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Home My WebLink About2012-11-19 Board of Selectmen Agenda Packet TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 William F. Gordon, Chairman Rosemary Connelly Smedile TEL. (978)688-9510 Donald B. Stewart FAX(978)688-9556 Richard M. Vaillancourt Tracy M. Watson BOARD OF SELECTMEN & LICENSING COMMISSIONERS AGENDA NOVEMBER 19,2012 EXECUTIVE SESSION 6:30 PM—OPEN SESSION 7:00 PM TOWN HALL MEETING ROOM I. CALL TO ORDER II. EXECUTIVE SESSION A. Collective Bargaining Strategy III. PLEDGE OF ALLEGIANCE * SWEARING-IN CEREMONIES Graham Rowe—promotion to Fire Lieutenant Police Officers Steven Corr, Brian Faye, and Michael Reardon IV. APPROVAL OF MINUTES A. Open Session Minutes as written,November 5, 2012 V. COMMUNICATIONS AND ANNOUNCEMENTS A. New Business Recognition—Allstate Insurance B. Change in Selectmen Meeting Schedule C. Five-Year Financial Forecast Presentation VI. CONSENT ITEMS A. Waiver of Building Fees for Two (2) Stevens Estate Projects B. Modify Parking in Front of 25 High Street C. Appointment to Festival Committee—Dorothy Nolan VII. PUBLIC COMMENT VIII. TOWN MANAGER'S REPORT A. Capital Project Status Report B. Position/Vacancy Log IX. ADJOURNMENT BOARD OF SELECTMEN MINUTES NOVEMBER 5, 2012 CALL TO ORDER: Chairman William Gordon called the meeting to order at 7:00 PM at Town Hall Meeting Room, ATTENDANCE: The following were present: William F. Gordon Chairman; Richard Vaillancourt, Clerk; Rosemary Smedile, Licensing Chairman; Donald Stewart, Tracy M.Watson, and Andrew Maylor, Town Manager and Ray Santilli, Assistant Town Manager. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Richard Vaillancourt made a MOTION, seconded by Tracy Watson,to approve the Open Session Minutes of October 15, 1012, as written. Vote approved 5-0. COMMUNICATIONS ANNOUNCEMENTS AND PUBLIC COMMENT: Reminder to Vote on Tuesday, November 6, 2012 Polls will open at 6:00 a.m. at the North Andover High School and close at 8;00 pm Hurricane Sandy—Summary of Town Response Town Manager Andrew Maylor gave an extensive update of how the Town and National Grid handled the power outages due to the aftermath of Hurricane Sandy. Selectmen also thanked the Town DPW Workers that worked many hours to help with the cleanup of down trees and limbs. Route 125 Corridor Study Professor John R. Mullin of University of Massachusetts is working with the Town of North Andover and is undertaking an economic development"Project Proposal for the Route 125 Corridor Study".. Mullins presented a draft proposal for the Board's review stating"Project Goals; process; end product; the project team; time commitment and costs. The Town of North Andover,will negotiate a fee and makes a contribution to the University of Massachusetts Scholarship Fund for the services rendered. Stevens Pond- Update Town Manager Andrew Maylor said that he recommends setting a community meeting to be set mid January after the holidays. Nancy Leland of 270 Great Pond Road who attended a meeting last month with the Town Manager and DPW Director Bruce Thibodeau asked what her role was in the in this process. The Board and the Town Manager thanked Mrs. Leland for her input and is making all of the information accessible to the public per the Town's website. The primary goal is to focus on getting Stevens Pond in great condition and with an active plan to keep it open all summer and to avoid bacteria problems in the future. Once this project is completed the Board would look at the broader scope of protecting the Town's watershed on Lake Cochichewick. Bradstreet School RFP - Status The Request for Proposals (RFP) for the "Purchase and Development of the Former Bradstreet School Property"was issued on October 10, 2012. Last Wednesday, a "Pre-Submittal Briefing and Site Visit" was conducted for any interested parties. Proposals are due no later than Wednesday, December 5, 2012. Board of Selectmen Minutes November 5, 2012 2 Adopt a Wreath Selectman Smedile announced that it is that time of year again to"Adopt a Wreath". The cost of each wreath is $65 and checks made out of"Holiday Decorating Committee" Veterans Day Parade Announcement of Veterans Day Parade on Sunday, November 11, 2012. Booster Club Flag Football Selectman Watson gave kudos to all those involved with Flag Football. CONSENT ITEMS: Request from Mr. Seifer, on behalf of Rabbi Bronstein, to place a Menorah on Town Common from December 6-17, 1012, and to host a Menorah Lighting Ceremony on December 6, 2012. Tracy Watson made a MOTION, seconded by Rosemary