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HomeMy WebLinkAbout2018-03-12 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES March 12, 2018 CALL TO ORDER: Chairman Phil DeCologero called the meeting to order at 7:00PM in the Town Hall Meeting Room. The meeting was recorded. ATTENDANCE: The following were present: Chairman Phil DeCologero, Clerk Regina Kean, Licensing Chairman, Richard Vaillancourt, Rosemary Smedile, Chris Nobile, Town Manager Andrew Maylor, and Assistant Town Manager Ray Santilli. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Rosemary Smedile made a MOTION, seconded by Regina Kean, to approve the Open Session Minutes of February 26, 2018. Motion approved 5-0. COMMUNICATIONS AND ANNOUNCEMENTS: Middle School Fields Project Town Manager, Andrew Maylor, and Rick Green, Chair of the Middle School Fields Committee, reviewed the draft conceptual layout of the Middle School Fields and Recreation Complex. The estimated cost is approximately $8,750,000, including contingencies. The town manager is proposing $6,000,000 be funded from Community Preservation, $1,500,000 from the Town and the remaining $1,250,000 from private donations and fundraising. Mr. Maylor ask the Board for direction as to his funding proposal and whether to pursue this as a single project or in phase. The Board was in favor of the town manager proceeding with the project with funding as proposed and in one phase. Senior Center Project The Town Manager provided the Board with a sketch of the proposed layout for the new senior center and residential development at 505 Sutton Street. The project still needs to go through site plan review and the permitting process and requires various approvals, including Town Meeting. MINCO, the property owner/developer, is donating the land for the senior center and parking to the town. Town Meeting will need to approve the donation, a zoning change and the CIP funding for the Senior Center. Other communications and announcements Mr. Maylor thanked the DPW, Fire, Police and dispatch for great work communicating and responding to issues during the storm. Chairman DeCologero stated that although National Grid had someone in North Andover it appeared he was not providing accurate information to the Town. Mr. Maylor agreed that National Grid could do a better job at communicating information. Mr. Maylor explained that National Grid clears the trees first and then starts on restoring power. Chris Nobile congratulated DECA students that will be competing at internationals in Atlanta. CONSENT ITEMS: Angel Flight Northeast requests permission to use streets in North Andover for their annual Ride for Angels Charity Event on Sunday, September 9, 2018 from 7:00AM until 2:30PM Included in your packets is a request from Angel Flight NE to use the streets in North Andover on Sunday, September 9, 2018 from 7:00AM to 2:30PM for the Annual Ride for Angels charity cycling event. The four routes (20, 40, 65 and 100 miles) will start and finish at Lawrence Municipal Airport. All relevant departments have reviewed and have no issues. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approve the request of Angel Flight Northeast to hold the Annual Ride for Angels charity cycling event on Sunday, September 9, 2018 from 7:00AM to 2:30PM, as presented. Motion approved 5-0. Board of Selectmen Minutes March 12, 2018 2 Columbia Gas of MA requests to excavate the following streets in order to replace gas mains: Andover Street/Peters Street from Andrew Circle to Brewster Street Chickering Road, Russell Street, Oxford Street, Lincoln Street, Main Street, Osgood Street, Park Street, Pleasant Street, Tavern Street and Court Street Cotuit Street, Ipswich Street and Waverly Road Massachusetts Ave, Beech Ave., Walnut Ave., Spruce Street, Beacon Hill Boulevard, Bacon Ave., Bay State Road, Autran Ave. and Chickering Road Veena Kothapalli of Columbia Gas presented the requests to the Board. Rosemary Smedile made a MOTION, seconded by Chris Nobile that the Board of Selectmen approve the requests of Columbia Gas of Massachusetts to excavate Andover Street and Peters Street from Andrew Circle to Brewster Street; Chickering Road, Russell Street, Oxford Street, Lincoln Street, Main Street, Osgood Street, Park Street, Pleasant Street, Tavern Street and Court Street; Massachusetts Avenue, Beech Ave., Walnut Ave., Spruce Street, Beacon Hill Boulevard, Bacon Ave., Bay State Road, Autran Ave. and Chickering Road; and Cotuit Street, Ipswich Street and Waverly Road, all as presented. Motion approved 5-0. 2018 Annual Town Meeting Warrant The Board was presented with a draft of the 2018 Annual Town Meeting Warrant. Vote to open the warrant Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen open the 2018 Annual Town Meeting Warrant. Motion approved 5-0. Acceptance of the warrant Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen accept the 2018 Annual Town Meeting Warrant as amended. Motion approved 5-0. Vote to close the warrant Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen close the 2018 Annual Town Meeting Warrant. Motion approved 5-0. Affordable Unit Resales- 45 Cochichiewick Drive and 7 Ciderpress Way Planning Association (CHAPA) notified the Town that the affordable housing units referenced above will be listed for sale. It was recommended the Board decline its right of first refusal. Richard Vaillancourt made a MOTION, seconded by Chris Nobile that the Board of Selectmen decline the right of first refusal to purchase the affordable housing units at 45 Cochichiewick Drive and 7 Ciderpress Way. Motion approved 5-0. Appointment of Frederick McCarthy to the Elderly and Disabled Taxation Fund Committee and Emergency Management The appointment subcommittee recommended Frederick McCarthy be appointed to the Elderly and Disabled Taxation Fund Committee and Emergency Management. Rosemary Smedile made a MOTION, seconded by Regina Kean, that the Board of Selectmen appoint Frederick McCarthy to the Elderly and Disabled Taxation Fund Committee for a term ending June 30, 2020 and the Emergency Management Agency for a term ending June 30, 2019. Motion approved 5-0. LICENSING COMMISSIONERS: None OLD BUSINESS: None NEW BUSINESS: None PUBLIC COMMENT: None Board of Selectmen Minutes March 12, 2018 3 Job posting/vacancy log Included in the packet was the job posting/vacancy log provided by the Human Resources Department. None thth The Board agreed to move their next meeting from March 28 to March 26 at 7:00PM. ADJOURNMENT: Regina Kean made a MOTION, seconded by Chris Nobile to adjourn the meeting at 9:00p.m. Vote approved 5-0. Laurie A. Burzlaff Executive Assistant _______________________________ Regina Kean, Clerk of the Board Documents used at meeting: Minutes of February 26, 2018 Middle School fields plan Senior center drawing Angel Flight request Columbia Gas requests Town meeting warrant Affordable Unit resale memorandum Appointment memorandum TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Phil DeCologero, Chairman TEL. (978) 688-9510 Regina Kean, Clerk FAX (978) 688-9556 Chris Nobile Rosemary Connelly Smedile Richard Vaillancourt BOARD OF SELECTMEN & LICENSING COMMISSIONERS AGENDA MONDAY, MARCH 12, 2018 7:00 PM OPEN SESSION TOWN HALL MEETING ROOM 120 Main Street I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. APPROVAL OF MINUTES A. February 26, 2018 Open Session Minutes, as written IV. COMMUNICATIONS AND ANNOUNCEMENTS A. Senior Center project B. Middle School Fields project V. CONSENT ITEMS A. Angel Flight Northeast requests permission to use streets in North Andover for their annual Ride for Angels Charity Event on Sunday, September 9, 2018 from 7:00AM until 2:30PM B. Columbia Gas of MA requests to excavate the following streets in order to replace gas mains: 1. Andover Street/Peters Street from Andrew Circle to Brewster Street 2. Chickering Road, Russell Street, Oxford Street, Lincoln Street, Main Street, Osgood Street, Park Street, Pleasant Street, Tavern Street and Court Street 3. Massachusetts Ave, Beech Ave., Walnut Ave., Spruce Street, Beacon Hill Boulevard, Bacon Ave., Bay State Road, Autran Ave. and Chickering Road 4. Cotuit Street, Ipswich Street and Waverly Road C. 2018 Annual Town Meeting Warrant 1. Vote to open the warrant 2. Acceptance of the warrant 3. Vote to close the warrant D. Affordable unit resales 1. 