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HomeMy WebLinkAbout2017-01-09 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES January 9, 2017 CALL TO ORDER: ChairmanRichard Vaillancourt called the meeting to order at 7:02PM at the Town Hall Meeting Room. The meeting was recorded. ATTENDANCE: The following were present: Chairman Richard Vaillancourt, Clerk Rosemary Smedile, Licensing Commissioner, Phil DeCologero, Donald Stewart, Tracy Watson, Town Manager Andrew Maylor, Assistant Town Manager Ray Santilli and Executive Assistant, Laurie Burzlaff. Approximately 6 members of the public were in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Rosemary Smedile made a MOTION, seconded by Phil DeCologero, to approve the Open Session Minutes of December 19, 2016. Vote approved 4-0-1. Selectman Watson abstained. COMMUNICATIONS AND ANNOUNCEMENTS: Recycling pick up complaints (taken out of order) The Board discussed the complaints being received about recycling not being picked up on time in certain neighborhoods. Town Manager, Andrew Maylor, explained that trash and recycling are different. For trash, the Town has a contract with the vendor and they have been notified their contract is not being renewed. For recycling, the Town does not have a contract with the vendor. As part of the permitting process for their facility, TBI agreed to pick up recycling and therefore TBI has the contract with the recycling vendor. The town does not have the ability to terminate the recycling contract. The Board requested the Town Manager once again contact TBI to try to resolve the issues. Update from state legislators Chairman Vaillancourt thanked the delegation for the work they have done for the town in the past. State -Ives and Bruce Tarr gave an update on the state budget and asked the board for their priorities. The Board indicated their priorities were: increasing local aid, increasing the CPA match, overhaul of 40B, affordable housing for seniors, addressing the new marijuana law and the opioid issue, and keeping Berry Pond open. Other communications and announcements Town Manager, Andrew Maylor, announced that town will be moving forward with textile recycling and it should begin early summer. PUBLIC HEARING: National Grid and Verizon New England Joint Pole Petition-Abbot Street This public hearing was continued from 12/19/16. Tracy Watson made a MOTION, seconded by Rosemary Smedile, to reopen the public hearing to receive comments on proposed National Grid and Verizon New England Pole Petition for Abbot Street. Vote approved 5-0. Paulo Saffler from National Grid presented the petition. John Borgesi, Town Engineer, explained the revised plan prepared by the Department of Public Works and agreed to by National Grid. Rosemary Smedile made a MOTION, seconded by Phil DeCologero, to close the public hearing to receive comments on proposed National Grid and Verizon New England Pole Petition for Abbot Street. Vote approved 5-0. Rosemary Smedile made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approve National Grid and Verizon New England Joint Pole Petition #22301972-Abbot Street as revised by the Department of Public Works. Vote approved 5-0. CONSENT ITEMS: Accept donations Rosemary Smedile thanked Heavenly Donuts, Joe Fish and the Gangi Family for their donations of food for the holiday breakfast. The Board also thanked Harold McPhee for donating his time to help with the breakfast. Board of Selectmen Minutes January 9, 2017 2 $100 gift card from North Andover Merchants Associa $100 from James and Maria Rosati to the Police Department $500 from Elizabeth Armstrong to the Fire Department $250 from Elizabeth Armstrong to the Police Department Tracy Watson made a MOTION, seconded by Donald Stewart to accept all donations presented. Vote approved 5-0. LICENSING COMMISSIONERS: Tracy Watson made a MOTION, seconded by Rosemary Smedile, to open a meeting of the North Andover Licensing Commission. Vote approved 5-0. Request of Hokkaido Restaurant, Inc. for change of manager from Yung Wan Ng to Sam Lei Hokkaido Restaurant, Inc. has applied for a change of manager from Yung Wan Ng to Sam Lei. Police had no issues with the change of manager. Sam Lei was present to answer any questions. Donald Stewart made a MOTION, seconded by Tracy Watson, that the Board of Selectmen, acting as Licensing Commissioners, approve the change of manager for Hokkaido Restaurant, Inc. from Yung Wan Ng to Sam Lei. Vote approved 5-0. Tracy Watson made a MOTION, seconded by Rosemary Smedile, to close a meeting of the North Andover Licensing Commission. Vote approved 5-0. OLD BUSINESS: None NEW BUSINESS: None Mr. Maylor stated that the superintendent presented her recommended budget at the last School Committee meeting. PUBLIC COMMENT: Stan Limpert of 43 Stonecleave Road stated that consistent funding of Chapter 70 and circuit breaker