HomeMy WebLinkAboutFCMeetingMinutes_01.25.11
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TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:011
25 January 2
Meeting Location: Sr. Center Meeting called to order: 7:04 PM
Conference Room
Mark Rodgers-MR, Chairman Thom Dugan-TD
X
X
Ramsey Bahrawy -RB, Vice Robert Norbedo-RN
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Chairman
Ben Osgood-BO Matthew Remis-MRem
X X
Alan LeBovidge-AL Herb Cunha-HC, Minutes
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Peter Besen-PB Pat Sifferlen, PS, Admin
X X
Bonnie Wilkinson-BW BOS Members
X X
Non FinCom Members in Attendance
OTHERS: -Joint Mtg with BOS
-Mark Rees, MRees Town Mgr.
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
DATE: None
III. New Business
AGENDA ITEM: A. #1 Capital Improvement Plan Overview-M. Rees
Discussion: -MRees: Town borrowing $5.2M for Capital Projects per Annual Town Meeting.
-BOS voted on equipment purchases. There is a 5 year Capital Improvement Plan.
-MR: 5-6 % versus 3-5% debt service. He asked for a variance from M. Rees.
-MRees: Indicated to do projects now because they will be more expensive later. The
will be savings with the School roof and telephones.
-BW: She mentioned that these contracts were not voted on.
-MRees: Vote now, impact is in 2013 and is not in this budget.
-PB: He asked about the plan to shoot for 5 or 6%.
-MRees: He stated 5.63% will be the max at 2015.
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# Capital Improvement Plan Overview-M. Rees
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AGENDA ITEM: A. , continued
Discussion: -MR: He referenced Pg 4 of CIP budget, 10(5) to 5(5), on page 7 closeouts-Student
Management S/W of $3k, 20 year amortization schedule?
-Discussion took place about CIP approval, impact to budget and no impact now.
New Fire trucks 2011 CIP, Debt is in 2012, 5.22% versus 3-5%.
AGENDA ITEM: B. #2 School Capital Project Requests-Stan Limpert, Chris Hottel, Jim Mealey
Discussion: -J. Mealey: He indicated desire for projects to be planned for 2012, such as Middle
School Roof, Atkinson Windows (was FY2014), Sargent School room.
-BW: She asked about the warranty on the roof.
-J. Mealey: He referred to page 7 of budget, that if approved as green projects,
potential versus $1M for Middle School would get $540k, versus $240k for Kittredge
would get $129k, and versus $1.7 M for Atkinson would receive $918k. The $2.94M
versus $1.5M, this reimbursement goes to CIP General Fund. Federal Funding will be
determined in February.
-BW: She noted to be done 9 Feb.
-J. Mealey: Once the work is done, then the funds are provided. At Annual Town
Meeting a vote is needed for the $2.94 as a bond. He will provide final numbers after
the 9 Feb decision.
-MR: This is a $588k increase in borrowing.
-J. Mealey: There are 20 projects closed out. $198k is School turn back.
-BO: He asked about methodology for roof as being tar and gravel? This is 30 year
technology. Current design is rubber roof, raised point about design being done by
architecture.
- at this time.
AGENDA ITEM: C. #3 Information Technology Capital Project Requests-Matt Killen
Discussion: -Two IT members substituted for M. Killen.
-Discussion of projects indicated need for storage and backup where $274Klast year to
$165K. Also spare drives/redundancy of size, 48TB. It was stated that Policy for IT is
does not exist for backup/retention. There are needs to support 5200 users.
-BOS discussion indicated that there is a disaster recovery plan.
-MRees: He mentioned that there is some backup for various Municipal systems but
not for School systems.
-IT members: They said that telephone systems were being expanded for Stevens
Library. Currently cost for Municipal would be $30k and $49,520 for Schools. Also
mentioned voice of IP system.
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AGENDA ITEM C. #3 Information Technology Capital Project Requests-Matt Killen, continued
Discussion: -MR: He asked for a breakout of line items for these various items.
-BW: She noted that there is a request to spend $402k for an annual savings of $45k,
to replace everything. PBX is failing; there are different systems at the School and for
Municipal.
-IT members: They mentioned that they have had failures everywhere, sytems need
updating, is a VOIP environment.
AGENDA ITEM D. #4 North Andover Thrift Shop Capital Project Requests-Ruth Race
Discussion: -RR: Request is to put an addition on of about 350 square feet.
-Rick N: He suggested speaking to the Building Committee.
-MR: He mentioned treating Thrift Shop as a non-profit business.
-MRees: He indicated at Town Meeting.
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AGENDA ITEM E. #5 Police Department Capital Project Requests-Rick Stanley, Police Chief
Discussion: -Police LT: He mentioned that parking lot is degraded and lighting is not what was
expected. Lighting cost $30k with 4 poles.
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funding the police station. Response was during renovation of building driveway was
disturbed. A suggestion was made to put lights on building versus poles. About
defibrillators, they will not be maintained after 2012, so they want to replace them.
Also want one in
-TD: He asked if there are any other items due to be done or left out from the original
police station project.
.
AGENDA ITEM F. #6 DPW Capital Projects (General, Water and Sewer)-Bruce Thibodeau
Discussion: -Project costs, $387k from Town General Fund and $580K from Chapter 90 State
funding.
-Osgood Sewer, 20 year amortization, benements not exceeding 20 years.
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AGENDA ITEM G. #7 Fire Department Capital Project Requests-Andy Melnikas
Discussion: -Overview mentioned in General Fund project listing.
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IV. Next Meetings
25 Jan 2011 Senior Center, 7:00 PM
V. Adjournment-
Motion: BW Yes Unanimous
Seconded: PB Time: 9:34 PM
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DOCUMENTS PROVIDED AT MEETING
TYPE FROM TO SUBJECT COMMENTS
ITEM #
1Spread sheet L. Savage General Revenue Fixed Cost Committee
Report Submittal
2Town Manager Town Manager General Sewer Enterprise Fund Capital
Recommendation Improvement Plan 2012-2016
3Town Manager Town Manager General Water Enterprise Fund Capital
Recommendation Improvement Plan 2012-2016
ACTION ITEMS C=Complete
ITEM # ACTION ITEM INDIVID. COMPL. STATUS
DATE
1-28 Completed items are shown in FINCOM Mtg C
Minutes of 4 Mar 2010 thru 28 Oct 2010 for review.
29 Form FINCOM Sub-Committee to prepare Articles MR 16 Nov
for the Warrant.
30 Obtain copy of Osgood Landing sewer Budget from MR 24 Sep
Lenny Degman, Asst to Mayor of Lawrence.
31 To invite the Chairs of the Planning and Conservation MR 24 Sep C
Boards to a FINCOM meeting to discuss
Construction Project Bonds.
32 Provide CD for New FINCOM member handbook. MR 16 Nov
33 Put on the Agenda, Minority Report and the MR 16 Nov
formation of a FINCOM Article Sub-Committee.
34 Revise Article 1, edit to show borrowed funds AL 16 Nov
35 For Article 3, check with Lynn Savage about accuracy PB 16 Nov
of the $525k.
36 Revise Article 5. BW 16 Nov
37 Revise Article 7. RB 16 Nov
38 Send 9 page PDF file on Amnesty. MR 16 Nov
39 Ask Mark Rees regarding law to pass something that MR 16 Nov
only affects 1 person in the Town.
40 . BO 16 Nov
Revise Article 8