45 Cochichiewick Drive 2. 7 Ciderpress Way E. Appointment of Frederick McCarthy to the Elderly and Disabled Taxation Fund Committee and Emergency Management VI. LICENSING COMMISSIONERS VII. OLD BUSINESS VIII. NEW BUSINESS IX. PUBLIC COMMENT X. TOWN T A. Job posting/vacancy B. XI. NEXT MEETING DATE Monday, March 28, 2018 XII. ADJOURNMENT BOARD OF SELECTMEN MINUTES February 26, 2018 CALL TO ORDER: Chairman Phil DeCologero called the meeting to order at 7:00PM in the Town Hall Meeting Room. The meeting was recorded. ATTENDANCE: The following were present: Chairman Phil DeCologero, Clerk Regina Kean, Licensing Chairman, Richard Vaillancourt, Rosemary Smedile, Chris Nobile, Town Manager Andrew Maylor, Assistant Town Manager Ray Santilli and Executive Assistant, Laurie Burzlaff. Approximately 25 members of the public were in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Rosemary Smedile made a MOTION, seconded by Chris Nobile, to approve the Open Session Minutes of February 12, 2018 and February 15, 2018. Vote approved 5-0. COMMUNICATIONS AND ANNOUNCEMENTS: Recognition The Board recognized William Brush for being named the Exchange Club of Lawrence and Neil Patenaude for being named Firefighter of the Year. Swearing in of new police officers- Daniel Furman, William Gordon, Ashley Kneeland, Cameron Pramas and Conor Tierney Town Clerk, Joyce Bradshaw administered the oath to new police officers, Daniel Furman, William Gordan, Ashley Kneeland, Cameron Pramas and Conor Tierney. Master Plan Update- Eric Halverson of RKG Community and Economic Development Director, Eric Kfoury and Project Manager, Eric Halverson of th RKG gave an update on the status of the Master Plan. There will be a public meeting on March 15 where they will present a draft vision statement and the draft goals. Annual audit update for FY17- Powers and Sullivan Frank Serretti, Kyle Warner and Richard Sullivan from Powers and Sullivan, LLC presented an overview of the annual audit report and answered questions from the Board. Other Communications and Announcements Assistant Town Manager, Ray Santilli, announced that the new public works building is now open. CONSENT ITEMS: Request of Vivian Haydar, Treasurer/Collector to increase fees for Municipal Lien Certificates Included in the packets was a memorandum from the Treasurer/Collector, Vivian Haydar, proposing a new fee structure for Municipal Lien Certificates. Finance Director, Lyne Savage was also present. Richard Vaillancourt made a MOTION, seconded by Chris Nobile that the Board of Selectmen change the fee for residential Municipal Lien Certificates from $35.00 to $50.00 and for commercial Municipal Lien Certificates from $35.00 to $100.00. Motion approved 5-0. Request of Kevin Driscoll, Chairman of the North Andover Youth and Recreation Council, to hold the annual spring carnival at 1600 Osgood Street. Included in the packets was a request from Kevin Driscoll, Chair of the Youth and Recreation Council requesting to hold their Annual Carnival at Osgood Landing and to waive all permit fees. Youth and Recreation Services Director, Rick Gorman, presented the request. Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen approve the request of the Youth and Recreation Council to hold the annual carnival from April 25, 2018 through April 29, 2018 at Osgood Landing and to waive all permit fees. Motion approved 5-0. Board of Selectmen Minutes February 26, 2018 2 Accept the following donations from youth sports groups to be used for New Fields/Facilities: North Andover Lacrosse Association-$3,390.00 North Andover Little League, Inc.- $6,580.00 North Andover Booster Club- $10,090.00 North Andover Soccer Association- $21,820.00 Richard Vaillancourt made a MOTION, seconded by Chris Nobile that the Board of Selectmen accept the donation of $3,390 from the North Andover Lacrosse Association, the donation of $6,580 from the North Andover Little League, Inc., the donation of $10,090 from the North Andover Booster Club, and the donation of $21,820 from the North Andover Soccer Association to be used letic Fields/Facilities. Motion approved 5-0. Accept donation from the North Andover Cultural Council to the Youth and Recreation Services in the The North Andover Cultural Council has donated $1,000 to Youth and Recreation Services to be used for Chris Nobile made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen accept the donation of $1,000 from the North Andover Cultur shows and concerts on the common. Motion approved 5-0. Vote to sign the warrant for Town Election on March 27, 2018 Joyce Bradshaw reminded residents that the last day to register to vote for the Town Election is March th 7. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen accept and sign the warrant for the Town Election on March 27, 2018. Motion approved. LICENSING COMMISSIONERS: Chris Nobile made a MOTION, seconded by Rosemary Smedile, to open a meeting of the North Andover Licensing Commission. Motion approved 5-0. Vincent Grasso of Auto Spa, LLC requests a Class II license at 10 Commerce Way Vincent Grasso was present to answer any questions. Rosemary Smedile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Vincent Grasso of Auto Spa, LLC for a Class II license at 10 Commerce Way. Motion approved 5-0. Paul Gallant of Merrimack College requests seven one day wine and malt licenses for the following events: -5:00PM Concessions for performance at the Rogers Center on March 3, 2018 from 7:00PM-11:00PM Concessions for performance at the Rogers Center on March 8, 2018 from 7:00PM-11:00PM -7:00PM Concessions for performance at the Rogers Center on April 12, 2018 from 6:00PM-11:30PM Concessions for performance at the Rogers Center on April 13, 2018 from 6:00PM-11:30PM Concessions for performance at the Rogers Center on April 15, 2018 from 6:00PM-11:30PM Rosemary Smedile made a MOTION, seconded by Regina Kean that the Board of Selectmen, acting as Licensing Commissioners, approve the seven one day wine and malt licenses for rdththththth Merrimack College for events on March 3, 8, 10 and April 12, 13 and 15, as presented. Motion approved 5-0. Rosemary Smedile made a MOTION, seconded by Phil DeCologero to close a meeting of the North Andover Licensing Commission. Motion approved 5-0. OLD BUSINESS: None NEW BUSINESS: None Board of Selectmen Minutes February 26, 2018 3 PUBLIC COMMENT: None None ADJOURNMENT: Richard Vaillancourt made a MOTION, seconded by Chris Nobile to adjourn the meeting at 8:32p.m. Motion approved 5-0. Laurie A. Burzlaff Executive Assistant _______________________________ Regina Kean, Clerk of the Board Documents used at meeting: Minutes of February 12, 2018 Minutes of February 15, 2018 Memo from Treasurer Request from NAYRS Donation letters from NAYRS Town election warrant Grasso license request Merrimack license request Fire Department Report Overdose Report Police Department Report Job posting/vacancy log Capital Projects report IT Report Senior Center Report Building Report Library Report Textile recycling Report 2018 T OWN OF N ORTH A NDOVER M ASSACHUSETTS D EPARTMENT OF PUBLIC WORKS B UILDING 2018 A NNUAL T OWN M EETING W ARRANT AND F INANCE C OMMITTEE R EPORT NORTH ANDOVER CITIZENS The Town of North Andover will take any measure necessary to ensure that any individual with a disability is not excluded, denied services, segregated, or otherwise treated differently than other individuals because of the absence of auxiliary aids and/or services. If you need any of the auxiliary aids or services identified in the Meeting, please con978-688-9502. Thank you! If you require handicapped parking access or need special parking arrangements. Voters will be checked in by last name. Each voter will be given a Town Meeting Voting card and will need this card to be able to vote. Individuals will need to be registered to vote by Wednesday, April 25, 2018. All voters who have registered to vote as of that date will be eligible to vote at the May 15, 2018, Annual Town Meeting. You may call the Town ce at 978-688-9502 to verify voter status or request a voter registration form. Non-voters must sign in, display a non-voter pin and sit in the designated section. The Town will make any arrangements available to assist with warrants and participation in our Town Meeting. Please do not hesitate to call the Office at 978-688-9502 or e-mail (jbradshaw@northandoverma.gov). 