved by ~ec~cilia~ion of the b~ ba~noe
with a statemnt ~ni~ed by t~ b~k of deposit.
Appended to f~bis ~eport, in addition to the balance fheo~,
a~e tables shoWing reconciliations of the several cash accounts~ sub-
maples of the tax, and water
accounts, as well as schedules showing the condition and transactions
of the several trust and investment funds.
p~og~ss of the audit cooperation was received
from all town officials, on behalf of my assistants and for
~self, I wish to express app~eciation.
WS~fl
Re spectfUlly submitted,
Assistant Diz. ector
COMMISSIONER
ART.UR H. MACKINNO.
Di RECTOR OF ACCOUNTS
MAIL. ADDRESSt
P.O. Box 2017
BOSTON 6, MASS.
To the Board of Selectmen
Mr. William A. Finneran, Chairman
North Andover, Massachusetts
Gentlemen:
I submit herewith my report of an audit of the
books and accounts of the town of North Andover for the year
ending December 31, 1962, made in accordance with the provi-
sions of Chapter 44, General Laws. This is in the form of a
report made to me by Mr. William Schwartz, Assistant Director
of Accounts.
Very truly yours,
Director of Accounts
AHM:fl
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Feb~ua%~13,1~63,
Balanoe FebxqAal-y 13, 1963,
Cash on hand Febm~m~y 13,
SehooI
3tare Street
, Hational Bank~
'
# ]PoF B~ state~nt and eheok FOgiateF.
statement,
poi',,
B ~atemen t,
Bonds
$~,000.00
?S.~O
Balance ;anua~ 1. 1~.
Receip~ ~
Torn of
00
60.00
Dlr,eetoF, s salaA.~,
Telephone.
Tr,easur,er.' s bored,
County ~eti~ement 8ystem~.
~alanoe Dooenber, 31.
Balanee ~anuar, y 1, 1963,
Reoeipts ~anua~y 1 to FebFuar~ 13,
.Teem of
60.00
Pay~ent, Janua~yl toFob~dar? 13. 1963:
Dir,eetor,'s nala~Tf
County r,o~ir,ement By, tom,
$100. OO
S. 00
Bay 8taro Mer~hanta Bank,
pop ata~omon~ and Gh~ek book,
1,320.00
~.77
1,110.00
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to D~r. ootor o£ Zn~or,nal
Ded~ao~lono,
Paynims ~
B~an~e Deoenber 31,
o~
nalaneo ~anua~.~' I, :L~63,
Dodu~tiona Jan~ 1 to Pob~y 1~,
~aton to ~owns
Balance Feb~ 13, lC~3, ,po~e liar,
22'~2
Balance ~eb~-~a~y 1
Payments ~o ~aooaohuae~s Teaehera'
Re~ir'emen~ ~oa~d 1962,
~tiona janua~.y 1 ~o Feb~,' 1~,
~eb~uarT 13.~ 1953,
Balanoe January
Dedue tiona,
Payments to ~assaohuaet~s HoSPital
servioe, Inc.,
Balanoe December' 31, 1962,
t~o Hassaohusetto ll~pit~.
019,
Payments ~o P~udential Life
Insu~an
Bal anoe DeoembeP
1963,
y~aenta te Pr'adential Life
,Tanuax.y 1 to
Deductions 1962,
Payments to United FUnd of Greater
Lawrence Januar~ 1 to Pe~y 13,
1963,
:1.963,
Cash on hand ~ebl~Aavy 13. 1~3, ve~Afied,
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Abatements 1962,
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Outstandin~ JanuaPy l,
Payments to t~as~er 1962,
Abate~ta 1962,
Payments to tr~aau~e~ 1~62,
Abate®monte 1962
T~a~fo~d to
T~afe~d
1961, aooti~ ,
and
00
Outstanding ~anua~y
OUts
~ Febm~a~ 13,
, I~,,-PeP list,
¢ommi~
Outltanding Deoe~be~ 31,
Outstanding ~anua~-y~ 1, :X~3,
list,,
Refunds
Paymsn.~s t,o
Abat;emon~s ~
~ansfem. ed
Abatements cancelled 1962,
t.o tx.e asu~'el'
Abat~enonl;$
Pay~aent~f t~o ta. ea~. 1~2,
193.20
1%3,
Payments t~ trea~u~e~ Januar~ 1 to
~ebrua~y 13, 1963,
Abatements J~~l to Feb~a~,
1963,
~ts~din& ~eb~a~ 13, 1~3, pe~
list,
Outstanding January 1, 1962,
Payments to treasu~e~ 196R,
Outstanding ~anua~-y
Febm~a~y 13, 1~3,
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Aba tementS ~
0utstandin~ Deoembor~ 31,
real eo~ate
Outstanding Jam~ar~ 1, 1953,
Payments t° t~eaau~e~ ~anUary 1 to
13,
list,
$J6~.~0
Balanee JamAary 1,
Appo~tiommen ts,
Audit ~
Apportionments
Pebruary 13, 1963,
Payments
Due in 1!
