HomeMy WebLinkAboutFCMeetingMinutes_11.08.11
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TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date November 8, 2011
Thom Dugan-TD
X
Ramsey Bahrawy -RB, Vice Robert Norbedo-RN
Chairman
Ben Osgood-BO Matthew Remis-MRem
X X
Alan LeBovidge-AL Chairman
Peter Besen-PB Pat Sifferlen, PS, Admin
X X
Donald Eliott
X X
Dan Leary
Non FinCom Members in Attendance
OTHERS: -Jim Mealey (JM) Steve Foster (SF),Bill Gordon ( BG), Pat Sieta (PS), Chris Hottell (CH),
Sandy Gleed (SG), Jennifer Yarid (JY)
Minutes Prepared by Patti Sifferlen
Meeting Location: Town Hall, 1st Floor Meeting called to order: 6:46 PM
Conference Room
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
DATE: October 11 minutes approved vote unanimous
October 25 minutes approved vote unanimous
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AGENDA ITEM A: School Committee Green Project
Discussion: - JM Two things that we need to discuss
1) Bids for School projects are in
2) Report request from Facilities Manager.
Passed out a Green Repair Projects cost summary with the bid results for each project.
Total original estimate cost which is Construction cost plus non-Construction
cost(OPM, Architects Design, and contingencies) was
Sargent $740,820. Middle School $2,561.137 and Atkinson 1,270,522.
Actual Construction Bids plus the non-construction cost were
Sargent 457700 + 117745= 575445 original appropriation 564000 (11,445)
Middle School 1,951,100+ 311,573= 2,262,673 original appropriation 2,039,000
($223,673)
Atkinson: 805,900+204,500=1,010,400 original appropriation 1,277,000. $266,600 less
than appropriated.
We need to amend the Middle School project by $224K and the Sargent School Roof
by $12K
Actual savings on all projects is $31482 but each need to be presented separately.
BO What is the dollar amount for contingencies?
JM 5%
BO Where is this 5%? (190K)
JM in the Non construction Costs
Motion made by BO Seconded by TD
warrant.
Vote Taken
Yes 6 No 0 Passed Unanimous
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AGENDA ITEM: B. Warrant Discussion and Voting on Articles
Discussion: -
Motion made by BO Seconded by DE
To accept Article 2 as written in the warrant.
Vote Taken
Yes 6 No 0 Passed Unanimous
Discussion was made on Article 3
BG Good fiscal policy to put money in stabilization fund 162K was agreed upon by
the BOS and they voted unanimous. Still leaving 500K in free cash.
PB Believes it should be done but only at annual Town Meeting not at a special town
meeting where there is a low turnout.
SG: It is the Fincom Budget policy to deposit into stabilization anytime there is free
Fincoms budget policy statement. Should be a decision made at a Town Meeting vote.
Motion made by TD seconded by BO
To vote on this article 3 at our meeting prior to town meeting. Members wanted
additional time to consider comments offered by Bill Gordon.
Motion made by PB seconded by BO
To accept Article 4 as written in the warrant.
Vote Taken
Yes 6 No 0
Passed Unanimous
Motion made by BO seconded by DE
To approve Article 5 as written in the warrant.
Vote Taken
Yes 6 No 0
Passed Unanimous.
Motion Made by PB seconded by MR
To accept Article 9 as written in the warrant.
Vote Taken
Yes 6 No 0
Passed Unanimous
No Action was taken on Articles 6, 7 and 8 as they are not finance-related articles.
Write ups for each article will be done by members.
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C. New Business
AGENDA ITEM:
Discussion: -BO suggests that we Need to look at the fiscal year budget calendar to make sure we
are on target with dates. And see if the CIP plan requests are available because
th
according to the Calendar they should be available October 26
AGENDA ITEM: E
Discussion:
ACTION ITEMS C=Complete
ITEM # ACTION ITEM INDIVID. COMPL. STATUS
DATE
36 Find out about deadlines on filing for meal tax TD
DOCUMENTS PROVIDED AT MEETING
TYPE FROM TO SUBJECT COMMENTS
ITEM #
1 Green Repair Jim Mealey Fincom
Projects
Summary
2 Special town Fincom Warrant articles
Meeting
Warrant
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4
5
6
7
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IV. Next Meetings
November 15, 2011 North Andover High School Pre Town Meeting. Room 1121
V. Adjournment-
Motion: MR Yes Unanimous
Seconded: DE Time: 8:30pm
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