HomeMy WebLinkAbout2012-10-01 Board of Selectmen Minutes
BOARD OF SELECTMEN MINUTES OCTOBER 1, 2012
CALL TO ORDER:
ChairmanWilliam Gordon called the meeting to order at 6:50 PM at Town Hall
Meeting Room.
ATTENDANCE:
The following were present: William F. Gordon Chairman; Richard Vaillancourt, Clerk;
Rosemary Smedile, Licensing Chairman; Donald Stewart, Tracy M. Watson, and Andrew Maylor, Town
Manager and Ray Santilli, Assistant Town Manager.
EXECUTIVE SESSION:
Richard Valliancourt made a MOTION, seconded by Rosemary Smedile, to move into Executive Session
under MGL Chap 30A § 21 (a) to discuss: Matters dealing with Collective Bargaining. Roll Call vote:
William Gordon yes, Donald Stewart yes, Rosemary Smedile yes, Richard Vaillancourt, and Tracy
Watson yes. Vote approved 5-0.
Richard Valliancourt declared that an open meeting may have a detrimental effect on the bargaining
position of the Selectmen.
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES:
Richard Valliancourt made a MOTION, seconded by Tracy Watson, to approve the Open Session Minutes
of September 10, 2012, as written. Vote approved 5-0.
Richard Valliancourt made a MOTION, seconded by Tracy Watson, to approve the Executive Session
Minutes of September 10, 2012. Vote approved 5-0.
COMMUNICATIONS, ANNOUNCEMENTS, AND PUBLIC COMMENT:
Thank you from Melissa Powers and Family
Selectman Tracy Watson read a letter of thanks from the Powers Family. Melissa Powers a former
employee of the Town has been inflicted with MS and a successful fundraiser was held by the Town
employees to help the family with expenses.
November Elections Update – Town Clerk Joyce Bradshaw
Town Clerk Joyce Bradshaw gave an update on the upcoming Presidential election. Schools are closed
on November 6, 2012. She is recommending the Polls open at 6:00 a.m. Absentee Ballots have been
sent by e-mail to military that are overseas and residents will receive their ballots by mail. The Town
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Clerk’s office will be open on Saturday, November 3, from 9:00 a.m. to 12:00 noon to assist the public.
The last day to register to vote is October 17, 2012.
Elderly and Disabled Tax Aid Fund
The 2012 Annual Town Meeting voted to accept the provisions of MGL c60, §3D allowing the Town to
establish an Elderly and Disabled Tax Aid Fund. This allows residents to voluntarily donate and pledge a
dollar amount to help defray the real estate taxes of elderly and disabled persons of low income. A letter
will be mailed out to residents with the February Excise Tax bills with a voluntary contribution attachment.
Request for Proposals – Purchase and Development of Former Bradstreet School Property
The draft Request for Proposals (RFP) previously presented to and approved by the Board has been
further modified by staff and Town Counsel, with no substantive changes being made. Although public
comments were solicited for a two week, none were received. The final RFP will be submitted to the
Central Register, a weekly publication of the Office of the Secretary of the Commonwealth, as required on
October 2, 2012 and published on October 10, 2012. Proposals will be due by 2:00 p.m. on Wednesday,
December 5, 2012.
Board of Selectmen Minutes October 1, 2012 2
CONSENT ITEMS:
Ratification of Collective Bargaining Agreement between the Town and the I.B.P.O Local 454 (Police
Lieutenants) for the period July 1, 2012 – June 30, 2015.
Donald Stewart made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen
approves the collective bargaining agreement between the Town and IBPO Local 454 – Police
Lieutenant, for the period of July 1, 2012 through June 30, 2012. Vote approved 5-0.
November Elections
1. Vote and Sign Warrant for Elections
Richard Vaillancourt made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approve
and sign the Warrant for the November 6, 2012 Elections. Vote approved 5-0.
2. Vote to Open Polls at 6:00 a.m.
Richard Vaillancourt made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approve
to open the polls for the November 6, 2012 Elections at 6:00 a.m. Vote approved 5-0.
3. Approve List of Election Workers
Richard Vaillancourt made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approve
the list of Election Workers for the November 6, 2012 Elections. Vote approved 5-0.
Acceptance of Donation from Peter Breen Excavating, Inc.
Peter Breen Excavating, Inc. has offered to donate the company’s services to demolition the single story
wood framed structure at the rear of the former Bradstreet School. This structure has been deemed to be
potentially unsafe.
Richard Vaillancourt made a MOTION, seconded by Donald Stewart, that the Board of Selectmen accept
the donated services of Peter Breen Excavating, Inc. to demolition the single story wood framed structure
a the rear of the former Bradstreet School. Vote approved 5-0.
