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2013-06-10 Board of Selectmen Agenda Packet
TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 William F. Gordon, Chairman Rosemary Connelly Smedile TEL. (978)688-9510 Donald B. Stewart FAX (978)688-9556 Richard M. Vaillancourt Tracy M. Watson BOARD OF SELECTMEN& LICENSING COMMISSIONERS AGENDA MONDAY,JUNE 10,2013 at 7:00 PM TOWN HALL MEETING ROOM L CALL TO ORDER II. EXECUTIVE SESSION A. Collective Bargaining III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES A. May 6,2013—Open Session Minutes, as written B. May 13,2013—Open Session Minutes, as written C. May 21,2013 —Open Session Minutes, as written V. COMMUNICATIONS AND ANNOUNCEMENTS A. Certificate of Accomplishment—Eagle Scouts 1. John Philip Busanovich 2. Samuel August King 3. Cameron MacDonald 4. Lawton McFarlan Powell B. Certificate of Achievement for Excellence in Financial Reporting—Lyne Savage C. Certificate in Local Government Leadership&Management—Daniel Crevier, E.J. Foulds, and Susan Sawyer VL CONSENT ITEMS A. Acceptance of donation from The Friends of the Stevens Memorial Library to sponsor Family Movie Night Series at the Stevens Estate B. Acceptance of Donation ($5,000)from Lowell Five Cent Savings Bank to sponsor 4th of July Fireworks Display C. Acceptance of Donation($10,000) from Wheelabrator—North Andover to sponsor Trauma Intervention Program(TIP) D. Borderline Running Club requests permission to hold 4th of July Road Race and use of Town Common E. The Veterans Northeast Outreach Center, Inc requests the use of HOME funds F. Signing of Election Warrant G. Signing of Documents for recording Red Gate Lane H. Signing of Documents for recording Orchard Village Pump Station I. Information Technology Asset Disposal J. Sara Schwindt of North Parish Church requests the use of the Town Common for a Youth Group Picnic on June 16,2013 from 6:30 p.m. to 8:30 p.m. K. Remote Participation at School Committee Meetings L. Festival Committee requests the use of the Town Common for 4th of July Festivities on July 3 and July 4,2013 i VII. LICENSING COMMISSIONERS A. St. Gregory Armenian Church requests a One-Day All Alcohol License for June 13,2013 B. Merrimack College requests two (2)One-Day Wine&Malt Licenses for June 24 and June 26,2013 C. Philip Spitalere,VFW,requests two(2)One-Day Wine&Malt Licenses for July 3 and July 4,2013 D. John Philbin, Boxford Firefighter's Relief Association,requests a One-Day All Alcohol License at Smolak Farms for Retirement Party for June 22,2013 from 5:00 p.m.to 10:00 p.m. VIII. OLD BUSINESS IX. NEW BUSINESS X. PUBLIC COMMENT XI. TOWN MANAGER'S REPORT A. Street Lights Purchase B. Bradstreet School Redevelopment Update C. Monthly Police Department Activity Report D. Monthly Fire Department Activity Report E. Job Posting/Vacancy Log XII. NEXT MEETING DATE June 24,2013 at 7:00 p.m. XIII. ADJOURNMENT i it Approval of Minutes BOARD OF SELECTMEN MINUTES MAY 6, 2013 CALL TO ORDER: Chairman William Gordon called the meeting to order at 7:00 PM at Town Hall Meeting Room. ATTENDANCE: The following were present: William F. Gordon Chairman; Richard Vaillancourt, Clerk; Rosemary Smedile, Licensing Chairman; Donald Stewart, Tracy M. Watson, and Andrew Maylor, Town Manager and Ray Santilli, Assistant Town Manager. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: No Action COMMUNICATIONS ANNOUNCEMENTS AND PUBLIC COMMENT: The Friends of Patriots Memorial Park are in need of donations. The Friends have placed a granite marker to honor Chief Harold Dushame and commemorate his service to the community. They have received donations from the Garden Club and the North Andover Improvement Society, but still need additional funds. Please send your donations to P.O. Box 212, North Andover, MA. Healthy Communities Tobacco Control Ron Beauregard of the Healthy Communities tobacco Control Program was present and gave a brief description of the North Andover Board of Health's tobacco control program. Certificate of Appreciation — Philip and Judith Rohn Philip and Judith Rohn were recognized for their community service and financial support of the successful `Gun Buyback Program' held on March 19, 2013. North Andover residents were given American Express gift cards in the total amount of$1,360 for turning in 27 weapons. The Board announced several successful events that were held such as the Booster Club Parade, the Sustanability Committee Clean Up Day and announced upcoming events such as the Sheep Shearing Festival, and fundraisers run by North Andover Merchants Association "Cow Pie Bingo"which raises funds toward the Annual Holiday Parade'. CONSENT ITEMS: Appointments to the Cultural Council Richard Vaillancourt made a MOTION, seconded by Tracy Watson to appoint Karin Valliere-Moschetto to the Cultural Council for a term ending June 30, 2015. Vote approved 5-0. Richard Vaillancourt made a MOTION, seconded by Tracy Watson to appoint Julie Faro to the Cultural Council for a term ending June 30 2015. Vote approved 5-0. Acceptance of Donation ($50) from Lafond Insurance to Fire Department for SAFE Program Lafond Insurance has made a donation to the Fire Department to purchase supplies to educate students for the SAFE Program. Richard Vaillancourt made a MOTION, seconded by Tracy Watson that the Board of Selectmen accepts the donation from Lafond Insurance in the amount of$50 to the Fire Department for the SAFE Program. Vote approved 5-0. Acceptance of Donation ($5,000) from TD Bank to Youth & Recreation Services to Sponsor 2013 Summer Band Concerts TD Bank representatives Jerry Copsinis and Tracy Beaudoin presented a donation of$5,000 to Youth & Recreation Services to sponsor all eight(8) 2013 Summer Band Concerts. Richard Vaillancourt made a MOTION, seconded by Tracy Watson that the Board of Selectmen accepts the donation from TD Bank in the amount of$5,000 to Youth & Recreation Services to sponsor the 2013 Summer Band Concerts. Vote approved 5-0. Board of Selectmen Minutes May 6, 2013 2 Request from Lions' Club to waive Building Permit Fee to erect Circus Tent Ray Sirois of the Lions Club was present on behalf of the Lions' Club and requested the Board to waive the Building Permit fee to erect the circus tent. The Lions' Club will hold this annual fundraiser at the rear of the Middle School on July 1-2, 2013. Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen waives the Building Permit fee for the Lions' Club to erect the circus tent for their annual fundraiser. Vote approved 5-0. Request from Brooks School for use of the Town Common on May 23, 2013 for Annual Class Picture Per their tradition, Brooks School requested to use the Town Common on May 23, 2013 to take the annual photograph of the senior class in front of the Phillips Brooks statue. Tracy Watson made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approves the request of Brooks School for use of the Town Common on May 23, 2013 for the annual class picture. Vote approved 5-0. Board of Selectmen Schedule of Meetings Rosemary Smedile made a MOTION, seconded by Tracy Watson that the Board of Selectmen approves the schedule of meetings by adding a meeting on May 13, 2013; change the June 3, 2013 meeting to June 10, 2013 and approves the meeting schedule for the balance of calendar year 2013, reserving the ability to modify the schedule as the need arises. Vote approved 5-0. PUBLIC HEARING: Road Layout Hearing—Red Gate Lane Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile, to enter.a Public Hearing regarding the layout of Red Gate Lane as a public way. Roll Call vote: William Gordon yes, Donald Stewart yes, Rosemary Smedile yes, Richard Vaillancourt, and Tracy Watson yes. Vote approved 5-0. The Planning Board voted unanimously in recommending Red Gate Lane accepted as a public way. The vote was taken on the condition that the Town Planner performs an inspection of the Red Gate Subdivision. This inspection has taken place and the Subdivision has been found to be in satisfactory and acceptable condition. Rosemary Smedile made a MOTION, seconded by Tracy Watson, to close the Public Hearing regarding the layout of Red Gate Lane as a public way. Roll Call vote: William Gordon yes, Donald Stewart yes, Rosemary Smedile yes, Richard Vaillancourt, and Tracy Watson yes. Vote approved 5-0. Richard Vaillancourt made a MOTION, seconded by Tracy Watson that the Board of Selectmen accepts Red Gate Lane as a public way and declare that public necessity and convenience require the aforesaid way to be laid out and do hereby order and direct that said way be laid out as shown on a Plan of Land entitled "Layout Plan of Re Gate Lane located in North Andover, MA"; prepared for the Town of North Andover, MA, by Waypoint Surveying Services; scale 1 inch = 40 feet; dated March 25, 2013; to which plan reference may be made for a more particular description of the way as so laid out, a copy of which plan is filed herewith in the Office of the Town Clerk, North Andover, Massachusetts." Vote approved 5-0. OLD BUSINESS: Review of Former Bradstreet School Property Proposals Representatives from Hearthstone Realty Corporation presented three (3) of their proposals previously reviewed by the Board: Scheme 2, Scheme 3, and Scheme 4. The company was asked to elaborate on their written proposals and the firm's background on similar projects. Presentations from the other three th proposals will be made at the Board's May 13 meeting. i Board of Selectmen Minutes May 6, 2013 3 Community Preservation Committee Report John Simons was present and gave the Board a summary of all the CPC 2013 Projects. Town Meeting Warrant The Board was asked to vote their recommendations on two Town Warrant Articles not previously voted on; Article 7 and Article 21. Article 21; Report of the Community Preservation Committee—Appropriation From Community Preservation Committee Fund. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to vote Favorable Action on the $30,000 Historical Preservation of Second Burying Ground. Vote approved 5-0. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to vote Favorable Action on the $904,000 McEvoy Field Restoration. Vote approved 4-0. Donald Stewart recused. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to vote Favorable Action on the $300,000 Dale Street Fields Construction—Phase 2. Vote approved 5-0. Tracy Watson made a MOTION, seconded by Rosemary Smedile, to vote Favorable Action on the $397,000 Historical Society Buildinq Preservation Master Plan—Phase 1. Vote approved 5-0. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to vote Favorable Action on the $437,000 Stevens Estate Roof Restoration. Vote approved 5-0. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to vote Favorable Action on the $130,000 Scholfield Mill Refurbishment. Vote approved 5-0. Tracy Watson made a MOTION, seconded by Donald Stewart, to vote Favorable Action on the $7,50 0 Ridgewood Cemetery National Register Application. Vote approved 5-0. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to vote Favorable Action on the $462,000 Purchase and Construction of Veterans'Housing on High Street. Vote approved 4-0. Rosemary Smedile recused. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to take No Action. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to vote Favorable Action on the $30,000 Administrative Costs. Vote approved 5-0. Richard Vaillancourt made a MOTION, seconded by Donald Stewart, to vote Favorable Action on Article 7 Acceptance of a Public Way—Red Gate Lane. Vote approved 5-0. LICENSING COMMISSIONERS: Tracy Watson made a MOTION, seconded by Richard Vaillancourt, to open a meeting of the North Andover Licensing Commission. Roll Call vote: William Gordon yes, Donald Stewart yes, Rosemary Smedile yes, Richard Vaillancourt, and Tracy Watson yes. Vote approved 5-0. MBM Energy Group Inc, dba Raceway, 1502 Osgood Street application for Wine& Malt Package Store License William Gordon made a MOTION, seconded by Donald Stewart that the Board of Selectmen, acting as Licensing Commissioners, approves a Wine and Malt Package Store License for MBM Energy Group Inc, dba Raceway, at 1503 Osgood Street, North Andover, MA. Vote approved 5-0. Essex Art Center Annual Fundraiser requesting One-Day All Alcohol License for June 1 2013 William Gordon made a MOTION, seconded by Tracy Watson that Board of Selectmen, acting as Licensing Commissioners, approve a One-Day All Alcohol License for the Essex Art Center Annual Fundraiser on June 1, 2013 from 6:00 PM — 11:00 PM at 1600 Osgood Street, North Andover. Board of Selectmen Minutes May 6, 2013 4 Merrimack College requests 8 One-Day Licenses for Graduation Weekend, May 15-17 &20, 2013 Jennifer Konopisos on behalf of Merrimack College requests 7 One-Day Wine & Malt Licenses and 1 All Alcohol License for Merrimack's commencement week beginning May 15, through and including May 20, 2013. Each of these events are held on the grounds of Merrimack College in various buildings or tents. Richard Vaillancourt made a MOTION, seconded by Donald Stewart, that the Board of Selectmen acting as the Licensing Commissioners, hereby grant 7 one-day wine and malt license and 1 all alcohol license per M.G.L. chap. 138 sec. 14 to Merrimack College for commencement week beginning May 15 through and including May 20, 2013. Vote approved 5-0. Michael Smolak, Jr. requests a One-Day All Alcohol License for Morrison Wedding at Smolak Farms on May 11, 2013 from 4 PM — 10 PM. Tracy Watson made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen acting as the Licensing Commissioners, hereby grant a one-day all alcohol license for the Morrison Wedding at Smolak Farms on May 11, 2013 from 4:00 PM— 10:00 PM. Vote approved 5-0. Merrimack College requests One-Day License for Graduation Weekend, May 16, 2013 A last minute emergency request was applied for May 16, 2013 for a one-day wine & malt license for the Community BBQ-Sakowich Campus Patio/Lawn. William Gordon made a MOTION, seconded by Donald Stewart, subject to the approval of town departments for the one-day wine & malt license for the Community BBQ-Sakowich Campus Patio/Lawn. Vote approved 5-0. Tracy Watson made a MOTION, seconded by William Gordon, to close a meeting of the North Andover Licensing Commission. Roll Call vote: William Gordon yes, Donald Stewart yes, Rosemary Smedile yes, Richard Vaillancourt, and Tracy Watson yes. Vote approved 5-0. TOWN MANAGER'S REPORT: Police Department Report Police Chief Paul Gallagher provided an activity report for April 2013. Fire Department Report Fire Chief Andy Melnikas provided an activity report for April 2013 ADJOURNMENT: Tracy Watson made a MOTION, seconded by Donald Stewart, to adjourn the meeting at 9:58 p.m. Vote approved 5-0. Respectfully Submitted Adele J. Johnson Executive Assistant Richard Vaillancourt, Clerk of the Board BOARD OF SELECTMEN MINUTES MAY 13, 2013 CALL TO ORDER: Chairman William Gordon called the meeting to order at 6:30 PM at Town Hall Meeting Room. ATTENDANCE: The following were present: William F. Gordon Chairman; Richard Vaillancourt, Clerk; Rosemary Smedile, Licensing Chairman; Donald Stewart, Tracy M. Watson, and Andrew Maylor, Town Manager and Ray Santilli, Assistant Town Manager, PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Richard Vaillancourt made a MOTION, seconded by Donald Stewart,to approve the Open Session Minutes of April 22, 2013, as Amended. Vote approved 5-0. OLD BUSINESS: Review of Former Bradstreet School PropertV Proposals Representatives from RCG LLC, Oakgrove Residential, Inc., and Water Street Retail, LLC. presented proposals for the Bradstreet School Property. Each of the developers elaborated on their proposals and gave details of their particular plans for enhancing the downtown property. Selectmen thanked all the developers for bringing forth great ideas and commented about the pros and cons of the plans. Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt,that the Board designate Oakgrove Residential, Inc. as its first'choice. Vote failed 3-2:` Richard Vaillancourt, Tracy Watson and Donald Stewart opposed. Tracy Watson made a MOTION, seconded by Richard Vaillancourt, that the Board designate Hearthstone Realty Corp. Scheme 3 as its first choice. Vote approved 4-1. Rosemary Smedile opposed. Rosemary Smedile made a MOTION, seconded by Tracy Watson, that the Board designate Oakgrove Residential, Inc. as their second alternative choice. Vote approved 5-0. Town Manager Andrew Maylor will negotiate a tentative agreement with Heartstone Realty during the next 30 days and report back to the Board. ADJOURNMENT: Donald Stewart made a MOTION, seconded by Rosemary Smedile, to adjourn the meeting at 8:20 p.m. Vote approved 5-0. Respectfully Submitted Adele J. Johnson Executive Assistant Richard Vaillancourt, Clerk of the Board BOARD OF SELECTMEN MINUTES MAY 21, 2013 CALL TO ORDER: Chairman William Gordon called the meeting to order at 6:00 PM at North Andover High School Athletic Conference Room. ATTENDANCE: The following were present:William F. Gordon Chairman; Richard Vaillancourt, Clerk; Rosemary Smedile, Licensing Chairman; Donald Stewart, and Andrew Maylor,Town Manager and Ray Santilli,Assistant Town Manager. Note: Tracy Watson was absent CONSENT ITEMS: Request to Conduct Memorial Day Parade& Ceremony The North Andover Patriotic Observance& Marching Committee requests permission to conduct a parade and ceremonial service in recognition to Memorial Day, May 27, 2013. Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt,that the Board of Selectmen approves the request of the North Andover Patriotic Observance& Marching Committee to conduct a parade and ceremonial service in recognition to Memorial Day, May 27, 2013, starting at 10:00 a.m. Vote approved 4-0. LICENSING COMMISSIONERS: Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt,to open a meeting of the North Andover Licensing Commission. Vote approved 4-0. Renewal of"Junk Dealer/Collector License"at Clifford's Jewelers 109 Main Street William Gordon made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen votes to approve the renewal of the Junk Dealer/Collector License for Clifford's Jewelers at 109 Main Street. Vote approved 4-0. Merrimack College request two (2) one-day all alcohol licenses Richard Vaillancourt made a MOTION, seconded by Donald Stewart, that the Board'of Selectmen acting as the Licensing Commissioners, hereby grant two (2) one-day all alcohol licenses per M.G.L. chap. 138 sec. 14 to Merrimack College for Merrimack's reunion weekend on June 7th from 5:00—10:00 PM in the Library at Merrimack and on June 8th from 12-2 pm, and reopen from 5:00-1:00 am at the Sakovich Campus Center/Patio. Vote approved 4-0. Donald Stewart made a MOTION,seconded by Richard Vaillancourt, to close a meeting of the North Andover Licensing Commission. Vote approved4-0. Note: Tracy Watson arrived OLD BUSINESS: Town Meeting Warrant Article 10 Citizens Petition Mr. Nothnagal of 92 Surrey Drive, North Andover came before the Board to speak on behalf of his citizens petition,Warrant Article 10. Article 10: citizen's.petition, A resolution to suppod passage of a constitutional amendment providing that only human beings are people. Mr. Nothnagal gave explanations and reasons why he proposed his citizen petition. He also proposed to Amend his original article. After a discussion the Board decided to take No Action on Article 10. TOWN MANAGER'S REPORT: The Board briefly discussed planting trees on various streets in downtown. The Town Manager would follow-up with the Board and let the Board give specific locations of where the trees should be planted. ADJOURNMENT: Richard Vaillancourt made a MOTION, seconded by Donald Stewart, to recess and continue at the Annual Town Meeting at 7:00 p.m. Vote approved 5-0. Respectfully Submitted Adele J.Johnson Executive Assistant Richard Vaillancourt, Clerk of the Board Communications And Announcements Certificate of Accomplishment Presented to John Philip Busanovich You are to be commended for achieving the high rank of Eagle Scout as a member of North Andover Boy Scout Troop 82. You exemplified leadership working with the Trustees of the Reservation and the Conservation Commission, leading your team in removing an old 65 foot wooden boardwalk in the Weir Hill Reservation in North Andover and replacing it with a sturdy structure which hikers will enjoy for many years. Thank you for your community service on behalf of the Town of North Andover. Presented by the North Andover Board of Selectmen June 10, 2013 William F. Gordon, Chairman Certificate of Accomplishment Presented to Samuel August King You are to be commended for achieving the high rank of Eagle Scout as a member of North Andover Boy Scout Troop 82. You exemplified leadership working with your team refurbishing a memorial at Gallagher Field for Cpl. Sean R. Gallagher, USMC. You lead your team to build a small retaining wall and a patio area, moved the flag pole holding the American flag, Added an additional pole for the USMC flag, relocated granite benches and landscaped the entire area with grass and shrubs. Thank you for your community service on behalf of the Town of North Andover. Presented by the North Andover Board of Selectmen June 10, 2013 William F. Gordon,Chairman Certificate of Accomplishment Presented to Lawton McFarlan Powell You are to be commended for achieving the high rank of Eagle Scout as a member of North Andover Boy Scout Troop 82. You exemplified leadership working with your team constructing eight two-foot tall PVC monofilament recycling bins. The bins are fishing line receptacles that were placed along the shores of the Merrimack River at eight different locations where fishing is most abundant and have a threaded adapter on the bottom to empty them which will result in less fishing line litter on the shores of the Merrimack River. Thank you for your community service on behalf of the Town of North Andover. Presented by the North Andover Board of Selectmen June 10, 2013 William F. Gordon, Chairman Certificate of Accomplishment Presented to Cameron MacDonald You are to be commended for achieving the high rank of Eagle Scout as a member of North Andover Boy Scout Troop 87. You exemplified leadership coordinating your project with the Public Works Department and the Conservation Commission. You raised funds from donations for your project, purchased the supplies and lead your team to construct two new signs for the Sharpners Pond Field, landscaping the entire area and beautifying the entrance. Thank you for your community service on behalf of the Town of North Andover. Presented by the North Andover Board of Selectmen June 10, 2013 William F. Gordon,Chairman Government Finance Officers Association 203 N.LaSalle Street-Suite 2700 Chicago, IL 60601 w Phone(312)977-9700 Fax(312)977-4806 May 15, 2013 Lyne M. Savage Budget Director/Town Accountant Town of North Andover 120 Main Street North Andover MA01845 Dear Ms. Savage: We are pleased to notify you that your comprehensive annual financial report(CAFR)for the fiscal year ended June 30, 2012, qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. Each entity submitting a report to the Certificate of Achievement review process is provided with a "Summary of Grading" form and a confidential list of comments and suggestions for possible improvements in its financial reporting techniques. Your list has been enclosed. You are strongly encouraged to implement the recommended improvements into the next report and submit it to the.program. If it is unclear what must be done to implement a comment or if there appears to be a discrepancy between the comment and the information in the CAFR, please contact the Technical Services Center (312) 977-9700 and ask to speak with a Certificate of Achievement Program in-house reviewer. Certificate of Achievement program policy requires that written responses to the comments and suggestions for improvement accompany the next fiscal year's submission. Your written responses should provide detail about how you choose to address each item that is contained within this report. These responses will be provided to those Special Review Committee members participating in the review. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement (AFRA) is also presented to the individual(s) or department designated by the government as primarily responsible for its having earned the Certificate. As the designated individual we have enclosed your AFRA. Your Certificate of Achievement plaque will be shipped to you under separate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. A sample news release has been enclosed. We suggest that you provide copies of it to local newspapers,radio stations and television stations. In addition, details of recent recipients of the Certificate of Achievement and other information about Certificate Program results are available in the "Awards Program" area of our website, www.gfoa.org. i A current holder of a Certificate of Achievement may include a reproduction of the award in its immediately subsequent CAFR. A camera ready copy of your Certificate is enclosed for that purpose. If you reproduce your Certificate in your next report, please refer to the enclosed instructions. A Certificate of Achievement is valid for a period of one year. To continue to participate in the Certificate of Achievement Program it will be necessary for you to submit your next CAFR to our review process. In order to expedite your submission we have enclosed a Certificate of Achievement Program application form to facilitate a timely submission of your next report. This form should be completed and sent (postmarked) with three copies of your report,three copies of your application, three copies of your written responses to the program's comments and suggestions for improvement from the prior year, and any other pertinent material with the appropriate fee by December 31,2013. Your continued interest in and support of the Certificate of Achievement Program is most appreciated. If we may be of any further assistance,please contact Delores Smith(dsmith @gfoa.org or(312) 578-5454). Sincerely, Government Finance Officers Association Stephen J. Gauthier,Director Technical Services Center SJG/ds Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to Town of North Andover Massachusetts For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2012 Executive Director/CEO The Government Finance Officers Association of the United States and Canada a presents this AWARD OF FINANCIAL REPORTING ACHIEVEMENT to Lyne M. Savage Budget Director/Town Accountant Town of North Andover, Massachusetts The award of Financial Reporting Achievement is presented by the Government Finance Officers Association to the individuals) designated as instrumental in their government unit achieving a \ryp3� E UF,ci� �y Certificate of Achievement for Excellence in Financial Reporting. A Certificate of Achievement OFTNd is presented to those government units whose annual financial reports are judged to adhere to /UNITED STATES i AND �, program standards and represents the highest award in government f nancial reporting. Z58 J CANADA I d CORPORATItlN a C'81 r,4 Executive Director Date May 15,2013 G €. ,e ` t s . v, i The Program: r' About the MMA. nz r x r t. k SGraduate Ievel courses v v w _ .. r r t u ci l Assocratio. : the ,acul ty,firom s nationall ' accrededMPA Program nonprofit,nonpaisonasso+r7atioin oficit�es and towns ire Mass ch MA Municipa • 5 Fridays = a vocaiy,trammg,publications, research and other services to its member communities Association :OO a.rrr. oo p ni and K University • September 7,201 May,Z01 Suffolk About Suffolk University Tuition-$I,8o plus costo coarse nater,afs Center for Public Management: • Reading Police Station-tornmurnty Room _ 15 Umonstreet;Read�trg(Parking avilble Since 1 � ,theM has offend graivate Certificate in Local Government at heading Town Hall) undergraduate programs in public administration ' Leadership & Management and management aior�g with conducting research AY Successful completion o Aso urs o c ass s studiess and rovidin technicafaa sMStance fo ;uhltc . § . , earns a Certificate it Local Government:leadersh�p 9 service endeavors. I &Managementfrom Suffolk University:Center for Public Management. • Earn up to 12 graduate creditwaivem plus 3 Information meeting:Friday,April 20th at 16:00'an, credits for a graduate core-course requirement waiver Reaoinq Polite Station -Community, Roots d � Att for participants who wish to continue their studies 15 Union Street,Reading in the MPA program at Suffolk University. t , F, What it is: Courses offered: Who is Eligible? Administrative Strategies of Local Government ., Must be an empbyee of one of the 47 communities The Certificate in local Government H uman Resources listed bellovu: Leadership&Management is,,a graduate level,, Admirtistrativelaw . •�Budgetmg and Financial Management Amesbury , • Methuen participants Andover . "Middleton,, academic program that willprovide Strategic Lea,ership with a solid grounding in public management.' ° �� Beveriy Nannt ..Billerica •-Newbuej! Dates of class meetings: Boxford . Newburypoit . Certificate program courses are the same Burlington .'NorthAndover curriculum offered at the Boston campus of Classes:ill meet on Fridays'from'�a m until 4 p.m Chelmsford . North Reading Suffolk University.Th e Certificate' ro ram Itn_ks >Twenty five Fridays from September,2012 to Mays 2013 uanvers . Peabody P Dracut: Reading contemporary public,management theory with "•First class will 6eriday,Septerbe 7th. g . Ess ex.> Rockport r "real world" ractice resulting in al clu tln ed e" Georgetown - . Rowle ° p , g. . 9 g Expectations: - y , p Gloucester • sa graduate education experience: . lem . Groveland • salisbu •Par ticipantsshouldcxpect six hours of class work Hamilton . Saugus Applicants will;be judged on their°demonstrated each week PLUS six hours of harnework : HaVe�nui • stoeham interest in continuing to work in public !psw" swampscatt Lawrence Tewksbu . How to Apply: u � . �� management.Successful applicants wirll�be m or ° Lowed Tapsfield aspire to be in leadership positions in local � � Lynn ` . akefield,, Fiihout and:s►gn.the.required appl cation Lynnfield government.S ecial consideration,will be iven • Wenham, g P � . Havethe application Signed byyour community's Manchester-by-the sea , t Nerbu to candidates who intenn,to seek�a graduate ` : ma or,to�uri administrator,ortown mana 'er �, Marblehead Y 9 • Wtlmmgton Melrose degree. Attach your;most recent resume . Woburn Dead.lmefor app licationsrsMajr`10,7012 . Merrimac Acceptance decisionswill be made by May 31�2012 Tuition must be paid by July 31;201 for mode in#ormat�an;contact Paul Bockelman at. (test class 67416-72,72-an e` .1�s Sepembe0 '2 0Bockem t 1 .. 0rvisrt� glm'j od l+r rt firater. _. • Applications should be emalled to Certificate @mma org . F.-+. �. . �`_<,..., ,s=r .. .» . ....:.*.._. - :.ev ,-...a, s....0 ..-. `.,...x-. .1,x.... ...c -,. v ...< .,v ...,.�.a.-r4. _,_..,.�^s..•.t n ,.a,. e.-.....s_ s'.3N ,xev...,,. a.`aFtS .�,s~,';,.. cw-_._u ,,..3..,.>.F,.._ . xi.-�.. .: ...._.,......+s..3.s' .........'S'...'iex �.�..«3 a._...« ,.>-.. ,r....... Consent Items. Friends of The Stevens Memorial Library North Andover, MA 01845 http://groppspaces.com/FriendsofStevensMemLib June 4, 2013 Mr. William F. Gordon, Chairman Board of Selectmen Town of North Andover 120 Main Street North Andover, MA 01845 Dear Mr. Gordon: The Friends of the Stevens Memorial Library are sponsoring a series of Family Movie Night events as part of the Library Summer Reading Program this year. These family movies will be shown by the Library on Monday nights beginning July 8th through August 19th under the events tent at the Stevens Estate. The Friends' sponsorship includes the purchase of the outdoor movie screen, the rental of the appropriately licensed movies, the purchase of the public performance rights and site licenses, and the refreshments offered at the movie events. The Friends are extremely pleased to be able to provide the funds for this cooperative effort between the Library and the Stevens Estate which we hope will enhance the program offerings to the residents of North Andover this summer. In addition to this gift,the Friends have contributed the funds again this year to finance the Stevens Memorial Library Summer Reading Program for adults,teens, and children. We hope to see you all at the movies at the Stevens Estate and at the other exciting events at the Stevens Memorial Library this summer. Sincerely, Martha Larson, President Friends of the Stevens Memorial Library LoweliFive RECEIVED � David E. Wallace TOWN Ai���GER'S ,�, RACE President It starts with a conversation- 2013 MAY 14 PM 2. a May 13, 2013 i 0 W Q Mr. Andrew W. Maylor Town Manager Town of North Andover 120 Main Street North Andover, MA 01845 Dear manager iViayior: It has come to our attention through Mr. Louis Minicucci, Jr. that the Town may be seeking a sponsor for the annual fireworks in conjunction with the celebration of the Town's Fourth of July festivities. It would be our pleasure and honor to sponsor this year's event and we'd be pleased to offer$5,000 in support of the fireworks display. The Lowell Five has been graciously welcomed into the community by Town Officials, the business community and the residents. It is with great pride that we declare our recent North Andover presence. will have Amy Werner, our Senior Vice President, reach out to you regarding the sponsorship or you may have your staff call her directly at 978-441-6401 or at awerner @lowellfive.com. Happy Fourth! incerely David E Wallace President The Lowell Five Cent Savings Bank One Merrimack Plaza Lowell, MA 01852 dwallace @lowellfive.com wo Tel: 978.441.6449 P RECEIVED a- 2013 MAY -8 PM 12 24 May 3, 2013 N TH AN abVER `1 A S S A C I HUSE T i`` North Andover 4th of July Road Race c/o The Friends of the North Andover Senior Center PO Box 661 North Andover, MA 01845 North Andover Board of Selectmen Andrew Maylor,Town Manager 120 Main Street North Andover, MA Dear Selectmen and Mr. Maylor, The purpose of this letter is to formally request the permission of the Town of North Andover to conduct the 35th annual 4th of July Road Race and to request the assistance of the various town departments to safely and efficiently produce the race. As you may know,the race is being hosted and directed by the Borderline Running Club(BRC)of North Andover for the charitable benefit of the Friends of the North Andover Senior Center. 100%of the net race proceeds will go to the Friends. While the BRC's involvement is voluntary(neither we, nor any of our members will charge a fee),there are expenses associated with the event which we expect to be more than offset through sponsorships from local merchants and businesses and registration fees from the participants. A brief fact sheet is attached,and more thorough information is available at www.luly4thrace.com . The event will take place on July 4, 2013 at the Old Center Common beginning with number pickup and race day registration at 7:00 AM. The Kid's Race will begin at 8:00 AM,starting and finishing on Massachusetts Avenue, adjacent to the Print Museum. The course will be a simple(0.6 mile) loop around the Common. The 5K and 10K races will start at 8:30 AM and 8:35 AM, respectively,on Massachusetts Avenue and finish there as well. Route maps for the 5K and 10K are attached herewith for your review. We are closely coordinating our activities with the Festival Committee and have been engaged with Chief Gallagher to discuss and coordinate an event safety plan including traffic management along the course during the race. While we do not anticipate lengthy road closures at this time,there will be minor interruptions to the normal flow of traffic all of which will be closely planned and coordinated with the NAPD. We have also connected with Chief Melnikas,who will be providing an ambulance and DPW Director Thibodeau,who will be providing barricades and cones for public safety purposes. On behalf of the BRC,The Friends of the North Andover Senior Center and the 4th of July Race Committee,we thank the Town of North Andover for considering our request,and also thank the town departments and citizen committees—especially the Festival Committee for their excellent support and can-do attitude. Questions or concerns may be directed to me personally. Respect ly, j Christo her M. Mars all North Andover 4th of July Race Director 314 Boston Street, North Andover (617)-314-1336 crnarshal13c6trane,corn North Andover 4 t Kolds Fun Run, , Thursday, July 4, 2013 North Andover Common, 800 Massachusetts Avenue USA T Benefitting The Friends of the North Andover Senior Center �o Hosted by the Borderline Running Club To Register or Donate: www.iulv4thrace.com General Information: Entry Fee: 7:00-8:15 AM Number Pickup/Race day registration $25 until May 31, 2013 8:00 AM Kids Fun Run/Walk (.6 miles) $30 June 1-July 1, 2013 8:30 AM 5K Run/Walk $35 Race Day Registration 8:35 AM 10K Run/Walk USATF sanctioned 5K/10K No Fee for Kids Fun Run-registration required Awards: Top three male&female in the 5K and 10K races AND top male &female in each age group: 13 &under, 14-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70-79, 80+ Race Amenities: Chrono Track B-tag timing Entertainment Refreshments T-Shirts for First 800 Entrees Family Friendly Event Questions: Please visit our website at: wwwjuly4thracexom or email us at:iuly4thrace@)gniail.corn The Friends of the North Andover Senior Center promotes, sponsors and supports programs and services that benefit the senior population of the Town of North Andover such as discounted passes for the EZ Trans program run by the MVRTA and emergency funds for utilities and food. Race directed and hosted by the Borderline Running Club, North Andover, MA. USATF - Certified Course Map Page 1 of 1 444 PWZY 56 North Andover, Massachusetts. L � �y r" '5A So G.e.EEN J q K_y Point Locations 2 . Q Start - On Massachusetts Ave at Andover St intersection. Line is 3512" W of metal drain grate at NE corner and 10'1" W of pole DE AlGS OF START' Pa�D # 1140 (see start diagram) . 2oAb uaaca ssc.v,D Mile 1 - On left side of Abbott St N w,r caress rsr/zc, after right curve. Point is 47' ,yQT. after edge of driveway to yellow SOHZz cottage on left. MASa «;_ sraEar Mil e 2 - On left side of Salem St AVE A/san.vcc 3srfVB6N iz�� Aiz6crre.y su+ar.G/v cFar+a�- 'j at pole # 1378 and drive to # 5 iM .A°z (Willis residence). / Mile 3 - On Massachusetts Ave after turn from Osgood St. Point a /4NDCVBR is 12' before metal drain grate wn„cwsx.wa SY'rt6ET and 22'41, before pole # 1128. rase Finish - on Massachusetts Ave opp Museum of American Textile History. MWSVM of A.4"W,N?