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Home My WebLink AboutAUDIT 12-31-1960I I I I I I I I FOlIM ~DA.-96. ~-(2) 1-61-929544 DEPARTMENT Of CORPORATIONS AND TAXATION BUREAU OF ACCOUNTS REPORT OF AN AUDIT o£ THE ACCOUNTS OF THE TOWN OF NORTH ANDOVER FOR THE YEAR ENDING DECEMBER 31, 1960 Made in Accordance with the Provisions of Chapter 44, General Laws September Zl, 1961 I Guy 3'. Rlz~otto Comrnts sioner September 21, 1961 To the Board of Selectmen Mr. William A. Finneran, Chairman North Andover, M~ssachusetts Gentlemen: I submit herewith my report of an audit of the books and accounts of the town of North Andover for the year ending December 31, 1960, made in accordance with the provisions of Chapter 4~I, General Laws. This is in the form of a report made to me by Mr. William Schwartz, Assistant Director of Accounts. HBD:MCC Very truly yours, M~. Bowman B. D~ Department of Co-potations and-Taxation ar~ auBmlt the following ~ the~eon~ ~ fiuanctal tz,~asactions, aa ~eco~ded on ~ ~o~ of t~ were ~ checked. The ~ceLptS. as ~co~ ~ the An a~yala w~ ~de of t~ l~g~ a ~i~ ~s ta~n off p~v~ t~ aeco~ts to be ~ b~ee. ~ a b~e a c~ of which ts to this ~t. was fi~ci~ co. trion of t~ t~ as of ~cem~e~ 31. receipts were compared with the town accountant's Books. with .tho..reeaz,~s of ~he several departments ~olle~t~ ~ne~ fo~ the to~, ~d ~ ~ec~d~ payments~were checked w~th the selectmen'$ ~~ts autho~Izt~ treas~er to dish.se ~o~ ~ds a~ with the acco~t~t~$ The cash balance on Feb~ 1~, 1~61 was p~oved B~ ~e~ilia- tion of the bank Balances with statements ~nis~ by t~ Ba~ a~ by ~apectlon of the aavi~s b~ The payments on aeec~t ~f ~t~i~ d~t ~ ~te~eat verified by co~ison with the ~ta ffall~ due ~ check~ the c~elled bo~s ~ coupo~ on file. ~ outata~ bo~s coupo~ were listed ~ reconc~led with the payment, as aho~ b2 a statement ~rnished by t~ depost~. ~e records of e~l~ees~ pa~oll deductions on aeco~t of Feder~ ~ State t~es, t~ ~etir~ent syste~, ~0~ ~s~e~ the United F~ of G~eate~ La~ence ~ exam~, and the t~ proper age~iea we~ verified, ~hile the~ Bal~ces were with the ~eSpective cont~lI~g le~ The ~eeo~ds of tax titles $~_~ tax possessions held ~y the tOWA were examined and checked in deta~X' The. amounts t~ansfer~ed to the taX title account were co~pa~ed with tho tax' eelleCto~t,m ~-ecords and tho accountant's books; the r~po~ted ~emptlons~ sales, m~l transfers to the town for municipal~ purposes woFe checked with ~he treasurer's and accountant's reco~dsj and the tax titles and tax possessions on hand were listed, proved, and checked with the accountant ~$ records at the Registx'Y of Deeds. Must'and investment ~e ex~d ~ listed. ~ ~c~ w~ p~oved' ~ town were verified ~ eo~d with the ~oo~ acc o~t~t, ~e savi~s b~ Books ~ ee~ities ~p~esent~ ~vest~nt of the ~s ~ the eusto~ of the ex~ined ~d listed. T~ i~o~ w~s ~ed ~ verified, while the Cash ~n ~ ~. I9~1 was p~v~ by reconciliation of the ba~ Balance with a state, hr ~nished bank of deposit. The books and accounts of the tax collector were examined and checked in detail. The taxes, excisej e~tstandi~g at the time of the p~evious examination, togethe~ with all subsequent commitment lists, were audited and checked with the war, ants issued their collection and with the accountant,s books. The collections as recorded were compared with the payments to the treasurer, the