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Home My WebLink AboutAUDIT 12-31-1961DEPARTMENT OF CORPORATIONS AND TAXATION BUREAU OF ACCOUNTS REPORT OF AN AUDIT of THE ACCOUNTS OF THE TOWN OF NORTH ANDOVER FOR THE YEAR ENDING DECEMBER 31, 1961 Made in Accordance with the Provisions of Chapter 44, General Laws September 17, 196Z I Gu',' J. R~zzoT'ro COM M I c~S lONER I ARTHUR H. MAcKINNON D~RE:CTOR OF ACCOUNTS September 17, 1962 To the Board of Selectmen Mr. William A. Finneran, Chairman North Andover, Massachusetts Gent I emen: I submit herewith my report of an audit of the books and accounts of the town of North Andover for the year ending December 31, 1961, made in accordance with the provisions of Chapter 44, General Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Director of Accounts. AHM:MCC Very truly yours, Director of Accounts I I I I I I I I I' I I I I I I I I I with 7eu~ ina~r~etlm' ~ have-~ade an audit Aa examination and ve~oatlo= vas ~ade of the ~ee~ed checked, b e~h t~ ~o ~ with ~ vere eheok~ with othe~ aeeounts voFe eheeke~ with Ln which the t~anaaetiona oFlgimated, A the town a~ of ~Oe~ ~1, ~ ~o boo~s m3~ aooo~nts tho ~e];m~me~t~ ~eoo~s o£ j~nts to-tho t~au~eF~ with 8eloct~n a~ w~th the ~ accordant tO books. ex~X~t~on off the 8av~S b~ ~oko. The p~ents on ~Oo~t off ~t~i~ d~bt a~ ~te~ost wo~o p~oV~ ~ith the amours the a~lt period ~ ~e~e with the cancelled ~ec~itles aM co~o~ on Silo. f~s ~e deposited ffo~ this ~e ~eco~ds of e~loyeos~ pal~oll deduetto~ on aoeo~t Federal ~d ~tate t~es, tho ~eti~e~nt syste~, ~oup ~ the United ~ of Oreate~ La. once were e~ami~d ~d ~econciled with the acco~tant ~ $ ledger accosts. · ~ ~ecor~s of t~ titles a~ t~x possessions ~ld by the were e~mined ~d checked. ~e t~ea ~d assessments t~a~fe~d tax title accost were checked with the celleet~'s boo~a, the rede~tio~ of t~ titles ~ sales e~ t~ ~aaessio~ ~e eo~~ with the treas~er~a recorded receipts, ~ the t~ titles ~ t~ poaseasio~ on ~d were listed, ~econciled wi~h the to~ acco~t~$ le~ge~, a~ checked with the records at the Registry of Dee~a. · he savi~s b~ b~ka ~ep~esentl~ the ~vestment of t~ seve~ trust ar~ invea~ent f~a in the ~atc~ of the to~ tPeaa~er were examined. ~e inco~ was p~oved, t~ wit~a~ls were verified, ~ the t~sfe~a to t~ to~ ~e co. areal with the receipts aa ~eco~ded on the t~eaa~er~a cash book. ting the investment ~f t~ese f'dmds were e~med and llated. The books and acce~mts in the tax ~ollecto~*J office were examined ar~ checked. The taxes, exolae, and assessments outs~tng at the t~ of the p~evious audit, ar~ &ll subsequent co~itments, ~ere audited and omnp~ed with the assessors~ wa~rants. The as Books were eomp~ed with tBe sash Book reeo~d of collections, the abatemeats were compared with the assessor~~ reoo~d of abatements ~ted~ t~ t~e~ a~ assessments t~ansfe~red to the t~ title aoco~t ~e verffXed, t~ pay~nts to the t~eas~e~ ~e~e ve~ifled~ ~-the ou~sta~ ~co~tS were listed ~ p~ov~ with the