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HomeMy WebLinkAbout2005-06-13 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES JUNE 13, 2005 CALL TO ORDER: Rosemary Connelly Smedile called the meeting to order at 7:00 PM at Town Hall Meeting Room. ATTENDANCE: The following were present: Rosemary Smedile, Chairman; James Xenakis; Donald B. Stewart; Mark J.T. Caggiano; Thomas Licciardello; Mark Rees, Town Manager; Ray Santilli, Assistant Town Manager. Mark Caggiano made a MOTION, seconded by Thomas Licciardello, to take the Approval of Minutes out of order. Vote approved 5-0. APPROVAL OF MINUTES: James Xenakis made a MOTION, seconded by Thomas Licciardello, to approve the following minutes: April 25, 2005, Open Session; May 2, 2005, Executive Session and Open Session; May 9, 2005, Executive Session and Open Session; and May 23, 2005, Open Session. Vote approved 4-0-1. Mark Caggiano abstained from April 25, and May 9. COMMUNICATIONS,ANNOUNCEMENTS, AND PUBLIC COMMENT: The Town Manager recommended the following appointments to Boards and Committees: Cheryl A. Barczack Board of Health three years David J. Minnicucci Board of Assessors one year Ernest Jones Board of Assessors one year George Barker Board of Assessors one year James Xenakis made a MOTION, seconded by Mark Caggiano, to approve the Town Manager's recommended appointments. Vote approved 5-0. The Board of Selectmen's sub-committee has recommended the following partial list of appointments to Boards and Committees. George Dague Cable T.V. Committee three years Robert Parker Cable T.V. Committee three years James F. Lyons, Jr. Comm. On Disability Issues three years Mary Maureen Cushing Comm. On Disability Issues three years Felipe Schwarz Community Preservation Comm. three years Ronald S. Headrick Community Preservation Comm. three years Deidre Edwards Reid Council on Aging three years John W. Graham Council on Aging three years Patricia A. Long Council on Aging three years Linda Tremblay Historical Commission three years Ann Cavanaugh Local Arts Council three years Brenda C. Reeve Local Arts Council three years Robert Stevens Old Center Historical Dist. Comm. three years Harry Aznoian Old Center Historical Dist. Comm. three years Kai Foley Recreational Council three years Chris Rock Recreation Council three years John Driscoll Recreation Council three years Martha Salisbury Registrar of Voters three years Board of Selectmen Minutes June 13, 2005 2 Karen Kline Solid Waste Advisory Comm. three years Tina Klein Solid Waste Advisory Comm. three years Deborah Lynch Solid Waste Advisory Comm. three years Thomas Burkardt Youth Services Board of Directors three years Peter Breen Youth Services Board of Directors three years Scott Hajjar Zoning Task Force No term Kathleen Colwell Zoning Task Force No term The following appointments are for one-year terms to the Emergency Management Agency: Jeffrey Coco, Director; John J. Coco, Deputy Director; Robert Scanlon, Operations Officers; Richard C. Boettcher, IOC Aux./Sp. Officer; Richard T. Shaughnessy, Operations Officer; John Savastano, Senior Operations Officer; William V. Dolan, Warning Services. Officer; Richard M. Stanley, Police Services Officer; Leonard Somers, Ed. &Training Officer; Leonard Somers, RACES Communicator; Timothy McDonald, RACES Communicator; Steven Tessler, RACES Communicator; Raymond MacLean, Auxiliary/Special Police; Richard Boettcher, Command Officer, Aux./Special Police; Brett Morava, Auxiliary/Special Police; Gary A. Laurendeau, Auxiliary/Special Police; Thomas H. Boettcher, Auxiliary/Special Police; Brian L. Faye, Auxiliary/Special Police; Jason K. Wedge, Auxiliary/Special Police. Thomas Licciardello made a MOTION, seconded by Mark Caggiano, to approve the recommended appointments by the sub-committee. Vote approved 5-0. CONSENT ITEMS: Donald Stewart made a MOTION, seconded by Mark Caggiano, to approve the request from Mother Connection, Inc. to use the Town Common on Sunday, July 24th, 2005, from 9:30 AM-12:30 PM. Vote approved 5-0. Mark Caggiano made a MOTION, seconded by Donald Stewart, to approve the request from the Festival Committee for events being held on the Town Common on