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Home My WebLink About2017-10-12 Community Preservation Committee Minutes Community Preservation Committee Minutes of October 12, 2017 Present: Chairman John Simons, Terrance Holland, CJ Gangi, Deborah Feltovic, Marybeth Soucy-Larkin, Tracy Watson,William Callahan and Denevan O'Connell Absent: Albert Fowler Chairman Simons called the meeting to order at 7:OOPM. Review of Open Projects The Committee reviewed the list of open projects one by one. Several projects are at Stevens Estate and the Committee will handle those at their meeting at the Estate. Committee will invite Facilities Director, Steve Foster to the meeting for an update. Monuments: Terry Holland asked about the application for preservation of monuments and who is doing the repairs. The Board was given a copy of the application. Stan Limpert of the NA Historical Society was present and in response to a question from the Committee, Mr. Lim pert offered to see if the historical society has a company they can recommend. Tracy Watson questioned projects still with balances- Rolling Ridge (Project 1304) and Stewardship (Project 1279).Ms. Watson stated that any projects that are a couple of years old should be closed. Ms. Watson will speak to Joyce about restoration of historical records. John Simons will check with Jim Lafond about Ridgewood project. Stan Limpert indicated Historical Society Building is almost done and should be able to close out soon. Mr. Limpert does not think Bradstreet memorial will happen. He will check with School Building Committee and let Mr. Simons know if it will move forward.Mr. Simons explained stewardship as everything Conservation Commission felt they needed to do to be stewards of the land. Mr. Simons will follow up with director of Rolling Ridge on the parking. Deborah Feltovic will check with Jen Hughes on status. Mr. Simons indicated Windrush parking can be closed. 623 Osgood Street-remaining funds are for parking. Chair suggested committee visit site to determine whether to close. McEvoy field-remaining funds are for netting and then can be closed. Multiuse trails have been started and should remain open. Nan's trail is done and can be closed. Chair asked Mr. Holland to invite Middle School Fields committee to December meeting. Laurie Burzlaff updated the Committee about the Drummond Project. Mary Beth Soucy-Larkin to check if Housing Authority ones can be closed. Veterans Housing on High Street-They haven't taken any of their money. CJ will contact John and see why the funds have not been requested. 45 Milk Street-Mr. Simons indicated owner still thinks he can get$1.2 million for the property. Appraisal was less than $100,000. Update on Grant Form William Callahan wants to make sure obligations can be met under paragraph 4 (Budget). Mr. Callahan wants to clarify the language and will email new language for review by Town Counsel. Committee agreed that a copy of the grant agreement should be included with the application. Community Preservation Committee Minutes October 12, 2017 Application workshop William Callahan thought the Committee should have a short public meeting to explain how to apply, give examples of what money has been spent on in the past and inform community about projects. Ms. Watson suggested to televise annual public meeting that CPC is required to have every year. Committee will use regularly scheduled December meeting for outreach to public and will televise. Planning calendar Budget calendar was included in the packet.Mr. Simons suggested changing the application deadline to February 15'instead of February 8'. Affordable housing trust proposal Laurie Burzlaff brief the Committee about the idea of a partnership between the CPC and the Affordable Housing Trust to put affordable housing units at the old museum of printing. The units would be specifically for residents 60 and over and would be offered at 120% of area median income. Historical Society will retain ownership of building to generate income. William Callahan asked if there are procedures of the Committee for election of officers. Chairman Simons stated there is no procedure but they can change that if they want. Terry Holland asked if there was something that can be done for high school memorial. Mr. Holland asked for a meeting with DPW director, Dave Rand, School Department and CPC to find out how to fund repairs. Approval of minutes Mr. Gangi asked for June 8'minutes be amended to change "Historical Commission" to "Historical Society". Mr. Holland made a motion to approve minutes as amended.Ms. Watson seconded.Vote approved 8-0. Marybeth Soucy-Larkin made a motion to adjourn at 9:18AM. Tracy Watson seconded.Vote approved 8- 0. MEETING NOTICE TOWN OF NORTH ANDOVER Town Clerk Date Stamp s Board/Committee Name: Community Preservation Committee Date: October 12, 2017 Time of Meeting: 7:00pm I' Location: Town Nall Conference Room 1, 120 Main Street, North Andover, MA. 01845 AovendaI 1. Approve minutes of June 8, 2017 and September 14, 2017 2. Review of open projects 3. Update on grant form 4. Public meeting planning and community outreach (application workshop) Y 1' 5. Payment procedures 6. Planning calendar update 7. Groups to bring in for updates 8. Affordable Housing Trust proposal 3 k Community Preservation Committee r Minutes June 08, 2017 Attendance: John Simons, Deb Feltovic, Marybeth Soucy-Larkin, CJ Gangi, Alberto Angles Terry Holland arrives at 7:33pm f Of Note Bill Gordon has resigned from the committee 1. Recap of Town Meeting there is discussion amongst the committee regarding the Town meeting. 2. Regional housing plan letter by Jean Enright - John speaks about the objective of the project. Marybeth Soucy Larkin has volunteered. 3. Grant Agreement templates are being discussed and Deb Feltovic feels that is it a good idea to have measurables, Marybeth Soucy Larkin also believes that a process would be very valuable to the committee and the residents , Written process is paramount to this. Alberto states that milestones and framework would be a positive thing. Deb states that she feels project accountability, and clarity, schedules major milestones, Albert Fowler believes Project updates would be very valuable. CJ Gangi states that securing our investments would/should also be key to this process (i.e. restrictions). Deb is going to take one of the current approved project and potentially design a grant agreement based on that. Marybeth states that she believes there should be a step by step guide as to the process. Also a reporting process and timelines should be included. Scope of work with line items included. Project signs as a condition of the award (example: this project is funded by). Maybe a project summary sheet as part of the final report (with pictures if applicable) (by the