Permission to erect a tent in front of the Original Burial Ground on October 21, 2012
On Sunday, October 21, 2012 the Historical Commission, the Historical Society, and the North Parish
Church will be offering programs at the Original Burying Ground to commemorate the founding of the
Town on October 24, 1645. Permission is requested to erect a 10x10 tent on the triangle of land in front
of the Original Burying Ground.
Tracy Watson made a MOTION, seconded by Donald Stewart, that the Board of Selectmen approves the
request to erect a tent on the triangle of land in front of the Original Burying Ground on Sunday, October
21, 2012. Vote approved 5-0.
Acceptance of Donation to Fire Department from Edmund & Nancy Leland
Rosemary Smedile made a MOTION, seconded by Tracy Watson, that the Board of Selectmen accept
the donation to the Fire Department of $500 from Edmund & Nancy Leland for the purchase of safety
equipment and send a letter of thanks. Vote approved 5-0.
Acceptance of Donation to Fire Department from Converse Inc.
Rosemary Smedile made a MOTION, seconded by Tracy Watson, that the Board of Selectmen accepts
the donation to the Fire Department of $1,000 from Converse Inc. for the improvements to the Fire
Department. Vote approved 5-0.
Halloween “Trick or Treat” Day and Hours
Per the request of the Police Department, the Board of Selectmen is asked to approve Halloween “Trick
or Treat” on Wednesday, October 31, 2012 between the hours of 5:00 – 7:00 p.m.
Rosemary Smedile made a MOTION, seconded by Tracy Watson to approve Halloween Trick or Treat on
Wednesday, October 31, 2012, but to amend the hours from 5:30 – 7:30 p.m. to accommodate working
parents. Vote approved 5-0.
Board of Selectmen Minutes October 1, 2012 3
Permission to hold “Great Strides: A Walk to Cure Cystic Fibrosis” at Drummond Park on May 18, 2012
Carol Bradstreet, Senior Director of Development of the Cystic Fibrosis Foundation, requests permission
to hold the annual fundraiser walks at Drummond Park on Saturday, May 18, 2013.
Richard Vaillancourt made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approve
the request to hold “Great Strides: A Walk to Cure Cystic Fibrosis” at Drummond Park on Saturday, May
18, 2013. Vote approved 5-0.
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Permission to hold the “24 Annual Cambridge Sports Union Rollerski Race” on Sunday, November 4,
2012, starting at 9:30 a.m. on Milk Street
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James Doucette requests permission to hold the 24 annual Cambridge Sports Union Rollerski Race
fundraiser on Sunday, November 4, 2012.
Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen
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approves the request to hold the 24 Annual Cambridge Sports Union Rollerski Race on Sunday,
November 4, 2012, starting at 9:30 a.m. on Milk Street. Vote approved 5-0.
Request to Surplus Vehicles
Per Town Policy regarding surplus material and equipment, Youth Services and the Police Department
are requesting permission to surplus vehicles.
1. Youth Center Vehicle #205
Tracy Watson made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approves
the request of Public Works Director Bruce Thibodeau to surplus Youth Center Vehicle #205 per his
memorandum to the Town Manager dated September 25, 2012. Vote approved 5-0.
2. Police Department Vehicle #301
Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen
approves the request of Police Chief Gallagher to surplus Police Vehicle #301 per his memorandum to
the Town Manager dated September 5, 2012. Vote approved 5-0.
Appointments by the Board of Selectmen
1. Cultural Council
Rosemary Smedile made a MOTION, seconded by Donald Stewart, that the Board of Selectmen appoints
Catherine Okoh to the North Andover Cultural Council for a term ending June 30, 2015. Vote approved
5-0.
2. Economic Development Council
Rosemary Smedile made a MOTION, seconded by Donald Stewart, that the Board of Selectmen appoints
Rod Traficante to the Economic Development Council. Vote approved 5-0.
3. Cable TV Advisory Committee
Rosemary Smedile made a MOTION, seconded by Donald Stewart, that the Board of Selectmen appoints
Brian Donahue to the Cable TV Advisory Committee for a term ending June 30, 2013. Vote approved 5-
0.
4. Greater Lawrence Community Action Council
Rosemary Smedile made a MOTION, seconded by Donald Stewart, that the Board of Selectmen appoints
Pedro Aziz to the Greater Lawrence Community Action Council for a term ending June 30, 2015. Vote
approved 5-0.
5. Youth & Recreation Council
Rosemary Smedile made a MOTION, seconded by Donald Stewart, that the Board of Selectmen appoints
Holly Williams to the Youth and Recreation Council for a term ending June 30, 2014. Vote approved 5-0.
LICENSING COMMISSIONERS:
Hokkaido Restaurant, 1250 Osgood Street – All Alcohol Restaurant License and Entertainment License
Richard Vaillancourt made a MOTION, seconded by Tracy Watson, to open a meeting of the North
Andover Licensing Commission. Vote approved 5-0.