are extremely important and hoped the legislators would help with that. ADJOURNMENT: Donald Stewart made a MOTION, seconded by Rosemary Smedile, to adjourn the meeting at 9:10p.m. Vote approved 5-0. Laurie A. Burzlaff Executive Assistant _______________________________ Rosemary Connelly Smedile, Clerk of the Board Documents used at meeting: Minutes of 12/19/16 Update from Senator Tarr National Grid petition Donation memorandum Hokkaido application Job posting/vacancy log TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Richard M. Vaillancourt, Chairman TEL. (978) 688-9510 Rosemary Connelly Smedile, Clerk FAX (978) 688-9556 Phil DeCologero Donald B. Stewart Tracy M. Watson BOARD OF SELECTMEN & LICENSING COMMISSIONERS AGENDA MONDAY, JANUARY 9, 2017 7:00 PM OPEN SESSION TOWN HALL MEETING ROOM 120 Main Street I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. APPROVAL OF MINUTES A. December 19, 2016 Open Session Minutes, as written IV. COMMUNICATIONS AND ANNOUNCEMENTS A. Update from state legislators B. Recycling pick up complaints V. PUBLIC HEARING A. National Grid and Verizon New England Joint Pole Petition-Abbott Street (continued from 12/19/16) VI. CONSENT ITEMS A. Accept donations: 1. $75 gift card from Market Basket 2. $100 gift card from North Andover Merchants Association for t 3. $100 from James and Maria Rosati to the Police Department 4. $500 from Elizabeth Armstrong to the Fire Department 5. $250 from Elizabeth Armstrong to the Police Department VII. LICENSING COMMISSIONERS A. Request of Hokkaido Restaurant, Inc. for change of manager from Yung Wan Ng to Sam Lei VIII. OLD BUSINESS IX. NEW BUSINESS X. PUBLIC COMMENT XI. A. Job posting/vacancy log B. XII. NEXT MEETING DATE January 23, 2017 XIII. ADJOURNMENT BOARD OF SELECTMEN MINUTES December 19, 2016 CALL TO ORDER: Chairman Richard Vaillancourt called the meeting to order at 7:07PM at the Town Hall Meeting Room. The meeting was recorded. ATTENDANCE: The following were present: Chairman Richard Vaillancourt, Clerk Rosemary Smedile, Licensing Commissioner, Phil DeCologero, Donald Stewart, Town Manager Andrew Maylor, Assistant Town Manager Ray Santilli and Executive Assistant, Laurie Burzlaff. Tracy Watson was absent. Approximately 15 members of the public were in attendance. PLEDGE OF ALLEGIANCE Eagle Scout Anant Shah led the pledge of allegiance. APPROVAL OF MINUTES: Rosemary Smedile made a MOTION, seconded by Donald Stewart, to approve the Open Session Minutes of December 5, 2016 Vote approved 4-0. COMMUNICATIONS AND ANNOUNCEMENTS: Licensing Chairman Phil DeCologero read a notice that is being sent to all liquor license holders. CONSENT ITEMS: Anant Shah requests approval of Eagle Scout project to build a gazebo at the Stevens Estate Anant Shah from Troop 87 presented his Eagle Scout project for approval by the Board. The project is to Donald Stewart made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approve the Eagle Scout project of Anant Shah, as presented, and waive any building permit fees. Vote approved 4-0. Vote to sign conservation restriction for North Andover Boxford Realty Trust (Leonard) Included in the packets was the conservation restriction and memorandum of understanding for the property located at 997 Dale Street. Vanessa Johnson-Hall, Assistant Director of Land Conservation at Essex County Greenbelt presented the information regarding the restriction. The purchase of the property using Community Preservation Funds was approved at the last town meeting. Rosemary Smedile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen sign the Conservation Restriction for 997 Dale Street and the Memorandum of Understanding with the Essex County Greenbelt Association, Inc., as presented. Vote approved 4-0. Town Manager Recommended FY2018-2022 Capital Improvement Plan The Town Manager presented his Recommended FY2018-2022 Capital Improvement Plan. Per Chapter 9, Section 5-1 of the Town Charter, the Board of Selectmen has 30 days to act on the CIP and forward to the Finance Committee once approved. It is recommended the Board accept the CIP as submitted reserving the right to make any changes at future meetings. The most notable item is the revision to the Facilities Master Plan which adds funding for the kindergarten facility. Donald Stewart made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen accept the FY2018-2022 Capital Improvement Plan reserving the right to make changes as additional information becomes available and to forward the document to the Finance Committee for their review. Vote approved 4-0. evChairman Vaillancourt explained the process for evaluating the Town Manager and praised Mr. Maylor for another great year. Rosemary Smedile made a MOTION, seconded by Donald Stewart, that the Board of Selectmen Vote approved 4-0. Board of Selectmen Minutes December 19, 2016 2 Accept donations of gym equipment