HomeMy WebLinkAboutFCMeetingMinutes_03.15.11 A
TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date March 1572011
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IiMeeting called to order: 6:50 PM
First floor i
Meeting Location: Town Hall, � i
Conference Room
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Mark Rodgers-MR, Chairman x Thorn Dugan-TD x
Robert NorUedo-RN x
Ramsey Bahrawy -RB,Vice x
Chairman Matthew Remis-MRem x
Ben Osgood-BO x
Alan LeBovidge-AL x Herb Cunha-HC,Minutes
Pat Sifferlen,PS,Admin x
Peter Besen-PB x
Bonnie Wilidnson-BW x
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Non FinCom Members in Attendance
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OTHERS: -Mark Rees MRees Chris Hottell CH
Sandy Gleed SG-VP LWV
es are subject to ch li ted in D
receip
Note:All FINCOM votocument Table,information.
Note: Documents used in this meeting are
II. Previous Minutes Approved
Match 10,2011 Minutes approved
DATE:
III. New Business ;
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AGENDA ITEM: A. CIP REVIEW AND VOTES
Juno M saley has hued an engineer to review
Discussion: -MR : Update on school roof projects.
roofs and guide him through the quote pi
BO:Type of roof needs to pass the stretch code.
MR: CIP proposal B Fire Alarm Boxes and Panels Motion made by BO seconded By
MRem to vote favorable action Y6 NO
See attached document with favorable and unfavorable voting on CIP requests.
Initials Vote
Count
Proposal General Fund Proposed Motion Action god Vote Y N A Notes
Code amount Made Sort
A Roadway Improvements: $ 390,000 TD Favorable Action BO 1 7 0
B Fire Alarm Boxes and Panels $ 100,000 BO Favorable Action MR 1 6 0
D Middle School Roof Replacement(membrane roof pricing) $1,000,000 1
E Defibrillator Replacement $ 43,000 BW Favorable Action AL 1 6 1 RB
G Emergency Generator at Public Works Facility $ 38,000 BO Favorable Action AL 1 7 0
J Dump Truck with Plow,Sander and Basin Cleaner $ 210,000 BO Favorable Action TD 1 7 0
I Vehicle Fuel Pump System $ 45,000 AL Favorable Action RN 2 6 0 1 RB
C Internet Telephone System $ 402,000 3 Defer
F Police Station Parking Lot and Exterior Lighting $ 125,000 AL Unfavorable Actioi RN 3 7 0 0 #
H School Dept.Data Storage and Back Up Systems $ 165,000 3 Defer
L Atkinson School Window Replacement $1,700,000 3
Heating,Ventilating and Air Conditioning Equipment At Water $ 690,000
N Treatment Plant 3
P Solar Power Equipment at Water Treatment Plant $ 376,000 3
K Sargent School Roof Replacement $ 240,000 1
Sewer Enterprise Fund
M Sewer Utility Truck $ 78,000 BO Favorable Action TD 5 1 Mrem*
Water Enterprise Fund
O Valve and Hydrant Replacements and Installation $ 260,000 BW Favorable Action BO 6
* Recommend Favorable Action
# Recommend Unfavorable Action
Recommend(un)favorable action for the expenditure of<x>
Sample Main dollars from the Capital Improvement Plan for the purchase
Motion: of<item name>.
AGENDA ITEM:B Budget Discussion
Discussion: MR: requested board members to have a list of questions for the presenters on
March 17`x'
BO: Concerned about the board of healdi new position (pg6 budget book).
How much revenue will this generate and How much will this employees cost us?
enue acct fiends a full tithe employee and part
Also pg 78 Conservation special rev
time employee do these fees cover the full retirement benefits including health
benefits?
BO:Planning dept (pg 74 budget book) They receive $25K a year from
Whelabrator. Projected to have $65K left can that be only used by planning dept?
MRees: Would need to check to see what the original document states that is the
governing document as to what the funds can be
MRees: There is excess money in Board of Health revolving
Fund. Article in Town Meeting to remove funds.
MR. Would like someone to explain the ESCO
MRees.Would need io schedule Ray Santilli to come in.
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7t f 7 /Y kit . { � ,57
AGENDA ITEM C: Discussion of Lawrence Voc Tech Charges
MR: originally thought the fee was going up by 48% student
there is at24°o decance geas ebecause
but assessment going up. But on Pg 32 (FY12 Budget)
of 2 less students.
Cost per student is $19k compared to $11k in North Andover.
MRees. Cost of running their school is higher because of the different vocational
depts. And equipment needed.
AL Do we check for proof of residency?
MR. It may be cost beneficial to check for residency Methuen found 54 students not
living in their town.
egister for school and also if we have information
CH we check when they originally r
from someone who believes the student is questionable.
MR Could we check annually at the beginning of the school year. .
Could we put an article in the warrant for town meeting to have the residents vote to
show proof of residency would take burden of schools.
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AGENDA ITEM: D
Discussion: -
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AGENDA ITEM, E..
Discussion:
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AGENDA ITEM: FNEW BUSINESS
Discussion: -
AGENDA ITEM: G.
Discussion: -
IV. Next Meetings
MARCH 17,.2011
V.Adjournment-
Motion: AL Yes Unanimous
Seconded:BW Time: 8:10 PM
Action Items
ITEM ACTION ITEM INDIVID. COMPL. STATUS
# DATE
1-28 Completed items are shown in FINCOM Mtg C
1,inutes of 4 Mar 2010 thru 28 Oct 2010 and 27 Jan
2011 for review.
30 Obtain copy of GLSD sewer Budget from Lenny RB 17\Iar c
De an Asst to Mayor of Lawrence.
32 Provide CD for New FINCO\11 member handbook. Na 16 Nov
33 Put on the Agenda,Minority Report and the NIR 16 Nov
formation of a FINCO\,1 Article Sub-Committee,
34 Input to Mark Rees 2 scenarios,First- 2013 1\1R/PB 3 Feb c
and Second-Otheiwise scenario in 3 Tears,
35 Schedule GLSD discussion for 10-March \ R c
meeting
3 Gi\TIR c
Alert town dept heads that they
should come prepared to discuss
special revenue funds. Purpose of
fund, accountability, monitoring.
37 Verify and explain the 17.6%increase in the LS Inprogress
outside auditor expense for FYI 2
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47
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Documents Provided at Meeting
TYPE FROM TO SUBJECT COMMENTS
ITEM#
1 F3r2012 Budget Mark Rees Fincom
Genial Fund
2 TaUle Mark Rodgers Fincom CIP Listing for review and vote
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10
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