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HomeMy WebLinkAboutFCMeetingMinutes_10.25.11 1 TOWN OF NORTH ANDOVER FINANCE COMMITTEE Meeting Minutes Meeting Date October 25, 2011 Minutes Prepared by Patti Sifferlen Meeting Location: Town Hall, 1st Floor Meeting called to order: 6:45 PM Conference Room Thom Dugan-TD Vice Chair X Ramsey Bahrawy -RB Robert Norbedo-RN X X Ben Osgood-BO Matthew Remis-MRem X X Alan LeBovidge-AL Chair Peter Besen-PB Pat Sifferlen, PS, Admin X X Dan Leary (DL) Donald Elliott (DE) X Non FinCom Members in Attendance OTHERS: -Chris Allen (CA) Mark Rodgers (MR) Sandy Gleed (SG) Jim Mealey (JM) Note: All FINCOM votes are subject to change upon receipt of new information. Note: Documents used in this meeting are listed in Document Table, herein. II. Previous Minutes Approved DATE: No minutes to approve III. AGENDA ITEM A: School Committee Green Project Discussion: -TD Pat Sieta (project manager) 2 PB would like to make a motion to have the facilities manager prepare a report to fincom about the school departments green project. We hired him on his expertise in building and he should be overseeing this. BO: I was on the task force to oversee the hiring of the facilities manager. One of the questions we asked of all the communities we interviewed was in looking back what would they do differently? Making it a stand- alone department important not part of DPW and school dept. giving it a more private sector approach. And thinking about new ways of doing things. This new facilities manager was supposed to be an objective individual looking at these projects. Would also like to know how the project went from the School Building Committee to the School committee based on an article 43 of the 1946 Town meeting all capital projects are carried out by the School Building Committee, and at the last SBC meeting their minutes report that the SC voted to take back green project back Td: do you have specific questions that you want the facilities manager to look at? What kind of report are you looking for? nd Motion Made by PB 2 by RB In orde requested by the School Committee the fincom requests a report and recommendations be prepared by the towns facilities manager and such report be rd completed and distributed on or before Nov 3 and presented to the Fincom at its th November 8 2011 meeting. Vote Taken Yes (7) No (0) Passed Unanimous JM I actually support your motion. Will recommend that he comply with motion. He is completely involved in project and can generate report you are looking for. Last thing School Committee took action at the request of the School Building Committee they (SBC) thought because it is a repair not Construction project they gave it back to the SC. nd Motion made by RB 2 by TD to amend article 1 of the warrant to add on line 6 as follows, that with respect to the additional appropriations above: and to further amend the CIP plan of FY2012 Vote Taken Yes (7) No (0) Passed Unanimous BO would like to know what happens and to have a discussion at next meeting about the excess proceeds from other Modular project 60K and Kittridge School 210K and to see if they can be used for this upcoming projects TD so we could have this on the agenda for Nov 8 to discuss if 210K could be applied to article 1 to reduce the deficit and short term borrowing. I will ask Lyne Savage for amortization of these projects 3 AGENDA ITEM:B Meals Tax Presentation Discussion: MR presented Fincom pamphlets explaining his findings from area restaurants from surrounding towns that have the meals tax. They expressed that there has been no negative impact on their business. He also explained that the tax cannot be charged to residents of Continuing Care facilities in North Andover or to students in educational institutes (College, parochial or public schools) in North Andover He again suggested that should the meal tax pass NA should budget 80% of the DOR predictions. This would have NA raise $330K or $82652 per quarter. There is no evidence of decline in sales for the business and from June10-June11 there was an increase in sales of 13% AGENDA ITEM: C New business Discussion: Discussion on Warrant Articles: fincom will take action and write ups (majority or minority) on articles 1, 2,3,4,5 and 9. Article 2 no questions Article 3 BO would like to find out from Bill Gordon or BOS as to why they are doing this and why this amount (250K).And would also like to ask Lyne for her recommendation. Once in stabilization it is there until next town meeting and get a 2/3 vote to move it. Article 4 TD no problem paying prior year bills. Do not like ones that have no invoices. Money comes out of general fund. Article 5 Abatement of taxes less than $10. RB cost the town more to manage these. Article 9 Locals meals tax discussion made earlier in meeting RB would like to do the write up on article 9 TD on article 9 we should justify as to why a favorable action. We also need to know when the deadline is for write ups for the warrant will contact Joyce Bradshaw. 4 DOCUMENTS PROVIDED AT MEETING TYPE FROM TO SUBJECT COMMENTS ITEM # 1 Flyer Mark Rodgers Fincom Information on the meals tax 2 Graph Mark Rodgers Fincom DOR fy11 Estimates 3 Graph Mark Rodgers Fincom Analysis of DOR Predictive Accuracy 4 Graph Mark Rodgers Fincom Fy 10-11 Local Option meals tax collections and distributions. 5 Warrant Joyce Bradshaw Warrant for Nov 15, 2011 special town meeting. 6 7 IV. Next Meetings November 8, 2011. V. Adjournment- Motion: RB Yes Unanimous Seconded: PB Time: 8:50PM ACTION ITEMSC=Complete ITEM # ACTION ITEM INDIVID. COMPL. STATUS DATE 5 6