HomeMy WebLinkAbout2017-09-18 Board of Selectmen Minutes
BOARD OF SELECTMEN MINUTES September 18, 2017
CALL TO ORDER: Chairman Phil DeCologero called the meeting to order at 7:00PM in the Town Hall
Meeting Room. The meeting was recorded.
ATTENDANCE: The following were present: Chairman Phil DeCologero, Clerk Regina Kean, Licensing
Chairman, Richard Vaillancourt, Rosemary Smedile, Chris Nobile, Town Manager Andrew Maylor,
Assistant Town Manager Ray Santilli and Executive Assistant, Laurie Burzlaff. 3 members of the public
were in attendance.
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES:
Chris Nobile made a MOTION, seconded by Regina Kean, to approve the Open Session Minutes of
August 28, 2017. Vote approved 5-0.
COMMUNICATIONS AND ANNOUNCEMENTS:
Halloween Hours
Chairman DeCologero announced Halloween trick or treat hours would be from 5:30PM to 7:30PM as
recommended by Police Chief Gray.
Trash and recycling update-Jim Stanford
Jim Stanford, DPW Director, was present to review his memorandum regarding the new trash routes.
Upcoming DPW events
Included in the agenda packets were flyers for Household Hazardous Waste Drop Off Day, curbside leaf
pick up and Lake Cochichewick shore clean up.
Other Communications and announcements
rd
Chairman DeCologero reminded everyone that the Fall Festival is Saturday, September 23.
Andrew Maylor announced that the town, along with surrounding communities, will be submitting a
proposal to Amazon in response to their Request for Proposals for their second headquarters.
th
is on October 13 and the money raised
will go toward holiday meals and gifts for families in need.
CONSENT ITEMS:
Vote to approve disbursement of $300,000 from the Affordable Housing Trust Fund to Bread & Roses
Housing, Inc. for the purchase of 13 Annis Street
The Affordable Housing Trust is once again partnering with Bread & Roses Housing, Inc. to purchase a
property to be renovated and sold as affordable housing. Yesenia Gil, Executive Director of Bread &
Roses Housing, Inc. was present to answer any questions. The Affordable Housing Trust unanimously
voted to award $300,000.00 to Bread & Roses Housing, Inc. for the purpose of purchasing 13 Annis
Street. Once the unit is sold to a qualified buyer, Bread & Roses will pay back the trust $120,500.00, plus
the difference between the anticipated expenses and the actual expenses. Richard Vaillancourt made
a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen authorize Town
Manager, Andrew Maylor, to execute a Grant Agreement between the North Andover Affordable
Housing Trust Fund and Bread & Roses Housing, Inc., and approve disbursement of funds from
the Affordable Housing Trust Fund in the amount of $300,000.00 for the acquisition of property
located at 13 Annis Street, North Andover, MA. Vote approved 5-0.
Traffic related update including speed limits-Chief Gray (taken out of order)
Police Chief Charles Gray was present to give an update on the traffic conditions in town. Chief Gray
indicated the police department will be studying certain roads for speeding and will provide
recommendations to the Board when the study is complete.
Board of Selectmen Minutes September 18, 2017 2
Appointments
Historical Commission James Wefers (reappointment)
Sustainability Committee-ell
Festival Committee-Susan Martin
Chris Nobile made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen re-
appoint James Wefers to the Historical Commission for a term ending June 30, 2020, appoint
and appoint
Susan Martin to the Festival Committee for a term ending June 30, 2018. Vote approved 5-0.
Affordable Unit Resale-1 Harvest Drive, Unit 109 (Oakridge Village/Maplewood Reserve)
affordable housing
unit at 1 Harvest Drive, Unit 109 (Oakridge Village-Maplewood Reserve) is for sale. It was recommended
the Board decline its right of first refusal.
Richard Vaillancourt made a MOTION, seconded by Chris Nobile that the Board of Selectmen
decline the right of first refusal to purchase the affordable housing unit at 1 Harvest Drive, Unit
109 (Oakridge Village-Maplewood Reserve). Vote approved 5-0.