applicant) Times limits, clarity of the final project. Maybe a keeper of the records for rights of way. Website update and portfolio. Shoot for a September release of the new grant applications. Ask Chris McClure to contact John Simmons in regard to revamping the website. Terry Holland gives an update to the committee regarding the middle school fields. So far it has been well received. The revised plan should be out in August sometime. Community Preservation Committee Minutes June 08, 2017 e CJ Gangi asks about pursuing the restrictions with the Historic Commission. Terry Holland states that the funds for the school fields are being turned over to the PTO with no restricts. We should look into the potential to put some restrictions or qualifiers to the approval. Motion CJ Gangi Seconded by Deb Feltovic !' Community Preservation Committee Minutes September 14, 2017 Attendance: John Simons, Deb Feltovic, Marybeth Soucy-Larkin, Denevan O'Connell, William Callahan. Absent: CJ Gangi, Tracy Watson, Terry Holland John Simons opens the meeting by welcoming the two new members Denevan O'Connell, William Callahan to the Committee and having each of the members give a brief overview of what the Community Preservation's mission is and some of the past projects the Committee has approved. Joyce Bradshaw is here to review open meeting laws with the Committee. The Committee requests that the Community Preservation Assistant ask Chris McClure, IT Director for the Town of North Andover to attend the next meeting October 12, 2017. Review/updates on open projects: The Committee reviews the open project spreadsheet provided by the North Andover Town Accountant. Review of draft grant form: Deb Feltovic updates the Committee on the drafted granted agreement and asks for comments or changes that the Committee members might have. Schedule/calendar for upcoming year: The Committee would like to hold the January or February Meeting at the Stevens Estate. They would also like to have the Annual public meeting held in the Board of Selectman's Room this year. Other topics: the Committee would like to have prior Project Applicant's come to some of the meetings. Meeting adjourned at 7:58pm. Community Preservation-Project Balances as of August 31,2017 ..................................................................................................................................._..............................................................................--.--•--•.... _..-..-........-.--..-.............................................................................. ..... Fund#2018(foremely 2031021) ............................................................................................... ---------.................._................................................................................................................_..................................................................... Original Close per CPC Project Description Pro'ect# Year Appropriation Expenditures Encumbrances Memo PiolectBalance '.` :Stevens Estate interior restorations-Windows PH 11 1287 2009 $ 30,000.00 :$ (30,DOO.00}:$ ...................................................................................................................................................................................................... ................................................................ :Stevens Estate Gate House Phase II 1289 2010 $ 207,190.00 $ (186,983.99). 20,206;01 :. .............................................................................................................................. .................:.............................................................................................._................................................................ ;Machine Shop Village Historical Si nage 129...... .....2010 . :. .... $......_.._95,000.00._..$._.._.._.._[44,416:98) $..................... . „$ (50,583 D2) $ :Gro ans Field Building Restoration 1292 2010 $ 45 158.04 $ {45,158 00) $ - $ .........................................................................................................................;.................`...........................-............................ .................................................................................................. ....... 'Old Police Court Refurbishment Phase 11 1294 2010 :$ 15,000.00 )@$ - :$ (2,300.00) $ .................................................................................................................................._........................................,.................................._................................................................................................... .. :Fountain Drive-Preservation/Replacement of Walkway : 1297 :: 2010 :$ 25,000.04 €$ (25,000.00):$ - $ ..................................................................................................................................:..................;......................;..................................:.................................... ..................................s............................. ... :Town Common:Scenic Restoration;underground Utilities 1299 2011 $ 450,000.00 :$ (418,250.25}:$ - $ ` 31,749.75`; ................................................................................................................................._.................;.............................................................................................._..................................:............................. ... ;Ridgewood Cemetary Restoration-Phase II 1300 2011 i$ 70,150.40 :$ (61,279.38):$ - €$ (8,874.62} $ .........................11......;......................50.......<....................................�..................................r.................................. .. ;Stevens Library-Restoration of Main Walkway 1301 2011 $ 50,O00.00 $ (31,810.00);$ .....................................................................................................................................................:...................................._................................................................ :Main Street Fire House Phase:II 1302 : 2011 $ 22,500.00 :$ (22,499.41): 0.59' ..................................................................................................................................a.................{......................;..................................,................................... ........................................................... ..... :Hay Scales Bldg Restoraton-Phase 1l 1303 2011 $ 7,695.00 ;$ 42,545.00); ..............................................................................................:........................................................._................................