2018 ANNUAL TOWN MEETING WARRANT Annual Town Meeting May 15, 2018 7:00 P.M. North Andover High School 430 Osgood Street 2018 ANNUAL TOWN MEETING WARRANT TABLE OF CONTENTS Page 2018 Message from the Town Moderator Simplified Rules of Parliamentary Procedure Annual Finance Committee Report to Voters GENERAL ARTICLES Article 1 Reports of Special Committees Article 2 Reports of Receipts and Expenditures Article 3 Authorization of the Town Manager or Superintendent of Schools Regarding Contracts in Excess of Three Years Article 4 Authorization to Accept Grants of Easements Article 5 Authorization to Grant Easements Article 6 Codification of General Bylaws Article 7 Codification of Zoning Bylaws Article 8 Authorization to Accept the Donation of Land on Sutton Street CITIZEN PETITIONS Article Road Way Acceptance Great Lake Lane Article Article Article Article Article ZONING ARTICLES Article Amend the Town of North Andover Zoning Map Parcel 009.0-046-0000.0 Article Amend the Town of North Andover Zoning Bylaw Section 8.9 Wireless Service Facilities Article Amend the Town of North Andover Zoning Bylaw Section 7.4 Building Heights Article Amend the Town of North Andover Zoning Map Amend Business Zoning District (B-2) Article Amend the Town of North Andover Zoning Bylaw Establish a Solar Energy bylaw FINANCIAL ARTICLES Article Set Salaries and Compensation of Elected Officials Article Establish Limitations on Expenditures for Revolving Funds Article Approve Payment of Prior Years Unpaid Bills Article Appropriation General Fund for Fiscal Year 2018 Article Appropriation Water Enterprise Fund for Fiscal Year 2018 Article Appropriation Sewer Enterprise Fund for Fiscal Year 2018 Article Appropriation Stevens Estate Enterprise Fund for Fiscal Year 2018 Article Appropriation Capital Improvement Plan for Fiscal Year 2018 Article Transfer to Stabilization Article Transfer to Capital Stabilization Article Transfer of Funds from Health Insurance Trust Fund to Other Post- Employment Benefits (OPEB) Liability Trust Fund Article Transfer of funds from Free Cash to Other Post- Employment Benefits (OPEB) Liability Trust Fund Article Transfer of funds from Other Post-Employment Benefits (OPEB) Stabilization Fund to Other Post-Employment Benefits (OPEB) Liability Trust Fund Article Report of the Community Preservation Committee-Appropriation from Community Preservation Fund 2018 MESSAGE FROM THE TOWN MODERATOR 1 NORTH ANDOVER TOWN MEETING SIMPLIFIED RULES OF PARLIAMENTARY PROCEDURE The purpose of Town Meeting is to establish and update the By-laws, operational policies, budgets as our form of government since 1646. It represents the purest form of democracy in that every vote truly counts. Each registered voter is guaranteed an equal voice in the decisions made by the Meeting. In order to protect the sanctity of that vote, the North Andover Town Charter empowers the Town Moderator to establish the rules of Procedure under which Town Meeting is to be conducted. These rules are historically based on the traditions established by generations of North Andover citizens and by other New England communities, acting as legislators of their local governments. Specific parliamentary rulings and conduct are governed by the Moderator, using Massachusetts General Laws, the North Andover Charter, North Andover By-Laws, and local tradition as a guideline. The passing of each Town Meeting adds to the rich history and changes to that not applied and have no bearing on conduct of our meeting. Past Moderators have utilized the book published by elected to utilize that resource if appropriate. Town Meetings across the Commonwealth of Massachusetts are similar, but not identical, in the and help define the role and latitude of the Moderator. At North Andover Town Meetings we will endeavor to present all necessary information in an efficient and timely manner so that the most clarity can be afforded to voters, enabling them to make informed decisions. Voters, in turn, have a unique responsibility. Not only must they express, by vote, the decisions made based upon their own judgment and perspective, but also be cognizant of the effect their vote and/or decision has on all citizens of North Andover. There are ten simple rules of procedure for North Andover Town Meeting: 1. The first action required after the announcement of any Article Warrant is that a Main Motion be proposed. The citizen sponsor of an article, Town Board sponsor, or Town Board with an affirmative recommendation, are likely movers of a main motion. The initial motion for the Town budget will be made by the Finance Committee. Any Town Board or voter may amend the motion for consideration and deliberation of the meeting. All motions must be seconded by a voter other than the person offering the main motion and only then may discussion and debate begin. 2. Any voter wishing to address the meeting must first gain the attention of the Moderator when no other speaker has the floor. Public microphones are to be utilized, where a speaker seeking to be recognized, being courteous to others and those next in line, will 2 call out to be heard by addressing the Moderator. Speakers must introduce themselves using their full name and street address each time speaking at a session of Town Meeting. 3. Once recognized by the Moderator, a speaker is given a turn to speak for up to five (5) minutes and must address the meeting on only the article currently under discussion. Voters not doing so or speaking in a disrespectful fashion may be suspended from speaking on the matter at the discretion of the Moderator. Additional time can be granted by assent of the meeting, by prior arrangement with the Moderator, and at the discretion of the Moderator. Questions are welcome, as well as statements endorsing a position. A voter with a question will take precedence over anyone stating an opinion of support or non-support for an article. 4. Any person who has a financial interest in any article under discussion shall make a disclosure of that interest before speaking. Any person who is a spouse, parent, grandparent, child, brother, sister, or in-law of a person who has a financial interest in an article shall also disclose such relationship before speaking. The employment, whether paid or unpaid, of any person acting as an attorney, engineer, architect, land surveyor, broker, consultant, agent, or in any other capacity by a person interested in the article under discussion, shall be disclosed before that person speaks. Violation of such disclosure, or refusal to disclose the required information, if asked, shall result in Disclosure is not generally required of voters who are utilizing and/or are beneficiaries of Town services such as, for example, public safety, public works and public utilities, or parents of children in public schools. However, if the speaker has a personal financial interest beyond what is reasonably available to all eligible citizens then disclosure is required. 