Chairman DeCologero recused himself and left the room. Mr. Vaillancourt took over as chair.
Accept donation from North Andover Merchants Association to Fire Department in the amount of $865.00
to be used for the SAFE program
The North Andover Merchants Association once again donated funds to the Fire Department to be used
toward the SAFE (Student Awareness Fire Education) program. The program allows the fire department
to provide fire education at the schools and senior center.
Chris Nobile made a MOTION, seconded by Regina Kean that the Board of Selectmen accept the
donation of $865.00 from the North Andover Merchants Association to be used for the Fire
Vote approved 4-0.
Chairman DeCologero returned to his seat.
Transfer of van from MassDOT to the Town of North Andover to be used by Elder Services
Included in the packet was
senior center van that is currently leased from the Merrimack Valley Regional Transit Authority. The
Board was asked to accept the donation of the vehicle if it can be obtained from the MassDOT at no cost.
Rosemary Smedile made a MOTION, seconded by Regina Kean, that the Board of Selectmen
accept the donation of a 2011 van currently leased by Elder Services, if it can be obtained from the
MassDOT at no cost. Vote approved 5-0.
LICENSING COMMISSIONERS:
Rosemary Smedile made a MOTION, seconded by Chris Nobile, to open a meeting of the North
Andover Licensing Commission. Vote approved 5-0.
Requests for one day all alcohol licenses at Smolak Farms:
Surprise party on Saturday, September 23, 2017 from 6:00PM-10:00PM in the Barn
Staff Appreciation Dinner on Thursday, October 5, 2017 from 4:00PM-8:00PM in the Tent
Rosemary Smedile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen,
acting as Licensing Commissioners, approve the request of Dustin Silk for an All Alcohol License
for a surprise party at Smolak Farms from 6:00PM to 10:00PM on September 23, 2017 and approve
the request of Michael Lombard for an All Alcohol License for staff appreciation dinner from
4:00PM to 8:00PM on October 5, 2017. Vote approved 5-0.
Richard Davenport d/b/a 495 Auto Gallery Inc. requests a class II license at 17 Massachusetts Avenue
The applicant was not present.
Phil DeCologero made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen,
acting as Licensing Commissioners, table the request of Richard Davenport d/b/a 495 Auto
Gallery, Inc. for Class II license at 17 Massachusetts Avenue until the next meeting. Vote approved
5-0.
Board of Selectmen Minutes September 18, 2017 3
Rosemary Smedile made a MOTION, seconded by Phil DeCologero to close a meeting of the North
Andover Licensing Commission. Vote approved 5-0.
OLD BUSINESS:
None
NEW BUSINESS:
Draft Welcome Guide for Boards and Committees
The appointment subcommittee presented their draft of a Welcome Guide for new board and committee
members.
PUBLIC COMMENT:
None
Job posting/vacancy log
Included in the packets was the job posting/vacancy log.
There were no questions.
ADJOURNMENT:
Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt to adjourn the meeting at
8:07p.m. Vote approved 5-0.