_.............................................................. :tai A Historical Society Master Plan 1306 2012 $ 50,000.00 •$ (48,354.52):$ (0.00) ...............I....................... ........................................:..................<......................r..................................<....................................�..................................�............................. .. :Main Street Fire House Refurbishment of Infrastructure 1308 2012 $ 48,500.00 ................................................................_............................................ .......................................... :Preservation of Historical Records Phase V 1309 2012 $ 40 000.00 $ (37 212.34] $ - $ 42 787.66) $ 0.04 i .................................................................................................................................¢.................�......................r..................!...............<....................!..............(a..................................i.................!............... ;Stevens Estate Restoration of Exterior Walls 1312 2013 ;$ 206,204.00 :$ {182,371.28}:$ $ (23,828.72) $ .......... ................. ....................................._............................................................................................. .................................................................... :Stevens Estate Window Replacement(Phaselll) : 1313 2013 $ 101,300.00 .$ {98,129.64)€$ - $ (3,170.26) $ ..................................................................................................................................{..................;......................,..................................�...................................�.................................. '-Restoration of Historical Records{Phase V) 1314 2013 :$ 40,000.04 :$ (14,538.04):$ - : $ 25,461.96 :.................................... ....................................................................................................:............................................................................_..................................._................................................................ :Stevens Library-Refurbishment of Main Door 1315 : 2013 $ 22,000.00 :$ [22,040.00 :$ $ ..................................................................................................................................r.................i......................;..................................i............... a , :Old Burying Ground-Refurbishment of Grave Stones(Phase[I} 1316 : 2013 $ 20,040.60 :$ (6,778.20):$ - $ 13,221,80' :.................................................................................................................................:................................................................................................................._..................................:............................. :Ridgewood Cemetary-Restoration of Main Gate € 1317 2013 $ 15,000.00 :$ (2,851.25)-.$ - _ $ 12,448.75` ..................................................................................................................................i..................,......................;..................!...............5....................:..............¢..................................;............................. :Replacement&Restoration of Historical Statues and Monuments 1318 2013 ;$ 15,660.00 ;$ (125A0�.$ - $ 14,875.00:: :.................................................................................................................................. ................. .....................:.................................... ....................................................... :Preservation of Second Burying Ground : 1325 2014 $ 30,000.00 :$ (20,234.16);$ - $ 9,76x.84; .............................................................................................................................................................................................................. .... .......................... .......................... €hl A Historical Society Building 1326 2014 $ 397,000.00 $ (333,849.02 $ - $. 63,150.98` :.................................................................................................................................. .................:........................................................._...........-......................_ ........... .. :Stevens Estate Roofing/Flashing 1327 2014 $ 436,950.00 :$ (324,329.39):$ {2,274.00): $ 11Q,346.61` ..................................................................................................................................i..................5......................,..................................i....................................;...................................,........................ ....- :Schofield Mill Exterior&Interior 1328 2014 $ 130,000.00 ;$ 67,093.23 :$ - $ 62,906.77; ...............................................................--................................................................. �.. 7 ............................. 'Ridgewood Cemetary 1329 2014 $ 7,500.00 :$ (7,100.36) $ - $ 399.64` :Stevens Estate Stained Glass Window : 1332 ? 2015 $ 25,120.00 :$ (25,120.00);$ - $ :.................................................................................................................................. ................. ........................................................ ................................... .................................................................. ;Bradstreet School Memorial 1338 : 2016 $ 24,500.00 $ - $ - $ 24;500.00' ............................................................................................................................................................................................................... .... .......................... .......................... :Main Street Fire Station Renovations : 1341 2016 $ 575,040.00 €$ (574,968.99:$ ;... ..................................................................................................................................:..................:.........................................................:...................................,................................. ............................. ... ':Ridgewood Cemetary Restoration-Phase 111 1342 ; 2016 $ 594,400.00 :$ (594,400.00):$ - : $. - .................................................................................................................................................................................................................................................................................... :Stevens Estate BathroomRestoration 1343 2016 $ 50,000.00 $ (47,130.19)::$ :.................................................................................................................................. ............................................................................:....................................:..................................:........................... . ;Stevens Estate Carridge House 1344 :: 2016 $ 25,000.00 $ 7,185.97. 