&,hCf Nsroav Line is at pole # 1133 and is 21,' WpppGN W of W end of wood & granite museum DEr.41C 5 of F/N/sH nfuscuM Sisv sign (see.finish diagram). h/,1s3.aeNt�SE7Js AVENUE .. Certified Course �!^/E en/as. ^,Nr R+rN rd FjN/sH /G/ S/DLW.4Lk 0 ABLE IO'/I53 MA95004WN . http://www.usatf.org/events/courses/maps/showMap.asp?courseID=MA95004WN 4/29/2013 � n o ¢ � n e '(e it e�eo 3 @� P Qo tci�"� b N 0 Al Q o.�C Ora ergot ff X348 ^gyp` boo �ah� P y 1?a kx.�a\o`b V SIi.O i'lg� 'p�\/ Oil�o v] 7 o i Star �71 d \ems r 4e�t�3a9 `rQ CIO �lxrle 7e�,ncon Sr 7I�u5t� •1 �IyI finish /oft. a¢`PerPo% kit a Stort old 3�0 ��f7 6efeK F'ta 6yo(ra�,t e* IcFt Rey�C' yyy 6 owrr �SoyoL o fteh drioer�eyT.3Y XdF`a oFe 6PPY a F^s fafr� os T > W l� a Neo.-th Rd. t North Andover 3a fT.iefo,.1619 > ,�u�y Location:"Old center Common" 4th Of Off Mass.Ave.in No.Andover,MA .10K:Road.Race ,? "9 USATF CERTIFIED COURSE-MA89023WN MEASURED BY RAY NELSON 6/89 N � O O W � o' `9 aa�`gorew.[aa�°a� May 3,2013 North Andover 4th of July Road Race c/o The Friends of the North Andover Senior Center PO Box 661 North Andover, MA 01845 North Andover Board of Selectmen Andrew Maylor,Town Manager 120 Main Street North Andover, MA Dear Selectmen and Mr.Maylor, The purpose of this letter is to formally request the permission of the Town of North Andover to conduct the 35th annual 4`h of July Road Race and to request the assistance of the various town departments to safely and efficiently produce the race. As you may know,the race is being hosted and directed by the Borderline Running Club(BRC)of North Andover for the charitable benefit of the Friends of the North Andover Senior Center,:10q%of the net race proceeds will go to the Friends. While the BRC's involvement is voluntary(neither we,nor any of our members will charge a fee),there are expenses associated with the event which we expect to be more than offset through sponsorships from local merchants and businesses and registration fees from the participants. A brief fact sheet is attached,and more thorough information is available at www.july4thrace.com . The event will take place on July 4,2013 at the Old Center Common beginning with number pickup and race day registration at 7:00 AM. The Kid's Race will begin at 8:00 AM,starting and finishing on Massachusetts Avenue, adjacent to the Print Museum. The course will be a simple(0.6 mile)loop around the Common. The 5K and 10K races will start at 8:30 AM and 8:35 AM, respectively,on Massachusetts Avenue and finish there as well. Route maps for the 5K and 10K are attached herewith for your review. We are closely coordinating our activities with the Festival Committee and have been engaged with Chief Gallagher to discuss and coordinate an event safety plan including traffic management along the course during the race. While we do not anticipate lengthy road closures at this time,there will be minor interruptions to the normal flow of traffic all of which will be closely planned and coordinated with the NAPD. We have also connected with Chief Melnikas,who will be providing an ambulance and DPW Director Thibodeau,who will be providing barricades and cones for public safety purposes. On behalf of the BRC,The Friends of the North Andover Senior Center and the 4t11 of July Race Committee,we thank the Town of North Andover for considering our request,and also thank the town departments and citizen committees—especially the Festival Committee for their excellent support and can-do attitude. Questions or concerns may be directed to me personally. r Respect ly, Christo r . Mars an North Andover 4th of July Race Director 314 Boston Street, North Andover r (617)-314-1336 cmarsha113@trane.com E i North Andover 4 1h of July Road Race Kids Fun Run, 5K, 10K I I ® Thursday, July 4, 2013 North Andover Common, 800 Massachusetts Avenue ° S TRACK4-FIELD Benefitting The Friends of the North Andover Senior Center +, Hosted by the Borderline Running Club aOay°>Ils.°iF0 To Register or Donate: www.iuly4thrace.com General Information: Entry Fee: 7:00-8:15 AM Number Pickup/Race day registration $25 until May 31, 2013 8:00 AM Kids Fun Run/Walk C.6 miles) $30 June 1-July 1, 2013 8:30 AM 5K Run/Walk $35 Race Day Registration 8:35 AM 10K Run/Walk USATF sanctioned 5K/10K No Fee for Kids Fun Run— registration required Awards:Top three male&female in the SK and 10K races AND top male &female in each age group: 13 &under, 14-19, 20-29, 30-39, 40-49, 50-59, 60-69, 70-79, 80+ Race Amenities: Chrono Track B-tag timing Entertainment Refreshments T-Shirts for First 800 Entrees Family Friendly Event Questions: Please visit our website at:www.july4thrace.com or email us at: july4thrace@)gmail.com The Friends of the North Andover Senior Center promotes, sponsors and supports programs and services that benefit the senior population of the Town of North Andover such as discounted passes for the EZ Trans program run by the MVRTA and emergency funds for utilities and food. Race directed and hosted by the Borderline Running Club, North Andover, MA. : i 1 1 f n f . USATF- Certified Course Map Page 1 of I .North Andover, Massachusetts. Sr /h•LS6ury eF '�.Y 2 �ir d �Xy'JC.6 MAC P � F/NA4y C v�uJ,�E yh q ~ K x Point Locations z Q start - On Massachusetts Ave at Andover St intersection`. Line is 351211 W of metal drain grate at NE corner and 10,1" W of pole . D6 Alts of .S1•Al2T" ct�,r fn.+v # 1140 (see start diagram). RoAb ecnxsc� a Mile 1 - On left side of Abbott St N w,*xec,rsn�,rae� after right curve, Point is 47' .s�nRr Q after edge of driveway to yellow LJ.vE xoHNSa cottage on left. irtnss jez->w Mile 2 w On left side of Salem St /.VE arstrwCE a+hs�6iu I D,KacrroN at pole # 1378 and drive to # 5 Jose (Willis residence). wu^"JCyd Mile 3 - on Massachusetts Ave after turn from Osgood St. Point �U/s-B/p.Z�ANA /�NAOVdR is 121 before metal drain grate sr.wa sI'+cJr and 221411 before pole # 1128. Finish - On Massachusetts Ave opp Museum of American Textile History. mwavm P,AM eaww wou ,,fTdGy Line is at pole # 1133 and is 21, WOtlpRN W of W end of wood & granite museum a6rJ��cs off1tvJSNW�;°us'^a sign (see finish diagram). �AXJ piN/S//y A141" Certified Course i �•JNE GAra a Aki, r- sJnsw,i�u KA95004WN . i kk http://www.usatf.org/events/courses/maps/showMap.asp?coulseID=MA95004WN 4/29/2013 ' _ � r CD < St- y 4 y F S� •' �c o x QP' '�- �•,� ,fib a` x 'L"i °ra°`�46Y w 234$ `a&(�N y� ZD t t� �• n e ? To-n Sic 3O�71sap t� 'M%StA TOhrcor lE Fin-ilsh �o,y a�rer�of�x� // S�aYI ]�s}. h pGah*eT �Kff 38 fe S�y �}} S ao �S yaC. afYet• rives y.r. 350 Ri d 'a �'arx e P�y6t�3C3 4b u� Q p,� Nedth Rd. North.Andover 3 -F1 lrferctok4 4th,bf lu$ location:"Old center Common" y - Off Mass.AVe.in No.Andover,MA �P USATT CERTIFIED COURSE—MA89023WN MEASURED BY RAY NELSON 6/84 co W � DATE: 4/24/2013 CERTIFICATE OF INSURANCE CERTIFICATE NUMBER:!20130423145272 AGENCY: ESIX Entertainment&Sports Insurance eXperts THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND 5660 New Northside Drive,Suite 640 CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER_THIS CERTIFICATE DOES Atlanta,GA 30328 NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES Phone:(678)324-3300 Fax:(678)324-3303 BELOW. NAMED INSURED: INSURERS AFFORDING COVERAGE: USA Track&Field,Inc. Friends of North Andover Senior Center INSURER A: Philadelphia Indemnity Ins.Co. 132 East Washington Street,Suite 800 Indianapolis IN 46204 EVENT INFORMATION: North Andover 4th of July Road Race(7/4/2013-714/2013) POLICY/COVERAGE INFORMATION- 'THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS- INS TYPE OF INSURANCE: POLICY NUMBER(S):d, EFFECTIVE: EXPIRES: LIMITS: A GENERAL LIABILITY X COMMERCIAL GENERAL PHPK935580 11/1/2012 1111/2013 GENERAL AGGREGATE(Applies Per Event) $3,000,000 LIABILITY 12:01 AM 12:01 AM EACH OCCURRENCE $1,000,000 X Occurrence - DAMAGE TO RENTED PREMISES(Each Occ.) $1,000,000 MEDICAL EXPENSE(Any one person) EXCLUDED PERSONAL&ADV INJURY $1,000,000 j PRODUCTS-COMP/OP AGG $3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS: Coverage applies to USA Track& Field sanctioned events and registered practices, including any directly related activities, such as event set-up and tear-down, participant check-in and award ceremonies. The certificate holder is additional insured but only for the liability arising out of the negligence of the named insured,per the following endorsement:Additional Insured j -Certificate Holders(Form PI-AM-002). i i 'CERTIFICATE HOLDER: NOTICE OF CANCELLATION: Town of North Andover Should any of the above described policies be cancelled before the expiration date thereof, 120 Main St notice-will be delivered in accordance with the policy provisions. North Andover MA 01845 .AUTHORIZED REPRESENTATIVE: . . a i f INTEROFFICE MEMORANDUM DATE: May 9, 2013 TO: Adele Johnson, Executive Assistant FROM: Bruce Thibodeau, Director of Public Works CC: RE: 4th of July Road Race The Division of Public Works has no objection to the request from Christopher Marshall, of the Borderline Running club, to hold their annual 4th of July road race on the 4th of July starting at 7:00am. If he needs any assistance from the DPW, please have him contact my office. / Johnson, Adele � From: McCarthy, Fred Sent: Friday, May IO. 28I3 I:55 PM To: Johnson, Adele Subject: RE: recommendations for 4th nf July Road Race Adele, � The Fire Department recommends favorable action for the annual Fourth of July Road Race. | will forward the attached race routes and times to each station, Notification from the sponsor will not benecessary. VVe would need tobe notified of any changes. Thank you, � Fred ` From: Johnson, Adele Sent: Thursday, May 09, 2013 2:27 PM To: Gallagher, Paul; Carney, John; Thibndeau, Bruce; Barry, Nancy; Ma|nikas, Andrew; McCarthy, Fred Subject: RW: recommendations for 4th of July Road Race � Please send recommendations for the use of town roads for 4 Ih of July road race. � Thanks, Adele]. Johnson Executive Assistant ` Town of North Andover 120 Main Street North Andover, Kxx 01845 � Phone 978688,9*10 Fax 978,688.e556 Email Web Fromm: Sent: Thursday, May 09, 2013 2:00 PM To: Johnson, Adele Subject: P/emoe note memasuac'huuO(ts of has deen nf?d fo,and fommumcq,)e/ and omcalaa�ep�� ���o mmnn�mnpfeaov�ererto� p�eas,eoOnamer the,envimmilembeme printmg this email, l Johnson, Adele From: Maylor, Andrew Sent: Tuesday, May 07, 2013 3:20 PM To: Johnson, Adele Cc: Gordon, William Subject: FW: VNO request of HOME funds Attachments: 20130430101737761.pdf Please place this on the 6/10 agenda. Regards, Andrew W. Maylor Town Manager Town of North Andover 120 Main Street North Andover, MA 01845 Phone 978.688.9510 Fax 978.688.9556 Email amaylor @townofnorthandover.com Web www.TownofNorthAndover.com -----Original Message----- From: Bellavance, Curt Sent: Tuesday, April 30, 2013 10:55 AM To: Maylor, Andrew Subject: VNO request of HOME funds Andrew: The Veterans Northeast Outreach Center, Inc. has requested the use of HOME funds. I am not supporting the request either way but thought it should go to the BOS as all requests would. . . Curt. -----Original Message----- From: noreply(@townofnorthandover.com [mailto:noreplyptownofnorthandover.com] Sent: Tuesday, April 30, 2013 10:18 AM To: Bellavance, Curt Subject: This E-mail was sent from "RNPOA428C" (Aficio MP C5000) . Scan Date: 04.30.2013 10:17:37 (-0400) Queries to: noreply(townofnorthandover.com Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records. For more information please refer to: http://www.sec.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. t r }Tt L[rt i COMMUNITY DEVELOPMENT DIVISION Building (onservation Health Planning Zoning MEMORANDUM TO: Andrew Maylor,Town Manager FROM: Curt Bellavance, Director eAll RE: VNO request to use HOME fiends ATTACHED: Letter from VNO DATE: April 30, 2013 Our office received communications from the Veterans Northeast Outreach Center, Inc, (VNO) in regards to North Andover's available HOME funds. Their organization is interested in having the Board of Selectmen commit North Andover's portion of HOME funds to their project. The VNO project is to purchase and rehabilitate#138 High Street and convert the housing into affordable veterans housing. HOME fluids are reimbursable so the project would need to be underway before HOME releases the funds. The VNO is requesting a commitment of$35,000, which is the amount available to North Andover for FY12 (June 30, 2013 deadline)and approximately $30,000 for FYI 3, The amount, if any, of FYI fttnds have not been released as of the date of this mennorandum. 'I'lie funds are available from previous Federal fiscal years because they mist first be committed to the Department of Housing and"Urban Development (HUD) and then granted to the regional group North Shore HOME Consortium. I am available if you have any questions. 1600 Osgood Street,North Andover,Massachusetts 01845 Phone 978,688.9531 Fox 978.688.9542 Web www.towoofnortliandover,com �F Veterans Northeast Outreach Center, Inc. ' 65 Cedar Street Have-rhill, MA 01830 Telephone: 078-521-0668 l=ax: 978-521-9672 E-mail: vneoc@ orthaastveterans.org www.northeastveterans.org ate} Pirector /rC.'Y�tilE'c! 3 April 2013 Curt Bellavance Director Division of Community Development 1600 Osgood St North Andover, MA 01815 Mr. Bellavance, The Veterans Northeast Outreach Center respectfully requests HOME funds in the amount of$35,000 from this year's funding and$30,000 from next year's funding.This funding will be utilized for the acquisition and rehabilitation of 138 High St,, and new construction of 136 High St, These 5 units of housing will provide affordable housing to North Andover Veterans and their families. A copy of the proposal is attached. Thank you for your consideration of this request for funding. J hn Ratka "Executive Director, i I Outreach Center Veterans Mansion Veterans Cara Pus Evan W,O'Neill Memorial Hail C,..#..,...i MO—r— a.* rZAII-W Jl 44 nA_')P7QAAQ - i COMMONWEALTH OF MASSACHUSETTS WILLIAM FRANCIS GALVIN SECRETARY OF THE COMMONWEALTH SS.To either of the Constables of the Town of North Andover GREETING: In the name of the Commonwealth,you are hereby required to notify and warn the inhabitants of said town who are qualified to vote in Elections to vote at All Precincts-Precincts 1 to 8 All Precincts Vote at the North Andover High School 430 Osgood Street on TUESDAY,THE TWENTY-FIFTH DAY OF JUNE,from 7:00 A.M.to 8:00 P.M.for the following purpose: To cast their votes in the Special State Election for the candidates for the following offices SENATOR IN CONGRESS........................................FOR THIS COMMONWEALTH Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting. Given under our hands this 10TH day of June,2013 William F.Gordon,Chairman Rosemary Connelly Smedile Donald B.Stewart Richard M.Vaillancourt Tracy M.Watson SELECTMEN OF NORTH ANDOVER And you are directed to serve this Warrant by posting true and attested copies thereof in the Town Office Building and one public place in each voting precinct in the Town, said copies to be posted not less than (7) seven days before the time of said election. Constable Date A True Copy Attest—Joyce A.Bradshaw,Town Clerk Pursuant to the foregoing warrant, I have warned and notified the inhabitants of the Town of North Andover who are qualified to vote in town affairs to be at the time and place for the purpose mentioned within by posting true and attested copies thereof at the town office building and one public place in each voting precinct in the Town at least seven days before the date of said election. Constable (month and day) Warrant must be posted at least seven days prior to June 25,2013 URBELIS&FIELDSTEEL,LLP 155 FEDERAL STREET BOSTON,MASSACHUSETTS 02110-1727 Telephone 978-475-4552 CAROL HAJJAR WGRAVEY Telephone 617-338-2200 OF COUNSEL Telecopier 617-338-0122 e-mail chm @uf-law.com June 5, 2013 Hand Delivered Board of Selectmen North Andover Town Hall 120 Main Street North Andover, MA 01810 RE: Street ACCEPTANCE DEEDS RED GATE LANE Dear Members of the Board: Enclosed for acceptance and signature by the Board of Selectmen are the original deeds conveying the street known as Red Gate Lane and related easements. Red Gate Lane was accepted as a public way by Town Meeting. Please return the signed and notarized documents to me for recording at the Registry of Deeds. If you have any questions,please let me know. Very truly yours, d Carol Hajjar McG'6 y CHM/kmp Enclosure cc: Judy Tymon (by email) Gene Willis (by email) s:\wp51\work\n-andove\corresp\selectmen.chm.ltr-red gate lane.docx QUITCLAIM DEED I, Richard Dallaire, Trustee, of the Whispering Pines Realty Trust, u/d/t dated May 1, 2006 and recorded with the Essex North Registry of Deeds at Book 10182, Page 10, of North Andover, Massachusetts For consideration paid of One and 00/100 ($1.00) Dollar Grant to The Inhabitants of the Town of North Andover, a municipality with a principal place of business at 120 Main Street,North Andover, MA 01845 With QUITCLAIM COVENANTS Drainage easement shown on a plan entitled"Red Gate Pasture Definitive Subdivision Plan Survey Plan, Prepared for Red Gate Realty Trust, 33 Walker Road,North Andover, MA 01845,November 22, 1996, Scale 1" =40',New England Engineering Services, Inc. 33 Walker Road, Suite 23,North Andover, MA 01845" which plan is recorded with Essex North District Registry of Deeds as Plan No. 15349 and"Red Gate Lane Street Layout Plan,prepared for Whispering Pines Realty Trust, 4 Sandlewood Lane, Methuen, MA 01844, Scale 1"=40', March 25,2013,Waypoint Survey Service,which plan is recorded as Plan No. herewith. The easement includes: a Drainage Easement located on the Northwesterly corner of Lot 1 along said Salem Street and Red Gate Lane as shown on said plan. a Drainage Easement located on Lot 2 and Lot 3, running along the northwesterly border of Lot 2 and the northeasterly border of Lot 3 and running to Red Gate Lane as shown on said plan a 15 foot Drainage Easement located on northeasterly corner of Lot 4 along Red Gate Lane and land now or formerly of Robert and Audrey Meikle as shown on said plan This conveyance does not constitute all or substantially all of the assets of the corporation. For Grantor's Title see Deed of John J. Burke, Trustee of the Redgate Realty Trust dated May 15, 2006 and recorded with the Essex North Registry of Deeds at Book 10182, Page 17. L Witness my hand and seal this 8 5 day of /Vilmy , 2013. Whispering Pines Realty Trust By: � W' ess Richard Dallaire, Trustee COMMONWEALTH OF MASSACHUSETTS Essex, ss On this i 5� day of /��c , 2013, before me, the undersigned notary public, personally appeared Richard Dallaire, Trustee of the Whispering Pines Realty Trust,proved to me through satisfactory evidence of identification, which was ��-U,S cn,,-4,a- Lk k c Lt �X— ,to be the person whose name is signed on the pre eding or attached document, and acknowledged to me that he signed it voluntarily for its stated p ose. A Notary ublic: My mmisslon expires: 2�;-l f ce �\ GITA B. BRAZELIS a Notary