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HomeMy WebLinkAboutFCMeetingMinutes_02.23.16 TOWN OF NORTH ANDOVER FINANCE COMMITTEE Meeting Minutes Meeting Date February 23rd, 2016 Meeting Location: Police S, CTO 6:45 Bill Callahan, BC Chairman X Susan Almono, SA X Donald Elliot, DE Vice Chair X Timothy Tschirhart, TT X Karin Blake, KB X Liz Gerron, LG X Thomas Ringler, TR X Angela Ciofolo, AC X Chris Nobile, CN X Jennifer Goldman, JG X Non Finance Committee Members in attendance Ray Santilli (Santilli), Assistant Town Manager Rick Gorman (Gorman), Director of Youth and Recreation Services Bruce Thibodeau (Thibodeau), Public Works Director Note: All FINCOM votes are subject to change upon receipt of new information. Note: Documents used in this meeting are listed in Document Table, herein. Call to Order 6:45 PM Richard Gorman, Director of Youth Recreation Services time Discussion starts on or about 6:46pm / 0:00:40 on video (Pages 170-172 of Budget Book) BC: Welcome Rick Finance Committee went around table to introduce themselves to Gorman Gorman: I have been here 28 years as a Director of Youth and Recreation Services and will be happy to answer any questions you have on my budget. The Youth Service Center has been opened since 2000. Gorman: Gave a brief overview and history of his time working with youth and the Youth Center. The first couple of years I worked with at risk kids, but now we work with all types of kids. The Youth Center is located at 33 Johnson Street. We work with middle school age children through high school. In the summer it is 5 years old and up. Some college kids are involved whether it be seasonal jobs or support services. 1 February 23, 2016 Gorman spoke of the variety of programs and services made available such as recreational programs, social, leadership programs, counseling (and also spoke of the opium issue), community programs, field trips, dances, teen job fairs. Gorman also spoke of the leadership programs that raise money for worthwhile causes, and also help out in the community as well as nearby communities. Gorman: we are on a shoe string budget but the town has supported facility type fixes that we may need (example roof repairs). Gorman also spoke of Joseph N Hermann Inc., they are a private organization that holds fund raisers and they have helped offset costs at the Youth Center. Santilli: Spoke of the revolving funds (money the Youth Center brings in, such as fees for programs, membership fees, field trips, etc) and that the revolving fund has grown over the years, and because of that we cut back on the operating budget, so we can use the revolving funds. What we bring in, we need to spend it. Revolving funds should be used on related programs at the youth center. Gorman: spoke again of the Leadership programs, such as Helping Hands, Relay for Life, raising money for charities, going to soup kitchens and more. We want our kids to develop into good adults and help them through adolescence. We have about 800 kids that are paid members, and we service about 3,175 kids. Some kids come to the center about 6 days a week; some just come in for a specific program, reason or event. Gorman: Thank you Finance Committee for supporting us all these years. BC: Thank you! Bruce Thibodeau, Public Works Director Discussion starts on or about 7:26pm / 0:38:42 on video time (Pages 155-163 of Budget Book) Thibodeau: Gave an overview on the responsibilities of the DPW; such as streets, sidewalks, refuse, grounds, and snowplowing. Administration Budget (page 158), Thibodeau; Stated the consists of clerical and non union and also administration. Streets and Sidewalks Budget (page 159). Thibodeau; Then spoke of the We now have hired a tree climber, after about a year and a half. Santilli: Our goal is to become a green community and replace all the street lights with LED lights. Refuse and recycling Budget (page 160). Thibodeau: spoke of the Santilli: Commented that we have a 10 year contract were the town receives $20.00 a ton for our recycling. Maintenance Budget (page 161) Thibodeau; Stated that Vehiclewas not an enormous budget, we are down a little from last year since we will be buying less expensive vehicles. Structures and the Ground Breaking Budget (page 162). Thibodeau: Then spoke of This takes care of playgrounds, parks, and some of the buildings. Snow and Ice Removal Budget (page 163) . Thibodeau: Then was discussed We do not pay overtime if the snow occurs during work hours. But unfortunately the snow sometimes occurs at nights and weekends. We also take care of the plowing in downtown differently than we have in the past. We plow downtown and two days later it is cleaned up. 2 February 23, 2016 Water Department ЊʹЉЍʹЍЉ Discussion starts on or about 7:50pm / on video time (Pages 203-209 of Budget Book) Spoke of repairs and maintenance, water mains, generators, and then spoke of the new regulations in the lab and sampling of water analysis. Santilli: There is a short pamphlet/report on the website that the water treatment plant issues. Santilli: stated that water and sewer rates will remain the same. Sewer Enterprise Fund Budget Thibodeau; Directed everyone to the (pages 208-209). Sewer is a very tight budget and can be unpredictable. BC: Bruce thank you very much B. Discussion of Minutes 1:19:50 on Discussion starts on or about 8:05pm / video time BC: Stated to the Committee, what level of details do we want for the Minutes? Minutes seem to be getting longer, should we summarize to just get a sense of what went on? They can watch a recording, there are many opportunities to see and hear what was said at the meeting. think we need all that detail. The committee asked of a roadmap or guidelines so they can navigate the minutes and watch the Video for more details TT: made a motion for JG to formulate guidelines for how the minutes should be written. DE: second the motion All in favor Agenda B Approval of minutes Discussion starts on or about 8:18pm/1:33:10 on video time January 26, 2016 DE: Made a motion to approve minutes as is JG: Second the motion All in favor th February 11, 2016 TT: Made a motion to approve minutes as is SA Second the motion All in favor Agenda E Review of Finance Committee Discussion on or about 8:23pm/1:38:00 on video time BC: No need to review, I think we need to think about it and see if we need any additions, each one of us can take a section and then we can later piece it all together. Agenda F Adjourn 8:34 LG: Made a motion to adjourn TT: Second the motion All in favor 3 February 23, 2016 Document Table SUBJECT FROM TO * 1 Finance Committee minutes January 26th 2016 Angela Fincom * 2 Finance Committee minutes February 11th 2016 Angela Fincom ** 3 Recommended FY17 Budget Maylor Fincom *** 4 Finance Committee Report BC Fincom * Approved minutes are located on the Town websites under the Finance Committee Website under minutes, with the appropriate date. ** Budget Book is located in the DropBox th *** Hard copy in February 11 Fincom folders Note all videos of meetings can be reviewed on the Home page of the North Andover Website Directions: 1. Click on N 2. Click on Check Schedule 3. Click on the appropriate date of meeting on the calendar 4. Click on Finance Committee ( in middle under calendar) 5. Click on Streaming Video (on right) 6. Video should appear 4 February 23, 2016