July 3rd and July 4th in celebration of Independence Day 2005. Vote approved 5-0. EXECUTIVE SESSION: James Xenakis made a MOTION, seconded by Mark Caggiano, to move into Executive Session to discuss Collective Bargaining and Pending Legal Matters. Vote approved 5-0. The Board of Selectmen was individually polled and each voted to move into Executive Session. Donald Stewart yes; James Xenakis yes; Mark Caggiano yes; Thomas Licciardello, yes, and Rosemary Smedile yes. Vote approved 5-0. COMMUNICATIONS,ANNOUNCEMENTS, AND PUBLIC COMMENT: The Board presented a Certificate of Appreciation to the North Andover Rotary Club for their generous donation of two granite benches located in front of the newly renovated Town Hall. Daniel Lanen of Marion Drive requested information regarding the current police reserve list,job descriptions and information involving grants. The Town Manager would handle the request. LICENSING COMMISSIONERS: Donald Stewart made a MOTION, seconded by Mark Caggiano, to move into Licensing. Vote approved 5-0 Mark Caggiano made a MOTION, seconded by James Xenakis, to approve the following one-day licenses. Vote approved 5-0. Cynthia Rostiac, Stevens Estate, 723 Osgood Street, requests the following one-day licenses. 1. Stedman Reception, 6/17/05, 7:00 PM-11:00 PM, full liquor bar 2. Pinheiro Wedding Reception, 6/18/05, 4:00 PM-11:00 PM, full liquor bar 3. Foss Engagement Party, 6/18/05, 12:00 PM-4:00 PM, beer&wine bar 4. Folgham Wedding Reception, 6/25/05, 4:00-10:00 PM, full liquor bar Board of Selectmen Minutes June 13, 2005 3 Thomas Licciardello made a MOTION, seconded by James Xenakis, to move out of Licensing. Vote approved 5-0. PUBLIC HEARINGS: FY06 Water&Sewer Rates Donald Stewart made a MOTION, seconded by Mark Caggiano, to open the Public Hearing. Vote approved 5-0. The Town Manager provided an updated Water and Sewer Rate Model to include the FY06 Water and Sewer budgets and retained earnings transfers approved at the Annual Town Meeting. The overall result is that the combined cost in rates for water and sewer will be reduced by 2% in FY06, while still allowing the Town to maintain its policy of keeping an amount equal to 10% of expenses in reserve for emergencies or fluctuation in consumptions. Under the Town's complicated two-tier billing system, consumers who use up to 20 cubic feet of water would see their rates jump from $2.80 to $3.39. Water bills would rise from about $64 to $75. For consumers who use up to 30 cubic feet of water, rates would rise from about $4.43 to $5.28 their bills would increase from $108 to about $129. Josephine Rossello of 52 Essex Street said that she liked the two tier rates and the incentive for conservation and tries to conserve water as she is retired and on a fixed income. Selectman Xenakis said the two-tier system fails at conservation and pits one group of users against another. Everyone should pay for what they use, no more and no less and described the current system as social engineering. Selectmen Caggiano and Licciardello were in favor of having some residents pay a lower rate, especially senior citizens on a fixed income. Selectman Rosemary Smedile asked it something could be done to eliminate a 5% increase in the quarterly base charge for meters. That charge will climb from $7.82 to $8.18. Mark Caggiano made a MOTION, seconded by Donald Stewart, to close the Public Hearing. Vote approved 5-0. Donald Stewart made a MOTION, seconded by James Xenakis, to reduce the retained earnings to 5% instead of 10% and monitor this month to month with an option to change the rate if needed. After discussion, the board asked the Town Manager to run the numbers again and present a new slate of rate increase scenarios at the board's full meeting on July 11, 2005. Donald Stewart WITHDREW his MOTION. Mark Caggiano made a MOTION, seconded by James Xenakis, to keep the quarterly base charge for meters at the present rate of$7.82. Vote approved 5-0. OLD BUSINESS: Order of Taking for Roadways Town Engineer Jack Sullivan recommended that the Board of Selectmen endorse Order of Takings for the various roads that are changing from private ways to Town accepted ways and approval