HomeMy WebLinkAbout2017-11-09 Community Preservation Committee Minutes
Community Preservation Committee
Minutes of November 9, 2017
Present: Chairman John Simons, Terrance Holland, CJ Gangi, Deborah Feltovic, Tracy Watson, William
Callahan, Albert Fowler
Absent: Marybeth Soucy-Larkin
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Chairman Simons called the meeting to order at 7:05PM in the 2 floor conference room of Town Hall.
Update on Grant Form
The revised Grant Agreement was presented to the Committee.
Tracy Watson made a motion to accept the revised grant agreement, seconded by CJ Gangi. Vote
approved 8-0.
Public meeting/community outreach planning
William Callahan discussed his ideas for having the community outreach meeting. The Committee would
like to explain what the CPC does, the history of CPC and how projects are selected.
will work on a slide show of what projects have been funded by CPC. The Committee was concerned
about getting people to come. The Committee decided to do the meeting in January instead of December.
Mr. Callahan will work on having packets available for people to leave with.
Vote to close projects
Tracy Watson made a motion to close all projects as presented in the draft memorandum, seconded by
Denevan . Vote approved 8-0.
Payment procedure-vote to authorize signatory
Laurie Burzlaff stated that Town Counsel indicated that a vote of the board is required in order for the
chair to sign off on paying any invoices.
Tracy Watson made a motion to authorize John Simons to sign vouchers for payment, seconded by
Deborah Feltovic. Vote approved 8-0.
Payment, accounting and procurement policy
Bill Callahan asked questions about the payment, accounting, and procurement policy that was presented
to the committee in December 2016. Finance Directory, Lyne Savage, instituted payment procedures for
all projects. Mr. Callahan suggested the last payment to grant recipients be contingent upon them
providing a final closing report. Simons explained that other than town and housing authority projects, the
grant recipient is paying the bills and then CPC reimburses. Ms. Watson explained that Housing
Authority gets paid directly because they do not have the funds to pay and then get reimbursed.
Approve minutes of October 12, 2017
Tracy Watson made a motion to approve the minutes of October 12, 2017, seconded by Terry Holland.
Vote approved 8-0.
Mr. Gangi talked to John Ratka and he will be requesting the funds for his project.
Tracy Watson asked if we can buy property and demolish the buildings to create Open Space. Mr. Simons
indicated that it could.
Tracy Watson made a motion to adjourn at 8:05PM, seconded by Deborah Feltovic. Vote approved 8-0.