Public i Commonwealth of Massachusetts My Commission Expires �� Ku May 16,2019 ACCEPTANCE BY BOARD OF SELECTMEN The Board of Selectmen of the Town of North Andover hereby accepts the foregoing conveyance to the Town of North Andover. EXECUTED as an instrument under seal this day of , 2013 Town of North Andover Board of Selectmen i COMMONWEALTH OF MASSACHUSETTS Essex County, ss , 2013 On this day, before me, the undersigned notary public, personally appeared , proved to me through satisfactory evidence of identification, which was to be the person whose name is signed on the preceding or attached document, and acknowledged to me that they signed it voluntarily for its stated purpose, as of the Town of North Andover. Notary Public My Commission Expires: I QUITCLAIM DEED 1, Richard Dallaire, Trustee, of the Whispering Pines Realty Trust, u/d/t dated May 1, 2006 and recorded with the Essex North Registry of Deeds at Book 10182, Page 10, of North Andover, Massachusetts For consideration paid of One and 00/100 ($1.00) Dollar Grant to The Inhabitants of the Town of North Andover, a municipality with a principal place of business at 120 Main Street,North Andover, MA 01845 With QUITCLAIM COVENANTS The street in North Andover, Essex County, Massachusetts, being shown as Red Gate Lane on a plan entitled"Red Gate Pasture Definitive Subdivision Plan Survey Plan, Prepared for Red Gate Realty Trust, 33 Walker Road,North Andover, MA 01845, November 22, 1996, Scale 1"=40',New England Engineering Services, Inc. 33 Walker Road, Suite 23,North Andover, MA 01845", recorded with Essex North Registry of Deeds, Plan No. 15349 and"Red Gate Lane Street Layout Plan,prepared for Whispering Pines Realty Trust, 4 Sandlewood Lane, Methuen, MA 01844, Scale 1"=40', March 25, 2013,Waypoint Survey Service, which plan is recorded as Plan No. herewith. Said street is further described in Exhibit"A" attached hereto and incorporated herein by reference. For Grantor's Title see Deed of John J. Burke, Trustee of the Redgate Realty Trust dated May 15, 2006 and recorded with the Essex North Registry of Deeds at Book 10182, Page 17. Witness my hand and seal this T day of �1� , 2013. Whispering Pines Realty Trust By. t_ ,P, z—% 36ess Rich d Dallaire, Trustee COMMONWEALTH OF MASSACHUSETTS Essex, ss On this { day of �c , 2013, before me,the undersigned notary public,personally appeared Richard Dallaire, Trustee of the Whispering Pines Realty Trust,proved to me through satisfactory evidence of identification, which was to be the person whose name is signed on the pre c diijg or attached document, and acknowledged to me that he signed it voluntarily for its stat purpose. No ry Public: e y Commission expires: GITA B. BRAZEiLIS Notary Public Commonwealth of Massachusetts My Commission Expires May 16,2019 URBELIS&FIELDSTEEL,LLP 155 FEDERAL STREET BOSTON,MASSACHUSETTS 02110-1727 Telephone 978-475-4552 CAROL HADAR McGRAVEY Telephone 617-338-2200 OF COUNSEL Telecopier 617-338-0122 e-mail chm @uf-law.com June 5, 2013 Hand Delivered Board of Selectmen North Andover Town Hall 120 Main Street North Andover, MA 01 810 RE: ACCEPTANCE OF DEED ORCHARD VILLAGE PUMP STATION Dear Members of the Board: Enclosed for acceptance and signature by the Board of Selectmen is the original deed to the Orchard Village Pump Station. Acceptance of the Pump Station was recommended by the Department of Public Works and approved by Town Meeting. Please return the signed and notarized deed to me for recording at the Registry of Deeds. If you have any questions,please let me know. Very truly yours, f�+ Carol Hajjar McUravey CHM/kmp Enclosure cc: Bruce Thibodeau (by email) Timothy Willett (by email) s:\wp51\work\n-andove\corresp\selectmen.chm.ltr-orchard village.docx (AREA ABOVE LINE RESERVED FOR REGISTRY USE) QUITCLAIM DEED Orchard Village LLC, a Massachusetts Limited Liability company having an address of 277 Washington Street, Gro veland, MA 01834 ("Grantcr"), for consideration paid but for no monetary consideration grants to The Inhabitants of the Town of North Andover, a Massachusetts Municipal Corporation of 120 Main Street,North Andover, Massachusetts 01845 ("Grantee"), WITH QUITCLAIM COVENANTS, That certain parcel of land, together with all buildings and improvements thereon, including without limitation the water pump station and all equipment and pump station apparatus, located off of Salem Turnpike in North Andover, Essex County, Massachusetts, and more particularly described as Lot 33 on a plan of land entitled: "Definitive Subdivision Plan For `Orchard Village' in North Andover, Mass. Record Owners: Agnes M. Kmeic 1996 Realty Trust, 1001 Turnpike Street, North Andover, MA 01845,Applicant: Orchard Village, LLC, 44 Great Pond Road, Boxford, MA 01921, Christiansen& Sergi Professional Engineers Land Surveyors, 160 Summer St. Haverhill, MA 01830, Tel. 978-373-0310", dated April 2, 2009, last revised on June 9, 2009, and filed with the Essex North Registry of Deeds District of the Land Court on October 16, 2009 as Plan Number 18083E, to which plan reference may be had for a more particular description of said Lot 33 (hereinafter referred to as the"Subdivision Plan"). The above Lot is designated "Not a Building Lot" and contains 2,047 square feet (.0470 ac), more or less, according to said Subdivision Plan. The fee in the roadway shown as the "Proposed Road" and Lot 34 on the Subdivision Plan is reserved to the Grantor. There is conveyed herewith the right to use, in common with the Grantor and those claiming by through or under the Grantor and others lawfully entitled thereto, the way shown on the Plan as Proposed Road(now known as Empire Drive) for the purpose of ingress and egress to the property granted herein. The Grantor further reserves unto itself, its heirs and assigns, all easements affecting the premises hereby conveyed and shown on the Subdivision Plan. This conveyance is subject to the easements, conditions, and restrictions contained in the Subdivision Plan, and all other easements, reservations, covenants and restrictions of record, insofar as the same are in force and applicable, however not intending to revive any of the same. Grantor hereby also grants to the Grantee a permanent and perpetual right and easement to re-install, maintain and repair the water mains and associated pipes and fixtures now located within said Lot 34, in common with the Grantor and those claiming by through or under the Grantor and others lawfully entitled thereto to use Lot 34 for all purposes that street and ways are currently used in the Town of North Andover. The Grantor shall also reserves the right to install, maintain and repair utilities in Lot 34, excluding the water mains and associated pipes and fixtures. Upon any exercise of the easement rights that disturbs the surface of the ground of Lot 34,the Grantee shall reasonably restore the ground to its previous condition. By acceptance of this conveyance, the Grantee accepts responsibility for the maintenance, operation and repair of the water booster pump station and all related Improvements and equipment located on said Lot 33 and the water mains and associated pipes and fixtures located within said Lot 34. There is reserved unto the Grantor an easement and right to connect Grantor's remaining land to the water mains and associated pipes and fixtures located within said Lot 34, upon the payment of customary connection fees to the Grantee. This is a conveyance in the ordinary course of business and is not in contravention of the Grantor's Limited Liability Company's Certificate of Organization, as it may have been amended. Neither this instrument nor any other record at the Registry of Deeds discloses that this conveyance is in contravention of the laws of the Commonwealth of Massachusetts and the Grantor limited liability company appears from the records of the Commonwealth of Massachusetts Office of the Secretary of State to exist. No additional or appurtenant rights benefiting the property granted herein or the Grantee, other than those explicitly set forth in this deed, are created or conveyed hereby. Being a portion of the premises conveyed to Grantor by deed of Louis Kmiec, Jr., et al, dated May 11, 2010, and filed with the Essex North Registry of Deeds District of the Land Court on May 14, 2010, as Document Number 100,653, Certificate Number 16291. I � IN WITNESS WHEREOF, Orchard Village, LLC has caused its seal to be hereto affixed ind in these presents signed by its Managers, duly authorized,this 3rd day of pri , 2013. Orchard Vill e, LL B Are J./` orrisi, Manager my At ized By: Robert Messina, Manager Duly Authorized IN WITNESS WHEREOF, Orchard Village, LLC has caused its seal to be hereto affixed Ind in these presents signed by its Managers, duly authorized, this 3rd day of Apri , 2013. Orchard Vill4ge, LL W lei B . Age J.��`` orrisi, Manager my fized k By: Robert Messina, Manager Duly Authorized COMMONWEALTH OF MASSACHUSETTS Essex, ss On this 3rd day of April , 2013, before me, the undersigned notary public, personally appeared Alfred J. Torrisi, authorized signatory of Orchard Village, LLC, proved to me through satisfactory evidence of identification, which was drivers license , to be the person whose name is signed on the preceding or attached document, and acknowledged to me that he signed it voluntarily for its stated purpose, and that he has the authority to act in that capacity. OFFICIAL SEAL Notary Publ�c CAMILLE MIRAGLIOTTA DALY NO PUBLIC My Commission Expires: COMMONWEALTH OF MASSACHUSETTS My Comm.Expires Fob.7,2014 COMMONWEALTH OF MASSACHUSETTS Essex, ss On this 3r(aay of April , 2013, before me, the undersigned notary public, personally appeared Robert Messina, authorized signatory of Orchard Village, LLC, proved to me through satisfactory evidence of identification, which was Fivers license ,to be the person whose name is signed on the preceding or attached document, and acknowledged to me that he signed it voluntarily for its stated purpose, and that he has the authority to act in that capacity. OFFICIAL SEAL CAMILLE MIRAGLIOTTA DALY Notary Publi NOTARY PUBLIC COMMONWEALTH OF MASSACHUSETTS My Commission Expires: My Comm.Expires Feb.7,2014 I I ACCEPTANCE BY BOARD OF SELECTMEN The Board of Selectmen of the Town of North Andover hereby accepts the foregoing conveyance to the Town of North Andover. EXECUTED as an instrument under seal this day of 2013 Town of North Andover Board of Selectmen COMMONWEALTH OF MASSACHUSETTS Essex County, ss , 2013 On this day, before me, the undersigned notary public, personally appeared , proved to me through satisfactory evidence of identification, which was , to be the person whose name is signed on the preceding or attached document, and acknowledged to me that they signed it voluntarily for its stated purpose, as of the Town of North Andover. f E r Notary Public My Commission Expires: LAW OFFICE OF MICHAEL E. LOMBARD, LLC 44 PARK STREET ANDOVER, MA 01810 (978) 475-1518 FACSIMILE (978) 470-3448 MICHAEL E. LOMBARD, ESQ. PARALEGALS MARIA FERREIRA JOYCE FIOCCA BOLD GITA B. BRAZELIS, ESQ. BONNIE R. GRIFFIN Urbelis, Fieldsteel &Balin 155 Federal Street Boston,MA 02210 Re: Street Acceptance Red Gate Lane Dear Sir or Madam: With regard to the proposed subdivision located on Red Gate Lane the Law Office of Michael E. Lombard,LLC and I certify to the Town of North Andover that with the conveyance to the Town of North Andover of the following documents listed below,the Town of North Andover shall have clear,record and marketable title, free of all liens and encumbrances as of June 5, 2013, to the: 1. fees in the streets known as Red Gate Lane; and 2. all easements and restrictions to be conveyed to the Town as shown on the subdivision plan. The Documents are as follows: Deed from Whispering Pines Realty Trust,Richard Dallaire, Trustee for Red Gate Lane; Deed from Whispering Pines Realty Trust,Richard Dallaire,Trustee drainage easements shown on Plan recorded with Essex North District Deeds, Plan Numbers 15349. Respectfully submitted, Law Office of Michael E.Lombard,LLC By: rta Brazelis,Esq. WHISPERING PINES REALTY TRUST CERTIFICATE OF TRUSTEE I,the undersigned Richard Dallaire, successor Trustee of the Whispering Pines Realty Trust,u/d/t dated May 1, 2006 and recorded with the Essex North Registry of Deeds at Book 10182, Page 10, being duly sworn, hereby depose and say as follows: A. I have personal knowledge of the facts within this certificate; B. I serve as the sole Trustee of the Whispering Pines Realty Trust which was created by instrument dated May 1, 2006; C. That said Trust has not been altered, amended,revoked or terminated and remains in full force and effect; D. That the Trust has full power to engage in real estate transactions on terms as appear appropriate to the trustee, upon authorization by the beneficiaries of said trust; E. That there are no facts which are a condition precedent to the actions of the Trustees, or which in any manner germane to the affairs of the trust. F. That the Beneficiaries are above the age of majority and are not legally incapacitated; G. That the Trustee of the Whispering Pines Realty Trust, created under Trust Agreement dated May 1, 2006, have full and absolute power in said Trust Agreement to convey any interest in real estate and improvements thereon held in said Trust, an no purchaser or third party shall be bound to inquire whether the Trustees have said power or are properly exercising said power or to see to the application of any Trust asset paid to the Trustee for conveyance thereof. And,that all of the Beneficiaries have specifically authorized and directed the Trustee to convey any fee interest in the roadway known as Red Gate Lane and any drainage easements shown on Plan No. 15349 and road layout plan recorded with said deed and also to execute any documents required in order to effectuate the transaction. Executed under the pains and penalties of perjury this�day of June, 2013 WHISPERJNq PINES REALTY TRUST By: ,�41 W o�/ —/—/,--z-- Richa d Dallaire, Trustee COMMONWEALTH OF MASSACHUSETTS Essex, ss. On this 0 day of June, 2013, before me,the undersigned notary public, personally appeared Richard Dallaire,proved to me through satisfactory evidence of identification, which were LL' _ b C� U>a_ ---'to be the person whose name is signed on the preceding or attached 4ocument, and acknowledged to me that he signed it voluntarily for its stated purpose as Truste f r the Whispering Pines Realty Trust. Nota Public lT'� ,/3 JW comm. exp: 7 (tto 01 l K' GITA B. BRAZELIS Notary Public � Commonwealth of Massachusetts My Commission Expires May 16,2019 N TOWN OF NORTH ANDOVER,MASSACHUSETTS OFFICE OF Information Technology 120 MAIN STREET,01845 %►O RTH OfSY�EO - O p 0 Arco nO•Py< Vb� yT •�1 /wan y1• ��SSac Hus��a� Matthew Killen, Telephone(978)794-1504 Director mkillen @townofnorthandover.com Memorandum To: Andrew Maylor From: Matthew Killen Date: May 31, 2013 re: asset disposal Please find attached a list of assets for disposal.Each of these has been determined to be of no value to the Town. Please let me know if you have any questions regarding these items. Town of North Andover 5/31/2013 Office of Information Technology Equipment Disposal Worksheet Make Model Serial Number Description Reason for Disposal Dell E2300 35834685 Dell Desktop Failed 2 Dell Optiplex 745 3QXYNJ1 Dell Desktop Obsolete 3 Dell Optiplex 745 37750D1 Dell Desktop Obsolete a Dell Optiplex 745 BT1DRD1 Dell Desktop Obsolete s Dell Optiplex 745 BT1DRD1 Dell Desktop Obsolete 6 Dell Optiplex 745 1T1DRD1 Dell Desktop Obsolete 7 Dell Optiplex 745 4T1 DRD1 Dell Desktop Obsolete s Dell Optiplex 755 C81 LYH1 Dell Desktop Obsolete 9 Dell Optiplex 755 H8Z2NH1 Dell Desktop Obsolete io Dell Optiplex 755 5CLONH1 Dell Desktop Obsolete 11 Dell Optiplex 755 81 N9XF1 Dell Desktop Obsolete 12 Dell Optiplex 755 22287,11 Dell Desktop Obsolete 13 Dell Optiplex 755 1 W84GH1 Dell Desktop Obsolete 14 Dell Optiplex 755 1XT7XF1 Dell Desktop Obsolete is Dell Optiplex 755 3X94TJ1 Dell Desktop Obsolete 16 Dell - Optiplex 755 2QXYNJ1 Dell Desktop Obsolete 17 Dell Optiplex 755 1T1DRD1 Dell Desktop Obsolete is Dell Optiplex 755 b70f2gl Dell Desktop Obsolete 19 Dell Optiplex 755 C70F2G1 Dell Desktop Obsolete 20 Dell Optiplex 755 GXQH2G1 Dell Desktop Obsolete 21 Dell Optiplex 755 JXQH2G1 Dell Desktop Obsolete 22 Dell Optiplex 756 1HFONH1 Dell Desktop Obsolete 23 Dell Optiplex 760 1 P84BK1 Dell Desktop Obsolete 24 Dell Optiplex 760 8T8QBM1 Dell Desktop Obsolete 25 Dell Optiplex 780 2T8QBM1 Dell Desktop Obsolete 26 Dell Optiplex GX240 7XZ8F11 Dell Desktop Failed 27 Dell Precision 690 3763SD1 Dell Desktop Obsolete - 28 Dell Precision 690 2763SD1 Dell Desktop Obsolete 29 Epson Stylus C88+ B251A Epson Inkjet Printer Obsolete 3o Gateway E4300 34956958 Gateway Desktop Failed 31 Gateway E4500S 35771918 Gateway Desktop Failed 32 HP Fax 3180 CN870BZ11W HP Fax Obsolete 33 HP LaserJet 1320 CNBC48821 L HP Laser Printer Failed 34 HP LaserJet 2550LN cnggh31788 HP Laser Printer Failed 35 HP LaserJet 4000 USMC031885 HP Laser Printer Failed 36 HP LaserJet 9000N jjpbrnp17268 HP Laser Printer Obsolete 37 Phoebe 10/100 24Port Switch 11040010665 Network Switch Failed Application for the Use of the North Andover Town Common Please read the attached "Regulations for the Use of the North Andover Town Common"before completing this application. Section 1: General Information Name of North Andover group or individual applying for use of the Town Common: Note: The applicant, if an individual must be a resident of North An over or, if a non-profit organization must have its principal place of business located in North Andover. North Andover Address of Group or Individual: a Pc c,,O n- �,Le , —e—C V"'.1(A e:' ;- Name of Contact Person: Phone Number of Contact Person: t Email Address of Contact Person: Date(s)that Town Common use is requested: x Note: Use is limited to one day only with allowances for set up and removal one half-day prior to the use and one half day after use, unless it is considered a holiday display pursuant to Section 9(b)of the Town Common Use regulations. Holiday displays may be allowed from the Thanksgiving Day until the following January 71h A) Is the purpose of the use of the Town Common to for the public display of art, banners, signs and symbols? Yes No B) Is the purpose of the use of the Town Common to conduct an event where more than twenty people may assembled/or participate? Yes No If the answer to Question A is yes,please complete Section 2, if the answer to Question B is yes, please complete Section 3. If the Answer to Questions A& B are both yes, please complete both Section 2 and Section 3. Section 2: Use of the Town Common for the Purpose of Display: Please describe what you will be displaying including a detailed description and dimensions: Please provide a sketch or picture of what you will be displaying. Will you need access to electricity for your display? If yes,for what purpose Please indicate on the attached map approximately where on the Town Common the display will be erected. Section 3: Use of the Town Common for the Purpose of Conducting an Event. Please describe the nature and purpose of the event: r 1 The event will begin.at � P s � a.m/ rrati'and end at o a.m,f m,N' In total, how many individuals do you anticipate attending the event? At any one during the event, what is the maximum number of people expected to be on the common? Please indicate on the attached map approximately where on the Town Common the event will take place. Who will be the person or persons representing the applicant who will be present throughout the event? If these persons will be taking shifts, please provide the time of their shifts: Will you be erecting any temporary structures on the common such as tents,fences, athletic equipment? AZ3 If yes, please describe the size and type of structures: Will you need access to electricity for this event? If yes,for what purpose: �1 Will you be serving any food or beverages during the event? Will you be charging a fee for any services provided such as food, beverages, games, races, etc.? e-)0 If yes; please provide a fee schedule and attach Please describe where vehicles of participants in the event will park: Please describe what your clean up plans consist of in terms of number of people assisting in the clean up, how trash will be removed from the common and disposed, etc: Town Common Application Page 2 Section 4:Acknowledgements and Signatures By submitting this application,the signer of this form agrees to the following: 1) That the signer is duly authorized to sign the application on behalf of the applicant and is a resident of North Andover or works for a non-profit organization whose principal place of business is located in North Andover. 