for two grants of easements for the Old Center Roadway Reconstruction Project. James Xenakis made a MOTION, seconded by Mark Caggiano, to endorse the Order of Takings for the following roads: Adams Avenue, Bunker Hill Street, Douglas Road, Glenwood Street, Martin Avenue, Summit Street, Coachman's Lane, Concord Street, Easy Street, Morningside Lane, and Russett Lane. Vote approved 5-0. Mark Caggiano made a MOTION, seconded by James Xenakis, to endorse the Grant of Easement documents for the Old Center Roadway Project on 139 Osgood Street and North Parish Church. Board of Selectmen Minutes June 13, 2005 4 Vote approved 5-0. NEW BUSINESS: Borrowing Authorization: General Obligation Bonds The Town Manager asked the Board to approve and authorize the issuance of debt in a total amount of $13,127,000. James Xenakis read the following: I, the Clerk of the Board of Selectmen of the Town of North Andover, Massachusetts, certify that a meeting of the board held June 13, 2005, of which meeting all members of the board were duly notified and at which a quorum was present, the following votes were unanimously passed, all of which appears upon the official record of the board in my custody: Voted: that the sale of the $5,627,000 Municipal Purpose Loan of 2005 Bonds, Series A of the Town dated June 15, 2005 to Corby Capital Markets, Inc. at the price of$5,719,357.14 and accrued interest is hereby confirmed. The bonds shall be payable on June 15 of the years and in the principal amounts and bear interest at the respective rates, as follows, subject to earlier redemption at the option of the Town as provided in the Preliminary Official Statement dated May 25, 2005: Year Amount Interest Rate Year Amount Interest Rate 2006 $642,000 3.00% 2011 $485,000 3.5% 2007 640,000 3.00 2012 485,000 4.00 2008 640.000 3.00 2013 485,000 4.00 2009 640,000 3.00 2014 485,000 4.00 2010 640,000 3.25 2015 485,000 4.00 Further Voted: that the sale of the $7,500,000 Municipal Purpose Loan of 2005 Bonds, Series B of the Town dated July 1, 2005, to Eastern Bank at the price of$7,539,855.50 and accrued interest is hereby confirmed. The bonds shall be payable on August 15 of the years and in the principal amounts and bear interest at the respective rates, as follows, subject to earlier redemption at the option of the Town as provided in the Preliminary Official Statement dated May 25, 2005: Year Amount Interest Rate Year Amount Interest Rate 2006 $840,000 3.00% 2016 $220,000 4.00% 2007 840,000 3.00 2017 220,000 4.00 2008 815,000 3.50 2018 220,000 4.00 2009 490,000 3.50 2019 220,000 4.00 2010 490,000 3.50 2020 220,000 4.00 2011 485,000 3.50 2021 215,000 4.00 2012 485,000 3.50 2022 205,000 4.00 2013 485,000 3.75 2023 205,000 4.125 2014 320,000 3.75 2024 205,000 4.125 2015 320,000 3.75 Further Voted: that the maximum useful life of the fire truck to be financed with the proceeds of the $272,015 borrowing authorized by the vote of the Town passed November 2, 2003 (Article 7) is hereby determined pursuant to G.L. c.44 §7(9)to be 11 years. Further Voted: that the maximum useful life of the departmental equipment listed below to be financed with the proceeds of the $666,045 borrowing authorized by the vote of the Town passed May 12, 2003 (Article 13, Items 3,6,7,9,12,13,15, and 16) is hereby determined pursuant to G.L. c.44, §7(9)to be as follows: Board of Selectmen Minutes June 13, 2005 5 Purpose Borrowing Maximum Useful Amount Life School Equipment $ 29,645 11 Years Ladder One 273,000 11 Years Fire Station Generator 52,600 11 Years Traffic Safety Equipment 29,800 11 Years Dump Truck 106,000 11 Years Skyworker 105,000 11 Years Pick-up Truck 37,000 11 Years Wood Chipper 33,000 11 Years Further Voted: that the maximum useful life of the departmental equipment listed below to be financed with the proceeds of the $646,222 borrowing authorized by the vote of the Town passed May 10, 2004 (Article 11, Items 2,3,4,5,9,10,14,17,26, and 27) is hereby determined pursuant to G.L. c.44§7(9) to be as follows: Purpose Borrowing Maximum Useful Amount Life Dump Truck $108,000 11 Years Dump Truck 108,000 11 Years One Ton 4 Wheel Drive Truck 28,000 11 Years One Ton Truck(DPW) 