recorded abatements were compared with the assessors! records of abatements granted, the taxes and assessments t~ansfe~ed to the tax title account were vePified, and the outStar~ing accounts~ were listed and reconciled with the ~espectlve controlling accounts in the accountant's The commitments of dep~mental, sewe~, a~ wat~. accounts were examined and checked. payments to the treasurer and with the as reCox~ed, were compared with the records of the departments authorized to g~ant them, and accounts Were listed and preyed with the accountant's ledger controls. The cash Balance ~ the sewer and sewer, and water accounts was made ~ maiZing not[cea to a number of persons whose names appeared on the books as town, the replies received thereto indicating that the accounts, as The records of apportioned assessments were ~ined and checked. The payments to the treasurer In advance and the amounts added to taxes were verified, while the apportioned sewer and st~reet assessments due in future years were listed ar~ reconciled with the aocountantvs deferred revenue accounts. The financial records of the town clerk were examined and checked in detail. The recorded receipts on account of dog licenses, permits, recording fees, and miscellaneous as well as receipts on behalf of the wire inspector, were ex~ed and checked, the payments to the town treasurer and the State being verified. The surety bonds of the several town officials requi~ed to furnish them for the faithful performance of their duties were examined and found to be in p:i~oper fm-m. The available records of ~eceipts of the of weights and messes, and wire as of the health, seale~ as well and of all other departments in Which money was collected for the to~m, were examined a~ checked. The recorded collections were compared with the payments to ~ treasurer ~s shown by the treasurer's and the cash on hand in the several departments, inelud~ petty cash advances, was proved by actual count. The bo~k~ ~ ~eeords of the t~easu~e~ of the Ne~ And~e~ and Boxford District Depa~nt of Veterans' Services vere audited i~ conjunction with the audit of the accounts of the town. t~ea~u~e~. ~ recorded receipts a~ disbursements were verified, ~d the cash balance on Febr,Aa.~y 1~, 1961 was ln-Oved Bit ~econciliation ef the ~ Balance with a statement furnished by the Bank of deposit. to this report, in addition to the balance sheet, are tables shewing ~oconcil~ations of the several cash accounts, a~les of the tax, exc~se, assessment, departmental, Sewer, and wate~ accounts, as well as schedules shc~iug the condition an~. t~anaaetiens of the several trust and. investment l%Ands. Du~ing the progress of the audit cooperation was ~eeeived ~ all town officials, fo~ which, on behalf of my assista~ts and ~for myseL~ I wish to express appreciation. Respect~y submitted, WS: MCC Assistant Directo~ ~f Accounts Balam~e ,January 1, 1960, ReceiptS, Balance Payments r 1 to Balance Unidentified each Cash on hand Febram~y 1~ 1961{ In banks: Bay State Me~ehanta Nat ienal ~tate Street Bank, *Per bank statement and cheek ~eglste~, Depeslt ~ t~anst~ Outstanding ,st, P Ln advano® ~:f T~ Balance Decembe~ ' Baiane® North Andeve~, ~Pe~ bank statement and eheck Payments Balance Deoembe~ Balamce Deductions Janua~ Payments tO Director of ~anua~ 1 Balance Febx~a_~y Deduct ions, Payments: Balanee Decembe~ 1960, Balance January Deduetiens January State, Co~ssion to to~en, Payments to county t~easure~ 1960, Feb~az~ Payments $2, Payments to Massachusetts Teache~a~ DeductiOns Januax. y 1 Feb~Ua~7 ~, 19~1' BalanCe January 1. 