5. Town employees and/or appointed or elected officials are required to identify their position and whether or not they are speaking in an official capacity. Such identification shall satisfy the disclosure requirement unless there is a specific matter under discussion that does not involve their official capacity as an employee, appointed or elected official. A blanket initial identification, upon the first opportunity to speak, is acceptable for each session of the meeting unless the individual is not speaking in an official capacity. In such case, the speaker shall be compelled to make a disclosure. 6. All remarks should be addressed to and through the Moderator, for the benefit of all attendees. Direct questioning of others is not permitted. Questions may be directed, through the Moderator, to any petitioner, speaker or official and, if determined germane by the Moderator, the person asked will have the immediate opportunity to answer should they choose. 7. An amendment, changing or limiting the main motion, can be offered during the course of debate. The Moderator may rule an amendment out of order if it is beyond the scope of the warrant article. The Moderator will redirect the discussion to consider the proposed amendment once it is properly before the meeting. Specific wording of any 3 proposed amendment must be made available in writing to the Moderator and Town Clerk before it can be considered. The party proposing such motion shall concisely state, to the meeting, the consequence of the amendment on the existing main motion and/or article being considered. Should reference or context be necessary to provide the meeting with full understanding of the amendment then this shall be allowed at the 8. Respectful deliberation and debate are fundamental to Town Meeting. The Moderator may seek to establish a time limit on a specific article as a guide to the meeting in order to budget time and discussion. The Moderator will discourage repetitious statements. In due course it will become apparent that sufficient information has been presented and voters are ready to make their decision and the Moderator shall so rule. Motions to move the question to a vote are in order and are not generally subject to debate. A motion to move the question requires a discretion, such motion may not be allowed and/or may be subject to debate, particularly if the motion to close debate would restrict informed consideration of the entire meeting and/or comes before an appropriate discussion has taken place on the main motion. 9. Votes are taken by two methods and declared to be complete by the Moderator when results are announced. The Moderator is empowered to make declaration of two-thirds (2/3), four-fifths (4/5), or other majority. If the determination of a voice vote is doubted, a request by at least seven (7) voters, either rising or standing in place, will mandate the Moderator to request a counted vote. Issues requiring a two-thirds (2/3), four-fifths (4/5), or other majority will be clearly identified to the meeting at the time the article is presented and again at the time of the vote. Articles that require greater than majority votes may be taken by voice and/or a limited counted vote for the efficient conduct of the meeting. 10. There may be no distribution of handouts within the confines of the meeting place at any time during conduct of the Town Meeting. Handouts or other materials may be distributed outside the meeting hall before the check-in stations or placed on the table reserved for such materials by the Town Clerk. It is strongly encouraged that all materials clearly state the author and/or person(s) responsible for the content of the material. 4 Addendum A Advisory on Electronic and Other Visual Presentations Any speaker at Town Meeting wishing to utilize an electronic or other visual presentation must abide by this advisory as well as adhere to all rules regulating conduct of any speaker. The use of electronic/visual presentations are limited to provide necessary information that is not easily conveyed in verbal form, such as maps, graphs, charts and photos. The propriety of use is to improve the clarity of information given to the meeting. The Moderator will encourage consolidation of presentation material to benefit the attending voters, and to ensure balance during the debate. Electronic/visual presentations by Town agencies, with similar recommendations on an article, are encouraged to consolidate electronic/visual presentations into a single presentation. That presentation, scheduled with the Moderator at least one week prior to a Town Meeting, may utilize up to 15 minutes, with the intent that it will reduce the time needed for multiple presentations and follow-on comment and response. The discretion. Electronic/visual presentations by any citizen must also be coordinated with the Moderator at least one week prior to Town Meeting. All voters in attendance must be able to see and hear any presentation made, regardless of where they are seated in the venue. If this standard cannot be met then the presentation shall not be allowed as no voter, by happenstance of proximity to any presentation, shall have an advantage of more easily viewing any presentation over any other voter. Equipment availability is the responsibility of the petitioner/presenter. Technical assistance and arrangements for display equipment must be coordinated with the Town Clerk and Moderator, at least one week before the meeting. Computers, projectors and screens may be available. Use of an overhead projector is not allowed. Equipment malfunction or any other reason for lack of ability to use any planned electronic or other visual display will not invalidate consideration of the article or keep the body from considering the motion. It becomes the responsibility of the petitioner/presenter to present arguments in another form within the rules of the Town Meeting. 5 Addendum B Glossary of Town Meeting Terms and Participants Town Meeting Town Meeting is the duly-called meeting in which all registered voters are eligible to participate. -law amendments, and other matters affecting the Town are decided. An Annual Town Meeting is held in the spring to decide issues for the following fiscal year, which begins in July. A Special Town Meeting may be called at any time to deal with issues that cannot wait for the next Annual Meeting. A Special Town Meeting is called by vote of the Selectmen or if two hundred (200) voters sign a petition requesting one. Warrant The Warrant is the official public notice of business to be considered at Town Meeting. It will be publicly posted throughout the Town, set a time and place for the meeting, and contain one or more articles. Once the warrant is opened by the Selectmen, articles may be submitted until the stated deadline. Article An Article is the self-described characterization of an issue to be decided at the meeting and must be clearly defined by the petitioner or sponsor. The content of the article must be clearly and completely explained so that voters will fully understand the context and meaning of the article. The scope of each article sets the bounds of actions that may be taken. Amendments or motions outside the scope of issues and/or actions presented in the article at the time of posting of the Warrant may not be considered at the meeting. Articles are submitted by Town Boards or agencies, citizen petitions of ten (10) registered voters at Annual Town Meeting, or one hundred (100) registered voters at Special Town Meeting. Main Motion A main motion is required for the meeting to act on a given article and must be within its scope. ion must be made and seconded for discussion to proceed; a favorable recommendation