Smedile, that the North Andover Board of Selectmen approves the request to place a Menorah on the Town Common from December 6-17, 2012 and a Menorah Lighting Ceremony on December 6, 2012 from 6:00 p.m. to 8:00 p.m. Vote approved 5-0. Request to Surplus Police K-9 Vehicle#310 Per the Town Policy regarding surplus material and equipment, Police Chief Paul Gallagher is requesting to surplus Police K-9 Vehicle#310. Tracy Watson made a MOTION, seconded by Donald Stewart that the North Andover Board of Selectmen approves the request of Police Chief Gallagher to surplus Police K-9 Vehicle#310 per his memo to the Town Manager dated October 26, 2012. Vote approved 5-0. Request from Festival Committee to close Town roads on November 24th for Annual Santa Parade The Festival Committee is requesting permission to use and close Main Street, Elm Street, Water Street and Sutton Street on Saturday, November 24, 2012 for the Annual Santa Parade starting at 12:00 noon. The Committee is also seeking permission to limit parking on these streets beginning at 8:00 a.m, that day due to safety concerns. Richard Vaillancourt made a MOTION, seconded by Tracy Watson that the North Andover Board of Selectmen approves the request of the Festival Committee to use and close Main Street, Elm Street, Water Street and Sutton Street on Saturday, November 24, 2012 for the Annual Santa Parade and to limit parking on these streets beginning at 8:00 a.m. that day. Vote approved 5-0. Appointments by the Board of Selectmen Richard Vaillancourt made a MOTION, seconded by Tracy Watson that the North Andover Board of Selectmen to appoint Allen Cuscia, 349 Bear Hill Road to the Zoning Board of Appeals as a full member for a term ending June 30, 2014. Vote approved 5-0. Richard Vaillancourt made a MOTION, seconded by Tracy Watson that the North Andover Board of Selectmen to appoint Doug Ludgin, 16 Faulkner Road to the Zoning Board of Appeals as an associate member for a term ending June 30, 2013. Vote approved 5-0. Approval for Town Manager to Waive Permit Fees in Cases of Locally Declared Emergency Following Hurricane Sandy, with the Chairman's approval the Town Manager waived any building, electrical or plumbing permit fees associated with work needed as a result of the storm. The Town Manager is asking the Board to formally approve allowing the Town Manger to waive these type fees, in the future, for work necessary in the aftermath of any local declared emergency. Rosemary Smedile made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approves the Town Manager to waive building, electrical and plumbing fees for work necessary as a result of a locally declared emergency. Vote approved 5-0. Board of Selectmen Minutes November 5, 2012 3 NEW BUSINESS: Annual Winter Parking Ban The All Night Winter Parking Ban was presented in draft form as proposed by Police Chief Paul Gallagher, Fire Chief Andrew Melnikas and Public Works Director Bruce Thibodeau. They also recommended the Town review the projected weather forecast at the beginning of December and at the end of February to determine if enforcement of the parking ban should be adjusted. For the first ten days of the ban, the Police Department will issue orange warning notices to allow residents to be aware that the ban is in place. Richard Vaillancourt made a MOTION, seconded by Tracy Watson, that the Board of Selectmen approves the proposed "All Night Winter Parking Ban" with a slight change of dates from December 1, 2012 through March 1, 2013 with the flexibility of additional recommendations if needed. Vote approved 5-0. PUBLIC COMMENT: Boy Scout Sam King stated that he was working on his Eagle Scout project at the Gallagher Memorial at Dale Street Fields. Selectmen thanked him for his service to the community. TOWN MANAGER'S REPORT: Capital Project Status Report The Town Manager presented the Board with a report on various on-going capital and major projects and will do this on a regular basis. Job Posting/Vacancy Log The Town Manager provided an updated job posting/vacancy log for the Board's review. ADJOURNMENT: Tracy Watson made a MOTION, seconded by Donald Stewart, to adjourn the meeting at 8:30 p.m. Vote approved 5-0. Adele J. Johnson Administrative Secretary Richard Vaillancourt, Clerk of the Board Certificate of Appreciation Presented to Allstate Insurance In appreciation for locating your business in the Town of North Andover. Thank you on behalf of the Town of North Andover. Presented by the North Andover Board of Selectmen November 19, 2012 William F. Gordon, Chairman