Laurie A. Burzlaff
Executive Assistant
_______________________________
Regina Kean, Clerk of the Board
Documents used at meeting:
Halloween memorandum
Recycling memorandum
Hazardous Waste Day flyer
Curbside leaf pick up flyer
Lake Cochichewick shore clean up flyer
13 Annis Street memorandum
Appointment memorandum
Resale memorandum
Donation memorandum
Transfer of van memorandum
Smolak Farm license requests
Class II license request
Traffic memorandum
Welcome guide
Job posting/vacancy log
TOWN OF NORTH ANDOVER
BOARD OF SELECTMEN
120 MAIN STREET
NORTH ANDOVER, MASSACHUSETTS 01845
Phil DeCologero, Chairman
TEL. (978) 688-9510
Regina Kean, Clerk
FAX (978) 688-9556
Chris Nobile
Rosemary Connelly Smedile
Richard Vaillancourt
BOARD OF SELECTMEN & LICENSING COMMISSIONERS
AGENDA
MONDAY, SEPTEMBER 18, 2017
7:00 PM OPEN SESSION
TOWN HALL MEETING ROOM
120 Main Street
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF MINUTES
A. August 28, 2017 Open Session Minutes, as written
IV. COMMUNICATIONS AND ANNOUNCEMENTS
A. Halloween hours
B. Trash and recycling update-Jim Stanford
C. Upcoming DPW events
V. CONSENT ITEMS
A. Vote to approve disbursement of $300,000 from the Affordable Housing Trust Fund to Bread & Roses
Housing, Inc. for the purchase of 13 Annis Street
B. Appointments
1. Historical Commission James Wefers (reappointment)
2. Sustainability Committee-
3. Festival Committee-Susan Martin
C. Affordable Unit Resale-1 Harvest Drive, unit 109 (Oakridge Village-Maplewood Reserve)
D. Accept donation from North Andover Merchants Association to Fire Department in the amount of
$865.00 to be used for the SAFE program
E. Transfer of van from MassDOT to the Town of North Andover to be used by Elder Services
VI. LICENSING COMMISSIONERS
A. Requests for one day all alcohol licenses at Smolak Farms
1. Party on Saturday, September 23, 2017 from 6:00PM-10:00PM in the Barn
2. Staff Appreciation Dinner on Thursday, October 5, 2017 from 4:00PM-8:00PM in the Tent
B. Richard Davenport d/b/a 495 Auto Gallery Inc. requests a class II license at 17 Massachusetts Avenue
VII. OLD BUSINESS
VIII. NEW BUSINESS
A. Traffic related update including speed limits- Chief Gray
B. Draft Welcome Guide for Board and Committee members
IX. PUBLIC COMMENT
X. T
A. Job posting/vacancy log
B.
XI. NEXT MEETING DATE
Monday, September 25, 2017
XII. ADJOURNMENT
New Monday Route
Modified Curbside
Collection Routes
Monday RT 3
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Effective October 15th, 2017
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New
Tuesday
Route
Tuesday RT 3
private RT 2
Monday RT 2
Tuesday RT 2
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Monday RT 1
Thursday RT 2
Tuesday RT 1
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Friday RT 2
Legend
Thursday RT 1
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Pick Up Route
Weekday, ROUTE
Tuesday, 3
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Monday, 3
Friday RT 1
Monday, 1
Monday, 2
Tuesday, 1
Wednesday RT 1
Tuesday, 2
Wednesday, 1
Thursday, 1
Thursday, 2
Friday, 1
Friday, 2
Private
Roadway Owner
Private
School
State
Town
ROUTEMODIFICATION
POSTCARDNOTIFICATION
NEWMONDAYCollection
**NOTICEOFTRASH/RECYCLEROUTECHANGE**
Inefforttoimprovecollectionservice,theTownofNorth
Andoverhasadjustedyourtrashandrecyclingroute.Your
th
newcollectiondaywillbeonMonday’sstartingOctober16.
Asareminder,trashandrecyclebinsmustbeplaced
curbsideby7:00amoncollectiondays.
FormoreinformationpleaseseetheTown’swebsite
www.northandoverma.govorcontactthePublicWorks
Department(978)685-0950.
NEWTUESDAYCollection
**NOTICEOFTRASH/RECYCLEROUTECHANGE**
Inefforttoimprovecollectionservice,theTownofNorth
Andoverhasadjustedyourtrashandrecyclingroute.Your
th
newcollectiondaywillbeonTuesday’sstartingOctober17.
Asareminder,trashandrecyclebinsmustbeplaced
curbsideby7:00amoncollectiondays.
FormoreinformationpleaseseetheTown’swebsite
www.northandoverma.govorcontactthePublicWorks
Department(978)685-0950.