2) That the user of the common will comply with all rules, regulations and conditions applicable to the use of the common. 3) That the user of the common will hold the Town, its employees and agents harmless from any and all claims, suits, causes of action,judgments and demands of any nature made or obtained by third parties which result from activities or actions of the Town of North Andover, its agents or servants under this permit and if the judgment is entered against the Town of North Andover, said judgment will be paid by said applicant together with all interest thereon. Signed Printed Name: � �, c � C1 ig�LC + Date: 'n f L( li` Return completed application to: North Andover Town Hall Town Manager's Office 120 Main Street North Andover, MA 01845. 978-688-9510—Phone 978-688-9556—Fax trr.secretary @townofnorthandaver.com Town Common Application Page 3 k.... __ ....�.. _._.... i _._.__... . F f ,. ��< �- ,Y F}.� r _ �t � �...� _.� i:; f._�.. j - �, r £. ; �i -- >> �= e .r d^ _,_, �.. _ � �S". (" (1� _ '!.. �l� l'. � � I (LL; �" T } �_ V } . � � i 1 � I�`r f a s � try 1�t — n f � }". � - i"[ '-? 4L :..i l.t_i � F—. � i Johnson, Adele From: McCarthy, Fred Sent: Tuesday,June 04, 2013 2:16 PM To: Johnson, Adele Subject: RE: Need recommendations for another North Parish Event for BOS Meeting Adele, The Fire Department recommends favorable action in granting a permit to the N. Parish Church for the use of the Common on 6-16-2013. If they are using propane grills in excess of 20 Ibs they will need a permit from the Fire Department. A fire extinguisher shall be present for all cooking purposes. Is it possible to add a line or 2 on the application asking if propane gas will be used for cooking or any other purpose. If so a fire extinguisher shall be present with a check off box. If this is possible I would be glad to assist in adding this line. I will get back to you on the other application,The Electric Run. I hope to seek more information on this event. Thank you, Lt Fred McCarthy From: Johnson, Adele Sent: Tuesday, June 04, 2013 12:21 PM To: Gallagher, Paul; Carney, John; Thibodeau, Bruce; Barry, Nancy; Melnikas, Andrew; McCarthy, Fred Subject: FW: Need recommendations for another North Parish Event for BOS Meeting Please send me your recommendations. These requests are coming in all at once. This event is scheduled for June 16, 2013 on Town Common. Thanks, Adele From: noreply @townofnorthandover.com [maI Ito:noreplly @townofnorthandover.com] Sent: Tuesday, June 04, 2013 12:08 PM To: Johnson, Adele Subject: le ass note the,it,'ltiss ar,i3usetts Sec'retwy of office has cieteirmned that inost a>rnads to and,r m municipal offices and officials we pub k,,-', o intcmnatiom cleanse refer to:http://www.see.state.ma.us/pre/preidx.htm. Pl'etase consider the,e vironrr'ent.before ptin inn this email. 1 INTEROFFICE MEMORANDUM DATE: June 4, 2013 TO: Adele Johnson, Executive Assistant FROM: Bruce Thibodeau, Director of Public Works CC: RE: North Parish Youth Group Picnic The Division of Public Works has no objection to the request from Sara Schwindt, of North Parish Church, to hold their Youth Group Picnic on the Common on 6/16/13 between the hours of 6:30pm—8:30pm. Their application states that they will clean up after the event. Please let her know that any trash, recycling, etc must be removed properly from the Town Common upon the completion of the event. If she needs any assistance from the DPW, please have her contact my office. TOWN OF NORTH ANDOVER, MASSACHUSETTS Police Department 1475 Osgood Street North Andover, MA. 01845 Tel:978-683-3168 -- To: Adele Johnson From: Lt. John Carney Date; June 5,2013 RE: Use of Common The Police Department recommends favorable action on the request from the North Parish Church Youth Group to use the common on Sunday June 16`h as outlined in the application. BEB REMOTE PARTICIPATION AT SCHOOL COMMITTEE MEETINGS The North Andover School Committee shall conduct all its meetings pursuant Massachusetts General Law Chapter 30A and 940 CMR 29(the Open Meeting Law and regulations). It is understood that, under certain circumstances (as outlined in 940 CMR 29.10) it may be unreasonably difficult for a member of the board to be physically present at the meeting location The following are School Committee conditions for the remote participation: 1) The chair or, in the chair's absence,the vice chair must be physically present at the meeting. 2) If chair is to participate remotely,the vice chair will run the meeting pursuant to the agenda. 3) There must be a physical quorum at the meeting location. 4) All reasonable efforts to reschedule around the committee's availability will be done prior to considering remote participation. 5) Only one member of the board may participate remotely at any meeting. 6) All reasonable efforts will be made to provide maximal advance notice of the need for remote participation,so a technical solution can be provided. 7) The remote participant is expected to be presented visually in the meeting room and on any recordings. If it is determined that video streaming is not possible,full duplex voice minimally required.A contact number must be provided by the remote participant prior to the meeting,should video connectivity prove to be unacceptable. 8) All vote recorded shall indicate which member is participating remotely. 9) 10) If connection with the remote committee member is lost, reasonable attempts to reconnect video and/or voice will be made. 10) No email,TXT,SMS or non-streaming communication will be considered acceptable participation as a during remote participation method. 11) The remote participant is expected to seek and utilize the most dependable connection method available (i.e.wired LAN rather than wireless or hotspot,wired phone rather than cell) 12) Each member is limited to two(2) meetings per fiscal year in which to participate remotely. 14) Remote participation will be subject to the approval of the Board of Selectman in accordance with MGL ch. 30A and 940 CMR 29, Approved 4/25/13 29.10: Remote Participation (1) Preamble: Remote participation may be permitted subject to the following procedures and restrictions. However,the Attorney General strongly encourages members of public bodies to physically attend meetings whenever possible. By promulgating these regulations,the Attorney General hopes to promote greater participation in government. Members of public bodies have a responsibility to ensure that remote participation in meetings is not used in a way that would defeat the purposes of the Open Meeting Law, namely promoting transparency with regard to deliberations and decisions on which public policy is based. (2)Adoption of Remote Participation. Remote participation in meetings of public bodies is not permitted unless the practice has been adopted as follows: (a) Local Public Bodies.The Chief Executive Officer,as defined in M.G.L. c.4, sec.7, must authorize or, by a simple majority,vote to allow remote participation in accordance with the requirements of these regulations,with that authorization or vote applying to all subsequent meetings of all local public bodies in that municipality. (b) Regional or District Public Bodies.The regional or district public body must, by a simple majority,vote to allow remote participation in accordance with the requirements of these regulations,with that vote applying to all subsequent meetings of that public body and its committees. (c) Regional School Districts. The regional school district committee must, by a simple majority,vote to allow remote participation in accordance with the requirements of these regulations,with that vote applying to all subsequent meetings of that public body and its committees. (d)County Public Bodies.The county commissioners must, by a simple majority,vote to allow remote participation in accordance with the requirements of these regulations,with that vote applying to all subsequent meetings of all county public bodies in that county. (e)State Public Bodies.The state public body must, by a simple majority,vote to allow remote participation in accordance with the requirements of these regulations,with that vote applying to all subsequent meetings of that public body and its committees. (f) Retirement Boards.A retirement board created pursuant to M.G.L. c. 32 sec. 20 or M.G.L. c.34B, §19, must, by a simple majority,vote to allow remote participation in accordance with the requirements of these regulations,with that vote applying to all subsequent meetings of that public body and its committees. (3) Revocation of Remote Participation.Any person or entity with the authority to adopt remote participation pursuant to 940 CMR 29.10(2) may revoke that adoption in the same manner. (4) Minimum Requirements for Remote Participation. (a) Members of a public body who participate remotely and all persons present at the meeting location shall be clearly audible to each other; (b)A quorum of the body, including the chair or, in the chair's absence,the person authorized to chair the meeting,shall be physically present at the meeting location, as required by M.G.L. c.30A sec 20 d ; (c) Members of public bodies who participate remotely may vote and shall not be deemed absent for the purposes of M.G.L. c.39 sec. 23D. (5) Permissible Reasons for Remote Participation. If remote participation has been adopted in accordance with 940 CMR 29.10(2),a member of a public body shall be permitted to participate remotely in a meeting, in accordance with the procedures described in 940 CMR 29.10(7), if the chair or, in the chair's absence,the person chairing the meeting, determines that one or more of the following factors makes the member's physical attendance unreasonably difficult: (a) Personal illness; (b) Personal disability; (c) Emergency; (d) Military service;or (e)Geographic distance. (6)Technology. (a)The following media are acceptable methods for remote participation. Remote participation by any other means is not permitted. Accommodations shall be made for any public body member who requires TTY service,video relay service,or other form of adaptive telecommunications. (i)telephone, internet,or satellite enabled audio or video conferencing; (ii)any other technology that enables the remote participant and all persons present at the meeting location to be clearly audible to one another. (b)When video technology is in use,the remote participant shall be clearly visible to all persons present in the meeting location. (c)The public body shall determine which of the acceptable methods may be used by its members. (d)The chair or, in the chair's absence,the person chairing the meeting, may decide how to address technical difficulties that arise as a result of utilizing remote participation, but is encouraged,wherever possible,to suspend discussion while reasonable efforts are made to correct any problem that interferes with a remote participant's ability to hear or be heard clearly by all persons present at the meeting location. If technical difficulties result in a remote participant being disconnected from the meeting,that fact and the time at which the disconnection occurred shall be noted in the meeting minutes. (e)The amount and source of payment for any costs associated with remote participation shall be determined by the applicable adopting entity identified in 940 CMR 29.10(2). (7) Procedures for Remote Participation. (a)Any member of a public body who wishes to participate remotely shall,as soon as reasonably possible prior to a meeting, notify the chair or, in the chair's absence,the person chairing the meeting,of his or her desire to do so and the reason for and facts supporting his or her request. (b)At the start of the meeting,the chair shall announce the name of any member who will be participating remotely and the reason under 940 CMR 29.10(5)for his or her remote participation.This information shall also be recorded in the meeting minutes. (c)All votes taken during any meeting in which a member participates remotely shall be by roll call vote. (d)A member participating remotely may participate in an executive session, but shall state at the start of any such session that no other person is present and/or able to hear the discussion at the remote location, unless presence of that person is approved by a simple majority vote of the public body. (e)When feasible,the chair or, in the chair's absence,the person chairing the meeting, shall distribute to remote participants, in advance of the meeting, copies of any documents or exhibits that he or she reasonably anticipates will be used during the meeting. If used during the meeting,such documents shall be part of the official record of the meeting, and shall be listed in the meeting minutes and retained in accordance with M.G.L. c.30A sec. 22. (8) Further Restriction by Adopting Authority.These regulations do not prohibit any person or entity with the authority to adopt remote participation pursuant to 940 CMR 29.10(2)from enacting policies, laws, rules or regulations that prohibit or further restrict the use of remote participation by public bodies within that person or entity's jurisdiction, provided those policies, laws, rules or regulations do not violate state or federal law. (9) Remedy for Violation. If the Attorney General determines, after investigation,that 940 CMR 29.10 has been violated,the Attorney General may resolve the investigation by ordering the public body to temporarily or permanently discontinue its use of remote participation. TOWN OF NORTH ANDOVER FESTIVAL COMMITTEE 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 NORTH q O��t�co �6•tiO O p 4`SSACHus June 5, 2013 The Honorable Board of Selectmen William Gordon, Chairperson Town Building 120 Main Street North Andover, Mass. 01845 The Honorable William Gordon and the Board of Selectmen: On behalf of the North Andover Festival Committee, I respectfully request the use of the North Andover Common for the Annual 4th of July celebration. The two day event will be held on Wednesday, July 3rd, and Thursday, July 4th, 2013.We are requesting the use of the common from 1:00 P.M., Wednesday, July 3rd through Thursday, July 4th until 11:00 P.M. The Festival Committee also requests that Massachusetts Ave. be temporarily closed, as needed, to thru traffic from Osgood St. to Academy Rd. on, July 3rd for the hours of 5 pm until 9 PM and 4th, for the hours of 6:00 AM until 5:00 PM The Festival Committee respectfully requests that all municipal associated fees for goods and services be waived for this event. To keep the event ADA compliant, we are also requesting that one of the Osgood St. parallel parking areas on the perimeter on the common be designated as a "Handicap Parking Only" parking area for the duration of the event, thus allowing the police department to enforce the restriction. Respectfully submitted, Jeffrey J. Coco Co chairperson North Andover Festival Committee Application for the Use of the North Andover Town Common Please read the attached"Regulations for the Use of the North Andover Town Common"before completing this application. Section 1: General Information Name of North Andover group or individual applying for use of the Town Common: Festival Committee Note:The applicant, if an individual must be a resident of North Andover or, if a non-profit organization must have its principal place of business located in North Andover. North Andover Address of Group or Individual 120 Main St. North Andover Name of Contact Person: Jeff Coco Phone Number of Contact Person: 978-682-5212 or 978-490-6505 Email Address of Contact Person: cocoiema @iuno.com Date(s) that Town Common use is requested: July 3-4, 2013 Note: Use is limited to one day only with allowances for set up and removal one half-day prior to the use and one half day after use, unless it is considered a holiday display pursuant to Section 9(b)of the Town Common Use regulations. Holiday displays may be allowed from the Thanksgiving Day until the following January 7th. A) Is the purpose of the use of the Town Common to for the public display of art, banners, signs and symbols? Yes X No B) Is the purpose of the use of the Town Common to conduct an event where more than twenty people may assemble and/or participate? X Yes No If the answer to Question A is yes, please complete Section 2, if the answer to Question e is yes,please complete Section 3. If the Answer to Questions A& e are both yes, please complete both Section 2 and Section 3. Section 2: Use of the Town Common for the Purpose of Display: Please describe what you will be displaying including a detailed description and dimensions: N/A Please provide a sketch or picture of what you will be displaying. Will you need access to electricity for your display? If yes, for what purpose N/A Please indicate on the attached map approximately where on the Town Common the display will be erected Section 3: Use of the Town Common for the Purpose of Conducting an Event. Please describe the nature and purpose of the event: 4th of July Celebration ,to be held on July 3rd at 5 PM-10PM and July 4th from 7AM-10PM The event will begin at 5:00 PM a.m./p.m. and end at 6:00 PM a.m./p.m. In total, how many individuals do you anticipate attending the event? 2000 At any one time during the event, what is the maximum number of people expected to be on the common? 