HomeMy WebLinkAboutFCMeetingMinutes_01.20.11
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TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:011
20 January 2
Meeting Location: Town Hall, First Floor Meeting called to order: 6:48 PM
Conference Room
Mark Rodgers-MR, Chairman Thom Dugan-TD
Ramsey Bahrawy -RB, Vice Robert Norbedo-RN
X
Chairman
Ben Osgood-BO Matthew Remis-MRem
X X
Alan LeBovidge-AL Herb Cunha-HC, Minutes
X X
Peter Besen-PB Pat Sifferlen, PS, Admin
X X
*Bonnie Wilkinson-BW *Acted as FINCOM Chairman
X
Non FinCom Members in Attendance
OTHERS: -Stan Limpert, SL-Ch.School Committee
-Sandy Greed, SG-VP LWV
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
DATE: 9 Dec 2010 Minutes approved, unanimous
23 Dec 2010 Minutes approved, unanimous
III. New Business
AGENDA ITEM: A. Revenue and Fixed Cost Committee update (Thom/Bob)
Discussion: -RN: He agreed with the number, $78M, where $60M is from Property Tax revenue.
Reference was made to L. Savage Revenue & Fixed Cost printout.
-BW: She indicated from Government a 10% cut, where the $1.5B is now $1B.
-RN: Allocation will be by each town. As of 18 Jan, reference to Cherry Sheet, shows
the list of items with the 10% reduction. Next step in this process is for each Town
department to review this impact. Also some revenue dollars were reduced. (rates
appear to be going up).
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AGENDA ITEM: A. Revenue and Fixed Cost Committee update (Thom/Bob), continued
Discussion: -BW: She asked about the 6 year increase. Discussion addressed the Lake being low
and there is the threat of a water band and to possibly truck in water.
-RN: He agreed with the number $78M, where there is $60M from Property Tax
revenue. Reference was made to L. Savage Revenue & Fixed Cost printout.
-BW: She indicated from Government a 10% cut, where the $1.5B is now $1B.
-RN: Allocation will be by each town. As of 18 Jan, reference to Cherry Sheet, shows
the lost of items showing the 10% reduction. Next step in this process is for each
Town department to review the impact of the 10% reduction. Also some revenue
dollars were reduced. (rates appear to be going up).
-BW: She asked about the 6 year increase. Discussion centered around the fact that the
Lake was low, and there is the threat of a water band and that we may have to truck in
water.
-Discussion included the Expense Summary which shows what is available for
Operating Cost.
-RN: He stated if equal to $78M that is fine, if greater than $78M we may have to cut
cost.
-Discussion followed noting $943,994, Preliminary Project FY12 Budget. $60M plus
2.5% is what we have, other data are just estimates.
-BO: Reference to Espense Summary, Estimated Revenue, where Insurance
percentage change is 14.37%.
-BW: She asked are there items that FINCOM should monitor?
-AL: We are cutting revenues.
-
support both teacher contracts.
-SG: She reminded that Revenue and Fixed Cost information is a starting point and
that FINCOM is responsible to review all. Government Budget ends Jan, the House
and Senate will respond later.
-BO: L. Savage will up date this data and M Rees will adjust his budget accordingly.
-BW: She reiterated that FINCOM needs to follow this process.
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AGENDA ITEM: B. Capital Improvement Plan (CIP) discussion
Discussion: -The General Fund CIP is $3.5M
-BW: He asked that the CIP documents be reviewed and that questions be prepared
for the joint meeting with the BOS and Department representatives.
-There was discussion about the Project List to see if there are funds that have not
been used and should they go into Free cash, instead of being transferred to another
project.
-BW: She will address Mark Rodgers regarding the Project List to have Mark Rees
address this topic.
AGENDA ITEM: C. Facilities Manager position update (Ben)
Discussion: -BO: He gave a report of the Facilities Manager Task Force. He prepared a job
description which is near completion and review by the Task Force. When asked about
attendees, not all members attended the meeting.
-Discussion and concern included the fact that this Position was funded and that
starting September it was expected that a Facilities Manager would be hired in January
of this year. It appears that the progress of the Task Force is such that it is unknown as
to when this position will actually be filled so that duties can be executed. It is felt that
this delay reduces the opportunity for cost savings is realized. It is hoped that this
position will get the attention of the Town Manager and Superintendent of Schools so
that hiring the Facilities Manager.can be acomplished. This position was voted on and
approved at the Annual Town Meeting of last year
AGENDA ITEM: D. New Business-Joint FINCOM/BOS/Department Heads
Discussion: -All FINCOM members indicated that they can attend this joint meeting with the
exception of AL.
IV. Next Meetings
25 Jan 2011 Senior Center, 7:00 PM
V. Adjournment-
Motion: AL Yes Unanimous
Seconded: MRem Time: 8:25 PM
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DOCUMENTS PROVIDED AT MEETING
TYPE FROM TO SUBJECT COMMENTS
ITEM #
1Spread sheet L. Savage General Revenue Fixed Cost
Report CommitteeSubmittal
2Town Manager Town Manager General Sewer Enterprise Fund Capital
Recommendation Improvement Plan 2012-2016
3Town Manager Town Manager General Water Enterprise Fund Capital
Recommendation Improvement Plan 2012-2016
ACTION ITEMS C=Complete
ITEM # ACTION ITEM INDIVID. COMPL. STATUS
DATE
1-28 Completed items are shown in FINCOM Mtg C
Minutes of 4 Mar 2010 thru 28 Oct 2010 for review.
29 Form FINCOM Sub-Committee to prepare Articles MR 16 Nov
for the Warrant.
30 Obtain copy of Osgood Landing sewer Budget from MR 24 Sep
Lenny Degman, Asst to Mayor of Lawrence.
31 To invite the Chairs of the Planning and Conservation MR 24 Sep C
Boards to a FINCOM meeting to discuss
Construction Project Bonds.
32 Provide CD for New FINCOM member handbook. MR 16 Nov
33 Put on the Agenda, Minority Report and the MR 16 Nov
formation of a FINCOM Article Sub-Committee.
34 Revise Article 1, edit to show borrowed funds AL 16 Nov
35 For Article 3, check with Lynn Savage about accuracy PB 16 Nov
of the $525k.
36 Revise Article 5. BW 16 Nov
37 Revise Article 7. RB 16 Nov
38 Send 9 page PDF file on Amnesty. MR 16 Nov
39 Ask Mark Rees regarding law to pass something that MR 16 Nov
only affects 1 person in the Town.
40 . BO 16 Nov
Revise Article 8