o~t~elli~ aeeo~te ~ the t~ acco~t~t's led~e~, The ~ecords of depa~mental, sewar, and wate~ aeeounts~e~ examined and shacked, t~ the t~essuFe~wore compa~e~ with ~he t~easurer~$ sash book, andthe outstanding accounts we~ listed and~eeoneiled with the town aceouatan~s lodger accounts. The sash in the off,ce of the se~e~ and Yate~ departments was ve~ifiedB~ actual count. Verification of the excise, assessment, dopant- mental, sewer, and wate~ accounts was made by mailing notices to a number of persons Yhese names appea~ed on the BOoks as ~tng ~o~ to the town, and f~om the ~eplies received thereto it appea~s that the accounts, as listed, are correct. TIM assessors* ~eoo~ds of apportioned seweF and stFeet betterment assessments ,were examlnod. Tho pa.v~ente in advance were checked with tho treasurer's reworded ~eeelptS, the amounts added to were compared with the oolloetoF*s Peoo~ds, and the f~tu~e yea~s ~e ILsted and ~ooonetled With the ~elpective aeeoun~.a in - the teen accountant '$ as well as te and checked. The cash book was footed, .the .payments to toms t~easu~Pe~ and the State uccc-verified, and the sash ~A~nlsh ~ for the fait~ pear--ce of ~i~ duties were ~ a~d found to be The ~eco~ds of departmental cash Collections seleetme~ aa well as ~2 the tnf~, ~t~r deplanes in ~ checked. ~e pa~ents ~ ~ the several ~ b~km ~ aeeeuntn of' the t~eamuPe~ of the ~o~h Andeve~ ~.. Bexfo~d District ef Veterans' Services were a~t~ ~ e~j~eti~n ~th ~ ~eeo~ded reoe~pt8 ~ dieb~e~nte ~re ver~ied, ~' ~e e~h bal~ee on Febru~ ~ 17, I~6~ v~ p~ W ~eoncil~tten o~ t~ ~ ~ce with a In additiom tot he balance sheet, t~e~e cle~k's sash, sumna~ies of the ~, excise, assessment' d~ntal; I -I I I I I I I I I I I I I I I I ~ranaaet~ems of ~he Fo~ p~eaa of the audit, ! wish, on be~lf' e~ n~ asalatanta and a~p~eetatio~. R ospeet~12 8~bmittod, Aaaiata~t Dl~eete~ ef Deeenbe~ 31, i~1, I I I I I' I I I I I ! I I I I I , to ~alanoe Sta~e Book office, verified, Per bank atatement and eheek ~egiate~. ~alance Januem~ 1~ Town of Bexfo~d, Balamee Town C~unty ~t Balance Ba~ *Pe~ bank Statement and eReok book. 60.00 1,~0.00 J13,33.9.99 Deductions, Balance ~anuax~y 1, Febraut~ Balance Pa~menta'~ eeunty t~eaau~e~ Deductions Januar~ ! I I I I I I I I I I I I I I I Payments Retirement Boax~ 1961, Deductions Januar~ 1 to Febl-Aa.~l?, I~62, Paymentm te ~aasachuaetta. Teachers ~ Retirement .Boa~d Januar~ 1 to Balanoe Balance Janus,2 1, 1~1, te inau~anee oembe~ ~I anuary G~eate~ ~aw~ence 19~1, Deduct: ' 1 tO to United Fund Balance 17, Pe~t~ cash advance Fekeua~y Cash ~ ~ Fob~ 17, I I I I I I I I I I I I I I 1 I I Abatements, canes/led Payments Out! Abatements Outstand,lng :~y 1, 1~1, to t~easu~e~ 1~1, Refunds P~nts te t~eaau~e~ Abatements T~ansfer~ed te ~fe~ed te T~anafer~ed'f~,em~eal estate taxes Outstandir~ Janaa~ i' 1~2, Commitment pe~' wa~anta~ ReFunds, Abatements cancelled, Payments te t~eaau~er, Outstanding Deeembe~ 31, 1~1, Commitment pe~ wax~ante, A~atementa, ~atatan~ing Decembe~ 31~ Outetamd~ug Janua~ 1, te R_EAL E~TA~ .