HOUSEHOLD
HAZARDOUSWASTE
DROPOFFDAY
heldatNorthsideCarting/TBIFacility
WHEN:SATURDAY10/07/2017
FROM:9AMTO1PM
WHERE:210HOLTRD,NorthAndover
DROPPINGOFFITEMS
PleaseseetheHHWbrochurefordetails;infoavailableonthe
townwebsite(departmentsÏpublicworksorthecalendar)
ThiseventisopentoNorthAndoverresidentsonly(after
noontimeNon-Residentsmaydropoffforanominalfee)
There
Thereisa$15disposalfeefordroppingoffaTVormonitor.
isalsoanominalfeeforotheritemsthatmaybedroppedoffonaregular
basis(batteries,latexpaint&propanetanks).
CURBSIDELEAF
PICKUPfor2017
Willbetheweeksof
th
October30,
ththth
November6
,13&27
LEAVESINPAPERBAGSONLY!!
TheTruckwillbeonyourstreet
ONCEEACHWEEK.
(ANYDAYnotnecessarilyontrashday)
Sobagupyourleaves
(leavesONLYplease)
andputthemcurbside(preferablySundaynight)
Rainorshine,leavethemout
andtheywillbepickedup.
TheCYRCenterwillbeopenregularhours
EVERYDAY exceptSunday,
th
theweekofDecember5.
CallDPWwithquestions
A Welcome Guide for new members of a
North Andover Town Board or Commission
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Welcome
Thank you for your willingness to serve. North Andover as a community depends on people like
you who make the effort to volunteer. We have nearly thirty boards and commissions appointed
by the North Andover Board of Selectmen and the Town Manager. Serving on a board or
committee is real opportunity to help shape our town, and likely learn something new in the
process!
What is the biggest challenge and most engaging duty?
Balancing the public good with private rights and interests is your most engaging duty. Being a
good listener will help you determine what is in the public good/interest. Having an open mind
to ideas and discussions is crucial. Fortunately our boards follow simple and fairly standard
meeting rules designed to encourage public discussion.
The mission and composition of each board is different. This document is intended to answer the
common questions of new committee members, regardless of committee.
Board members are expected to comply with three important laws: the Open Meeting Law, the
Conflict of Interest Law and the Public Records Law.
The Open Meeting Law ensures that the public has knowledge and access to the
making process. All board meetings and discussions must take place at a public meeting; the
time, place and agenda of which must be posted 48 hours in advance. The Town Clerk assists all
boards and commissions with posting notice of public meetings. There are additional public
meeting and hearing requirements that are applicable to various boards that you will learn about
from your chairperson.
personal relationships do not conflict with their public obligations. As an appointed board
member, you are considered a municipal employee for the purposes of the Conflict of Interest
Law. You are prohibited from participating in matters that involve your own, an immediate
requires that you disclose any conflict or appearance of a conflict to your appointing authority.
You must take the State Ethics Commission online training program and the accompanying test.
At the end of the test print out the certificate and file it with the Town Clerk. Display good
ethical behavior by avoiding the pursuit of special privileges, or personal gain.
The Public Records Law presumes that every record that is made or received by a board or
commission is a public record unless a specific statutory exemption applies. The minutes,
information data, memoranda and circulating materials, correspondence, including emails of any
town board or committee are mostly considered public records and subject to disclosure. The
Ћ
Town has appointed a Records Access Officer who manages all requests. If you have a question
about a public record request or the status of document please contact the Records Access
Officer.
In addition to following the law, all board and committee members are reminded to be
professional as you are representing not only yourself but the Town of North Andover. Be
deliberate in how and what you communicate about matters pending before your board; always
Attend all meetings, follow the rules of procedures and contribute in a constructive way. If rules
arn how meetings are conducted. Finally, keep an open
mind, and treat your fellow committee members, staff and those who come before you with
respect.
What is the source of my authority?