Maylor presents 5-year financial plan for town )> Merrimack Valley >) EagleTribune.com, ... Page 1 of 1 NORTH ANDOVER —Town Manager Andrew Maylor has proposed a plan he said will promote fiscal stability for the next few years. The plan, presented to the selectmen Monday night, calls for controlling to costs of health insurance and other employee benefits; building financial reserves; developing strategic partnerships; maintaining the town's infrastructure; reducing energy costs; controlling debt service costs; and using technology to lower the cost of providing services. Maylor suggested the town consider purchasing vehicles powered by natural gas as a means of lowering energy costs. During the last several years, the cost of health insurance for town employees has risen steeply — four or times the rate of inflation, according to Maylor. He told the selectmen Monday night he is confident health insurance costs will not increase during the next fiscal year, "based on the negotiations we're having." Earlier this year, the selectmen voted to have town employees covered by the Group Insurance Commission. Revenue from new growth — new homes and businesses — will likely hold steady at $600,000 annually for the next five years, Maylor forecast. Local receipts, which include auto excise payments, will likely climb by slightly more than 1 percent during the next fiscal year, which ends June 30, 2014, then rise by 2.5 percent annually for the four years thereafter, he said. "People are holding on to their cars longer," Maylor noted, and that has helped slow the growth in revenue from auto excise payments. While state aid was greater than expected this year, the town manager said it will likely remain the same next year. For the four years thereafter, financial help from the state will probably rise by 2.5 percent annually, he said. The share of the town budget provided by state aid has dropped steadily over the last few years, Maylor noted. State assistance covered 13 percent of town spending for fiscal year 2005, according to Maylor's numbers. By the current fiscal year, the state share had fallen to 11 percent. While health insurance costs are expected to hold steady for the 2014 and 2016 fiscal years, those costs will probably rise by 7.5 percent for the 2015, 2017 and 2018 fiscal years, according to Maylor. The manager forecast a 3.75 percent increase in school costs over the next five years. Public safety costs are expected to climb at the same rate, he said. Maylor projected annual increases of 3.5 percent for public works spending during the next five years. Maylor reiterated his goal of pruning debt service costs to 4.5 percent of the operating budget. Capital costs, he said, cannot be allowed to "strangle our budget." http://www.eagletribune.com/local/x5205 52404/Maylor-presents-5-year-financial-plan-fo... 11/26/2012 f NORT1l A O �t�ec 6F ti� O — F x �pATEO�P'`y'(5 �9SSACHUSEt INTEROFFICE MEMORANDUM TO: Andrew Maylor DATE: November 14, 2012 Town Manager FROM: Ray Santilli Assistant Town Manager SUBJ: Waiver of Building Fees 2012 Annual Town Meeting approved CPA funding for two projects at the Stevens Estate: masonry repairs to the exterior of the building, and window replacements. Both projects were bid and awarded to Patriot Restoration and Varieka Construction, respectively. It is requested that the Board of Selectmen formally waive the building fees associated with each project. II I Board of Selectmen Appointments November 19, 2012 Committee Applicant Term Festival Committee Dorothy Nolan June 30, 2013 187 Turnpike Street Capital Project Status Report November 19, 2012 Stevens Estate Masonry Repairs—contract was awarded to Patriot Restoration. Company began work on the back fagade of the building last week. The work should take about 2'/2 months to complete. If work is suspended due to winter weather conditions,the company expects to complete the project by mid-April at the latest. Stevens Estate Windows Replacement—in response to the IFB being re-issued,three competitive bids were received. Contract was awarded to Vareika Construction. Company is working on a sample window to be presented for approval by architect and Board of Trustees. Raleigh Tavern Lane Water Main Replacement—project is underway and approximately 33%complete. This project is expected to be completed by the end of calendar year 2012. Sutton Street Sewer Line—the design of this project is 85% complete. Funding is already appropriated for this project with bids to be solicited in the winter and construction scheduled