~_ -1961 Cemmitment pe~ war~ants, T~ansfe~ed te tax Outstanding Janua~ 1, 1~$2, to t~eaeu~e~ Ja~ua~ 1 to Out 17, 1~2, Abatements caneelled 1961, Pay~ments to ti'CasUist 1961, Commitment per Abatement8 Abatements Co~aitment per warrants, Abatements ~epo~ted in ~~ Payments to t~easu~e~; Abatements Outs 17, tO.t~eaau~e~, Abatement Outatand Outatandin~ ~an-ua~y l, l~l, Payments te te t~eaaure~ Ou~atand: C~itment Apport Outatan~ing December Outatand ."uax~ 1 te Payments to t~easu~e~ 19~ Oommftment pe~ Street asse~ sewer assessments Payments tO t~ea~u~e~,. ~ Outstanding Deeembe~ Payments to January 1%1, Payments to treasurer in advance, OUtstand~ Jajmm~yI, 1~, Outstanding J_.an~uar~ 1, 1~, Payments to ~eaaure~e 1961, T~ansfe~,~ed te taz Street 0utetandtng Deoembe~ and 0utft~ingJanuax, y l, Payments tO t~easu~e~ Added Deeembe~ 21, Due in OUtstanding Janua~ 1, 1~$i, Payments to t~eamu~e~ 1~1, C~tted December 31, Pa~aents te t~-ea~are~ Oe~aitment pe~ variant Payments to t~easu~e~ Cellectlons Pa~ente to ~eaa~u-e~ Celleetlo~ ~ 1 ~ te t~eaau~e~ ~am~ Ite .Ta~es Tax titles ~edeemed, Abatements, Balanee Deoembe~ Sale ef Audit ad Book in excess I7¸ ~,80 Licenses Pebr,uax~ ~o treasu~e~ JanuawT X to 1962, ! I I I I I I I I I I I I I I I I I Cash balance Janua~ l, 1~1~ Receipts, Cash ~ Receipts Cagn ~alanee Cash balaa~e Ye~ l?, l~, U~dentif!ed cash Febl, aa~ I?~ l~, Cash baIanc~ Cash balance ~anua~ balance Pex. mita issued Payments to t~easu~e~. Cash Cash balance ~ JamAa~'2 Receipts Cash Cash balance verified 8.I0 I I I I I I I I I I I I I Payments to t~eaau~er 1961, Reeoipts Januar~ 1 to Fo~ Sale of :aapa, Cash balance verified, Outstanding Januar~ I, Commitments, Out, rand: Outstanding Januar~ 1, 1~1, Cc~amitment a, Payments ~0 t~a~ure~t Abatements, Outstanding Deeembe~ 31, Lioensesand C~itmente, Payments te t~-eaau~e~, Abatements Febxamr7 I7, Pa2ments to ~ea~u~e~ Ja~ua~ pe~ list, to t~eaau~e~ ~anua~y 1 to Cash balance Outstanding ~anuar~ Payments tO t~easu~eP, Audit ad Juetment: General ~elief aeaOunt8 ~eoeivablo dS~oet ~o Con~itmentS lto Payments to Ou~;~ Outstandin~ January 1~ l~f~l, Commitments, Pa~ent8 to t~easu~e~ 19~1, Payments Januar7 I to mrs to t~eaau~er 1,011.33 ,?.2 I I ~1 ! I I I I I I I Balance Balance January to t~easu~e~ ~~ 1 ~ ,1962, C omm~tments, Payments to treasurer Outstanding Deeembe~ ~utstandi~ Commitments February 0utstandLn~ FeB~ I7, 1~2' pe~ list, commitmenta I961, Payments to tr~asu~e~, Audit adjustment: School recorded FeBr~ar~ Payments Februar~ ~00 Audit sdjustment: verified, X ~e payments tot~easur~ verified, Petty cash advance Feb~ Cash on Oa~h balance January 1, l~l, Cash balance Cash balance February Outstanding Payments to t~easu~e~ Commitment pe~ w~ant, ~aauar7 1, I~61, U~lo.eated diffe~enee, lien~ added Payments to t~eaau~e~ Audit ad, Ce~anttmentm short Pa~aents te ~eaeu~e~ ~~ 1 te I I I i I I I -I I I I I I I I I January 