Some boards are created by Massachusetts General Laws, such as the Planning Board, Zoning
Board of Appeals, Conservation Commission, Board of Health and Historic Commission, among
other boards. Most statutorily created boards have permit granting authority that is typically
authorized by a local bylaw and the state statute. It is important to understand the rules and
requirements.
Other Boards and Committees are created by the Board of Selectmen or Town Manager to
examine an
authority and their mission is defined by the North Andover Bylaws (2016) and North Andover
Charter (2015) . For additional information and history go to North Andover documents and
records
What are my roles and responsibilities?
familiar with the purpose and mission of your board or committee.
How do I make decisions?
Members of statutorily created boards that issue permits should base their decisions on the
relevant laws, regulations, and the materials presented at the public hearing or meeting.
All deliberations and decisions must be made at an open meeting and in compliance with the
Open Meeting Law.
Think and weigh carefully the public interest.
and the information presented to the board.
Ќ
What do I need to know about my board?
Some boards/committees work in support of a specific town department, representing the
community interests to the department and acting as a liaison between the town and the
community at large. In this case, a staff member may be assigned to attend the meetings and is
your best point of content for advice as to how to engage other town or school employees. If
you are a member of a board or committee that does not support one specific department
directly, you should seek guidance from the executive assistant to the town manager or a member
of the Board of Selectmen regarding how to best engage town or school department employees.
Committee chairs, on behalf of the board, are annually requested to report to the Board of
Selectmen the disposition of the important issues, considerations, and decisions of the
committee.
All boards are required to organize annually, including the election of a chairperson and other
officers. Boards with representatives on other boards/committees shall annually vote on which
representatives voted on by the board be rotated regularly.
The Open Meeting Law requires that a committee keep minutes of its public meetings and
a
basis with the Town Clerk. The public meeting minutes are public records and are available to
any member of the public on request. Any document introduced at a public meeting should be
included in the minutes.
Minutes must include:
1. the date, time and place of the meeting;
2. the members present or absent;
3. decisions made or actions taken;
4. a record of all votes taken;
5. a summary of discussion on each subject;
6. a list of all documents and exhibits used; and
7. the name of any member who participated remotely.
to the committee, the desirability of widespread involvement, and the changing needs of the
committee and our town. Although there is no fixed limit on length of service the length of
service is normally limited to two (2) three-year terms.
A committee member who is no longer able to serve should resign promptly so that the vacancy
may be filled. A written resignation must be submitted to the Town Clerk, appointing authority
and the chair of the committee.
Ѝ
meetings of a public body
must be open to the public at all times. A meeting is defined as a gathering of a quorum (i.e.
majority of the total membership) of the board or commission for the purpose of discussing the
business of the public body. The law does not apply to chance meetings or social occasions;
however, such meetings cannot be used to circumvent the requirement of discussing and
deliberating at public meetings.
Open-meeting-law-guide. For more perspective see
Open Meeting Law Guide
Ў
Job Posting/Vacancy Log
September 14, 2017
Date
Position
Department
Hiring
Status
Posted
Manager
8/30/17
District Director of
Veterans
Cathy Darby
Posted internally and on Town social media
Veterans Services
sites and on Monster.com, Receiving
resumes, some initial responders are not
veterans,
8/29/17
Media
Stevens
Kathleen
Posted internally and on Town social media
Specialist/Librarian
Memorial
Keenan
Libras
8/28/17
Reserve Firefigher
NAFD
Chief William
Six of the 8 eligible candidates signed the
McCarthy
certification roster and completed
applications. Background checks are
completed and interviews will be scheduled
for the next week to 10 days.
8/14/17
Department
Community &
Eric Kfouiy
Hired Valerie Cinseruli effective 9/21/17.
Assistant ZBA
Economic
Posted on Town website and social media
Development
sites. Scheduled 4 applicants to interview
the week of 8/21/17.
7/27/17
Page
Stevens
Kathleen
Posted internally and on Town social media
Memorial
Keenan
sites and Merrimack Valley Library
Library
Consortium.