Payments to
Commitment per warrant,
Payments to t~eaau~er
?ransferre~ to tax ti
Outstanding December
February 13, 1963, pe~
Balance January 1, 1962.
Payments to t~eaa~e~ in advanee,
A~ded te taxes
~alance December
993,30
37~,00
78,619'80
P&ymen~a~o~roiauror ~962~
?a
Payments ~o ~reaom. e~. 19/)2,
~ommit~aen$ peF wa~x.aa~.
??anaferred to
OuCs~anding and
Oolleel:ions ~anua~, 1 to Yebi, u~ 1),
S.63
Payments to t:measu~e~ 1962,
(~olleottons J~tm~ 1 to l~eb~Aa~y 13,
1963,
Payments to t~easu~e~ Janua~y 1 to
1963,
4t33.oo
Tax titles
Tax titles :
Balanoe December' 31, 1962,
Balanoe Januax.j 1
Tax titles ~edeemd Janua~ 1
l;ebmm~y 13,
Balanoe ~eb~ua~y 13, 1963, pep
list,
Balance ~nua?y 1, 1962,
Tax titles fo~eoloeed,
in exoess of book
Sale of tax t
Balanoe
~ob~ua~y
$7~0.00
19
Licenses and
Payments to t~eamu~eF
Licenses and
Cash balance Januar~
Licenses issued,
Fees ~etained,
Cash balance Dec'embe~ 314 1~6~,
~icenses issued ~anuar~ 1 te
Pebx,Aa~y I3, 1963,
Pa~entm to t~eamu~e~ J~ua~y 1 t~e ~
Febmiary 13,
Caa~balanoe
Licenses issued,
Payments to Division of Fisheries
and 0ame,
Fees ~etat.ned,
Cash balance Deoe~be~ 31,
Cash balsunoe
Licenses issued ~anua~y 1 to
~ebx-aa~y
Payments to Division of
~ame
Fees
1963,,
Cash balance
veFif ie d,
10'00
2X.00
Cash bala~oe Ja~ua~ 1'
Payments to tr~asul~
Cash balanc® Deoembe~ 31, 1~2,
Cash balance January
3,
Payments to t~easu~eP Janua~ 1 to
ve~ified,
Rec.e~pta 1952,
Outstanding Januar~ 1, 19~,
Charges,
Outstanding January 1,
Outstanding
list,
Cash balanee Janua~-y
Permits issued,
Permits ia
~eb~ua~y
Cash balanee
verified.
Cash balance ~anuar~
Per. its issued.
balance ~ecembe~, ~, lC)~,
Cash' balance
Per~aits issued
Payments to t~eas.u~;e~ ~anua~y 1 to
l~eb~uary 13, 1%3,
Cash balance l~e~,y
Cash balance
Receipts.