1 De~em~ex' to ~oun~ ~e 't~anaaeti~ ~eoo~ded ~'anua~ 1, Withdrawn ~om savings No' t~anaaetiOna Fee~ed Fe~~ Fe~x'y I I i I I 1 December February I I I I I De i I I I I I I I I I I ! I I I I I i I I Febru~ I~¢0~ Cash en hand D®cembe~ Cash on ham~ Cash on hancl I I ! I i I I I I I i I ! i I I 8ale of seeu~ities, Gain on sale of Cash on hand Cash on hand January 1, February Cash on bared Gift, Cash on hand January 1, 1962, . ¸71 Februax. y 17~, 1~2, December · Gift, Cash on hard January 1, Cash on hand ~anuary 1, ~anua~'y ,hand · ~anuary I, December 31, Deee~ 31' l~f~l, Cssh Cash on hand l~ebruax~y Cash ~n han/l Decembe~ Cash on hand January 1, Cash on hand J anuar~y 1, December Februar~ 17, Cash on h~ Cash on hand Ja~uar~j December ~enditu~es ~ on hand Feb~.Aax, y 17, ~mentm December'3i' 1~6I, $~,28 I I ~? Cash on hand 1, RE¢ONCILIATION OX L!~ARY, TRUST. S ' CASH ' G, i Ruth E. Charles W hitmey Davis Elizabeth P. Meses T. Nathanlel and Abbott Steve~ Cash on hand Merrimack Valley P. StevenaFu~d, Bal~ee February Ball.e( Outstm~ling statement, Oash: General, AceeUnts Reoetvablel Taxes ~ ~ereonal Real ~a~e, Levy ef , Farm Animal Levy e£ 1961, Added ~o Taxes: Levy of 1~1. C~ami~ted Inte~est$ Tax Titles and Tax Titles, Ta~ Pesaoasior~e, Public Welfa~, Aid to Dependent Liens Ad, ed ~o ~axeal Levy Of Rates, Aid to High~a~a~ State, 88 Leans Authe~ised~ Wato~ 0onst~aet ien. $~65,216.01 Deduct lon~ = Taxes, Ins,A~anee. 48 ~t ~ Income= S~one Chemity Fund, Taylor Accrued Interest ~ Loa~: Disability As F~e~ O~ta Assistance, Aid to Dependent Children= Adminls t~at ion, Aid. Old Age Assistanee~ Adminiet~at ion, Aesis~e~ce s ~edtcal AsSistance for the Adminiat~at icm, Assistance, L~w Public Law Revolving~unds~ ~eheoI Lunch. ~cheol Athletics, App~p~ia ~tton Balances: Revenue. General, Water, Non-R evenue ~ Seheol Wato~ Co~t~ot~on. .00 .10 ;o10 ..~9 .83 $8,~;69.66 ~.16 3,876.19 ~0,000.00 ~ane AUth~ized an~ Unissued, 0re. estimate 8tats Ree~eatien Areas Assessment. ~ale ef Real Estate Fund, Reset, ye Fund - Overlay .Burplua, OverlayReaer~ed f~Ahatementa~ Levy el 1961, Revenue Reserved Until Cellected. ~ete~ Vehicle and T~ailer ,.61 ~01 Reserve fc~FoFmer Welfare Agent - Diac~epaney Aeeount, $~lus Revel, 182.69 1.112.90 St?set, 7 Apportioned Sewer Assessment Revenue: Due in 1~2 t~ 1971, Inclusive, Apportioned St?est Assessment Revenue: Due in 19~2 to Inclusive, Net l~nded or Fixed Debt: ~nstde Debt L~mtt: Ovtsi~e Debt 1,~2,000.00 ~ertal Loans~ Zn~tdeDebt Limit: Outside DeBt Llmit~ 8shell, ~lie Service Water, ,O00.OO ,000. O0 202,000.00 T~ast and Investment Cash and Seou~ities~ ~n Custody of T~easu~e~, Xn Cuatod~ of Li~a.~y Welfare Addte $. M. and 10,000.00 100.00 161.29 George W. and Ruth E. Bex-~ lan ~emo?ial, Anne Bradst~oet, Oharles W]aitney Davis, Dale Stevens Children's Book, ~ltzabeth ?, Stever~, Mor~is T. ~tevens, Nath~lel and $! .62 2,1 '.81 ElizaBeth P. Stevens, 26 881.77 AbBott Steve~m, Mar~O. 12. ....... []] u J J