40,000 11 Years Hydraulic Rescue Tools 84,045 11 Years Replacement Vehicles, Cars 3 &6 37,791 11 Years Animal Control Vehicle 25,386 11 Years Pick Up Trucks with Plows 58,000 11 Years One Ton Truck(Sewer Enterprise CIP) 40,000 11 Years Sewer Rodder 117,000 11 Years I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that notice stating the place, date and time of the meeting was filed with the Town Clerk and a copy thereof posted in the office of the Town Clerk or on the principal official bulletin board of the town at least 48 hours, including Saturdays but not Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting, that no deliberations or decisions in connection with the sale of the bonds were taken in executive session, and that the official record of the meeting was made available to the public promptly and remains available to the public, all in accordance with G.L. c.39,s.23B as amended. Dated: June 13, 2005 James M. Xenakis, Clerk of the Board James Xenakis made a MOTION, seconded by Mark Caggiano, to approve and authorize the issuance of debt in a total amount of$13,127,000. Vote approved 5-0. The Town Manager read reports from Moody's Investor Service and Standard & Poor's Investor Service. Moody's rating is Al for General Obligation Bonds, Series A and Series B and Standard & Poor's rating is A+ for Series A and Series B Bonds. The Town Manager will forward copies of the reports to the Finance Committee and the Superintendent of Schools. Selectmen's Meeting Schedule, 2nd Half of 2005 The Town Manager suggested the following dates for the Board of Selectmen's Meetings for the 2nd half of the calendar year. July 11, and 25; August 8 and 22; September 6 and 19; October 3 and 17; November 7 and 21; December 5 and 19. At the discretion of the Chair additional meetings may be scheduled. Board of Selectmen Minutes June 13, 2005 6 James Xenakis said that he would not be able to attend three meetings July 11, 25 and August 8. Mark Caggiano would not be able to attend on August 22. The next scheduled meeting on June 27, 2005 will be a quorum meeting for licensing and consent items only. Mark Caggiano made a MOTION, seconded by Donald Stewart, to approve the suggested meeting schedule. Vote approved 5-0. Board Reorganization James Xenakis made a MOTION, seconded by Donald Stewart, to appoint Rosemary Smedile for Chairman. Vote approved 5-0. Donald Stewart made a MOTION, seconded by James Xenakis, to appoint James Xenakis as Clerk. Vote approved 5-0. Mark Caggiano made a MOTION, seconded by James Xenakis, to appoint Donald Stewart as Licensing Chairman. Vote approved 5-0. TOWN MANAGER'S REPORT: The Fire Chief has informed me that Fire Fighter Scott Nussbaum has been promoted to the rank of Fire Lieutenant. Due to this promotion and pending retirements, the Chief also anticipated having to fill one other lieutenant vacancy and two fire fighter vacancies. The Town of North Andover was recently awarded a $2,500 partnership grant from the Essex National Heritage Commission for signage related to the Machine Shop Village Historical District. Director of Community Development Heidi Griffin was instrumental in the Town receiving this grant. Also due to effective work of Ms. Griffin, the Town recently received a score of 90 out of a possible 94 for the Town's submission for Commonwealth Capital Certification. This certification, and the score that accompanies it, is now a requirement for the Town to apply for various grants from the state. Please see the enclosed documentation related to this matter. Congress John F. Tierney will be at the Stevens Memorial Library on Saturday, June 18th, beginning at 10:00 a.m., where he is scheduled to discuss Social Security issues. The Council of Aging was just awarded $57,000 to purchase a van for transportation. EXECUTIVE SESSION: James Xenakis made a MOTION, seconded by Donald Stewart, to return to Executive Session at 9:20 PM and would not return to Open Session. Vote approved 5-0. ADJOURNMENT: James Xenakis made a MOTION, seconded by Donald Stewart, to adjourn the meeting at 10:15 PM. Vote approved 5-0. Adele J. Johnson Administrative Secretary James M. Xenakis, Clerk of the Board