HomeMy WebLinkAboutFCMeetingMinutes_03.02.10
TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:2010
2 March
Meeting Location: Town Hall, First Floor Meeting Called to order: 6:40 PM
Conference Room
I. FinCom Members in Attendance
Mark Rodgers-MR, Chairman Ramsey Bahrawy -RB
X X
Peter Besen-PB, Vice Chairman Bonnie Wilkinson-BW
X X
Ben Osgood-BO Carlos Bielicki-CB
X X
Jean Sullivan-JS Thom Dugan-TD
X X
Alan LeBovidge-AL Herb Cunha-HC, Minutes
X
Non FinCom Members in Attendance
OTHERS: Robert Frazer, RF: Legal Counsel to School
District.
Cindy Jalbert, CJ:
Note: All FINCOM votes are subject to change upon receipt of new information.
I. Previous Minutes Approved
DATE: 25 Feb 2010 Approved, unanimous
III. New Business
AGENDA ITEM: A. CIP Treasurer-Billing Software
Discussion -Unified Treasurer Billing software was a CIP proposal presented by Jennifer Yarid
At $90,000. This would eliminate duplicate entry and would allow use of this time
to work on tax title, speed up posting, speed up monthly reports and allow for
faster account reconciliation.
Vote Taken: AL made a motion to recommend expenditure from CIP of
$90,000 for purchase of billing software for the Treasurer-collector. Seconded
by JS.
Vote: Yes, unanimous-passed
.
AGENDA ITEM: B. Vote on 150e Warrant Article (School Labor Lawyer)
Discussion: -RF: He explained the difference between School funding and Municipal funding, with
fiscal autonomy. (Line item autonomy in the Town Budget. School Committee can
exercise line item autonomy) It is possible to transfer funds within Budget, without
Town Meeting.
-RB: Asked for explanation how some communities place School labor agreements for
Town Meeting approval.
-BF: He didnÈt know of those districts and how that got done. Schools would need to
factor that into their subsequent budgets.
-BOS must have board recommended Warrant Articles by their last scheduled
discussion of Warrant Articles, mid February is likely the last safe date.
Vote Taken: PB made a motion Seconded by BO:
To place the following article on the FY11 Town Meeting Warrant:
Instructional Motion to the North Andover Finance Committee:
To see if the Town will vote to recommend that the North Andover Finance
Committee submit a Warrant Article to every annual Town Meeting, which will enable
Town Meeting to approve or disapprove the funding of collective bargaining
agreements as specified under Massachusetts General Laws chapter 150E, section 7(b).
Vote: Yes-6, No-3 (RB, AL, TD), A-0-passed
AGENDA ITEM: C. CIP DPW-Sidewalk Construction
Discussion: -BT: CIP for Sidewalk Construction is $50,000.
Vote Taken: AL made a motion to recommend funding $50,000 from CIP to
fund proposed Sidewalk Construction. Seconded by PB.
Vote: Yes- unanimous-passed
AGENDA ITEM: D. CIP DPW-Roadway Improvements
Discussion: Vote Taken: AL made a motion to recommend funding $380,000 from the CIP
for Proposed Roadway Improvements. Seconded by BW.
Vote: Yes-unanimous-passed
AGENDA ITEM: E. CIP DPW-Small Dump Truck
Discussion: Vote Taken: BO made a motion to recommend funding $55,000 from the CIP
for the proposed purchase of a Small Dump Truck. Seconded AL.
Vote: Yes, unanimous-passed
AGENDA ITEM: F. CIP Facilities Master Plan
Discussion: Vote Taken: BW made a motion to recommend funding $450,000 from the
Water Enterprise CIP fund for the purchase and installation of the Phase Five
meter replacement program. Seconded by AL.
Vote: Yes, unanimous-passed
Vote Taken: AL made a motion to approve the transfer of unexpended fund
proceeds from the FY2008 CIP, May 14, 2007 Annual Town Meeting, Article 21,
Line 23, ÆWaverly Road Relief Sewer MainÆ an amount not to exceed $495,000
to fund a new Project, ÅSutton Street Sewer improvements.Æ Seconded by BW.
Vote: Yes, unanimous-passed
AGENDA ITEM: G. Fin Com Discussion rules
Discussion: -Rules discussion, members will write-up rules.
AGENDA ITEM: H. New Business ÃDiscussion about Structurally Balanced Budget
Discussion: -CJ: Mentioned that we donÈt have a structurally balanced budget. School with $320k
stimulus FY10, and FY11 $240k stimulus one time FY10. $500k off schools base.
1/3=2/3 split.
III. Old Business/Non-Agenda Items
NON-AGENDA ITEM: None
Discussion:
IV. Next Meetings
Thursday, 4 Mar 2010 Town Hall, 6:30 PM
V. Adjournment
Motion: AL Unanimous
Seconded: RB Time: 9:45 PM
C=Complete
ACTION ITEMS
ITEM # ACTION ITEM INDIVID. COMPL. STATUS
DATE
1 Send out financial assumptions model, update with MR 19 Nov C
actuals, 2009 model
2 Contact Art. and Wellesley for their financial modelsMR 19 Nov
3 Check on website for financial forecasting documents PB 19 Nov
4 Contact M. Rees to invite Andover Facility Manager to MR 19 Nov C
come to North Andover
5 Email Rick Nardella, BOS, about vacant Bradstreet MR 19 Nov C
School for planned action
Revise forecast and CIP in analysis
6 MR/TD 7 Jan C
Bring binder with budget for BW to review
7 MR 7 Jan C
8 Convert minutes and Agenda to PDF format and sent MR/HC 11 Jan HC to format-C
to Peter for posting.
9 Email a request to Matthew Killen and Sch Comm. to MR 4 Feb
requote the IT proposal with alternative equipment and
also look for the same products at different vendors
with the intent of lowing the price of the project.
10 Provide a format for a position list, with columns such TD 25 Feb
as FTE levels, salaries, etc. He will send to MR and
MRees. Entries can then be made.
11 Prepare schedules for CIP Articles/voting A/R and MR 18 Feb
Department visitations to FINCOM.
12 Schedule a Warrant Article on contracts for a vote. MR 18 Feb
13 Send email to MRees and Bruce about possible MR 25 Feb
directing lower cost for Waverly Road project.