HomeMy WebLinkAboutFCMeetingMinutes_03.09.10
TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:2010
9 March
Meeting Location: Town Hall, First Floor Meeting Called to order: 7:00 PM
Conference Room
I. FinCom Members in Attendance
Mark Rodgers-MR, Chairman Ramsey Bahrawy -RB
X X
Peter Besen-PB, Vice Chairman Bonnie Wilkinson-BW
X
Ben Osgood-BO Carlos Bielicki-CB
X
Jean Sullivan-JS Thom Dugan-TD
X
Alan LeBovidge-AL Herb Cunha-HC, Minutes
X
Non FinCom Members in Attendance
OTHERS: Stan Limpert, SL-Vice Chair-School Committee
Mark Rees, MRees-Town Manager
Bruce Thibideau, BT-DPW
Note: All FINCOM votes are subject to change upon receipt of new information.
I. Previous Minutes Approved
DATE: 2 Mar 2010 Approved, unanimous
4 Mar 2010 Approved, unanimous
III. New Business
AGENDA ITEM: A. DPW Budget Review
DiscussionBT: Mentioned that he is working to level services. Has to address aging infrastructure,
-
building grounds also. Uses an average over last 5 years to set snow budget, $374 versus
average $1M, has a $26k increase. Capital for drainage issues has been reduced in
addition to building materials. At level funding he is just below level services. EPA
pollution disposal is becoming more stringent, that includes discharge of storm waters.
-MR: Asked about the average amount gained from recycling.
-BT: Not get about $18k-$20k.
-MRees: These funds will be placed into general revenue account. If contracts fail,
due to Town not paying, Town has a clause about non-appropriation as a protection.
-TD: Asked about efficiency of traffic and street lights.
-BT: Traffic lights are now LED. Changing street lights would be too expensive at
this time, and also National Grid doesnÈt offer any savings.
-Discussion about Green Community Act, we can meet 4 of 5 criteria, stretch code is
reaching opposition.
.
AGENDA ITEM: B. CIP Facilities Master Plan
Discussion: This item has been place on hold for a later meeting.
AGENDA ITEM: C. Division of write ups of articles
Discussion: -MR: He started process of determining which of the articles are boiler plates, most of
which he will edit/rewrite as necessary. FINCOM members either signed up for
articles to write or were assigned.
Action Item: MR will provide members copies of last yearÈs articles.
AGENDA ITEM: D. Forecaster Review (Mark and Thom)
Discussion: -TD: Discussed forecaster assumptions. State aid may be 3% less than last year.
Action Item: MR and TD will work to correct current formula issues with the
forecaster.
-MR: Indicated to put amortized value from MRees budget into the forecaster model.
The Revenue and Fixed Cost Committee assumed 10%. MRees did level funding and
his budget showed lottery aid drop 0.49%. (Reference page 13 of his budget)
AGENDA ITEM:E. New Business-other
Discussion:
III. Old Business/Non-Agenda Items
NON-AGENDA ITEM: None
Discussion:
V. Adjournment
Motion: RB Yes Unanimous
Seconded: BO Time: 9:05 PM
IV. Next Meetings
Thursday, 11 Mar 2010 Town Hall, 6:30 PM
C=Complete
ACTION ITEMS
ITEM # ACTION ITEM INDIVID. COMPL. STATUS
DATE
1-8 Completed items are shown in FINCOM Mtg Minutes C
of 4 Mar 2010 for review.
9 Email a request to Matthew Killen and Sch Comm. to MR 4 Feb
requote the IT proposal with alternative equipment and
also look for the same products at different vendors
with the intent of lowering the price of the project.
10 Provide a format for a position list, with columns such TD 25 Feb
as FTE levels, salaries, etc. He will send to MR and
MRees. Entries can then be made.
11 Prepare schedules for CIP Articles/voting A/R and MR 18 Feb
Department visitations to FINCOM.
12 Schedule a Warrant Article on contracts for a vote. MR 18 Feb
13 Send email to MRees and Bruce about possible MR 25 Feb
directing lower cost for Waverly Road project.
14 Send mtg notes of 2 Mar to Herb to format MR 4 Mar HC did format-C
15 Add description column on Master Articles List which MR 9 Mar
are boiler plate articles and will assign Articles to
FINCOM members.
16 Provide members copies of last yearÈs articles. MR 11 Mar
17 Correct current formula issues with the forecaster. MR/TD 11 Mar