300 Please indicate on the attached map approximately where on the Town Common the event will take place. Note: We are requesting the use of the full common. Who will be the person or persons representing the applicant who will be present throughout the event? If these persons will be taking shifts, please provide the time of their shifts: Jeff Coco Will you be erecting any temporary structures on the common such as tents, fences, athletic equipment?yes_ If yes, please describe the size and type of structures: 100 Ft.Sheep fence, 10x10 crafter tents 10x10 committee tent Will you need access to electricity for this event?yes If yes,for,what purpose: Food vendors, public address equipment Will you be serving any food or beverages during the event? Food Vendors Will you be charging a fee for any services provided such as food, beverages, games, races, etc.? no If yes; please provide a fee schedule and attach Please describe where vehicles of participants in the event will park: Stevens St. Mass. ave. Please describe what your clean up plans consist of in terms of number of people assisting in the clean up, how trash will be removed from the common and disposed, etc:Town will supply a dumpster for trash and recycling as well as receptacles for the common I Section 4:Acknowledgements and Signatures By submitting this application, the signer of this form agrees to the following: 1) That the signer is duly authorized to sign the application on behalf of the applicant and is a resident of North Andover or works for a non-profit organization whose principal place of business is located in North Andover. 2) That the user of the common will comply with all rules, regulations and conditions applicable to the use of the common. 3)That the user of the common will hold the Town, its employees and agents harmless from any and all claims, suits, causes of action,judgments and demands of any nature made or obtained by third parties which result from activities or actions of the Town of North Andover, its agents or servants under this permit and if the judgment is entered against the Town of North Andover, said judgment will be paid by said applicant together with all interest thereon. Signed / Printed Name:Jeffrey J. Coco Date: 06-05-13 Return completed application to: North Andover Town Hall Town Manager's Office 120 Main Street North Andover, MA 01845. 978-688-9510—Phone 978-688-9556—Fax tmsecretary @townofnorthandover.com Licensing Commissioners TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 NORTH 0 Joyce A.Bradshaw,CMMC F - A Telephone(978)688-9501 Town Clerk, * FAX(978)688-9557 �y °^ire°�Pa jay SSACHU$ MEMORANDUM TO: Rosemary Connelly Smedile, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor, Town Manager FROM: Karen A. Fitzgibbons, Asst. Town Clerk DATE: May 30, 2013 SUBJECT: One Day All Alcohol Request Attached please find an application for the above from Mr. Armen Jeknavorian on behalf of St. Gregory Armenian Church Men's Club. The event is the Men's Club annual Cigar Night& Dinner in memory of Fr. Vartan Kassabian and will be held at 158 Main Street between the hours of 6:00 pm to 11:30 pm. As this event is a fund raiser for the renovation project at the church,Mr. Jeknavorian is respectfully requesting that the Board waive the fee, as has been done in the past. Favorable recommendations have been submitted by the Police Department, Fire Department and Building Inspector. If you have any questions or concerns please do not hesitate to contact me or Joyce Bradshaw. Thank you. f TOWN OF 14OR7;M`,I;NDOVE I :.f?adrY�1R :C.ICtSfE:�1tyF�1:IMOIR '(30 DAY IV.O FU.- rRaM.MY-MECONWENaEJDJ M 'Ofg4rtr��igrt Flzaltt�ng�ev��it� _ - U ime:trs :©1:Resn #tale:Rr. l 'rn N At�CP 1. N t5 Surbmt�- AMS am S E6-Pb • .. �Ccii'i �t[�.ci�n�a�l'.:&�:=e-txlaTl �'��- �.f�"���-" ��t��. _ �r'� C��i7'>!C�.�ls�.'N�� ;. TV. 'C Fs the rrt:bwo. o;greet C/50e No; i am :o t rer off. Dateime�afvent,. �? fan Pfofit:,QrganJza-6n. : Other 1 f5eh:R ' Pr'dfft ll7ih.04M'W-t P�llAtc-obb.f ti�Ftri &:f talt° :1 . oH'a�kus a I7w; bi1 : I< : onc�: uuM � i1 per roo Ov tY l;Ftra Is:serOhg t-4 0.0 0? .r'4 Daesr�ffie'server have 11quarlt6ilitwinsuran.m?. F�a�e�erv�r�:k��ad tira3�itig 1•ti--�li��#:��I�r-trI'e�?� �� � - if x1.0.01 i rs.gre ,,ui�rstano:A d agr :t�ttte. est�c#i�ili rid-:esty itst i�iti s:of tui:l 11i atone f . ;!'lcrtkial Lice and am not prghihlted Pram hdJdfags 6b-'-leati's�::I agree tt�t th�1'��rn z� IN . ,otiGayrstrnb1,�;6e ke actlo.tT ffig. C :Appfi'u A". :,pa#gre Gate nr►rs %m%nr U8UUSUI,bu86 'unfu- bLU14Ub blIVII3871 St. Gregory Armenian Apostolic Church :"�y � of Merrimack Valley S� 158 Main Street North Andover, Massachusetts 01a45 Reverend Father Karekin Bedourian Pastor May 6, 2013 Town of North Andover Attn: Liquor Commission 120 Main Street North Andover, MA. 01845 Dear Board of Selectmen, The purpose of this letter is to request a one day full liquor license for our 3"a Annual Cigar-Night&Dinner in Memory of Fr. Vartan Kassabian. The event,will take place at our facilities located at 158 Main Street on Thursday,June 13t .We are kindly requesting that we be granted a full liquor license for the event from the hours of 6:00 pm to 11:30 pm. In the past,the Board of Selectmen has supported us-by waiving the fee associated with previous applications and we thank you for your help. We respectfully ask that you consider waiving the fee for this event as well since its main purpose is to support our renovation project.. Please feel to call we during-the day at 978-453-6616 if you•have any questions regarding this event. Sincerely, Armen Jeknavorian Men's Club Chairman St. Gregory Amenian Apostolic Church of Merrimack Valley Telephone and Fax(978)685-5038 E-mail: stgregory@saintgregory.org Web Site: vvww.sainI9regory.org TOWN OF NORTH ANDOVER, MASSACHUSETTS Police Department 1475 Osgood Street North Andover,MA. 01845 Tel:978-683-3168 To: Karen Fitzgibbons From: Lt.John Carney RE: One Day Liquor License Date: May 22, 2013 The Police Department recommends favorable action on the request from Mr.Jeknavorian on behalf of St. Gergory Church Men's Club for a one day license at their facility on June 13th 2013 as outlined in the application. TOWN OF NORTH ANDOVER Fire Department Central Fire Headquarters—Fire Prevention Office 124 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 %AORTH Andrew Melnikas r°4` ' '':`�"o Telephone(978) 688-9593 Fire Chief F p FAX (978) 688-9594 Lt. F. McCarthy Fire Prevention Officer �qs amelnikas @,townofnorthandover.com SACH"5 fmccai-tl-iy@townofnorthandover.com Town Clerk's Office 120 Main St. North Andover,Ma May 28, 2013 Karen, The Fire Department recommends favorable action in granting a 1 day liquor license to St. Gregory's Church 158 Main St. on June 13, 2013 from 6-11:30 pm. For the purpose of their annual Cigar Night and Dinner. We just ask they be cognizant of setting off a smoke detector during the event as well as making sure all smoking materials are properly discarded. Regards, Lt Frederick McCarthy Fire Prevention. Fitzgibbons, Karen From: Brown, Gerald Sent: Wednesday, May 22, 2013 1:42 PM To: Fitzgibbons, Karen Subject: RE: One Day Request The Building Dept has no issues From: Fitzgibbons, Karen Sent: Wednesday, May 22, 2013 10:12 AM To: Carney,John; McCarthy, Fred; Brown, Gerald Subject: One Day Request Good Morning All, Attached please find a request for an all alcohol license from Armen Jeknavorian on behalf of St. Gregory Armenian Church Men's Club. The event is their annual Cigar Night&Dinner in memory of Fr.Vartan Kassabian. I will need your recommendations by Thursday, May 30, 2013. .Thank you, Karen Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records.For more information please referto:htto:/Iwww.sec.state.ma.us/ore/i)reidx.htm. Please consider the environment before printing this email. 1 "ertificabon Manager for PBSA http:/iw3.certeg ity corn/ep3.nsf/OpenCertificate?openAgent&RID=.,. ---------.--------, ------_- -- Print_ � Egebt Menu I Do not click Back-Space to leave thts window tau of t � r This°Cerdh= 'fie:-of let:bb of eT1I?' E -n Fr .2.0 76t-vouipaWork completed:on M$y 34.2013 -xt Provided.by-.Heal.t h c rmilui icon .r Inc. Armen Jeknavorian CerG 6ca,t'onto be..sert'to; USA ' �'rxl.'6F�:xsca�•tta�srM�i - .. :;. Tkts�xit'�sa 'msLaY't'fF�.'rhrL(�cis�..E<.- 'Elees�Nadaat' uFu�caa �lused#id c .� 'rnx+t'�iandeew ,i era:, ,�. l of 1 5/3/2013 5:19 PM TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 %AORTH of,'' . ,6�ti0 Joyce A. Bradshaw, CMMC 0? b.~ a oA Telephone(978)688-9501 Tbivn Clerk, s FAX(978)688-9557 9SSACHUSOS MEMORANDUM TO: Rosemary Connelly Smedile, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor, Town Manager FROM: Karen A. Fitzgibbons, Asst. Town Clerk DATE: May 30, 2013 SUBJECT: 2 Wine & Malt Requests from Merrimack College Attached please find 2 applications for the above from Jennifer Konopisos on behalf of Merrimack College. The dates of the events are June 24th and June 26th -parent orientation— the hours are from 5pm to 7pm on both days and will take place in the McQuade Library. The fees have been paid. Included are favorable recommendations from the Police Department, Fire Department and Building Inspector. If you have any questions or concerns please do not hesitate to contact me or Joyce Bradshaw. Thank you. TOWN OF NORTH ANDOVER ONE DAY LIQUOR LICENSE APPLICATION Organization holding event: d. VII Name&Address of Responsible Party: �J'l.I I n , ?'I K() � G Contact Number&e-mail L" D �� l �J��`� U n O o SOS n> Location of Event: �- Quadi 0 OL Type of Event: — o- Is the event being catered? CYe // No Name of Caterer Date&Time of Event: ITT' Non Profit Organization Other Than Non Profit ( e ine& Malt All Alcohol Wine &Malt ALCOHOL MUST BE PURCHASED BY THE LICENSEE FROM A WHOLESALER Has permission been received from the property owner to hold this event? Who is serving the alcohol? IT S 0-e r �� ` ,d Does the server have liquor liability insurance? ! Have servers had training in alcohol service? I, the undersigned, understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license. I agree that the Town of North Andover is in no way re s o ible for the actions of the applicant. ' 1 Applicant's Signature Date I TOWN OF NORTH ANDOVER I i ONE DAY LIQUOR LICENSE APPLICATION Organization holding event: t Name&Address of Responsible Party: Contact Number& e-mail Location of Event; Type of Event: is the event being catered? Yes No Name of Caterer Date&Time of Event: .___N,QrL'rofit Organization Other Than Non Profit Wine&Malt All Alcohol Wine&Malt ALCOHOL MUST BE PURCHASED BY THE LICENSEE FROM A WHOLESALER Has permission been received from the property owner to hold this event? Who is serving the alcohol? LA± Does the server have liquor liability insurance? (JU) I Have servers had training in alcohol service? Va- I, the undmC gned, understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license_ I agree that the Town of North Andover is in no w responsible for the actin s of the applicant. i Applicant's Signature ! Date { I i r I 1 I I TOWN OF NORTH ANDOVER, MASSACHUSETTS Police Department p 1475 Osgood Street ' North Andover, MA. 01845 ' Te1: 978-683-31681 To: Karen Fitzgibbons From: Lt.John Carney RE: One Day Liquor License Date: May 23, 2013 The Police Department recommends favorable action on the request from Merrimack College for two one day licenses for events on their campus on June 24th and June 26th as outlined in the application. TOWN OF NORTH ANDOVER Fire Department Central. Fire Headquarters—Fire Prevention Office 124 MAIN STREET NORTH ANDOVER. MASSACHUSETTS 01845 NORT{f Andrew Melnikas Telephone (978) 688-9593 Fire Chief w I,AX (978) 688-9594 Lt. F. McCarthy � . .` ,,,., arneInikasl'ckownotnorthandover.eom Fire Prevention Officer 9sSAC+iuSe� fmccaithw cr�townofnorth and over,com Town Clerk's Office 124 Main St. North Andover, Ma May 28, 2013 Karen, The Fire Department recommends favorable action in granting a wine and malt license to Merrimack College on 6-24 and 6-26, 2013 at the McQuade Library between the hours of 5-7 pm Thank you, Fred McCarthy Fire Prevention , Fitzgibbons, Karen From: Brovvn, Gerald Sent: Wednesday, May 22. 2O131:4UPM To: Fitzgibbons, Karen Subject: FVV 2 One Day Requests Merr Col Attachments: 201305221107.pdf Building Dept has nuissues Frmnn, Fitzgibbons, Karen Sent: Wednesday, May 22, 2013 11:19 AM To: Carney, John; McCarthy, Fred; Brown, Gerald Subject: 2 One Day Requests MerrCol Good Morning Again, Attached please find 2 One Day Wine & Malt requests from Merrimack College. The events are Parent Orientations tn be held un June 24Ih and 26m from 5to7pm. Please have your recommendations tonoebv Thursday, May 3C\ ZUl3. Thank you for your co-operation. Karen Please.note the Massachusetts oe*emy ofu,ute's office has determined that m^at exai/xm and from municipal offices and^mo|o|s arc,public records.For wnm m/oxnmwn»u*op refe'w� Peono consider the environment before n^mmo this email. 1 TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 ttORTH O�t ''°D re�NO 2 et•a "..'a p Joyce A.Bradshaw,CMMC F p Telephone(978)688-9501 Town Clerk, * FAX(978)688-9557 SSACHUSE MEMORANDUM TO: Rosemary Connelly Smedile, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor, Town Manager FROM: Karen A. Fitzgibbons, Asst. Town Clerk ' •vim DATE: May 30, 2013 SUBJECT: 4th of July on the Common Attached please find an application from Philip Spitalere on behalf of the North Andover VFW Post 2104 for a wine and malt license for a celebration to be held on July 3rd and July 4, 2013 on the North Andover Common. Hours of operation are: Wednesday, July 3, 2013 from 4:00 pm to 10:00 pm Thursday, July 4, 2013 from 9:00 am to 10:00 pm Included, for your review, is the "Conditions of Operation" list that has been used successfully in the past few years. Favorable recommendations have been received from the Police Department, Fire Department and Building Inspector. If you have any questions or concerns please contact me or Joyce Bradshaw. Thank you. 1 i I I t i i TOWN OPNORTH,AN:D.OVER. I ONEDAY MQUOR LI'CENSE,APPLICATION ($D-DAY NOTICE.STRO GLY:Tf OMMENQED) I Organization hold'i:ng event:; i ddress of Respo'nsi.b:le. Party t1 cc �� �,•.Z u.r .�r:l N'11 0,13 u 3 Contact Number Lo'Gation af,Event, N.°r. �. A A�o.v� l o W n CO(", Type of FWhtt` 0 �. �. LV r f, of )A4 0 FLI+i ,)n j I fs the euent being catered; Yes Ng N�'me of Gatexer. Date&;lima of Event: ss b t �' l Q ; In r s e J D-o 13 QI e P ti, i NonProfitsOrganization: 01-hor Tha.h..*N'Qh.Profit E line&Wit All A►oO.Ol' Wine&MOIt,' I r j. ALCOIiQ1:MUST BE PURCFIAEA BY THELICENSEE FR01VI A WH..:QLESALR Itas permrs'sion been recelt+ed fropi the property,ownOrto hold this eve.n't7 �h�� 4Z.rUV a(' i. who is serving the alcohol% 1 )P D.O:es the server have Ifq_uor liability insurance?, 7 S H.ave see.ers had tYaining lb aloo:l.ol service? ?5 I,'ti-'e under �gned.:understand.and agree:to,the;iestrict on arid'respops�liillt�es,af holding a One Day Alco:ho)LF'cens:e:and certify;that. am not prohibited from:holding;such Iicense: I agreethat the l'own:.o. �. North A over is in:na uvay'responSible.forthe aefions Pfthe appl.�can-t S" 2�, t3 A icanf's Sl atu a Date I.. i 5 i J North Andover VFW Post 2104 Beer and Wine Tent I Conditions of Operation for the Town of North Andover Fourth of July Celebration—July 3 to July 4,2013 i • A temporary liquor license in the name of Philip R. Spitalere on behalf of North Andover VFW Post 2104 will be obtained pending approval. i • All necessary permits will be pulled upon approval of the application. • Liability insurance will be obtained through the Club 2104, Inc.insurance provider listing the Town of North Andover as an additional insured. • Hours of operation will be as listed on the application. • All servers of alcohol will be volunteers and will be TIPS certified.Will attempt to fill all hours with off duty bartenders of Club 2104, Inc. • No server of alcohol will be permitted to consume alcohol while on duty or prior to a shift on the same day. • Beer and wine will be served in plastic cups.Cups will not be permitted outside of the designated area.Signs will be prominently posted at the entrance/exit. • Food will not be served from the beer and wine tent. • The beer and wine tent will be located on the town Common within a pre-approved area. • The beer and wine tent serving and consumption area will be cordoned off with temporary i i fencing provided by the North Andover DPW.The fencing will be doubled around the perimeter to discourage the passing of beverages across the fence.The size of the area will be I approximately 60 x 80 feet(inside perimeter)with a 20 x 30 party tent with tables and chairs. • Volunteers will control access to the beer and wine tent area. No volunteer will be permitted to consume alcohol while on duty or prior to a shift on the same day. t I • Volunteers will wear t-shirts that indicate that they are Staff and/or Security of the beer and E I� I wine tent. • Minors will not be allowed inside the beer and wine tent area.Signs will be.prominently posted at the entrance. • A secure storage container will be in place for any overnight storage of alcohol.Said container shall be pre-approved by the North Andover Police Department.Will request that local police perform routine patrols through the area during the overnight hours. f E I i r i f i I I i E E Fitzgibbons, Karen From: Philip Spitalere [philip @santron.com] Sent: Wednesday, May 22, 2013 8:11 AM To: Fitzgibbons, Karen Subject: North Andover VFW One Day Liquor License Application Attachments: North Andover VFW Post 2104 One Day Liquor Licesne Application.pdf.pdf Good morning Karen, It was nice to see you again. It is that time of year once more and we are gearing up for another fun-filled 4th of July on the Common. I have attached the one day liquor license application and our conditions of operation. We are running the same operation as last year so there shouldn't be any surprises. 1 will get you the insurance rider from our insurance provider and the list of the TIPS certified people who may be serving the alcohol.Also, I will call Lt. Carney at the NAPD this morning and discuss the storage container will be using with him. Thank you for your assistance on this and please do not hesitate to contact me if you need any additional information. My contact information is shown below and it is perfectly acceptable to contact me at work. Phil Spitalere RF Product Development Engineer San-tron, Inc. 4 Turnpike Road Ipswich, MA 01938 Phone: (978) 356-1585 ext 330 Fax: (978) 356-1573 e-mail: philip(Qsantron.com Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records.For more information please refer to:htti)://www.sec.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. 