from the Finance Committee will be taken as a main motion, to be then seconded by an individual at the meeting. Affirmative rather than negative main motions are preferred to avoid voter confusion. Amendments Amendments may be offered to a main motion, debated and then accepted or rejected. All amendments must be submitted to the Moderator in writing. Individual amendments will be considered in the normal course of business, in turn. Amendments to amendments will be actively clarity to the issue under consideration. Upon all secondary motions having been voted, voters will return to discussion and vote on the main motion, whether amended or not. 6 Reconsideration Reconsideration of an action under any single or multiple article(s) may be proposed only once upon the conclusion of any article and prior to the commencement of the next. Whether offered for reasons of clarity or tactic to preclude reconsideration of votes already taken, the introduction of a motion to reconsider should not be done lightly as once reconsideration is denied, the decision on an article cannot be reversed or altered. However, Town By-law provides the Moderator discretion, for reasons which he shall state to the meeting, to allow a second motion for reconsideration of any action taken by any Town Meeting during that meeting or any previously adjourned session. Adjournment A motion of adjournment requires the meeting to convene at a certain future time, date and place. Dissolution Dissolution is the final act of a meeting. All issues will have concluded, and future discussion will require another separate meeting and duly posted warrant. Responsible Parties: Voters Voters are the ultimate decision makers. Voted decisions are binding on the entire Town, including its elected officials, with the exception of resolutions or advisory articles. Moderator The Moderator is the person elected and responsible for the conduct of the meeting. Establishment of rules, procedural rulings, conduct of debate, and voting are vested solely in the Moderator. Town Clerk The Town Clerk is appointed by the Town Manager and is responsible for distributing notices of any Town Meeting, keeping all public records associated with the meetings, and producing the debate and voting, and are used in formal enactment of local By-law. Selectmen The Board of Selectmen is an elected body responsible for calling the meeting and setting the behalf between Town Meetings and oversee its management through the appointed Town Manager. School Committee The School Committee is an elected body responsible for setting policy and directing management of the schools, through its appointed Superintendent of Schools. Finance Committee The Finance Committee is appointed by the Moderator and is responsible for specific recommendations to the Town Meeting on financial and certain other articles. This body of citizens 7 has the obligation to investigate finance related articles proposed to the meeting and make independent recommendations in the best financial interest of the Town. Planning Board The Planning Board is appointed by the Town Manager and is responsible for administering the -law. This Board is required to hold hearings and make recommendations on articles which affect zoning or environmental issues. Town Counsel rulings and advise the meeting when that advice is needed. Executives, Staff and Committees Many other participants have strong interest in assuring the success of Town Meeting. They propose issues, explain interests and supply information to the voters. Included in this group are the Town Manager, Superintendent of Schools, Town Accountant, Department Heads, and various other Town Committees. Operating Staff Significant effort is made to properly organize and operate Town Meeting. Town staff and volunteers provide the necessary support to conduct each Town Meeting and include Registrars of Voters, Voter Check-in Clerks, Counters, Public Safety Officers and Facilities Personnel of the building in which the meeting is held. 8 Addendum C Town Bylaw Affecting Town Meeting Chapter 59 § 59-1 Adjournment. When a Town Meeting shall be adjourned to a time certain that is more than fourteen (14) days from the time of adjournment, the Town Clerk shall cause notice of the time and place of such adjourned meeting to be duly posted in three (3) or more public places in each precinct in the town two (2) days at least before the time of holding said adjourned meeting, which notice shall also briefly state the business to come before such meeting. § 59-2 Quorum. There is no quorum requirement for Annual or Special Town Meetings. § 59-3 Reconsideration Vote. Unless the Moderator shall otherwise rule, for reasons which he shall state to the meeting, no second motion for the reconsideration of any action taken by any Town Meeting shall be entertained during that meeting or any adjourned session thereof. § 59-4 Secret Ballots. Upon motion duly made and seconded, at any Annual or Special Town Meeting, and upon the affirmative vote of at least twenty-five percent (25%) of the voters present at said Annual or Special Town Meeting, any Article in the warrant for said Annual or Special Town Meeting shall be voted upon by Australian (secret) ballot. § 59-5 Information Required for Consideration of Articles. A. The sponsor of any Article requiring the raising and/or appropriation of town funds shall provide to the Town Manager and to the Finance Committee the following information: 1. Total estimated dollar cost of the Article including: a. Start-up costs. b. Reoccurring annual costs, including any increase in personnel and/or equipment purchases. c. Source of estimate. 2. Estimate of any possible revenues the project might generate. 3. Proposed source and/or mechanism for funding. 4. Reason(s) for the request, including but not limited to need. 5. Population group most likely to benefit or be affected by the project. 6. Possible alternatives to the requested proposal. 7. Schedule or time frame for completion of the project. 8. Any motions that would be introduced to support the Article as submitted. B. This information shall be provided within two (2) days after the final fixed date for receiving Articles into the warrant for the Annual or any Special Town Meetings. 9 § 59-6 Annual Town Meeting The Board of Selectmen shall vote to set the date of the Annual Town Meeting in accordance with Chapter 39 §9 of Massachusetts General Laws. Chapter 39 also permits the Board of Selectmen to postpone by vote an Annual Town Meeting. Any such postponement shall be held on any weekday evening Monday through Thursday at 7:00 p.m. until all articles in the warrant have been acted upon. § 59-7 Votes to be Declared by the Moderator The Moderator may take all votes requiring a two-thirds majority in the same manner in which he or she conducts the taking of a vote when a majority vote is required. 