for spring 2013. School Street and Bunker Hill Street Sewer Line—the design of this project is 50% complete. The intent is to request full funding of this project at the 2013 Annual Town Meeting. School Department Administration Building—a contract with Municipal Building Consultants to serve as Owner's Project Manager was executed. The Request for Qualifications for an Architect/Designer was issued on November 7th with proposals to be submitted no later than November 28th Kittredge School Gym—the School Building Committee awarded the contract to Peterman Architects. Job Posting/Vacancy Log November 13, 2012 Date Posted Position Department Hiring Status Manager N/A Fire Fighter Fire Chief A. Probationary FF Scott Harris hire date 11/11/12. Melnikas 8/27/12 3 Reserve Fire Fire Chief A. Background checks, interviews and pre-employment Fighters Melnikas tests on oin . 9/27/12 PT Gas& Com Dev C. Bellavance Hired Richard Doherty to start 11/26/12. Plan to hire Plumbing Building and G. Brown second part time individual from existing applicants. Inspector Dept. Posted on NA website, advertised in Eagle Tribune and posted on Monster.Com on 9/30/12. Interviews conducted the week of 10/29/12. 10/1/12 Library Stevens MR Quinn Posted on NA website, application deadline was Assistant Part Memorial K. Keenan 10/15/12. Resumes being reviewed Time Library 10/11/12 Reserve Police Police Chief Pending Civil Service List Officer Gallagher 10/23/12 1 T Systems I T Matt Killen Reviewing approximately 30 resumes received to Support date. Posted on NA website, advertised in Eagle Analyst Tribune on 10/28/12,posted on Monster.com. N/A Crossing Guard Police Lt.J. Carney Lynn Zehab hired effective 10/29/12 11/2/12 P T Grant Elder _ L O'brien Ad ran in Eagle Tribune on 11/2/12,placed on Funded Services D. Delaney Monster,reviewing approximately 75 resumes Receptionist received to date. N/A Crossing Guard Police Lt. J. Carney Patricia Sayers to start 11/26/12 11/14/2012 4:11 PM TOWN OF NORTH ANDOVER,MASSACHUSETTS Police Department 1475 Osgood Street North Andover,MA. 01845 t Tel.978-683-3168 ' Office of Chief of Police Chief Paul J. Gallagher TO: Andrew Maylor,Town Manager FROM: Paul J. Gallagher, Chief of Police DATE: November 14, 2012 RE: High Street signage Please find attached the recommendation from the North Andover Police Department concerning the request for two (2) fifteen minute signs and a handicap parking space at 25 High Street. I support the request pending Board of Selectmen approval. TOWN OF NORTH ANDOVER,MASSACHUSETTS � Police Department 1475 Osgood Street North Andover,MA. 01845 Tel:978-683-3168 To: Paul J.Gallagher,Chief of Police From: Lt.John Carney RE: Regulatory Signs Date: November 13, 2012 The following regulatory sign request requires approval from the Board of Selectmen: Change of parking regulations in front of 25 High Street—request from Jaime's Restaurant to change three of the two-hour parking spaces in front of the restaurant to 15 minute spaces to accommodate patrons who are picking up takeout items.The third space is requested to be a handicap accessible space. Please see the attached photograph from Jacobs Engineering. I have spoken to East Mill management and NA DPW and they do not oppose the change.Jaime's Restaurant should be responsible for documenting that any handicap accessible space allowed is ADA compliant as well as for any costs involved with construction or signage.This space will still have a two hour limit.The signs should be generic and not associated with any specific business since they are public spots.The Police Department and/or DPW must approve sign language. �I I I I'� Jade-C%W1 tamWaCD NORTH PNro\4Msp-t Wv [.a W1j Qtl r25;2012-B34am pneL �r3•f,: &. � „•, ,� �. ..�,.: >,_ s � ,a. g i. ,e€3 .� z. ..mac�. w`- s �� z� e2�' �' z. a's c. E�,v ,'.:- � 3•' �i.:„ x< ..� � � ;� �, An W. m �,:: �.. .s:.s. 21 i y x v l ...,z-�. s;a F .a -1 P Try .e1e<s ""`' .,�.::�t� -m>, '''0. 0:`Z'a' .m R" 'n:� '(. "�',,,"` `�` E ', +'r t; t- r. a �''` '<s. .,,„ z °fix" t ,� x�� t r-- "'' .r,"t t .: �a�•'.'�, •,,.3 -"� a q i,r `„rk�'•, t. 4 in n 1 k etas a c; 1 w r r v z �0 711 2-- h"", 'i"i"Ni", -41 y"<� �:�„ "'`.c s '�' n �, � � s• � z�` ,,4.e� �� i��.;,,}: .