17,814.03 $ - $ ....................................................................................................................................................................................................................................................7,................................':............................. ... :Library Roof Repairs i 1349 2017 $ 400,400.00 $ - $ - V.:...:.400,000.00 ............................................................................. ...............:......................:.................................. ................................... ............................................................... :Parson Barnard Barn Restoration 1350 2017 $ 148,400.40 :$ (148,000.00)'$ - $ Community Preservation-Project Balances as of August 31,2017 i.............................1-1-1-1............................. ........................................................................ ........................................ ........................................................................................................... Fund#2018(foremely 2031021) ................................ .................. ................................................................ ................................ ............................................. .......................................... .............................. original Close per CPC Project Description Project# Year Appropriation Expenditures Encumbrances Memo Project Balance. `:Kiosks Open Space 1267 2004 $ 17,000,00 $ $ (17,000.00 $ ..................................................---..................................................................... ... .... .........................—........ .......................................... ......... ....... ':Conservation Restriction Monitoring 20,000.00:�...........(16,004.04)_$$ �.60.0 .......................................... ................................ .......I......... ....................................................................................................................................................................- 'Stewardship 1279 2007 :$ 70,000.00i$ (45:244.�I.)-�................... 24..,7. 55.59 ............................................................................................ ............... ..................................................................... . .................... :Rehabilitation of Middle Sch Groq@ns Field 1285 2008 ::$ 18,400.00 : 00)::$ ........................................................ ............ ................. .................................................... �T........... ...... �i........--................................................................................ CY e 1298 2010 $ 2,500,000.00 $ (2,287,449.71)x$ $ (21 .................................................. .................................................. .............. ........................................... ............. .................................. :Rolling Ridge Purchase conservation restriction public trail access.ai 1304 2011 600,000,00 ....................................................................................................................................... ...................................................................................................................................... :Windrush Farm Parking 15j000.00. 1305 2011 $ 15,000.00 $ - : , .. ..................................... .......................................................--.................................................................................................. ............................................................ :$ 150,000,00 (148,844.73)"$ :Town Farm-New Playing Fields 1311 2012 : (1,155,27 ............ ................. ..................................................-.1........I.............................. ................................ ........----................ ..........................I...... ...................................................---........... :623 Osgood : 1321 2013 $ 1,400,000.00 (1,375,118.97)::$ Street Purchase .9.418. 81..03 .........................................................---............................ .......................................................................................................................................... ....................... ,YRqiiaT2pen Space Plan 1322 2013 :$ 25,000.00 ::$ (16,900.00)::$...........(2,050.09),:$ (6,050.00) .........................................................................................................................................................---.................. ................................... ...................... 2014 $ 903,350.00 ::$ (903,350.00L--.j._........ Field&Facilitv Refurbished 1323 ......................I..................................... ...................................................... ........................................................................................ .................................... ;Town Farm Constructionof Playing Field 1324 2014 300,000.00 i$ (300,000.00 ........................................—.—...........I......................................... ..................... ............................................................................................................ ........................................ ....... .......... . Field iPhase 11 1331 ........2..0...1..5.........$............2....9....0...,..0..0...0.....0...0.....$...............(....2....5....4......,..1....5......6...2.. .3.. ......... ....... .................................. $$ 36,84177 . :Multi Use Trails P 1333 2015 $ 176,000.00 .$ (2,065 2q) $ .00 ............ ....................................................... ........................................ ................ .. ......... ;Sargent School Playground 334 2015 ...................... 2,260-00 . $ (750.39) ......................................................................... ..................... ............................ ............. ............................ :Old Center Preservation Project 2016 -.$ 570,000.00 ;:$ (570,000.00):$ ........................................................... ....................................................I......................................................................... ........................ ............ ............................................ Nan's Trails 1336 2015 $ 68,435.00 ::$ (65,080,75 $ :::.31354. .25. ................................................................................ ..................................................................... ............................................................. ......... ................... ... M&d(WSchool At h ...................................C...o...m... �.Feasibility§�ty�y..................... 1..3...3..9.............2..0...1..6........::.$.............5...0..0..0...0....0.. .0.. ............ ........ .......................... (0.00) ;Franklin School PlaMf?�q.................................................. 1340 -' 2016 $ 100,000.0o.:$ (99,999.96)::$ ................. .................. ........................... .......................... ...............�z.6�6...... ................................... ......................... .9�� . ..... 00 $ :$ ,Leonard Fa Conserv Restrictions 1348 :: 201 $ .00 $ (325,00 .................................. :................................ns ..---................................................. ........................................................11..........................................-.1........ ......................... .�i tridqe School P[�Xq.!n�!jq 1351 2017 ':$ 100,000.00 i$ t ......................................... .................................. {....................................t.......... M92N9.,M.!11-11-11-11-11-11-1-11-11-11...... FXiW�tic Complex Final Design 1359 2018 $ ��9 $.:::::. 600000.00 ...................................................................................................................................................................... ... :Drummond Playground Renovation PE�qE�M. 1360 2018 i$ 200,000.00 $ $ —.200,000.00. .........................Playground .-.... ............................................ ...... . ......... ...... ............................................... .12,500.00 :Stevens Estate Trials .................................................................................... ........................ ........... 1187,454.64: .............................................. ...................................... ......... ......... .......... ............. ................................................................................... ............ .................................................................... .................................................................... ............ Restoraton of Burial Ground 1249 :: 2003 $ 67,000.00 i$ (67,000.00). .............................. ...................................................... ................................. ................................. .............. y. ............................... 1250 2004 205,000.00 :Town Common Restoration $ . ........... ............................................................................I—......... :Stevens Estate Rehab Plant (59,642.34) ...................................—*...............*.................:.............--1.......................................................... $ 1269 - 2006 ::$ 70,000.00 -$ .......................................... ....................................................................n................. ....... ........ ........................................... ................................ ..................... ........ }Machine Shop Village 1271 2066 250,0 ... $ - : Common Rehabilitation......D....r.a....i.n., .a...,g.....e..Sys.............................................................................................:....1..2...8..0.............2..0...0..8 *$ .....3..3..0...,.0..00.00 i$ (3.02,666 ).. ................................ ..$............ .....4..) ......................................................................................... .... .......... ............................... ' ......................... ............................... .......... :Restoration of Historic Record Phase III �666 40,000.06:� ......................... .............................. $ .................................................. .............. . Estate Gr Restorations Windows 1282 2008 100,000.00 $ (100,DO0.00).$ ......... ........................................................----................................................. ........................ ....................................... ................................... ............................... :Stevens Estate Restoration Interior 1283 95,000.00 $ 43,976,15 : 51,023.85 --------------------------------- Community Preservation-Project Balances as of August 31,2017 ....................................................................................................................................................................— —.- .............................-------- ......................................... ............................................................................ Fund#2018(foremely 2031021) ........................................................................ ------------------------------------------------------------------------ ....... ............................ ........................... ...... ............. Original Close per CPC Project Description Project# p Year Appropriation Expenditures Encumbrances IVILMO Project balancL $ 550,000.0 $ $ :27 567.07 Edgen2d.Cemetary Restoration 1352 2017 0 ........................................................................................................... ............................................................................. ................................................. :Ridgewood Cemetery Restoration 0 $ ..::490,000.00 1355 2018 $ 490,000.0 .:$ $ ..................00...................................................... ........................... ........ .................................................... ':Second Burying Ground Preservation 1356 :: 2018 150,000.00 $ 150,000.00. .......... .................... Historical ........... ................. ......................................... .............................................*................................................ $ ........ .of........!storical Fire Equipment 1357 ... 2018�..... $ 65,000000.-$ (138.88)::$ .......................*..........................................................*............ .. ................................. ...................................................................... .................. Stevens Memorial Masonry Refurbishment 2018 $ 55,300.00 $ $ $ 551300.00 ...f��ibrary ....................... ..........................................................0..............0--............................... ............................................1--l—.11-1-1..........T.I.o-t.a...l Historical -........................................!$ 7,032,963.00 :$...............