Payments to
Cash balance De
66.00
27.00
$zo7
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Sale of maps,
Payments to treasu~e~
Sale of maps,
Payments ~o treasu~e~ january 1 to
February 13, 1~63,
Payments ~o
Outs tanding 1962 a~d
February 13, 1963, pep lilt,
Co~mit~nt per wax~ant,
Out standing jmx~j
Payments to
l~eb~uarY
61. O0
1.00
Pay~nts to
Out standin~ De ce:abel'
Outstand[n
1 to ~ 13,
Lioenses and per~s IsSued 1962,
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Reooip~s 196a~
Pal~aen~
Cash balance Pebmia~y 13'
Aeoount~~ Reeeivab!e
Abate~en~ of sewe~ oons~m~o~ion
ae~oun~s
~eoeiva~ble,
Outstanding Deoemaber 31,
Payments ~o ~easuve~ Janua~Yl to
February 13,
Outstanding Pebr~iar~13,
lis$,
Payments to treaau=e= 1962,
~eceipta January 1 to Feb~Aa~y 13, 1763,
Payments to t~eaau~e~ January 1 te
~eb~ua~y 13, 1763,
Outstanding 1962,
~haPgss,
Payments to treasurer,
Outstanding Deoembe~
1963,
my 1 to Feb~ua~y 1~,
Payment. t~ tr~asu~e~ Janua:E~ 1 to
~ebm~a~y 13, 1~63,
Outstanding ~eb~Aary i3,1~3,
list,
Payments to treasu~e~ 1~,
Oha~ges ~anuary 1
Payments to treaau~e~ January 1 te
~ebr~a~y 13, 1%3,
$ 20.63
Outstan41ng
0barge s,
Payments to treasurer,
Outstanding December
Outstanding January
ary 1 to
Outstanding February
list,
~ld .Age Aaaistance-.Accounts._ReeeiVab!e
Payments to treasurer 1962,
January 1 to
Charges 1962,
Payments to
Charges January 1 to Februa~yl3,
19~6 3,
January
February 13, 1963,
Balance
~O~ WELFARE AO~NT ? DL-~PAN~ ACCOUNT..
Payments to treasure~ I~62'
$~,257.82
3'a. nua,~
Payments to t~easu~e=,
Outstanding Dooenber
Outstanding Peb~uar~ 13,1963, pe~ list,
27
Outstandin~ January l, 1%2,
Char~os~
Payments to t~ealu~e~ 1962,
1 to Pebm~a~y 13,
to t~eaau~e~ January 1 tO
PebmAar~ 13.
Reoeipts 1~2,
to t~easu~e~ 1962,
Reoeipts ~anuar~ 1 to Febmaa~y 13, 1963,
Payments to tr~asu~e~ ~anua~y 1 to
~eb~Aary 13. 1963,
Receipts 1962.
Payments ~
R$oeipt. January 1 to Febx~Aa~7 i3. 1~3'
to t~ea~e~
Reoeip~s ~o
Payments ~o ~r~aau~e?
~e
Cash on hand
Memoranda ~ pex. ~oUeh~ ~
~'~ett~! Cas_ ~h Advanoe
Cash
3.963,
1963,
~_etty Cash AdY~o~
Cash advanos laebx,,a, ar,y 13 and ~h ~,
1963,
Cash on hand Ma~,'1963~
Zn office,
Memox, anda, pe~ vou~he~,
$100.00
~100.00
$~.17
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Refunaa Jan~ar3~ I
Outstanding
~a~e~
Abatements
Water liens added
no~ ~eco~ded,
Outstanding Doeembe~ 31, I~2,
Outstanding Januar7 ~anuar~ 1
Audit adJustmen~ Feb~ua~ 13,
Ore ~payments
Paymonts
Cash on hand
verified,
-
Payments to t~amu~e~,
Abatements,
Charges repoFted~em~r,
Abatements notre
Outstanding Deee~beF 31,
Outstanding
~anuar~y
Charges not ~epo~ted,
Payments to t~eamu~e~ Januar~ 1 to
1963,
Outstanding ~ebmm~y list.
