Loading...
HomeMy WebLinkAboutFCMeetingMinutes_04.04.13 1 TOWN OF NORTH ANDOVER FINANCE COMMITTEE Meeting Minutes Meeting Date: April 4, 2013 Meeting Location: Town Hall 1st FL Meeting Room Meeting called to order: 6:45 Alan LeBovidge AL, Chairman Michelle Nadeau- MN X X Tom Dugan TD, Vice Chairman Robert Norbedo-RN X Karin Blake KB Matthew Remis-MRem X Dan Leary -DL Bill Callahan BC Pat Sifferlen, PS, Admin X X Donald Elliot DE X Non FinCom Members in Attendance OTHERS: Jeff Coco (JC) Note: All FINCOM votes are subject to change upon receipt of new information. Note: Documents used in this meeting are listed in Document Table, herein. II. Previous Minutes Approved DATE 2 AGENDA ITEM A Budget Discussion Emergency Management Discussion: AM: 2 charts handed out original and revised. Go through articles that have unused proceeds make evaluation to see if proceeds can be reused. Make estimates as to how much the bond proceeds will be at the time for the capital plan. Submit plan to Bond counsel, they make determination if the estimate we used can be repurposed. This time the 2.6million number was revised by approximately 850K. Breakdown 250k can be reused does not need to be re-voted the remaining 600k cannot be repurposed for that project. The project is important but so is the impact on our debt service so we revised the project. We are repurposing 1.4 million in year 1to the sewer pump station. The 600k that we now need to borrow will be split between FY15 and FY 16. So you need to revote the plan with the new figures. AL will someone make a motion to vote on amended Sewer Capital budget project. Motion made by MN to approve revised documentation presented by the Town Manager Seconded by KB Yes 6 No 0 AGENDA ITEM B: Discussion of Financial Articles. Discussion: AM gives brief description of Financial Articles Article 13 Set Salaries for Compensation of Elected Officials Every year town sets salaries and compensation Article 14 Continue and Approve Revolving Funds Town needs to vote to authorize the following revolving funds. Chart shows spending limits that each account is authorized to use. RN: What were the spending limits last year? AM: No changes from last year. 3 Article 15 Approve Payment of Prior Years Unpaid Bills This is to see if the town will vote to authorize payment of unpaid bills from prior th year. A 4/5 vote is required at Town Meeting. Article 16 Amend General Fund Appropriation For Fiscal Year 2013 This article would allow town to move monies from accounts with surpluses to accounts with deficits. If no amendments this article will be pulled from warrant. Article 17 Appropriation-General Fund for Fiscal Year 2014 This is the annual budget. If no changes by the Finance Committee would use a single column with a joint recommendation. Article 18 Appropriation Water Enterprise Fund for Fiscal Year 2014 No discussion Article 19 Appropriation Sewer Enterprise Fund for Fiscal Year 2014 No Discussion Article 20 Stevens Estate Enterprise Fund for Fiscal Year 2014 AL Would like Fincom to make positive recommendation on this article. Article 21 Appropriation-Energy Efficiency Improvements at Public Buildings Al: We all agree to do the energy audit. Margins are already 3 years old. How do we make sure we get the best deal possible. AM: In your recommendation column you could state that the Finance committee approves and support this project but we recommend that Town manager and BOS to use sound business practice to get current market prices AL Donald will do write up on this. Article 22 Appropriation-Capital Improvement Plan for Fiscal Year 2014 CIP multiple pages already assumed changes voted on tonight. Article 23 Report of the Community Preservation Committee Still need to come before finance committee board. AM: CPA is getting more attention. Need to talk more on projects. BC any word on projects? AM 8-12 projects will be presented. MN how much do they have and collect annually? AM: approximately 5 million with 1 million collected annually. 4 Article 24 Authorization Debt for Improvements to the Greater Lawrence Technical School AM town is part of the GLTS North Andover represents 1.2% of the school enrollment. Repairs are being done at a cost of 6.5 million 80% being reimbursed by MSBA town is responsible for 13K which is 1.2% of the balance Article 25 Transfer to Capital Stabilization Looking to transfer 213K from free cash to Capital stabilization, requires 2/3 vote at Town Meeting. Article 26Transfer to Stabilization Looking to transfer 625K into the Towns Stabilization fund requires 2/3 vote at Town Meeting. Article 27 Transfer to Overlay Surplus This article seeks to transfer funds from one overlay to another. This is money that was set aside for tax abatements. Cannot move money in overlay without assessors approval. AGENDA ITEM C Discussion Human Services RS Three departments Library, Senior Center and Youth Center under Human Services. All Level Service funded. MQ: (Library) We are a level service budget. We are providing service that people are asking for. Adding more types of collections. Friends of Library make donations to the library. Fund exclusively the summer reading program. DE: Facility itself someone mentioned about the roof. MQ: continue to repair and keep up maint, looking at an overall solution. Repairs have been done as needed. Part of long range plan. IO (senior Center) also level service budget. New additional van this year. Population is growing there are approximately 6K seniors over the age of 60. Friendly visitor program with approximately 45 volunteers who go out visit seniors who are homebound. RG (Youth Center) Level service budget. More expense money from town had gone 3- 4 years without any expense money AL: where is the biggest demand for your services? RG pretty much everywhere, teen population our biggest 6-12 grades. But we service from st 1 grade college. 5 We have our own Joseph Hermann Youth center Inc that raises money for us to offset cost not covered by town. We apply for grants with the non-profit for new equipment upgrades do not cover salaries. Membership is up this year. AGENDA ITEM D Discussion Community Development CB There are 5 departments under Community Development Board of Health, Inspection, Planning, Conservation and Zoning Board. Level funded for all departments. Building department has brought in new part time help for new development. Building permits exceed the salary of part time employee. Fees are $10 per 1K. AL: any open areas for development? CB: mostly out country. We have had a lot renovation permits. We have a Technical Review Committee that meets with potential developers to discuss what they will need and the process it takes. III. New Business DE: I would like to recues myself from voting on the CPA I am on the Board of the Center Realty Trust. They are going to have number applications with the CPA. 6 IV. Next Meetings April 9, 2013 V. Adjournment- Motion: DE Unanimous Seconded: KB Time: 8:15 TYPE FROM TO SUBJECT COMMENTS ITEM # 1 Budget Book Andrew Maylor Fincom 2 Revised CIP Andrew Maylor Fincom handout 3 7