1950. Deductions. Payments Balance December Balance January 1. DeductiOns Januar~ : Payments to insurance . per Deduotions 1960. ~te~ Law~enee ! Petty cash advance Pebx,A~ ~. lgb!. Cash on hand Feb~ 1~.1961. verified. Out~ outstanding anua Ro~$~ to t~easurer 8ewer assessments real estate taxes Committed sewer ed as real Water real Tranafex~ed to tax titles R! tment per warrants, Payments to t~easu~er, Outstan~ingDecem~e~ 31, Outstanding January I, Payments totreasu~er J~ I to '00 Oonauit~aent per wa~ran~s,~ Out~ s to treasurer janua~ 1 to Out , 1961, per Co_m~_i~ant per wax~ants~ to tax titles, ~ansfer~ed to tax titles mot ~ecorded Outmtanding Refunds to be ~efur~ed, Unl difference Paymentm to Abatement Payments. to t~easu~er 1960, $1 ! i ! I I I I I I I I I I I RefUad8; Unloeste~l dfl'fe~e~o ad]uate4, Commitment per warn*antS, R e~unds, Commit~ent pe~ Outstanding ~anuar~ Commitment per w~ant, App~ P Appor$ , Audit nt: Apportionments Outstanding Outstanding ~anua~-y 1, 1~1, Pa2-menta to t~eaau~er Ja~uar~ 1 te Feb~.xax-y 1 to FebX~aary 1~, 19f~l, Outstanding Januar~I, Paymenta to Sewer ~t Sewer aaoessment~ aa atreet Commitment Paymenta to Fe~ 53,77~. 90 I i ! I I i i I I ! I i I I i Commit~ent Payment~ to aB A Out Deoem~e~ 31, Outst~i~ Ja~ l~ i~i, &8 Commitment pe~ wax-~ant, St~eet'assessments Commitment pe~ ~a~ants~ Payments to Outstar~l~ Janua~V 1, 11960, to t~easu~e~ in advance. Add taxes Due in Payments ,to t~easu~er Committed sewe~ inte~st reputed as c Commitment ¢ommaitted interest reperted as committed e~e~ interest Payments to treasu~e~ Outstanding Decea~e~ Payments to t~easu~e~ Januar~ i to . 1~1. pot list. $2, 16.20 Committed Payments to treasure~ 1~0, Commitment per war~ant~ T~ansfe~ed Committ a~ ~ Out~ Commitment pe~ Pa~ent8 to t~e~eP 1~, Colleetie~s Pay~anta t,O treasu~e~ 1~60, !7 I I i I I I i I I I I Balanee 'i S~ree~ t~anafe~e~ to tax ~alea ,~ Balance Balanee. Jan~r~ 1~ X$&l, ~ax Sale of Tax Au~i~ Ssle ReceiP~l 1~0, Paymenta ~o ~'eaam'e~' 1~, Payments' to treasurer 1960, Lioenwea and Ja~u~ ! P, . te Payments to treas~e~, Fees ~etained, Cash balance Deoe~e~ Cash balance Fe~ , Cash balance Paymentlto Dtvisien of Fillet Fees~eta~, Cash balance.Deeembe~ ~X, Cash'balance FeBruary Payments to Dtvie: Cash 2O Ca Cash balance Payments Cash :balances Fe~-l~, 1~1, pe~ tables: Cash on hand Feb:~a~ '~, 1551, V~e~, Janua~ 1, tO Out standing Janua~j commitments Out stam~i~ Fe~ Payments to t~easu~, Cash balance Deee~e~ 31, Fe'~ 1~, , Payments to ~;reasu~e~ ~aaUea~ 1 te Cash balanee Cash Fees Payments to C~, Cash balance Paym®ntm Cas I96I, Deeembo~ 31, O~tat~~ JanUa~ I, Outmtand~ D~ce~ C~att~nts Licensee and pe~ta iaaued 1~0, Payments to t~easu~e~ Cash balance Payments 'to t~eas~ 1~, Cash-balance ~e~ 1~, Payments ~o t~eamu~e~ Out mtar~ling Deeembe~ C{ Cash balance lte Commitments 1960, Payments to t~as~ Payments to t~eaau~e~, Cmmmitments t~eaau~e~ ~amaary 1 te Outstanding January 1, Payments to t~easu~e~ 0utstand~ng DecemBer 0utat~ing Pab~ 1~, lg~l, Pe~ 'llst, P Outa Bala~eeDeeembe~ B~lance January I, 1~I, Outstanding Dec®mbe~ ~$i, 1~0' Payments to t~ea~ l~, Re~eiptm ~m~uar~ 1 te Fe~ 1~, t~easu~ Janua~ I to Cash a;,~l ~emo~,anda ~ ha~ Febr~mr~r 1~, 1~1, Cash b~e Janua~ Payments to Cash Cash Balance Recelpta Januar~j Petty cash adv~uee Feb~m~ Cash and ~t standing Januar~j Paymentm to t~®aau~e~ 1~0, Wate~ liens real estate Commi~ent pe~ war~ant, Payments to treaau~e~, ~;o treaau~e~ Janua~ Ite ommitmen~s, Pay~entate Out Ou~ C~ I I I I C Payments I I I I I I I I I I I I I I I I I I Cash balance ate~, pe~ table~: .Pe~ bank statement and cheek book. J De~ On ~ ~ ~aetiona ~eeor~ed, Adde~_ to Income A~e~ ~o ~o-t~a~aotto~ J anuax~ 1~ De l~idg~eO~d Cemetex~ Assoeiation Added ,re aav~ de~it~ Ne t~anaacttena reeo~-ded Ne t~anaaetien~ ~eco~d~ 1960, Cash on hand 1, Decembe~ 31, I960' Inoome ~ Cashonhand *Oven,,aft 1, 1960, Cash Deeembe~ 37.99 In ..Cuotody o£ L~B~a~y .T~teeo Dec Cash on hand Cash on hand JanuarT 1, December, t~ Febmmr~ , Cash on hand January 1, O~[ft, Cash on hand Januar,S 1, $~0, O0 I I I I I I I I I I I I I I I I I Decembe~ Wttl~drawnf~om savin~s Cash~ han~ J~~ 1, 1961, .10 D'ecembex. 31, ,3.960, book val~, Accrued interest on. ~chaae of securities, ~nu~ Cash em hand J! Febmmr~ R.ece~ Gifta, Gift~ Cash en ~ January 1, 203~23 I I I I I I I ,I I I I I I I I I I PhXX1 Stevens Fumd, AbbOtt Stevens Cashon 1/e~i'Imack Valley *Per . General, Accounts Receivable: 1960: Real ~ ta~, ~ of 1~, Street: Levy of 1~, Tax Tax Possessions, 109.3.1 A Veterans' Semites, Water: Liens Adde~ to Taxel: Levy of' 1960, Rates, Censtructton and Miscellaneous, Aid to Highways: Fe~er Welfare Agent- Leans Authortz~: Wa~ Unde~e:sttmate 1960~ State Ree~eationA~eaa $116.18 Payroll Deductions: Federal Taxes, 8tare Taxee~ Insurance, I0,170. O~ 8~ Tr~stFund Income: ~tone Charity Taylo~ C~Ityl~nd, Recoveries. DisabilAty Assistance, Old Age Assistance, DisaBility Assistance: Assistance, Aid to Dependent Children: Admlnist~a'tion, Aid, Assistance, Scheol: Public Law ~ l~Abl ~ e ~ Revolvtn~ Funds: ~cho~ Lunch, Bal~es: Sewer Construction, ~ch~el Construction, ~ O0 $2,262.90 2,686.70 .12 900.66 ~,76b~.~ 9 ~ Authorized Unlssued, CoumtyTax, ~ale of Real Estate F~nd, Reserve Fund - Overlay Sumplus, Overlays Reserved' for Abatements: Levy of 1~, 3,270.00 Revenue Reserved Unt~l Collected: .M~Vehicle and T~aile~ Excise, Parm Animal Excise, 'T ~ itle and Departmental, Water, A~ tO Highway, .88 ~979.17 1,10~.62 Reserve fox. Former Welfare Agent - Discrepancy Acc~t, ~urpluaRevenue, 182.69 7,392.86 112,977.03 3,270.00 m m m m m m m m m m m m m m mS m m m m Apportioned Sewer Assessment Revsmue: Due in 1961 to 1970, inclusive, Appo~ttor~d Street Assessment Revenue: Due in196i te 1976, inclusive, $69,310.19 ~ed or Piled Deb~l General, Outside Debt Public ~e~vice ~lO,O00, O0 $730,000-00 Serial Loans ~ Inside DeBt Limit: ~®nerai ~ Outside Debt Limit~ General~ Sehoo1, PuBlic Service Ente~prise~ 231,000.00 T~ust and Investment~s~ Cash a~d 8eeurities~ In Oustodz of T~easu~er, In Oustod~ Of L~a~yT~ust-ees, 116 In Custody of Treasumer~ Welfame Funds: Addie~.- Ar~ltage, ~oseph N, and SusamP. S~one, Sarah Barke~, Men es Tc~ne, Cemetery Funds ~ Herman X~be~ Pe~et~l Kate H. Steve~ Old Post-War Rehabilitation, In Custod2 of Lib~a~yTrustees~ amd RuthE. ~B~adetPeet, Cha~Ies Whitney Davis, Dale Children's Book, Elizabeth P. Stevens, ~ses T. Stevens, Na~naniel and ElizaBeth P. Stevens, 1 O, 000. O0 100.00 11 10 I0 ,82 12 2