(.5..,. -� ' �: $ 1,672,434,38 .................... .................. ...... .................................................................. .............................................................................................................. ................................... ............... ....................................................................................... ................. ............... .................... ....... ....... ...........-.................y............................. . :Fountain Drive-Preservation of Sidewalks and Common Areas 1310 2012 $ 300,000.00 $ (295,04 52 $ - : 1: ): $:.: :.:. 41958.48. ...................................................................................... ................................................................................. ....................................... ........ Restoration of siding,steps and doors i 1319 :: 2013 $ 475,000.00 i$ (434,920.80)i$ 401079.20: ....................-.............................................................................................................. ...................................I....... .................. Foulds Terrace- 1320 2013 $ 375,000.00 $ (297,755 44):$ 77,244,56 Replc&Refurbish of Windows and Doors ....................................................................................*.............................. ...................*................................................................................................................................... :Veterans Hous' 1330 4 444 530.00 ........................—10.1-1-..................................0......................................... ......2014...... $ 461,894.00 $ (17,36 :00U........................ .. . .........T66.666.66.i.................................. ........ ...... ::Affordable Housing Trust................................................................................. ...............:1........ ....................:45 Milk Street Presevation 1345 ................ ................................ �917 $ 900,000.00 $ $ ..... $ 900,000m. ..........1--.1--..................................................................................................................... ..............I.............. . :Affordable Housing Refurbishment 1346 2017 $ 100,000.00 ...........................................................................................................--.........----..............................................I............................... ....................................................................... :Senior Housing Refurbishment 1347 't 2017 :$ 480,21 SOOO (8,425.00)i$ :.471,788.00' ................... ............................................................................................... ........... .....................I.................................. ................................... ......0—........................ Affordable Housing Trust.....................0....................... .......................... 1353 2018 :$ 100,000.00 :$ $ 100,000.00 .................................. .............................................................I.-....... ........ ......... ..................................................... : Family Housing(Francis&Bladwin Street)Door 1354 :: 2018 $ 191,660.00 $ A91.660.00 :F $ ........ .............................................. Total Affordable Housing! E$ 4,833,767.00 $ (2,603,506.76)-,$ 2,230;260:24: -—------------------------------- f TOWN OF NORTH ANDOVER COMMUNITY NITY PRESERVATION ACT GRANT"AGREEMENT O This Grant Agreement is made this _ day of , 20 , by and between the Town of North Andover, through its Cornrnunity Preservation Committee (hereinafter "North. Andover CPC") with an address of 120 Main Street,Forth Andover, MA 01845 and (hereinafter"Recipient") with an address of ,North Andover, MA The purpose of this Grant Agreement is to implement the following grant award:. Prosect Name: Prosect Description: Prosect Location: Prosect Sponsor(s) (if different from Recipient): This Grant Award is subject to the following terms and conditions: 1. Award. Sub'Ject to the terms of this Agreement, the Town of North Andover agrees to award the Recipient the amount of[spell out in words and numbers] for the above referenced Prosect. 2. Project A I,ication: The Project Application submitted to the North Andover CPC, as may be amended by conditions of the CPC upon award, is incorporated into this Grant Agreement by reference. 3. Term: The term of this Grant Award is Years from the date of'the Town's execution of this Grant Agreement(the "Commencement Date.") All of the work described in this Grant Agreement must be completed no later than years after the Connnencement Dates (the"Completion Date"), unless the North Andover CPC grants an extension for good cause shown. Funds not utilized on the Project must be returned to the Community Preservation bund Reserve and will made available for future appropriation to other recipients. 4. B'ac&et: Other Sources of Funding. Prior to the cornmencement of the Work, the Recipient must submit a complete project budget that accounts for(1) the expenditure of all funds awarded under this Grant Agreement; and (2) all other sources of funding, if necessary,to complete the prosect as described herein. Recipient shall not expend any grant funds unless sufficient sources of funding have been secured to complete the Work and the Prosect Budget has been approved by the North Andover CPC. If the North Andover CPC determines that funds have been spent on goods or services not included in the Project Budget or otherwise not authorized under the CPA, the Recipient shall be responsible for repayment of such hinds to the CPA Fund. 5. Rgports: Every three/six months until the Completion Date,the Recipient shall provide the North Andover CPC with a written update on the progress toward completion of the Work. A Final Report, including digital photo documentation of the Project where appropriate, is due within 30 days after the Completion Date. The Final Report shall be to i//'/'1 •� ,I'owN OF NORTH ANDOVER COMMvrTY PR.E;SERVATIoN A� r GRAu' T AGREE ENT the satisfaction of the North Andover CPC., which approval shall not be unreasonably withheld. All documents, including but not limited to photographs, videos, etc. submitted to the North.Andover CPC shall become the property of the Town of North Andover and shall be available for use by the Town and available to the public under the Massachusetts Public Records.Law. 6. Deed Restrictions: Every project that involves the acquisition of any interest in real property with CPA funds shall be bound by a permanent deed restriction that meets the requirements of M.G.L. c. 184, limiting the use of the interest to the purpose for which it was acquired, fM.G.L. c. 44B, §12). Where applicable, Recipient agrees to the imposition of such deed restriction in a form acceptable to t 6 N tli-An4e mer•G . Town Counsel. 