Board of Selectmen Minutes October 1, 2012 4
Tracy Watson made a MOTION, seconded by Donald Stewart, to open the Public Hearing for an All
Alcohol Restaurant License and Entertainment License for Hokkaido Restaurant, 1250 Osgood Street.
Vote approved 5-0.
Discussion: Attorney Caroline Conway was representing Sam Lei in the purchase of the restaurant and
now the application for an All Alcohol Restaurant License and Entertainment License for Hokkaido
Restaurant, located at 1250 Osgood Street. The owners applying for the license is as follows: Director
Sam Lei 60%, Director Xi Hong Lei 20%, and Director Cheng Jin Guan 20%. The owners have appointed
a Full time manager John Ng with full authority and control of the premises. The owners have a solid
business management team and will employ about 60 full-time and part-time employees.
Several members of the Board asked if any of the owners or the manager had any affiliation with the
previous owners of this restaurant.
All stated that they had no affiliation of the previous owners and were aware of the restaurant’s
reputation.
Town Manager Andrew Maylor asked the Board if they would separate the votes into two license votes.
He also suggested that the management consider closing the live entertainment one-half hour before
closing the restaurant.
Attorney Conway and principle owner Sam Lei agreed to accommodate the closing the live entertainment
one-half hour before the closing of the restaurant.
William Gordon made a MOTION, seconded by Tracy Watson, to close the Public Hearing for an All
Alcohol Restaurant License and Entertainment License for Hokkaido Restaurant, 1250 Osgood Street.
Vote approved 5-0.
Licensing Chairman Rosemary Smedile informed the owners and management team that this Board was
very strict on serving alcohol to minors or over serving intoxicated people. All employees should be TIP
certified and up-to-date on checking ID’s for serving alcohol, not to accept any out-of-state ID cards and
to install a sophisticated ID detection machine that would verify the authentic Massachusetts license or
US passport. This would protect the restaurant and its employees as well.
Donald Stewart made a MOTION, seconded by Tracy Watson that the Board of Selectmen acting as the
Licensing Commissioners, hereby grant approval of an All Alcohol License Restaurant License for
Hokkaido Restaurant, 1250 Osgood Street, North Andover. Vote approved 5-0.
William Gordon made a MOTION, seconded by Tracy Watson that the Board of Selectmen acting as the
Licensing Commissioners, hereby grant approval of an Entertainment License for Hokkaido Restaurant,
1250 Osgood Street, North Andover. Vote approved 5-0.
Donald Stewart made a MOTION, seconded by Tracy Watson, to close a meeting of the North Andover
Licensing Commission. Vote approved 5-0.
TOWN MANAGER’S REPORT:
Job Posting/Vacancy Log
The Town Manager provided an updated job posting/vacancy log for the Board’s review.
Update on Facilities Master Plan
Town Manager Andrew Maylor said that nine proposals were received in response to the Request for
Qualifications for Owner’s Project Manager Services associated with the renovation or replacement of the
former police station structure, located at 566 Main Street, to construct a modern, state-or-the-art School
Department Administration Building. After review and scoring the proposals, three finalist companies
were interviewed. A consensus decision was to hire Municipal Building Consultants, Inc. of North
Andover.
Board of Selectmen Minutes October 1, 2012 5
Update on Stevens Estate Capital Projects
Assistant Town Manager Ray Santilli gave an update on the Gate House Project at the Stevens Estate.
Masonry work and new replacement windows went out to bid. The goal is to keep the building in good
condition and return it to its full glory so that it will continue to make a profit. This year the Stevens
Estate turned a profit.
The Carriage House is zoned as residential. This building has to be stabilized with a replacement boiler.
The goal is to invest in the building and then find occupancy. The town will look into rezoning it as office
space and this will be explored before Town Meeting.
Update regarding Stevens Pond
The Town Manager Andrew Maylor read the recommendation from Bruce Thibodeau, Director of the
Public Works Department. Recommendation is to manage and control the algae issue and have a plan
in place for the 2013 season so that prompt action can be taken to eliminate another outbreak of algae.
The Town has hired consultants Aquatic Control Technologies (ACT). This company has been used in
the past for weed control for Steven’s Pond. Scope of work to include: Base line monitoring/assessment
& review existing data; Establish water quality & algae monitoring program; and Evaluate & recommend
near & long term management strategies to control/reduce nuisance. In-pond strategies such as
aeration, chemical application, and flushing will require Conservation Commission/DEP approval.
ACT has already begun step one and when completed the Town will hold a public hearing in December
and then another meeting in January to discuss short and long term plans. If these in-pond strategies
meet approval of Conservation Commission/DEP then we make these submittals in February or March
and a plan will be in place before the start of the 2013 season.
ADJOURNMENT:
Donald Stewart made a MOTION, seconded by Richard Vaillancourt, to adjourn the meeting at 8:10 p.m.
Vote approved 5-0.
Adele J. Johnson
Administrative Secretary _______________________________
Richard Vaillancourt, Clerk of the Board