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HomeMy WebLinkAbout1996-08-12 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES AUGUST 12, 1996 CALL TO ORDER: Kevin Foley, Chairman, called the meeting to order at 7:30 PM. ATTENDANCE: The following were present: Kevin Foley, Chairman;William B. Duffy, Jr.; John Leeman ; Donald Stewart; David Torrisi; and Robert J. Halpin, Town Manager. The Chairman announced that there will be an Executive Session at the end of the meeting, as well as an addition to the licensing agenda. APPROVAL OF MINUTES: July 22, 1996 and July 29, 1996 -David Torrisi made a MOTION, seconded by John Leeman,to approve the minutes of July 22 and July 29, 1996; vote approved 5-0. COMMUNICATIONS &ANNOUNCEMENTS: Andover Street- Osgood Street-Takeover from the State Update -Mr. Leeman discussed the town's takeover of Andover Street/Osgood Street from the state. The state is awaiting some bonding and should be in contact with the town soon. Mr. Halpin stated that the town recently received a letter pertaining to this subject and will provide Mr. Leeman and Mr. Roger Lawson, Jr. with a copy of this letter. Celebrity Softball Game -Mr. Foley announced that the Police Department is hosting a softball game fund raiser on Thursday evening. The proceeds of this fund raiser will benefit the Youth Center. POLE PETITION PUBLIC HEARINGS: Massachusetts Electric Company and New England Telephone &Telegraph Company Pole Petition 4 53/393 - Summer Street-to place one pole -The abutter to this petition objected to the placement of the pole. The petitioner requested that this hearing be continued to allow Massachusetts Electric Company to discuss this petition with the engineering department and the abutter. John Leeman made a MOTION, seconded by David Torrisi,to continue this hearing; vote approved 5-0. New England Telephone &Telegraph Company Plan 4 817 -Boxford Street-to place approximately feet of underground conduit-John Leeman made a MOTION, seconded by Donald Stewart,to approve this petition; vote approved 5-0. New England Telephone &Telegraph Company Plan 4 818 -Boston Street-to place approximately feet of underground conduit-John Leeman made a MOTION, seconded by Donald Stewart,to approve this petition; vote approved 5-0. New England Telephone &Telegraph Company Plan 4 819 - Salem Street-to place approximately 40 feet of underground conduit-John Leeman made a MOTION, seconded by Donald Stewart,to approve this petition; vote approved 5-0. LICENSING COMMISSIONERS: Donald Stewart made a MOTION, seconded by John Leeman,to move into Licensing; vote approved 5-0. Common Victualler's License Application-Maria Papoutsakis -The Pizza Club d/b/a Pizza Club - 535 Chickerin_g Road-The petitioner for this license application was represented by Attorney James C. Dragon. There is concern to this application due to the name "Pizza Club" being the same as a restaurant with a similar address. That restaurant's name is Toni Macaroni's Pasta&Pizza Board of Selectmen Meeting August 12, 1996 Page2 Club. The Licensing Commissioners requested that the applicant discuss the concerns with the representative of Toni Macaroni's Pasta&Pizza Club. Also, an abutter to this restaurant expressed concern and requested that when the Licensing Commissioners move forward to approve this license that conditions be placed on the license to address the proper disposal of trash as well as the hours of operation. John Leeman made a MOTION, seconded by Kevin Foley,to continue this hearing; vote approved 5-0. Evy Gillette, Manager, Stevens Estate n, Osgood Hill requests the following one day alcohol licenses - Wine&Malt License, August 17, (Rain date August 18)Livingston Taylor Concert, 1:00 PM-7:00 PM- Kevin Foley made a MOTION, seconded by David Torrisi,to grant this license;vote approved 3-0-2 (John Leeman and Donald Stewart abstained). Kevin Foley made a MOTION, seconded by John Leeman,to grant the following licenses;vote approved 5-0. Wine&Malt License August 16 John Hancock B.B.Q. 12:00 PM-6:OOPM Wine&Malt License August 24 Moody Cavanaugh B.B.Q. 12:00 PM-6:00 PM All Alcoholic License August 24 Benjamin/Rutter Wedding 1:00 PM-8:00 PM Wine&Malt License August 25 Tremont House B.B.Q. 12:00 PM-6:00 PM All Alcoholic License August 31 Lucey/Nigro Wedding 12:00 PM-8:00 PM Kevin Foley made a MOTION, seconded by John Leeman,to move out of license; vote approved 5-0. CONSENT ITEMS: Fishing g DerbyDerby- Stevens Pond- September 18 (rain date September 19) from 10:00 AM -2:00 PM -Donald Stewart made a MOTION, seconded by John Leeman,to approve the request of Nevins Family of Services to hold their 6th Annual Fishing Derby at Stevens Pond on September 18, 1996 (rain date September 19) from 10:00 AM -2:00 PM; vote approved 5-0. Girl Scouts Volksmarch and Use of the Old Center Common- October 19 - 10:00 AM - 1:00 PM - William Duffy made a MOTION, seconded by Donald Stewart,to approve the request of the Girl Scouts of North Andover to hold the Volksmarch(historic walk) and the use of the Old Center Common on October 19, 1996 from 10:00 AM -2:00 PM; vote approved 5-0. FINANCE COMMITTEE - FINANCIAL PLANNING MODEL: James Gammie of the Finance Committee discussed with the Board of Selectmen the Finance Committee's financial planning model going out five years. This model will be in three sections: Revenue projections,tax rate, and expenditures. This model will approach a free cash object over a five year period. The application of the model will indicate