1 TOWN OF NORTH ANDOVER, MASSACHUSETTS Police Department '' q{ a 1475 Osgood Street North Andover,MA. 01845 �s Tel:978-683-3168 To: Karen Fitzgibbons From: Lt. John Carney RE: One Day Liquor License Date: May 23, 2013 The Police Department recommends favorable action on the request from Mr. Spitalere on behalf of the V.F.W. for a one day license July 3`d and 4th on the North Andover Common as outlined in the application. I have spoken with Mr.Spitalere and gone over the operation plan which is essentially the same as what has worked the past few years.The Police Department will closely monitor. TOWN OF NORTH ANDOVER Fire Department Central Fire Headquarters—Fire Prevention Office 124 MAIN STREET NORTH ANDOVER, MASSACHUSE`I`TS 01845 NORTH Andrew Melnikas "�" Telephone(978)688-9593 Fire Chief =` "M' n FAX(978) 688-9594 Lt. F.McCarthy Q�R�T¢p�Pp 5 amelnikas(�,toNvnofnorthandover.com Fire Prevention Officer SACH115E�� fmccarth y c,townofnortha.ndover.com Town Clerks Office 120 Main St. North Andover, Ma May 28,2013 Subject: July 3rd&4th on the Common [VFW] Karen, The Fire Department recommends favorable action as to the VFW holding a beer and wine event on the Common. Any use of a tent should be permitted through the Fire Department and building department. A fire extinguisher shall be on hand in plain view. Any use of propane gas involving cylinders in excess of 20 pounds in the aggregate shall be permitted by the Fire Department. Regards, Lt Frederick McCarthy Fire Prevention 978-688-9590 X-3 Fitzgibbons, Karen From: Brovvn, Gerold Sami Wednesday, 20134:02PM /o: Fitzgibbons, Karen Subject: RE: 4th of July on the Common Karen The Building Dept has noissue From: Fitzgibbons, Karen Sent: Wednesday, May 22, 2013 2:49 PM To: Carney, ]ohn; McCarthy, Fred; Brown, Gerald Cc: Gallagher, Pau|; Menikas Andrew Subject, 4th of]uhon the Common Hello Everyone, Attached please find an application, and the conditions applied in the past, for the VFW's annual 4 Ih of July celebration on the Common. This item is scheduled for the 6/10/2013 BOS/Licensing Comm hearing, therefore, I would need your recommendations byno later than Friday, May 31, I013. Thank you for your co-operation in this matter, Koren Please note the Massachusetts Secretary of State's office has determined that most*mai|ntnand from municipal offices and officials are public records.For more information please refer to: Please consider the environment before printing this email. ` 1 TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 NORTH 9 =O�SS.ED ., 0 Joyce A. Bradshaw, CMMC F A Telephone(978)688-9501 Town Clerk, FAX(978)688-9557 �SSACHUS�� MEMORANDUM TO: Rosemary Connelly Smedile, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor, Town Manager FROM: Karen A. Fitzgibbons, Asst. Town Clerkv DATE: June 4, 2013 SUBJECT: One Day License Request Attached please find a request for a One Day All Alcohol License from Lt. John Philbin of the Boxford Firefighter's Relief Association. The event is a retirement party for Captain Shawn Stickney of the Boxford Fire Department who will be retiring after 40 +years of service. The event is to take place on Saturday, June 22, 2013 at Smolak Farm between the hours of 5:00 pm to 10:00 pm. Lt. Philbin is respectfully requesting that the Licensing Commission waive the fee, as the Firefighter's Relief Association is a non-profit, volunteer organization. Favorable recommendations are included from the Police Department, Fire Department and Building Inspector. If you have any questions or concerns please do not hesitate to contact me or Joyce Bradshaw. Thank you. TOWN OF NORTH ANDOVER ONE DAY LIQUOR LICENSE APPLICATION (30 DAY NOTICE STRONGLY RECOMMENDED) Organization holding event: Eoxford Firefighter's Relief Association Name &Address of Responsible Party: Lt.John C. Philbin 27 King John Drive, l o ford, Massachusetts 01921-1736 Contact Number&e-mail Home: 973-887-1 Cell; 617-733-5569 Location of Event: Srnolak Farms 315 South Bradford Street, North Andover, MA Type of Event: Retirement Celebration for 1 oxford Fire Department Captain Is the event being catered? Yes Name of Caterer: Little Neck Clambake Company Date &Time of Event: June 22,201 17:00 hrs/S:stn PM Non Profit Organizah Other Than Non Profit Wine& Malt '_AEI Alcohol Wine & Malt ALCOHOL MUST BE PURCHASED BY THE LICENSEE FROM A WHOLESALER Has permission been received from the property owner to hold this event? Yes Who is serving the alcohol? The I artending Service of New England, LLB:. Does the server have liquor liability insurance? Yes Have servers had training in alcohol service? Yes I,the undersigned, understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license. I agree that the Town of North Andover is in no way responsible for the actions of the applicant. °�. f App icant's Signature Date W Kerry C. Stickney, Chief of 80 TON OFBOXFORD 0 1 A, 0 FIRF, DEPARTMENT -A CHU:, 978-887-5725 6 Middletoi) Road ® Boxford, Massachusetts 0 t 92 t Fax 978-887-9200 May 20, 3013 Town of North Andover Board of Selectmen 120 Main Street North Andover, Massachusetts 01845 Dear: Board of Selectmen The Boxford Firefighter's Relief Association is a non-profit organization that was originally established to provide support, both active and financial, to firefighters who had fallen sick or injured. Our mission has broadened since we were founded many, many years ago to sponsor several philanthropic and charitable projects and events throughout our community. Captain Shawn Stickney will be retiring on his birthday, June 23rd, 2013 at age 65 from Boxford Fire & Rescue after 40+ years of kind and faithful service to our community. We are honoring his service to our community with a celebration to be held at Smolak Farms in North Andover on Saturday, June 22, 2013. Family, friends, and distinguished government officials from within and outside the Essex County firefighting community will be in attendance to honor Captain Stickney. We have submitted an application to the North Andover Town Clerk's Office for a one-day liquor license. In light that we are a non-profit, volunteer organization who is active locally, we respectfully request that the North Andover Board of Selectmen consider waiving the $100.00 fee for this one-day liquor license. We thank you for your time and attention to this matter and are optimistic that you will look favorably upon our request. Sincerely, �,Jo n C. Philbin ft Lieutenant— Boxford Fire & Rescue OLq Smolak Farms, LLC 315 South Bradford Street North Andover,AM 01845 978-682-6332--Farm Stand 978-687-4029—Education&Activities 978-682-6332 X2Functions 978-688.8058—Business Office & fax W ww.smolakfarmsxom May 24, 2013 Town of-North Andover 120 Main St. North Andover, MA 01845 To Whom It May Concern: Please be advised that as the owner of Smolak Farms, I am aware that the Boxford Firefighters Relief Associationi is having a function here at the farm on Saturday, June Imichael Smolak, Jr. TOWN OF NORTH ANDOVER, MASSACHUSETTS Police Department 1475 Osgood Street North Andover,MA. 01845 ti's Tel:978-683-3168 =v�-- - � To: Karen Fitzgibbons From: Lt. John Carney RE: One Day Liquor License Date: May 31, 2013 The Police Department recommends favorable action on the request from John Philbin for a one day license for a function at Smolak Farms on June 22 d as outlined in the application. TOWN OF NORTH ANDOVER Fire Department Central Fire Headquarters—Fire Prevention Office 124 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 NORTH Andrew Melnikas Telephone (978) 688-9593 O Fire Chief o FAX (978) 688-9594 Lt. F.McCarthy '41 ,TEO °<y amelnikas c�to\vnofilorthandover.com Fire Prevention Officer �SSACHU50t fmccarthy(c�,townofnorthandover.com Town Clerk's Office 120 Main St. North Andover,Ma May 31,2013 Karen, The Fire Department recommends favorable action in granting a one day all alcohol license to Smolak Farms on June 22, 2013. The purpose of the permit is a fund raiser for the Boxford Fire Department Relief Association. Regards Lt Frederick McCarthy Fire Prevention 978-688-9590 Fitzgibbons, Karen From: Brown, Gerald Sent: Thursday, May 30, 2013 2:50 PM To: Fitzgibbons, Karen . Subject: Re: One Day Request Bld has no issues Sent from my HTC on the Now Network from Sprint! ----- Reply message ----- From: 'Fitzgibbons, Karen" <kfitz iggtownofnorthandover.com> Date: Thu, May 30, 2013 12:20 pm Subject: One Day Request To: "Carney, John" <JCarneyAnapd.us>, "McCarthy, Fred" <fmccarth(Ltownofnorthandover.com>, "Brown, Gerald" <gabrowngtownofnorthandover.com> Cc: "Gallagher, Paul" <pgallaghgnapd.us>, "Melnikas, Andrew" <amelnik(atownofnorthandover.com> Hi All, Attached please find a One Day All Alcohol Request from Lt.John Philbin on behalf of the Boxford Firefighter's Relief Association. The event is to be held at Smolak Farms on June 22, 2013 from 5 pm to 10 pm. This item will be placed on the June 10th agenda, therefore I would need your recommendations no later than Tuesday,June 4tn Thank you for your co-operation, Karen Please note the Massachusetts Secretary of State's office has determined that most emails to and from municipal offices and officials are public records.For more information please refer to:http://www.see.state.ma.us/pre/preidx.htm. Please consider the environment before printing this email. 1 Town Manager's Report SIE ENS Local Government Solutions Helping Our Communities Become Vibrant, Growing and Green w d Town of North Andover Economic Analysis Street Light Acquisition, Maintenance and Energy Efficiency Retrofit June 2013 Background................................................................................................................2 Objective....................................................................................................................2 Process.......................................................................................................................3 PoleAttachment Fees.................................................................................................4 ApplicableTariffs.......................................................................................................4 GrossSavings.............................................................................................................S Table 1. Existing and Projected Annual Street Lighting Costs for FY 2014.................5 PurchasePrice...........................................................................................................6 Partial or Full Acquisition...........................................................................................6 PropertyTaxes...........................................................................................................7 Contract Maintenance................................................................................................7 In-house Maintenance.................................................................................................8 Intermunicipal Agreements.........................................................................................9 ExtraCosts...............................................................................................................10 Insurance..................................................................................................................10 PoliceDetails...........................................................................................................11 Miscellaneous Utility Costs......................................................................................11 LightingLevels.........................................................................................................12 Energy Efficiency Improvements-Light Emitting Diode (LED) Technology...............14 FinancingOptions....................................................................................................15 Table 2. Net Annual Savings:Acquisition of Existing System plus conversion to LED UsingLease Option..................................................................................................17 StreetLighting Policy...............................................................................................17 SUMMARY.....................................................................................................................18 Appendix A Section 196 Deregulation Bill Appendix B Purchase Price Information Appendix C Options Analysis Spreadsheets Appendix D Street Light Tariffs-NGRID Economics of Acquisition Background The legislation that deregulated the electric utility industry in Massachusetts passed in 1997 and reaffirmed by the voters in November of 1998 included a provision that amended Massachusetts General Law (MGL) 164 Section 34a pursuant to Section 196 of Chapter 164 of the Acts of 1997. This amendment says in part: "Any city or town receiving street lighting service from an electric company pursuant to a tariff which provides for the use by such municipality of lighting equipment owned by the electric company, ...may: (i) convert its street of lighting service from the subject tariff to an alternative tariff approved by the department providing for delivery service by the electric company electric energy,whether supplied by the electric company or any other person, over distribution facilities and wires owned by the electric company to lighting equipment owned or leased by the municipality, and further providing for the use by such municipality of the space on any pole, lamp post, or other mounting surface previously used by the electric company for the mounting of the lighting equipment of the electric company;" (The entire text is at Appendix A.) Communities now have the right to acquire the streetlights from their utility or Local Distribution Company(LDC), for their depreciated value. The method for calculating this value has been addressed in a number of Department of Telecommunications and Energy (DTE) rulings: 98-89, reaffirmed in DTE 01-25 in 2001, and most recently in regards to the Massachusetts Electric Company(NGRID) in 03-98. The DTE is now called the Department of Public Utilities(DPU). Each utility uses a different approach to these calculations depending on the data they have available in their records. The Legislation also provides for Communities acquiring some or all of their fixtures. The cost to a City or Town that owns and maintains its own streetlights is from 20% to 40% cheaper per year than the utility owned and maintained cost. The amount of savings depends on which utility serves the community and the type of fixtures in the community. Objective The objective of this financial analysis is to provide the Town of North Andover with the information necessary to determine whether to proceed with the acquisition of their streetlights as provided for in the Legislation. This report reviews the various financial considerations associated with the acquisition, ownership and maintenance of some or all of the streetlights as provided for in the Legislation. These include the applicable utility tariff costs,maintenance costs, property taxes, insurance, purchase price and other factors pertinent to the decision making process. Information was gathered from various Town Departments,the Massachusetts Electric Company (MECO/NGRID) approved tariffs (as published by MECO), financial organizations that provide tax-exempt municipal financing, and streetlight equipment manufacturers and suppliers. Note:through previous Prepared by Siemens Industry Inc,June 2013 2 For the Town of North Andover consolidation in the utility industry,NGRID now owns MECO, and the terms"NGRID" and "utility" are used interchangeably hereafter in this report. Process The usual steps to acquiring the streetlights are as follows, 1. Request purchase price information from the utility. 2. Economic analysis to determine benefit and payback of acquisition. 3. Notification of intent to purchase,triggering the sixty-day(60) clock. 4. Determination of the desired approach to maintenance and issuance of RFP as applicable. 5. Negotiation of the Purchase& Sale and License Agreements as required. 6. Completion of transaction and notification of citizens of the change. Update of any Town publications to reflect reporting procedures for outages. The Legislation provides the utilities must sell their lights for the net book value at the time they receive notification from the community of their intent to purchase. The terms of the sale will be covered in a Purchase and Sale Agreement negotiated with the utility. The community will acquire all assets associated with the streetlights including: underground feeds and conduits to the point of connection to the utility distribution system, any poles that are dedicated to streetlights and have no telephone or electric distribution lines on them, and all streetlight brackets and fixtures. All joint-use poles(those with either telephone or electric distribution wires)will be subject to a Joint Use License Agreement governing the responsibilities of each of the joint users of the pole. These Agreements are based on the standard agreements the utilities have with other joint users. Two years ago, NGRID added a requirement that all customer lights be fused. We were able to negotiate that that work would be done in conjunction with any ordinary repair and that the community would have up to ten years to complete the work. Negotiations with NGRID on the terms of the two Agreements should be minimal. Once the lights are acquired, the community becomes responsible for their maintenance as well as any dedicated poles and underground feeds. NGRID will reserve the right to make and break the electrical connection to their distribution system and for any work in their manholes. As such, the utility may perform any work necessary between their manhole and the streetlights for underground fed lights, make or break any secondary overhead connection, and bill the Town for this work. The details for this division of responsibility will be spelled out in the Joint Use Agreement. The addition of any new fixtures or the conversion of fixtures to alternative lighting sources requires the prior approval of the utility. The maintenance can be performed by contract, in-house or a combination of both. These options will be discussed in detail later in this report. Prepared by Siemens Industry Inc,June 2013 3 For the Town of North Andover Pole Attachment Fees The Legislation provides sixty—days (60) to resolve any issues with the utility in regards to the Purchase and Sale Agreement and the Joint Use License Agreement. Thereafter, any unresolved issues may be taken to the DPU for resolution and they in turn have sixty-days to resolve any disputes. A pole attachment fee for each streetlight was one of the unresolved issues remaining when the Towns of Lexington and Acton filed with the DPU (DPU 98-89) for resolution of the terms of purchase and sale and the purchase price calculations. The utilities currently receive a pole attachment fee from other non-utility users of the pole such as the cable television companies. The DPU ruled there would be no pole attachment fees for the time being but it was left as an open issue the utilities could address at a future rate filing. Communities already have the right to attach fire alarm wires to the poles without charge and as a part of the Grant of Location process could provide for the attachment of streetlights as a condition of approval for any future Grants of Location applications. Additionally, if the utilities were to charge the community a pole attachment fee,the community would be within its rights to charge the utility a pole site rental fee in recognition of the additional expenses the community incurs as a result of poles placed in the public way.t This issue has not been revisited since 1998 and remains an open issue. The utilities have thus far not addressed this issue in any subsequent rate filings and it appears unlikely they will do so in the future. Applicable Tariffs NGRID currently has five tariffs that apply to unmetered street