valued at $300 from Dr. Michael Shannon and a treadmill valued at $300 from Christine Maloof to be used at the Fire Department The Board was asked to accept the donations of gym equipment and a treadmill to the Fire Department. Rosemary Smedile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen accept the donation of gym equipment from Dr. Michael Shannon and the donation of a treadmill from Christine Maloof to be used by the Fire Department. Vote approved 4-0. Accept donation from Brooks School of COPsync911 program valued at $3,000 Brooks School has asked the Police Department to use the COPsync911 program which works with their on campus software for emergency situations. Brooks has agreed to cover the cost of the program for the next five years, at $600 per year. Donald Stewart made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen accept the donation from Brooks School of the COPSsync911 program. Vote approved 4-0. Request to surplus gym equipment-Fire Department Fire Chief William McCarthy submitted a memorandum requesting the board surplus gym equipment. Rosemary Smedile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen approve the request of Fire Chief William McCarthy to surplus equipment per his memorandum to the Town Manager dated December 2, 2016. Vote approved 4-0. Appointments Gail Armondino-Cultural Council Phil DeCologero made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen appoint Gail Armondino to the Cultural Council for a term ending June 30, 2018. Vote approved 4- 0. Katelyn Derby-Council on Aging Katelyn Derby withdrew her request to serve on the Council on Aging as she cannot commit to the morning meetings. Carol Bradstreet of the Cystic Fibrosis Foundation requests permission to use Drummond Playground on Saturday, May 20, 2017 from 7:30AM to 3:00PM for the annua Included in the packets was a request from Carol Bradstreet of the Cystic Fibrosis Foundation to use Drummond Playground Fibr Rosemary Smedile made a MOTION, seconded by Phil DeCologero, that the Board of Selectmen approve the request of the Cystic Fibrosis Foundation to use Drummond Park on Saturday, May Vote approved 4-0. Request of the MA Department of Conservation and Recreation to reduce the 120 day notice period to 60 days for DCR purchase of 1669, 1735 and 1849 Salem Street The MA Department of Conservation and Recreation is purchasing property located at 1669, 1735 and 1849 Salem Street. The property owner would like to complete the sale as soon as possible so the DCR is asking the Board to reduce the 120 day notice requirement to 60 days. Phil DeCologero made a MOTION, seconded by Donald Stewart that the Board of Selectmen approve the request of the Massachusetts Department of Conservation and Recreation to reduce the notice period for their purchase of 1669, 1735 and 1849 Salem Street from 120 days to 60 days. Vote approved 4-0. PUBLIC HEARING National Grid removal of public shade trees Rosemary Smedile made a MOTION, seconded by Phil DeCologero, to open a public hearing on removal of public shade trees. Vote approved 4-0. Included in the packets were materials provided by National Grid for the removal of several public shade trees on Johnson, Salem and Sutton Hill Road. The Department of Public Works has reviewed the request and recommends removal of all the trees. Neil Doran, arborist for National Grid and Nash Degarmo, , explained that the trees need to be remove so they can replace the poles. Mr. Maylor questioned the need to remove two Board of Selectmen Minutes December 19, 2016 3 trees that appeared to be healthy but were on the list. Mr. Doran agreed to remove those trees from the list. He also indicated that National Grid would grind the stumps that were not in wooded areas and will be replacing some of the trees. Karen and Getty Busanovich of 249 Rea Street asked for the trees to be replaced at the park so people will not park on the grass. Rosemary Smedile made a MOTION, seconded by Phil DeCologero to close the public hearing on public shade trees. Vote approved 4-0. Rosemary Smedile made a MOTION, seconded by Donald Stewart, that the Board of Selectmen approve the request of National Grid to remove the public shade trees presented with the exception of the trees listed at 542 and 1044 Salem Street and contingent upon National Grid providing an adequate replacement plan approved by the Director of the Department of Public Works, and grinding all stumps that are not in wooded areas. Vote approved 4-0. National Grid and Verizon New England Joint Pole Petition-Abbot Street Rosemary Smedile made a MOTION, seconded by Phil DeCologero, to open the public hearing to receive comments on proposed National Grid and Verizon New England Pole Petition for Abbot Street. Vote approved 4-0. Paul Sathler from National Grid presented information about the removal of the pole in the center