four difference scenarios. These scenarios are: assumption of zero new revenue applying the financial policy objectives; current service levels and meeting the budget policy requirements (what is needed to balance the bottom line over the next five years?); leave the budget as it is and not meet the financial policy objectives; and a "do nothing" scenario. The results of each of these scenarios are being researched by the Finance Committee. The Town Manager stated that the objective moving forward in Fiscal Year 1997 will require a serious down payment to move towards free cash. The "down payment" will address ending deficits in the Police, Fire, and Police budgets; add funds to the overlay reserve; and end the split week payroll carryover from one fiscal year to the next. PERSONNEL BYLAW-APPROVAL OF INTERIM COMPENSATION PLAN: The Town Manager presented an interim compensation plan for employees covered by the Personnel Bylaw. William Board of Selectmen Meeting August 12, 1996 Page3 Duffy made a MOTION, seconded by David Torrisi,to approve the interim compensation plan for Personnel Bylaw employees; vote approved 5-0. Seacoast Human Resources will be performing a compensation and job classification study of the Personnel B l positions and the Town Manager expects to have the results of that study by November. DISCUSSION OF PROPOSED TRANSFER STATION/RECYCLING CENTER- HOLT ROAD: The Board discussed the proposal of Merrimack Cartage to place a transfer station and recycling center on Holt Road. Mr. Leeman discussed the need to the Town to participate in these hearings to express the town's concerns. The Town Manager stated the Community Development employees will be representing the town at the hearing on August 21, 1996. SPECIAL TOWN MEETING: The Board discussed the scheduling of the Special Town Meeting for the fall. There are at least two items that must be addressed at this Special Town Meeting, Phase III C Sewer program and the Northeast Solid Waste Committee contract restructuring. William Duffy made a MOTION, seconded by John Leeman,to defer setting the date for this Special Town Meeting until the next regularly scheduled Board meeting; vote approved 5-0. TOWN MANAGER REPORTS: The Town Manager issued his report and the following items were discussed. Steven's Estate at Osgood Hill Planning Update- The work group has met once and is gathering a variety of information required to prepare a recommended course of action to the Selectmen. NESWC Truck Route -The Plant Manager at MRI and N.E.S.W.C. have taken action regarding the complaints received relative to the truck routes. The actions taken was to request that the haulers utilize 495 to the Ward Hill Connector,thus avoiding town roadways. Copies of these letters will be provided to Mr. Leeman, per his request. NESWC Public Forum-This meeting has been scheduled this for September 3rd @ 7:30 PM. Stack vs. North Andover and Brunette -The Town Manager reported that communications continue between the town and these parties to attempt to resolve this issue. Unaccepted Streets -Acceptance Procedure -Brewster Street-The Town Manager has developed a procedure to address accepting roadways in town. This procedure includes the town's acquisition of the required fee in the roadway. The Town Manager will be meeting with the Community Development Director as well as the Public Works Director to finalize the procedures in this process as well as explore its implementation utilizing Brewster Street, as an example. Gazebo Design and Location-The Town Manager organized a meeting between the committee which is raising money to build a gazebo on the Old Center Common and some of the residents who have expressed concern about the design and location. The committee will approach architect Tom Catalano,to assist with this project. Financial Policies and Planning -This is an ongoing effort. The next meeting of the Budget Advisory Group is scheduled for August 28th. The Finance Committee is continuing to refine the policy and planning options using the five year model, which has been developed. Board of Selectmen Meeting August 12, 1996 Page4 Phase III Sewer Project-Phase III B is currently being held up due to sewer easement negotiations. Mr. Osgood has reconsidered the letter he sent in May withdrawing his previous offer to donate the easement and pump station location and has indicated a willingness to donate this easement. The problem arises in the fact that three of the subdivision streets involved in the project are not accepted town ways, and therefor,the Town needs a grant of an easement over these streets: Coachman's Lane, Russet Lane, Morningside Lane. The loop which impacts the Oates and Papalia properties has been deleted from the contract and will be treated, as an "Extra" later in the project, if we are successful in obtaining the easements. Board/Staff Goal-setting Session-The Town Manager would like to organize a goal setting session between the Board of Selectmen and a few representatives of other part-time boards and our professional staff during the month of September. This session is critically important to accomplish the Town Manager's staff development efforts and is also a lead-in to the budget message. EXECUTIVE SESSION: John Leeman made a MOTION, seconded by David Torrisi,to discuss ongoing litigation between the Town of North Andover and Kevin Stack; vote approved 5-0. No action was taken while in Executive Session. Melissa Powers, Admin. Secretary David Torrisi