30. O0
9O'OO
Added
31
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InoO~e~
13,
Inco~ ~
T~feP~d to to~n,
Added to" savings
JanuaPy 1,
DecembeP
~: C~totl~ o£ T~ Tz,ea~e~
Ho t~ansaetions ~eoo~d.
one,
On R~
l~eb~uar~ 13,
Added to savin~s deposits,
~o t~anffactiona z. ooo~'ded
noolation
Total
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-- 5av~_nsa
Income
Added to sav~uga
lanua~y ! ~ Fe~a:.r~ 13. 1963
~ebrua~T
1,000.00
000.00
11!000,00
I~o~ s
Cash on hand January 1, I962
endl~s, $~3' 91
Cash on. hand Doeem~ox- ~l, 1962,
hand Feb~y 15,
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on ~Ho~d
O0
Cash on. hand J~anuar~ 1,
~11001~e ~
Cash on hand ,Tanua~y l,
Cash
:I.963,
3I,
Cash on hand
196R,
79.61
Cash on hand ,Tanu~l,y ~.,
~Vanuax-y 1, 19~
December
Febr~ax.y 13,
Cash
~ift,
Cash on hand ,TanuaA. y 1,
Cash on hand .,'arAuax~'
lc~3,
.00 I ,000.00
1~62,
31,
~n Hand
~'anuary 1, 1%2,
Decembe2- 31. 1962.
~eb~y 13, 1963,
Cash on hand January 1,
1962,
Sale of securities,
Gain on sale of
se~u~ities,
Cash ~ hand Januar, Y 1.
1963,
1963,
lrlooia~,
19~2,
Cash on hmnd Januax,2 i.
Securities
hand Deae~be~ 31,
$1o,1 ;1.90
Oash
1963,
13,
cas~
Total
$ oo. oo
37
~eceip~s
~c, tal
Oaa)~ on hand Janual. y 1,
~n, C_us~d~ of Li~F,,,arw' T~sCeea
~o~al
Cash on hand December. 31,
Income, Cash on hand PebX'U~ :13,
Cash. on hand ,Tanuar~ 1,
31, 1962,
13, 1963,
Cash on hand Janua~.y 1,
1963~
January 1,
Decembe ~. j
?etr~ar~ 13, 1963,
Gifts,
Interne,
Cash on hand January 1,
Cash
Cash
Savings
Cash on hand December'31,
1962,
Expenditux. em~
on hand Peb~uavy 13,
O0
Expenditures,
~h~d Dec~ 31,
196,2,
Total
122.
$31.20
39
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1~3, pe~ ~ables ~
. Ber~ian
Mar~ O. Tyler Libra.-y Fund,
Special Gifts:Fund,
Cash on hand
Balance Febl,Aa~ 13' 1~3. pe~' statement.
Balanee Peb~uar~13, 1~3, pe~ e~eek
book.
OutstandingeheOka-Feb~xa~yI3,1~3,
pep list,
Caeh~
~ene~al,
Lev2 ef
~al F~tate
Lev~ of
Force-al
Hotor Vehiolo and Levy o£
St~eett
Levy of
St~eetl
~evy of X962,
Tax Titles Tax Titles,
Tax Possessions,
136.90
27.20
.73
~edAaal Aami~tanoe £oP
the Aged:
~blXe ~
7
Sehc~lLuaah,.
~1 Athletios,
1.30
T~e~
~ubl~e
Aid
ChLld~en,
Voted. aaat 5e~eleel,
County,
Loans Autho~-la~ed~
,76
'80
WateP,
H~a-~evenue~
tA~u, 1
l&.~.26 ~a~ Au~b~d a~d Uni~me~,
State=
A~eeaa~at,
Co~nty~
$~lo of Real F~m~te Ftm6,
~eae~ve Fund - Overlay
fox, Aba~nts ~
Ro~ Be~d Until CoXleotedz
l~tc~ Vehiele and ~leF
3peoi~ Asaea~nt,
T~ Title ~ Posses-
16,791.26
612.09
$2, 069, 935. 0,?.
~0,000.00
,376.65
~ ~n 1~) to 1~72, l~lus~ve,
Appe~-tio~e~ ~t~eet Aaaesmaent Revenue:
Dae in 195~ Inel~ive.
Net Fm~d~d o~
lnal~e Debt
Gene~al~
Out~td~ Debt
368,000. 00
T~mat and ~nvestam~t, Fund~
In Custody ~f T~e~F,
In Cuat~d~
Wel£a~o Fund]~
~oseph H- an~ Susan F.
Sfame, 10, 000. O0
Saz, ah
100.00
167.79