of Abbot Street. National Grid is proposing two poles be installed on Abbot Street to replace the pole in the center of the road. Michael Demers of 384 Johnson Street stated he is worried the location of one of the poles is in front of his stone wall and that the wall will be damaged when the hole is dug for the pole. Phil DeCologero made a MOTION, seconded by Rosemary Smedile to continue the public hearing to receive comments on proposed National Grid and Verizon New England Pole Petition for Abbot Street until January 9, 2017. Vote approved 4-0. National Grid Pole Petition-Raleigh Tavern Lane Phil DeCologero made a MOTION, seconded by Rosemary Smedile to open the public hearing to receive comments on proposed National Grid Pole Petition for Raleigh Tavern Lane. Vote approved 4-0. Paul Sathler of National Grid presented the information regarding their pole petition for Raleigh Tavern Lane. These are underground conduits. Phil DeCologero made a MOTION, seconded by Donald Stewart to close the public hearing to receive comments on proposed National Grid Pole Petition for Raleigh Tavern Lane. Vote approved 4-0. Phil DeCologero made a MOTION, seconded by Donald Stewart, that the Board of Selectmen approve National Grid Pole Petition #21173687-Raleigh Tavern Lane as presented. Vote approved 4-0. LICENSING COMMISSIONERS: Donald Stewart made a MOTION, seconded by Phil DeCologero, to open a meeting of the North Andover Licensing Commission. Vote approved 4-0. License Renewals for Calendar Year 2017 Donald Stewart made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen, acting as Licensing Commissioners, approve and renew the licenses for all of the establishments Hokkaido Restaurant, Inc., which approval is contingent upon receipt of a Certificate of Inspection by December 31, 2016. Vote approved 4-0. Donald Stewart made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen, acting as Licensing Commissioners, approve the request of China Blossom, 946 Osgood Street to hol service to end at 1:00 a.m. Vote approved 4-0. Donald Stewart made a MOTION, seconded by Rosemary Smedile to close a meeting of the North Andover Licensing Commission. Vote approved 4-0. Board of Selectmen Minutes December 19, 2016 4 OLD BUSINESS: None NEW BUSINESS: None PUBLIC COMMENT: Stan Limpert of Stonecleave Road thanked the Town Manager and the Board for the great financial work over the last several years. Included in the packet were the monthly reports from various departments. ADJOURNMENT: Donald Stewart made a MOTION, seconded by Rosemary Smedile to adjourn the meeting at 9:15 p.m. Vote approved 4-0. Laurie A. Burzlaff Executive Assistant _______________________________ Rosemary Connelly Smedile, Clerk of the Board Documents used at meeting: Minutes of 1/5/16 Notice to license holders Eagle Scout project request Conservation Restriction Capital Improvement Plan Town Manager performance evaluation Donation letter to fire department Donation letter to police department Surplus request Appointment memorandum Cystic Fibrosis Foundation request DCR request National Grid request to remove public shade trees National Grid Pole Petition-Abbot Street National Grid Pole Petition- Raleigh Tavern Lane License renewals Request to extend hours-China Blossom Monthly reports-Overdose Fire Police Building Legal Job posting Report It Senior Center Library And ProposedJ.O.PoleLocations VerizonNewEngland,Inc. ExistingJ.O.PoleLocations ExistingPoleLocationToBeRemoved Job Posting/Vacancy Log January 3, 2017 Date Position Department Hiring Status Posted Manager N/A Intern Town Manager Andrew Graduate student to be interviewed from Maylor Administration with anticipated start date of 1/17/17. 12/16/16 Department Health Brian Ad run in Eagle Tribune on 12/18 with 30 Assistant LaGrasse days on Monster.com. Resumes received and reviewed. Internal interview conducted on 12/30/16, external interviews to be conducted week of 1/9. 12/12/16 Director of Public Works Andrew Receiving resumes. Ad run in Eagle Tribune Public Works Maylor on 12/11/16, posted on Monster.com for 30 days and posted on MMA for 30 days. 6/7/16Teen Librarian Stevens Kathleen Ongoing interviews of candidates who applied Memorial Keenan for other library positions but were not hired Library but are qualified for this position. Reviewing resumes on file. Hired individual pending satisfactory reference checks. Candidate withdrew to accept employment elsewhere with more hours and benefits. Four direct applications received, 10 others who applied for other positions asked if interested in this position and three were added to the pool for consideration. Reviewing resumes on file. Candidate offered position declined due to better offer from another employer. Receiving resumes. Posted on town website and, Merrimack Valley Library Consortium site, NH Librarians site and Simmons College.