10 ANNUAL FINANCE COMMITTEE REPORT TO VOTERS constituted as required by Massachusetts law and the North Andover Home Rule Charter, consists of a diverse group of citizens appointed by the Town Moderator to learn about, explain, and make recommendations on all aspects of municipal finance on behalf of 11 Annual Town Meeting Warrant May 15, 2018 COMMONWEALTH OF MASSACHUSETTS ESSEX, SS. To either of the Constables of the Town of North Andover: GREETINGS: In the name of the Commonwealth of Massachusetts, and in compliance with Chapter 39 of the General Laws, as amended, and our North Andover Town Bylaws and requirements of the Town Charter, you are hereby directed to notify and warn the inhabitants of the Town of North Andover who are qualified to vote in Town affairs to meet at the North Andover High School, 430 Osgood Street, Tuesday, May 15, 2018, at 7:00 PM then and there to act upon the following articles: Article 1: Reports of Special Committees. To see if the Town will vote to hear the reports of any appointed special committees, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Vote Required: Majority Vote CONSENT ARTICLES: Articles 2, 3, 4 and 5 may be considered by a single vote if there is no objection (requires unanimous consent) 12 Article 2: Reports of Receipts and Expenditures. To see if the Town will vote to accept the reports of receipts and expenditures as presented by the Selectmen in the 2017 Annual Town Report, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Vote Required: Majority Vote Article 3: Authorization of the Town Manager or Superintendent of Schools Regarding Contracts in Excess of Three Years. To see if the Town will vote in accordance with the provisions of Massachusetts General Laws Chapter 30B, §12(b), to authorize the Town Manager or the Superintendent of Schools to solicit and award contracts, except personnel contracts, for terms exceeding three years, including any renewal, extension or option, provided in each instance the longer term is determined to be in the best interest of the Town by vote of at least four (4) members of the Board of Selectmen or the School Committee, as appropriate, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote Article 4: Authorization to Accept Grants of Easements. To see if the Town will vote to authorize the Board of Selectmen and the School Committee to accept grants of easements for access, water, drainage, sewer, roadway and utility purposes or any public purpose on terms and conditions the Board and Committee deem in the best interest of the Town, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Planning Board Recommendation: Vote Required: Majority Vote 13 Article 5: Authorization to Grant Easements. To see if the Town will vote to authorize the Board of Selectmen and the School Committee to grant easements for access, water, drainage, sewer, roadway and utility purposes or any public purpose on terms and conditions the Board and Committee deem in the best interest of the Town, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Planning Board Recommendation: Vote Required: Two-thirds (2/3) Vote Article 6: Codification of General Bylaws. To see if the town will vote to accept and approve the codification of the bylaws of the Town of North Andover in the format presented by General Code Publishers Corp., said codification contained in a renumbering, re-captioning and repositioning of the present bylaws with no substantive changes, and such codification of the bylaws to be known as the "Code of the Town of North Andover", or to take any other action relative thereto. Town Manager Board of Selectmen Recommendation: Vote required: Majority vote Article 7: Codification of Zoning Bylaws. To see if the town will vote to accept and approve the codification of the Zoning Bylaw in the format presented by General Code Publishers Corp., which is on file in the office of the Town Clerk, said codification contained in a renumbering, re- captioning and repositioning of the present Zoning Bylaw with no substantive changes, and such codification to be part of the "Code of the Town of North Andover", or to take any other action relative thereto. Town Manager Board of Selectmen Recommendation: Vote required: Two-thirds (2/3) vote 14 Article 8: Authorization to Accept the Donation of Land on Sutton Street. To see if the Town will vote to authorize the Board of Selectmen to accept a donation, by gift, of a grant of a parcel of land located on Sutton Street consisting of approximately___(square feet)_______ more of less as shown on the plan entitled ____________, dated___________ prepared by_____________ for the purpose of construction of a Senior Center and necessary parking spaces or any other public purpose on terms and condition the Board deems to be in the best interest of the Town, or to take any other action relative thereto. Town Manager Board of Selectmen Recommendation: Vote required: Majority vote Article : Citizen Petition- Road Way Acceptance - Great Lake Lane. To see if the Town will vote to accept Great Lake Lane as a public way as laid out by the Board of Selectmen, and as shown as "Great Lake Lane" on a plan entitled "Street Layout Plan of Great Lake Lane, located in North Andover, Mass.", prepared by Christiansen and Sergi, Inc., and to accept deeds to all related parcels and easements, shown on Plans recorded as Plan No. 17212 at the North Essex Registry of Deeds and on the above referenced Street Layout Plan. Or to take any action relative thereto. Petition of Thomas Zahoruiko, et al Board of Selectmen Recommendation: Vote required: Majority vote Article : Amend the Town of North Andover Zoning Map Parcel 009.0-046-0000.0. To see rezone a certain parcel of land (127 Marblehead Street) to be included within the Residential 4 (R-4) zoning district. or to take any other action relative thereto. Planning Board Board of Selectmen Recommendation: Planning Board Recommendation: Vote Required: Two-thirds (2/3) Vote 15 Article : Amend the Town of North Andover Zoning Bylaw Section 8.9 Wireless Service Facilities. Bylaw Section 8.9 to extend the notification requirement for a Wireless Service Facilities Special Permit to abutters within 500 feet of the property line of the petitioner. or to take any other action relative thereto. Planning Board Board of Selectmen Recommendation: Planning Board Recommendation: Vote Required: Two-thirds (2/3) Vote Article : Amend the Town of North Andover Zoning Bylaw Section 7.4 Building Heights. Bylaw by amending the eligibility criteria for a waiver of the maximum height for residential multifamily dwellings and town houses in the Business 2 (B-2) zoning district. or to take any other action relative thereto. Planning Board Board of Selectmen Recommendation: Planning Board Recommendation: Vote Required: Two-thirds (2/3) Vote Article : Amend the Town of North Andover Zoning Map Amend Business Zoning District (B-2). To the following Parcels of land to be included within the Business (B-2) zoning district: Map 74 Parcel 23, Map 74 Parcel 54, and Map 74 Parcel 24. or to take any other action relative thereto. Planning Board Board of Selectmen Recommendation: Planning Board Recommendation: Vote Required: Two-thirds (2/3) Vote 16 Article : Amend the Town of North Andover Zoning Bylaw Establish a Solar Energy Bylaw. Bylaw Section 2, Definitions, Section 7, Dimensional Requirements, and add Section 8.14 Solar Energy Systems. or to take any other action relative thereto. Planning Board Board of Selectmen Recommendation: Planning Board Recommendation: Vote Required: Two-thirds (2/3) Vote Article : Set Salaries and Compensation of Elected Officials. To see if the Town will vote to fix the salary and compensation of the elected officers of the Town, as provided by Massachusetts General Laws Chapter 41, §108 as follows, Board of Selectmen/Licensing Commissioners, per person, per annum $5,000 Chairman of Board of Selectmen, per annum, in addition $500 School Committee, per person, per annum $5,000 Chairman, School Committee, per annum, in addition $500 Moderator, For Annual Town Meeting $500 For each Special Town Meeting $250 or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote Article : Revolving Fund Spending Limits. To see if the Town will vote to authorize the following expenditure limits for revolving funds for certain Town departments under Massachusetts General Laws, Chapter 44, §53E½ for the fiscal year beginning July 1, 2018, or take any other action related thereto: Board of Selectmen Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote 17 Article : Approve Payment of Prior Years Unpaid Bills. To see if the Town will vote to authorize payment of the following unpaid bills from prior year(s), by the respective department, using appropriations of the current fiscal year, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Four-fifths (4/5) Vote EXPLANATION: Any prior fiscal year unpaid bills must be approved by Town Meeting in order to be processed for payment. All listed bills will budget; no additional appropriation is needed. This type of Article has a special voting th requirement of 4/5 at an Annual Town Meeting. Article : Appropriation General Fund for Fiscal Year 2019. To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise provide a sum or sums of money for the purpose of funding the General Fund for the Fiscal Year beginning July 1, 2018 and ending June 30, 2019, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote 18 EXPLANATION: This Article is the Fiscal Year 2019 appropriation of funds for the Town a statement on how we choose to allocate the limited collective resources that exist. The operating budget enables the day-to-day operation functioning of the Town by paying for recurring expenditures for programs and services, employee salaries, rents, utilities, supplies, insurance and debt service. The Library, Schools, Police Department, Fire Department, Elder Services and dozens of other town departments rely on this funding to provide services to you on a daily basis. The level of funding, and the choice of how we allocate that funding at Town Meeting determines the level of services that visitors, residents and businesses receive in the coming year. The operating budget consists of local aid received from the Commonwealth, our local taxes (property, excise and business) and other fees collected by the Town. All Town activities, not specifically directed to other accounts such as Water or Sewer Enterprise Funds, are funded through this appropriation. Rather than being asked to vote on each line item, Town Meeting is asked to vote on the various sub-totals listed below reflecting the overall budget for each category. By approving the sub-totals, rather than individual line items, the Town Manager will have spending flexibility within those programs so long as the Town Manager does not exceed the sub-total amount for the category. A majority of the Town Meeting has the right to vote on individual line items (or in fact, further subdivide them) if so inclined (although this would limit the General Government $ Public Safety $ Education $ Snow and Ice Removal $ All Other Public Works $ Health & Human Services $ Culture & Recreation $ Support Services $ Debt Service $ Employee Benefits $ Liability Insurance $ Regional Schools $ Other (OPEB Trust) $ 19 Article : Appropriation Water Enterprise Fund for Fiscal Year 2019. To see if the Town will vote to appropriate the amount of $ in aggregate, for the purpose listed under column "FY19 Recommendation: Town Manager, Board of Selectmen, Finance Committee" for the Fiscal Year beginning July 1, 2018 and ending June 30, 2019; without regards to individual line items, and to operate the Water Enterprise Fund, that $ be raised from Water receipts and from these receipts $ be transferred to the General Fund for indirect cost and $ to Capital Projects, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote EXPLANATION: The purpose of this article is to fund the Water Enterprise Fund. The fund is supported by water usage charges. The water rate is set by the Board of Selectmen and is established based on the total expenses of the department, including debt service, direct and indirect expenses and the consumption of water by the users. Indirect costs are associated with the Division of Public Works supervision, General Government costs and fringe benefits that are related to the operation of the Water Department and are expensed through the General Fund, or operating budget. In addition a transfer from retained earnings in the amount of $ is recommended to cover pay-as-you-go Capital Projects. An affirmative or yes vote will ensure the operation of the water department according to projected needs. Article : Appropriation Sewer Enterprise Fund for Fiscal Year 2019. To see if the Town will vote to appropriate the amount of $ in aggregate, for the purpose listed under the column 9 Recommendation: Town Manager, Board of Selectmen, Finance Committee Year beginning July 1, 2018 and ending June 30, 2019; without regards to individual line items, and to operate the Sewer Enterprise Fund, that $ be raised from sewer receipts and from these receipts $ be transferred to the General Fund for indirect expenses and $ to Capital Projects, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Finance Committee Recommendation: 20 Vote Required: Majority Vote EXPLANATION: The purpose of this article is to fund the Sewer Enterprise Fund. The Fund is supported by sewer usage charges. The sewer rate is set by the Board of Selectmen and is established based on the total expenses of the department, including debt service, direct and indirect expenses and the use of sewer services by residents and businesses. Indirect costs are associated with the Division of Public Works supervision, General Government costs and fringe benefits that are related to the operation of the Sewer Department and are expensed through the General Fund, or operating budget. In addition, a transfer in the amount of $100,000 from retained earnings is recommended to cover pay- as-you-go Capital Projects. An affirmative or yes vote will ensure the operation of the department according to projected needs. Article : Appropriation Stevens Estate Enterprise Fund for Fiscal Year 2019. To see if the Town will vote to appropriate the amount of $ in aggregate, for the purpose listed under the column "FY19 Recommendation: Town Manager, Board of Selectmen, Finance Committee" for the Fiscal Year beginning July 1, 2018 and ending June 30, 2019; without regards to individual line items, and to operate the Stevens Estate at Osgood Hill Enterprise Fund that $ be raised from Stevens Estate at Osgood Hill Fund and from these receipts $ be transferred to the General Fund for indirect expenses and $ be transferred from Retained Earnings to Capital Projects, or to take any other action relative thereto. Board of Selectmen Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote EXPLANATION: The purpose of this article is to appropriate funds to operate the Stevens Estate at Osgood Hill. Fees charged to individuals and groups using the facility and grounds for private events support the Estate. In addition a transfer in the amount of $110,000 from retained earnings is recommended to cover pay-as-you-go Capital Projects. An affirmative or yes vote will ensure the operation of the department according to projected needs. 21 Article : Appropriation Capital Improvement Plan for Fiscal Year 2019. To see if the Town will vote to fund the Capital Improvement Program and with the language included, or to take any other action relative thereto. Town Manager Board of Selectmen Recommendation: Finance Committee Recommendation: Planning Board Recommendation: Vote Required: Two-thirds (2/3) Vote EXPLANATION: A Capital Improvement Plan (CIP) consists of projects that are major, non-routine expenditures for new construction, major equipment purchase, or improvement to existing buildings, facilities, land or infrastructure with an estimated useful life of five years or more, and a cost of $25,000 or more. Items in this plan are funded by debt; the Town will issue bonds of 10, 15 or 20 years (depending upon the project) and pay principal and interest payments over that term. The bonds may be general obligation (funded by the general tax levy) or special obligation (funded by water or sewer rates). Article : Transfer to Stabilization. To see if the Town will vote to transfer $77,656 from available funds or free cash into the Stabilization Fund, or to take any other action relative thereto. Town Manager Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote EXPLANATION: This Stabilization Fund. The amount requested allows the Town to comply with the provisions of the Financial Reserve Policies to maintain a total fund balance of 5% of General Fund Revenues. This is a fund designed to accumulate amounts for future spending purposes, although it may be appropriated for any lawful purpose (MGL c40, §5B). Communities may 22 establish one or more stabilization funds for different purposes and may appropriate into t interest shall be added to and become a part of the funds. A majority vote of Town Meeting is required to appropriate money to the stabilization fund. Article : Transfer to Capital Stabilization. To see if the Town will vote to transfer $350,000 from available funds or free cash into the Capital Stabilization Fund, or take any other action relative thereto. Town Manager Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote EXPLANATION: This capital savings account, called the Capital Stabilization Fund. This is a fund designed to accumulate amounts for future capital spending purposes. Communities may establish one or more stabilization funds for different purposes and may appropriate into them in any year an amount not to exceed ten p part of the funds. A majority vote of Town Meeting is required to appropriate money to the capital stabilization fund. Article : Transfer of funds from the Health Insurance Trust Fund to Other Post- Employment Benefits (OPEB) Liability Trust Fund. To see if the Town will vote to transfer a sum of $250,000.00 from the Health Insurance Trust Fund into the Other Post-Employment Benefits (OPEB) Liability Trust Fund, or take any other action relative thereto. Town Manager Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote 23 EXPLANATION: The Other Post-Employment Benefits (OPEB) Liabilities Trust Fund was established by vote of Annual Town Meeting of 2010 to reserve funds to offset the liability resulting from providing health insurance benefits to employees after they retire. Article : Transfer of funds from Free Cash to Other Post- Employment Benefits (OPEB) Liability Trust Fund. To see if the Town will vote to transfer a sum of $75,000.00 from the Free Cash to the Other Post-Employment Benefits (OPEB) Liability Trust Fund, or take any other action relative thereto. Town Manager Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Majority Vote EXPLANATION: The Other Post-Employment Benefits (OPEB) Liabilities Trust Fund was established by vote of Annual Town Meeting of 2010 to reserve funds to offset the liability resulting from providing health insurance benefits to employees after they retire. Article : Transfer of funds from Other Post-Employment Benefits (OPEB) Stabilization Fund to Other Post- Employment Benefits (OPEB) Liability Trust Fund. To see if the Town will vote to transfer a sum of $560,000 from the Other Post-Employment Benefits (OPEB) Stabilization Fund into the Other Post-Employment Benefits (OPEB) Liability Trust Fund, or take any other action relative thereto. Town Manager Board of Selectmen Recommendation: Finance Committee Recommendation: Vote Required: Two-thirds (2/3) Vote 24 EXPLANATION: The Other Post-Employment Benefits (OPEB) Liabilities Trust Fund was established by vote of Annual Town Meeting of 2010 to reserve funds to offset the liability resulting from providing health insurance benefits to employees after they retire. Initially the Finance Committee and the Town Manager were unable to reach consensus on the best way to fund this Trust Fund so the Other Post-Employment Benefits (OPEB) Stabilization Fund was created in 2013 to reserve funds to address the OPEB liability until a plan could be developed on how to fund the Trust Fund. The Financial Reserve Policies adopted by the Finance Committee, Town Manager, and Board of Selectmen in 2015, and revised and adopted in 2016, set out that plan. Therefore, the recommendation of the Town Manager is to transfer funds from the OPEB Stabilization Fund to the OPEB Trust Fund. A two-thirds vote of Town Meeting is required to transfer money from a stabilization fund. Article : Report of the Community Preservation Committee Appropriation from Community Preservation Fund. To receive the report of the Community Preservation Committee and to see if the Town will vote to raise, borrow, transfer and/or appropriate from the Community Preservation Fund, in accordance with the provisions of Massachusetts General Laws Chapter 44B, a sum of money to be spent under the direction of the Community Preservation Committee, or to take any other action relative thereto. List of Approved Projects Community Preservation Fund Description Amount Category Total for Requested Projects $ Community Preservation Committee Board of Selectmen Recommendation: Finance Committee Recommendation: Planning Board Recommendation: Vote Required: Two-thirds (2/3) Vote EXPLANATION: The Community Preservation Act (CPA) addresses community issues such as acquisition and preservation of open space, creation and support of affordable housing, acquisition and preservation of historic buildings and landscapes, and creation and 25 support of recreational opportunities. The CPA, adopted at a Special Town Meeting in January 2001, and by the voters at the Town Election in March 2001, levies a 3% surcharge on property taxes with two exemptions: $100,000 of the value of every residential property is exempted, and a complete exemption on property owned and occupied by people who qualify for low-income housing or low- or moderate-income senior housing. The Community Preservation Committee (CPC) annually recommends how funds should be spent or set aside for future spending among the allowable categories of a) open space; b) historic preservation; c) affordable housing; and d) land for recreational use, with a minimum of 10% required in each of the first three categories. In addition, a maximum of 5% may be spent on administrative expenses by the CPC. Town Meeting may either approve or reduce the recommended expenditures, but cannot add to them. North Andover received matching funds equal to $ .00 or % in FY18 from the Commonwealth. 26 INSERT SIGNATURE PAGE 27 NOTES: 28 PLEASE BRING THIS BOOKLET WITH YOU TO TOWN MEETING!! TOWN OF NORTH ANDOVER ANNUAL TOWN MEETING TUESDAY, MAY 15, 2018 7:00PM NORTH ANDOVER HIGH SCHOOL Details on logistics and updated information will be posted website at www.northandoverma.gov, on the North Andover Cable Channel, and in our local newspapers. If you need any special accommodations for the meeting please call the Town 978-688-9502. Please participate in this very important meeting! 29 Job Posting/Vacancy Log March 8, 2018 Date Position Department Hiring Manager Status Posted 2/26/18 Permanent NAFD Chief William Civil Service notified applicants to apply by Firefighter McCarthy 3/5/18. Applicant intake interviews scheduled for 3/15/18. 2/22/18 Conservation Field Conservation Jennifer Hughes Three interviews scheduled for the week of Inspector 3/26. Posted on Town website and social media, MA Association of Conservation Commissions, MA Society of Municipal Conservation Professionals. 11/21/17 Chief Assessor Assessing Lyne Savage New candidate to be interviewed on 3/12/18. Second interviews for first pool completed week of 3/8/18. Four candidates are scheduled for interviews through 2/22/18. Positon re-advertised in the Eagle Tribune on 1/14/18 and re-posted on Monster.com. Low resume response. Hired Rena Swezey as Interim effective 1/8/18. Advertised on Ma Municipal Association on 11/26/17, Posted on Ma Association of Assessors on 11/26/17. Posted on Monster.com and advertised in Eagle Tribune 11/26/17. 7/17/17 Page Stevens Kathleen Keenan No activity as the focus was on hiring a Memorial Teen Librarian. Will resume activity. Library Posted internally and on town social media and Merrimack Valley Library Consortium.