7. 5t�ecicrl Ccrrrrliticrrrs: lcar paWoiects not involvin tl�ilc g�i.isition of real property,_Ddeed Rrestrictions will be reviewed on a case by case basis. 8. Compliance with Laws and Agreement: Recipient understands and agrees that projects funded through this Award are made pursuant to and must comply with the requirements of the Community Preservation Act, M.G.L. c. 44B. Recipient also agrees to comply with. all requirements of this Grant Agreement. 9. .Permits and Licenses: It is the obligation of Recipient to obtain all permits and licenses necessary for implementation of the Project. No local permit or license is waived by the award of this Grant. 10.No LiabiLL of Tvrvn: By making this award,the Town does not accept any liability whatsoever for any acts, omissions or errors associated with the Project. Recipient agrees to indemnify and defend the Town from all claims, suits or demands resulting from implementation of the Project. 11. CommunityPreservation Act Awareness:Upon completion of the Project, Recipient agrees to post, in an appropriate location mutually acceptable to the parties, a permanent sign stating that the Project was funded through the Town of North Andover's Community Preservation Act program. Recipient shall also identify that the Project was funded through the Town of North Andover Community Preservation Act in its written materials about the Project, including press releases, brochures, etc. 12.No Assit-nment: This Grant Agreement may not be assigned by Recipient without prior written agreement by the Town of North Andover. 13. Entire Agreement: This Agreement constitutes the entire agreement between the parties hereto, and may be amended only in writing executed by both the Town of North Andover and the Recipient. Signatory below acknowledges and avers that he/she has the authority to execute this Agreement on behalf of Recipient. TOWN OF NORTH ANDOVER w COMMUNITY PRESERVATION ACT GRANT AGREEMENT Executed as of the date set forth above: The Town of North Andover Town Manager Print Recipient's Fall Naze Chair,North Andover CPC Recipient's Signature Town Counsel 1 I li PROCEDURE FOR DISBURSEMENTS OF FUNDS f Community Preservation Committee "CPC" Affordable Housing Trust ("AI-IT" i 1. No grant funds will be advanced. Disbursement of all grant funds will be either made by the Town directly to a vendor or as reimbursement to a Grant Recipient for services already performed and/or for goods already purchased. 2. If payments are to be made for contracted services, a copy of the signed contract between the Recipient and contractor ontractor must be file with the CI CIA HT 3. A Request for Disbursement Form must be completed in order for funds to be released. All Request for Disbursement Forms must have copies of the Grant Agreement and invoices attached. f' 4. Once Town Meeting approves the project, the Finance Director will assign a project number which must be referenced on all Requests for Disbursement Forms. A list of project numbers will be forwarded to the CPC Chair within thirty days after Town Meeting. 5. Copies of invoices must be signed by the recipient and the chair of the CPC/AHT indicating work was completed and the invoice is approved for payment. Invoices incurred before the date of the Town Meeting at which the appropriation for the grant to the Recipient was approved, are not eligible for reimbursement or payment. Reimbursement for sales tax or for tips and gratuities are not allowed under Massachusetts Law and all invoices must be adjusted appropriately to reflect this requirement. 6. If disbursement is a reimbursement for an invoice that has already been paid by the recipient, cancelled checks must be attached to the individual invoice(s) for which the checks were written. If reimbursement is for contracted services, a detail of billable hours must be provided.. 7. All vendors must have a W-9 on file in order for payments to be processed. 8. All payments funded through Community Preservation Fund or Affordable Housing Trust Fund shall be made in accordance with the Town of North Andover warrant system and the applicable financial practices and policies of the Town. s REQUEST FOR DISBURSEMENT Grant recipient: Phone number: i i F Email: Name of Project: Project#: Amount to be disbursed: is Account to be debited: ❑ CPC- Affordable Housing I ❑ CPC- Historical Preservation ❑ CPC- Open Space ❑ AHT i E chair of , have verified that all work described in the attached invoice(s) has been completed and hereby approve payment of the attached invoice(s). I f Documents attached (required): ❑ Executed grant agreement ❑ Signed invoices ❑ W-9 for vendor F1 Copy of cancelled checks for paid invoices if seeking reimbursement i FYI 9 BUDGET CALENDAR Capital Improvement Plan instructions distributed September 25, 2017 Budget Policy Statement adopted October 16, 2017 Charter 9-2-3 Capital Improvement Plan requests submitted by departments October 23, 2017 Revenue/Fixed Costs Review Committee initial meeting by November 9, 2017 Bylaws Chapter 17 Operating Budget instructions distributed November 13, 2017 Town Manager presents Five-Year Financial Forecast December 4, 2017 Recommended Capital Improvement Plan issued to Selectmen December 18, 2017 Charter 9-5-2 Recommended CIP forwarded to Finance Committee December 19, 2017 Revenue/Fixed Costs Review Committee issues final report no later than December 22, 2017 Bylaws Chapter 17 Superintendent submits budget to School Committee January 4, 2018 Departmental Operating Budget requests submitted January 12, 2018 Charter 9-2-4 Board of Selectmen vote to adopt Capital Improvement Plan no later than January 10, 2018 Charter 9-5-2 School Committee holds public hearing January 25, 2018 School Committee votes on School Department budget February 1, 2018 Deadline for Submission of CPA Requests February 8, 2018 Recommended Operating Budget issued to Selectmen February 12, 2018 Charter 9-2-5 FYI 9 BUDGET CALENDAR (CONTINUED) Recommended Operating Budget forwarded to Finance Committee February 13, 2018 Finance Committee vote on Capital Improvement Plan February 13, 2018 Board of Selectmen vote to adopt Operating Budget February 26, 2018 Charter 9-3-1 Community Preservation Committee Public Hearing March 8, 2018 Bylaws Chapter 8 Deadline to submit citizen petition articles March 12, 2018 at 4:30 pm Board of Selectmen vote to close Warrant for Annual Town Meeting March 12, 2018 Charter 2-2-2 Community Preservation Committee Report March 15, 2018 Board of Selectmen vote on Warrant Article Recommendations March 28, 2018 Finance Committee public hearing April 3, 2018 Charter 9-6-1 Finance Committee vote on Budgets April 4, 2018 Finance Committee Recommendations and Report due no later than April 6, 2018 Distribution of Annual Town Meeting Warrant no later than April 20, 2018 Charter 9-6-1 Annual Town Meeting May 15, 2018 � NORTIy 3Zp4�,oto 0c A Town of North Andover r := Community Preservafion Committee 1600 Osgood Sticet. North Axzrlovcr, MA 01845 SACHusw Community Preservation Act Pro 'ect Submission Sheet Submission Date: ........ ............... .... Submitter/Contact Name: ....... �: .�'.... 1.j 1 f4 i t�vl.. I!t E.✓2 .C�.+ ..................... Submitter's Address / Phone Number: .... ................................... C .........._........................ Project Name: S�1V ' :C ...��. ...�:�..l.Sd3 +.c�..�c,c. � ................................. Project Description (attach additional pages,if needed) ......................................................................... FY Total Cost CPC Funds Requested Other Funding? Purpose: 2012 ❑ Open Space 2013 I O U , O r)M Historic Preservation 2014 ❑Affordable Housing 2015 ❑Recreation 2016 Total [Please:check all that apply] How does this project help preserve North Andover's character? ......_-fixC. _....._ ............................................................................................................. Is r`h{1,s project affiliated iwith any Town Board,Dept artment, or Committee? ........................... a X: ....E.1.?.-5.}tr�riCc .f...QQl_71. ?IIS 1CY.1........ For Communi�p Pretervalion Committee Use Only: Received.• An-odated Town Committee., Reviewed on: Determination. CPA Grant Application North Andover Historical Markers: Project Description If funded, this project will GPS locate all local historical markers and import them into the Town's GIS. The project will include public outreach to identify all markers in town. Once inventoried, a team will field determine latitude & longitude using GPS equipment, Photos and notes on existing conditions will be taken. An outside consultant will recommend any preservation measures to be taken. Once compiled, information will be inputted into the Town GIS and their locations will be visually displayed on a map. Other attribute data (description, photo, address, etc.) associated with the marker will also be linked within the GIS and will be retrievable with a click of the mouse. The DPW will provide $7,000.00 worth of in-kind work by locating the markers and providing the GIS data input. We are requesting a matching $15,000.00 to pay for the outside consultant and some restorative actions. Once created, this will provide a multi functional file that records for posterity all of the Town's priceless historical markers and locations as well as documenting their condition and suggested maintenance tasks. This project will provide an inventory, location, description, and condition of the myriad unique markers located throughout the Town. Through the town GIS initiative, the locations, history and other information about the markers can be made available on maps or the web. Town Character North Andover's character is deeply rooted in its connection with the past. There are many physical monuments to the Town's history scattered all across town. Currently there is no one depository of locations, descriptions, and details. This will create that reservoir and make the information available to residents or other interested parties. It will also toward the preservation of these priceless antiquities. Committees: Historic commission. Town of North Andover Monuments Monument desk. type Location street street 1 Bemard Bin ham Memorial Bronze plague on rock island at Green ST&Parker ST Green Street Parker Street 2 World War I Veterans Memorial all vets listed Bronze plaque on monument Memorial Park Davis Street 3 World War 2Veterans Memorial all vets fisted Bronze plaque on monument Memorial Park Davis Street 4 Vietnam&Korean War Memorial Bronze plaque on rock Memorial Park Davis Street 51 Lbeftv Tee Memorial lArrerican Liberty Elm Bronze plaque on granite Memorial Park Park Way 6 James R A lin Memoral first WW2 oasgaV Bronze la ue on rock In Aplin Playground Clarendon Street 7 bames R Aolin Memorial Pla round Bronze Dlaciue on granIte at fencellne Clarendon Street el in memory of Carl Thomas Bronze plaque on granite w flagpole Carl Thomas Playground Dana Street 913osewoh R McDonald Bronze pla ue on rack island at Main ST&Chickering RD Main Street Chickerinq Road 10 1 Jose h P.McDonald close u 11 In memory deceased Members of NAPD Granite Monument Old Police station Main Street Osgood Street 12 Brass Bell and fuirrum mounted on lattorm Old Police station Main Street Osgood Street 13 av l War Soldier bronze statue on rock Old Police station Main Street O pod Street 141 HG—.e troucih I Cranite base with bronzes out 11sland at Chestnut Street and Andover Street OiestnutSbset Andover Street 15 Thomas Milnes Memorial bronze placilit on pole island at Acaderny RD&Court ST Academy Road Court Street 16 Bronze la ue on granite slab In hent of North Parish Church Massachusetts Avenue 17 drinidnq fountainGranite monument intersection Johnson 5T&Great Pond RD Johnson Street Great Pond Road 18 Philr s Brooks statue 111rogze statue on marble base Dld Town Common Andover Street Johnson Street 19 Wilcox Blacksmith shopfoundation first blacksmith 1872 Bronze olaclue on rock behind brick store Andover Street 201 Wilcox Blacksmith she 21 In Memory deceased Members of NAFD Granite morturnent flagpole&stone tei intersection of Johnson Street&Salem Street Johnson Street Salem Street 22 1 remolds playciround Edwin Orlando Reynold IBronze Diacue on rock in la round Johnson Street&Rea Street Johnson Street Rea Street 73 1 re olds olavoround I Bronze plaque on monument in olavaround Johnson Street&Milk Street Johnson Street Mllk Street 24 1 Drummond Memorial Pia round z5 Drummond Memorial Playground 26 In Memory Ciol Sean Gallagher IUSMCiaABelruit I Bronze Plague on nggLng_flggpole Icalliggher playground Dale street z7 11a Memory Jase h McDonough world war vet&town official Bronze gl2gue on rock Stevens Pond beach Pleasant street 28 1 in memory Joseph McDonough 29 Robert Mason Homesite RevoluttonaN War soldier Bronze plaque on rock Harold Parker State Forest I Middleton Road 3D Robert Mason Homesite 31 Stevens Monument Bronze plaoue on rock pleasant st.across From pond oicnic area Pleasant Street 32 Vietnam War Memorial Granite slab&flle High School parldng lot CMckering RD I Osgood Street 33 Sake Hatch deditatlon John Gaffne Mcnent Landers John W Bronze la ue on outlet door lake outlet structure Pleasant Street 34 b:jeal round first church o`Andover 1550 cernetrr $ronze"I ue on q ran Ite plllar at entrance to burlel ground Ac2demv road First Post Master General Osgood 57 School House foundation Colonial 10 acre hill School Farnham buildingJohnson&Rte 114 Center School front ste sgranite stone steps Old Center(rant steps 2 left field foul territo School Ibulldin Johnson between Reynolds&Oakes DR