*4 t �: -x, s3 "c � � s�� '''� � :�'�' '^'�;,' sY t� x `� Z, � P, RAR F"i" ez RR,, 1--iP -T Budget DeveLopment Process * Selectmen hold Strategic Planning Meeting (Sept). * Selectmen adopt Fiscal Year Budget Calendar. * Selectmen approve annual Budget Policy Statement. * Revenue and Fixed Cost Committee approves draft report. * Budget request packages are sent to departments. * Town Manager presents Five Year Financial Forecast. * Revenue and Fixed Cost Committee approves final report. Superintendent submits budget to School Committee. Departmental operating budget requests submitted to Town Manager. School Committee holds public hearing. School Committee approves school department budget. Town Manager recommends budget to Selectmen. Selectmen approve its budget recommendations Finance Committee holds meetings with Town Manager and Department representatives. Finance Committee holds public hearing. Finance Committee approves its budget recommendations. Town Meeting approves final budget. ............ Budget Pressures The economic recovery has been inconsistent and uncertainty remains; State revenues have not shown steady growth which will impact local aid; Deferred building maintenance will need to be addressed; Non-discrectionary spending, like health insurance and pension costs, have risen faster than inflation for the past decade; Reserve balances remain below acceptable national standards. ei c FIN %= Year Financial Forecast Pro Forma Assumptions - Genera! Fund Revenues Based on Preliminary Revenue and Fix Cost Committee Estimates New Growth to remain steady at $600k per year. Debt Exclusion figures are actual based on the debt schedule. Local Receipts are assumed to increase by slightly more than 1% in FY14 and 2.5 % annually thereafter. State Aid projected to be level funded in FY14 and increase by 2.5% in FY15-Fy18. Operating Transfers are assumed to increase at 2.5% during the five year period. ss.Y C.` jY T ,. Five Year Financial Forecast Pre Forma Assumptions - General Fund Expenses Health Insurance is assumed to be level funded in FY14 and FY16 with 7.5% increases in FY15, FY17 and FY18. Other Personnel Benefits are projected to increase by 7.5% each of the next five years. Debt Service figures are actual based on existing debt schedules. Public Works expenses assumed to increase by 3.5% annually. Support Services and General Government projected to increase by 3% in each fiscal year. School Department appropriations are projected to increase by 3.75% each of the next five years. Public Safety expenses are assumed to increase by 3.75% in each year from FY14-Fy18. m i _ e a r Financial Forecast �� ^��fz �M�� »�� ^� Revenue .~. ~~~ Expenditure~~ .--~. . .. , .~.. � .~,^. .~. ~.~ Fund FYI 3 Adopted FY14-EST FYI 5-EST FY16-EST FY17-EST FY18-EST REVENUES Property Taxes $ 59.054.013 $ 61.145.363 $63.288.997 $ 85.486.222 $ 67.738.378 $ 70.048.837 New Growth 600.000 600.000 600.000 600.000 600.000 000.000 Debt Exclusion 1.771.640 1.750.306 1.748.750 1.909.363 1.894.402 1.882.808 Total Tax Revenue 61.425.853 83.504.759 65.637.747 67.995.586 70.232.780 72.529.705 Local Receipts- 8.794.774 8.910.811 8'133.581 9.361.921 9.505.069 0.835.868 State Aid 9.242.057 0.435.814 0.671.504 9.913.292 10.101.124 10.415.152 Total Operating Revenues 79.850.041 81.851.184 84.442.833 87.270.790 89.989.873 92.780.726 Free Cash 250.000 - ' - ' - OperatngTnanafere/OMher 1620805 1,637,763 1,678,707 1720675 1,763,692 1807784 Total Revenues EXPENSES General Government $ 4.170.834 $ 4.295.059 $ 4.424.838 $ 4.557.583 $ 4.694.310 $ 4.835.140 Group Health 10.740.804 10.746.804 11.552.814 11.552.814 12.419.275 13.350.721 Other Personnel Benefits 4.380.802 4.700.244 5.062.437 5.442.120 5.850.270 6.289.050 Other Non-Departmental 3.042.448 3.103.297 3.185.363 3.228.670 3.293.244 3.350.108 Debt Service 6.291.873 6.375.189 5.593.352 6.038.703 6.418.429 6.643.378 Public Works 4.020.818 4.101.234 4.183.258 4.206.924 4.352.203 4.439.308 Schools 38.283.041 39.710.580 41.209.073 42.754.414 44.357.704 46.021.118 Support Services 1.135.840 1.160.915 1.193.314 1.217.180 1.241.523 1.266.354 PubUioSafety 9,260,299 9,491,806 9,729,102 9,972,329 10221 G37 10,477,178 Total Expenses 2 7,989 Surplus/(Deficit) q 24'' '.S :y �i �3 Revenue Altocation by Percentage Tax Levy 0 State Aid Im Local Receipts mX Other 120 _ 6 7 5 4 5 2 3 3 2 __-- 1OO _. - ------.. ....--- -- - -_ 8o - I 60 -- -- 20 _____._ __ .____.___ ___ ___ ,. _..._ ___.____ _ FY0 5 FYo 6 FY0 7 FYo 8 FYo 9 FY1 o M-1 FY12 FY13 t' The Road to Fiscal Stability ...in the new normal 4 Control the cost of employee benefits including health insurance. Build reserves to avoid the service level deficiencies that can result from layoffs. Develop strategic partnerships. Maintain our infrastructure. Reduce our energy costs. Keep debt service costs in control. Use technology to reduce the cost of service delivery.