HomeMy WebLinkAboutFCMeetingMinutes_03.05.13
1
TOWN OF NORTH ANDOVER
FINANCE COMMITTEE
Meeting Minutes
Meeting Date:
March 5, 2013
Meeting Location: Town Hall 1st FL Meeting Room Meeting called to order: 6:50
Alan LeBovidge AL, Chairman Michelle Nadeau- MN
X X
Tom Dugan TD, Vice Chairman Robert Norbedo-RN
X
Karin Blake KB Matthew Remis-MRem
X
Dan Leary -DL
X
Bill Callahan BC Pat Sifferlen, PS, Admin
X
Donald Elliot DE
X
Non FinCom Members in Attendance
OTHERS: Bruce Thibodeau (LS) Andrew Maylor (AM) Steve Foster (SF)
Note: All FINCOM votes are subject to change upon receipt of new information.
Note: Documents used in this meeting are listed in Document Table, herein.
II. Previous Minutes Approved
DATE February 26, 2013
2
AGENDA ITEM A: Budget Discussion Department of Public Works
Discussion: BT Not much change in budget moved labor within budget to get everyone in
correct departments.
Continue working on GIS development. Looking into GIS mobile capabilities for
quicker response.
AL: What is line item Storm Water Permitting Mandate for $36K?
BT Fee to the NPDS (national pollution discharge system) has to do with how you
discharge your storm water this is not a fine it is to keep in compliance.
AL: Capital Outlay on pg 89 of 40K?
BT that is for treatment and testing of Stevens Pond.
DE: On page 91 Vehicle Maintenance has jumped for 32K to 92K.
BT: we have combined
all the different line items for vehicle maintenance.
AL: heating fuel cost has jumped from 59K to 73K is that a locked in price?
AM we bid on that
BT: We are also looking into outsourcing grass cutting of the athletic fields Middle
School and High School. And line painting of fields.
Discussion on Enterprise Funds Water and Sewer.
BT Not much change Trying to do long term maintenance. Will continue to
refurbish aging Water Treatment Plant.
DE Legal services on pg 134 went from 0 to 70K?
AM this is for the possibility of land taking associated with pump stations
DL Why salaries change in Water?
AM moved salaries from sewer to water, head count is same sewer collection not as
aggressive as water. They are self supporting entities.
3
AGENDA ITEM B: Budget Discussion Facilities
Discussion: SF: creation of Building Maintenance Supervisor to perform daily operation
management. Currently works at high school knows HVAC system capable of
software. Will use work order maintenance system would like to implement it town
wide. Would also like to implement a town wide preventive maintenance program.
RN: when will you consolidate department?
AM: expect next year to have all utilities dollars into facilities budget.
RN: will there be charge back to departments?
AM Keep cost within buildings leave cost within budgets preventive maintenance will
be charged to particular departments
KB how do you keep track.
SF tracking is used.
AL: Capital overlay for 40K what is that?
SF: this is a pay as you go system for unexpected expenses.
We also have piloted last year a seasonal labor person 30 hrs per week to work in
municipal facilities to do repairs. We put it out as seasonal labor
So, no unemployment, no retirement requirements. The work he did was not being
done by anyone.
DL I believe we are taking the right approach having a dedicated facilities person and
unexpected maintenance moving forward has a good return of investment for the
town and a long term payback.
III. New Business
IV. Next Meetings
March 12, 2013
4
V. Adjournment-
Motion: DE Unanimous
Seconded: DL Time: 7:55
TYPE FROM TO SUBJECT COMMENTS
ITEM #
1 Budget Book Andrew Maylor Fincom FY 14 Budget
2
3
5