lights: S-1, S-2, S-3, S-5 and S-20. The S-1 tariff applies to utility-owned and maintained streetlights and is the current applicable tariff for most streetlights in the Town. It consists of 1) a fixed charge based on the size, type, and class of the luminaire (Luminaire Charge), 2) an energy charge (Transmission, Transition, Default Service Adjustment, Demand Side Management and Renewable Energy and a Generation Charge) based on the energy consumption of the fixture, and 3) Pole charges for non-standard poles. Included in the fixed monthly luminaire charge are distribution, depreciation and maintenance costs. The fixed luminaire charges are divided into three lamp types: Mercury Vapor, High Pressure Sodium, and Incandescent. Unfortunately, as of this report NGRID has not adopted any provisions for any alternative light sources such as induction or LED. The S-5 Tariff applies to municipally owned and maintained streetlights and is the tariff which would apply to the Town if they acquired their streetlights. This tariff is based on an energy charge for each type of lamp and the operating hours during each month. There are no pole charges under this tariff and it does not provide for maintenance. Therefore, communities under this tariff must provide their own maintenance either through contract services, in-house work force, or a combination of both. I There is one community in Eastern Massachusetts that currently charges such a fee.To date this fee remains unchallenged. Prepared by Siemens Industry Inc,June 2013 4 For the Town of North Andover Copies of both the S-1 and S-5 Tariffs for are included at Appendix D of this report. Appendix C contains spreadsheets based on these tariffs used to calculate the annual costs of North Andover's particular inventory of streetlights. The other tariffs, S-2, S-3 and 5-20, are special tariffs for unique circumstances. Gross Savings Table 1 below summarizes the projected costs and includes the cost of a typical full service maintenance contract derived from current bid prices in other communities. Table 1. Existing and Projected Annual Street Lighting Costs for FY 2014 Town of North Andover" NGRID-owned: Towu ;Owned `; Town Owned Street Lights , Street Lights ° "S Feet Lights '(wh lesyste o m);°; Dyer"head only NGRID Billie Tariff S-1 S-5 S-5 IGRID'�Cost $2,000.00* $153,890.00 N/a *(for 7 poles) Frier &,Distribution Cost,;: Included Above $73,285.00 $73,230.00 Maintenai �eCost , Included Above $24,000.00 $24,000.00 Los`s xn Pro er ?Taxx;R,everiue N/a $2,735.11 $1,916.66 surarice Cosh. N/a $550.00 $550.00 TONAL $153,890.00 $100,570.11 $101,696.66 GrossfAnhual Savin s $53,319.89 $52,193.34 1TGRID Purchase Price '`;,``' $145,098.46 $101,679.76 Sim le.Payba'ck 2.7 years 1.9 years 20=;Yea�;Sa�mgs $1,066,400.00 $1,043,900.00 Difference m 20;=Year:;Savin s' $22,500.00 See Appendix C for derivation of these costs. The energy costs were calculated using$.0750 supply costs. This is based on typical supply contracts. The current fixed rate from NGRID for street lighting is $.0700 but it was over eight cents. Supply costs do not affect the savings except when considering alternative light sources as the supply costs remain the same regardless of ownership. Table 1 illustrates the gross potential annual savings,which must be adjusted by amortization of the purchase price, loss of tax revenue, and other factors outlined later in this analysis. It provides the gross savings from which these other expenses are deducted and provides the basis for later calculations. It also assumes a commercial contract for maintenance. Should the Town elect to enter into an intermunicipal agreement with a municipal power company these savings will be somewhat lower but so will the risks of unexpected costs and/or contractor default. The projected CY 2013 bill under both scenarios was calculated using the January 1, 2013 approved S-I and S-5 tariffs for NGRID and applying North Andover's specific inventory. Maintenance is estimated at $12.60 per fixture per year plus a contingency to cover Prepared by Siemens Industry Inc,June 2013 5 For the Town of North Andover relocations, knockdowns or other unexpected repairs. Recent bids in other communities have been somewhat lower; however, it is important that the estimates are conservative. Based on the current tariff rates,the estimated contract maintenance costs, and assuming acquisition of only the overhead fed streetlights,the gross annual savings would be $52,193.34. Other miscellaneous expenses outlined below will further adjust these savings. Purchase Price NGRID's stated purchase price for all fixtures is $145,098.46. Of this price, $43,418.70 is allocable to the 7 underground serviced streetlights and the balance to the overhead serviced fixtures, $101,679.76. This includes all of the lights currently paid for by the Town covering 4 different accounts and including the School Department. North Andover's system is predominately newer high-pressure sodium fixtures installed by NGRID in the early 1990's. There are still two mercury vapor lights listed on the inventory which may or may not exist. It is more likely they were changed and the inventory was not updated. The inventory indicates that one is on Osgood Street pole#1970 and the other on North Main Street on pole#228. Included in Appendix B is the purchase price information supplied by NGRID and the breakout by account number and department. Partial or Full Acquisition The Legislation provides for the acquisition of some or all of the streetlights. This section will examine the economics associated with partial acquisition. The most logical division is the overhead and underground fixtures. The underground fixtures are the most expensive to purchase and potentially the most expensive to maintain if the underground service needs repair. The purchase of the underground serviced fixtures includes the light, bracket, pole, underground conduit, and wires. Refer to Appendix B and C for the purchase price and detailed spreadsheets used to determine the costs associated with this section. The purchase price of the overhead serviced system is $101,679.76. The cost of the seven underground fixtures is $43,418.70; they represent .0054%of the total fixtures but almost 30%of the cost. Not purchasing the underground fed fixtures will decrease the savings by only about $1,000 per year as the increased NGRID costs are partially offset by maintaining higher property taxes. These fixtures are post top decorative fixtures located on two neighborhood streets: Foxwood Drive and 1 st Street. The routine maintenance contract price for the streetlights is independent of whether they are overhead or underground fed. Consequently, the expected fixed maintenance costs are unaffected by a partial purchase. However, most of the potential for greater unexpected costs is associated with the underground fixtures. Under the S-5 tariff, the energy cost for each type fixture is the same as it is based solely on energy use. Repairs to the poles or the underground wiring would be an extra cost paid on an as required basis if the Town acquired all of its lights. The frequency of failure of an underground feed is very small. However,these repairs can be expensive and must be accounted for under any purchase scenario. If the Town purchased the underground fed fixtures only, the contingency Prepared by Siemens industry Inc,June 2013 6 For the Town of North Andover allowance would have to be proportionately larger to account for the potential underground feed problems and the occasional knockdown. This was done in the above analysis Acquiring only the overhead fixtures may create the requirement to label every streetlight to identify ownership and educating the public as to who to call in the event of an outage. If the utility responds to a light that is owned by the Town,they will not complete the repair and will bill the Town for the erroneous service call. The utility will oppose only a partial acquisition, but experience from previous acquisitions provides sufficient precedent for partial acquisitions such as the one (i.e., overhead fed system only) proposed here. It is quite evident that the Town should not purchase the seven underground fed fixtures. Notifying the residents on those two streets will be relatively simple and there will be little complication from excluding them from any service contract. There are four other overhead fed lights on 1 st Street which would be part of the purchase. Property Taxes The street lighting equipment subject to purchase is part of the basis for the taxes paid by the utility to the Town. Subsequent to the purchase, the purchase price will be deducted from that basis resulting in the loss of revenues from property taxes paid by the utility. The Town receives a property valuation statement from the State each year in regards to the tax basis of the utility and this should be closely monitored if the Town chooses to acquire the streetlights. Street lighting is included on that statement in the Distribution Plant 373 account with some portions also included in the 364, 365, 366 and 367 accounts. These should be closely monitored for change. The Town's current tax rate(FY2013) is $18.85, which if the entire system is purchased will result in a loss of$2,735.11 in tax revenue assuming no change to the purchase price. If the Town only purchased the overhead system,then the lost tax revenue would be $1,916.67. Contract Maintenance The Attorney General's Office has issued an opinion that affects the maintenance of streetlights. Qualified personnel must perform the work, prevailing wage laws do apply, and public works statutes govern portions of the maintenance work. This is work other than routine maintenance. As a result, maintenance contracts including this other work are best bid under MGL 30-39m of Chapter 30. Alternatively if the Town is contemplating a conversion to LED or some other technology they may also bid the project under MGL 25A § 1 I or an RFP which would provide the advantage of a single vendor supplying the materials doing the install and warranting the savings. This can come with a ten year warranty and all other minor maintenance the Town might require, saving the Town having to reissue bids for non-covered services every three years and the complications resulting from having one company for warranty repairs and another for maintenance. Once the Town owns the lights, it is responsible for the fixture and bracket on all joint use poles, and the fixture, bracket, and pole for any dedicated poles-that is, poles that serve no other purpose except streetlights. North Andover has nine(9) dedicated poles. In the case of a pole that has no utility lines, electric or telephone, but may have cable television, then Prepared by Siemens Industry Inc,June 2013 7 For the Town of North Andover the fees currently paid to the utility by that entity would be paid to the Town. It is recommended the Town not purchase the seven underground fed fixtures leaving only two dedicated wood poles to be part of the purchase. If a joint use pole (utility owned)needed replacement, the Town would be responsible for reattaching the streetlight to the new pole. Pole replacement of the joint use poles remains the responsibility of the utility. In the case of the two dedicated poles, the Town would be responsible for the pole replacement as well as the fixture and bracket. Maintenance services should include a call center, seven-day maximum repair time (five working days), quarterly outage inspections of every lamp, a fixed price for services, and contractor coordination with the utility whenever required. The Town would receive monthly detailed reports of all services rendered. The contractor would also be responsible to contact the reporting party if the repair cannot be completed within the prescribed seven days. Bids for this level of service have ranged from$1.00 to $3.00 per lamp per month. The majority of these bids, where the bid was designed for maximum bidder participation, have been below$1.30 per lamp per month. I have selected $1.05 as a base price for estimating the cost of the contract services plus a$5,000 contingency for any unexpected decorative fixture replacements and/or underground repairs. In Massachusetts,the rates have dropped over time as the work has been very competitive and the experienced contractors have continued to refine their operations. If an intermunicipal agreement with a municipal light company is selected, theses costs could be as high as $2.00 per light per month but would include a broader range of services. Clearly the installation of LED streetlights would have a dramatic impact on the required maintenance due to the typical seven to ten year warranties on LED lighting from high quality manufacturers. This will be discussed in more detail later in this report. In-house Maintenance MGL 141 Section 7 exempts the maintenance of street lighting in the public way from the supervision of electricians;therefore, Town DPW personnel with some minimum level of safety training can perform it. The National Electric Code also exempts street lighting in Section 70-90-2. However, all reasonable aspects of the electric codes should be adhered to as a matter of good practice and safety. The final authority is the Town's Wires/Electrical Inspector. Maintenance of the bulbs and photocells, general cleaning, and tree trimming can be performed by any employee licensed to operate a bucket truck. Town employees should receive additional safety training for working in proximity to high voltage lines, working on ungrounded fixtures, hazardous material disposal, CPR, and rescue from high voltage lines. Changing of bulbs and photocells is quite simple and represents over 85%of the failures. Repairs of ballasts, starters, igniters, and fixture replacements would require additional training in electrical skills and safety. The Town could use an in-house electrician for this work or contract for on call services. The Town of Lexington has followed this approach. They use their Tree Department personnel on an overtime basis to do all non-electrical repairs and have a standing contract with an electrical contractor for all other work on a time and materials basis. Most contractors will use only one employee per vehicle for routine streetlight repairs. Most Cities and Towns will typically use at least two Prepared by Siemens Industry Inc,June 2013 8 For the Town of North Andover employees per vehicle citing safety reasons. Maintaining 1,308 streetlights would not be a full time job for one person(less than 250 man hours per year exclusive of knockdowns and new installations) so unless that person's time is allocated against other cost factors, contract maintenance would be cheaper than performing some of the work in-house and contracting the rest. The Towns of Amherst, Lexington, Maynard and Milton are performing work in-house. Amherst is also serving the Town of Erving. Both Amherst and Milton use qualified electricians and manage all aspects of their maintenance in-house. Amherst saw an opportunity to use the streetlight savings to hire a full time electrician to do both their streetlights and other electrical work that they previously contracted. This has proven to be cheaper and more responsive to their needs. Amherst is also providing maintenance to the Town of Erving on a time and materials basis. Maintenance of streetlights requires an insulated bucket truck with the capability to reach at least 35 feet. These trucks cost upwards of$100,000. Before deciding on the maintenance approach, the Town should carefully consider the importance of the public's perception and the political aspects of the decision. Taking over the lights needs to be a smooth transition and the public needs to see that responsiveness is improved. The advantage of a contract company initially is that they can be held to a standard and the Town can gather information over the contract period to see in detail what it will take to maintain the lights in house. As a general rule, it is a good idea to start with a contract service and transition later. When evaluating the costs, keep in mind the true cost of a public employee is much more than their salary and benefits. Intermunicipal Agreements Towns can also enter into service agreements with neighboring communities that have a municipal utility. Currently Wellesley, Littleton, Reading, Paxton, and Wakefield Municipal Light Companies have provided this service to neighboring communities. Today only Paxton continues to provide service to Spencer. All other communities who had used neighboring Muni's have gone to contract maintenance. Generally the municipal light companies do not want to go beyond their abutting towns. Costs for these services range from$2.00 to $3.00 but generally provide for more comprehensive services and less unexpected costs. Wellesley Municipal Light Company was providing these services to Newton for $2.03 per light per month from 2000 to 2005. Subsequently Newton brought these services in house and used the fire department alarm technicians to do the work. Today they contract for these services. Communities must examine their expectations and judge the trade-offs between risks and costs they are willing to bear in selecting a maintenance service approach. A properly written maintenance contract with a municipal utility company can provide an excellent level of service with minimal risk to the Town, however to date all but one of these has not continued beyond three to six years. Entering into intermunicipal agreements requires specific approvals and processes in accordance with Massachusetts Laws and Town requirements. These requirements can introduce some delays in finalizing an Agreement but should not be a hindrance. Prepared by Siemens Industry Inc,June 2013 9 For the Town of North Andover Extra Costs A typical service contract will include routine maintenance for component failure due to normal age and or deterioration, a call center, outage inspections, general cleaning, and tree trimming within three feet of the lamp in conjunction with any repair. The community would be charged separately for new installations, replacements, removals, repair to underground service,transfer of a light from an old pole to a new pole, and knockdowns. In general, the knockdown rate is less than 0.4% of which less than 10%of those involve a hit and run. The likelihood of a knockdown with only two poles is fairly remote. However, in those instances, the Town would bear the full cost of any dedicated poles and the cost of the fixture or in the event of a joint use pole, the cost of attaching a new fixture to the utility pole and the reconnect fee. A new fixture with a standard six-foot bracket is approximately$500-600 installed and a new fixture is $175-225 installed without the bracket. Acquisition of the system would include two poles. In the event of a knockdown of one of those poles from an unknown cause, the Town will bear the full cost. The contingency of$5,000 will cover the typical extra cost expenses. Alternatively, some allowance can be included in the Town's reserve account. These funds would be available if needed;otherwise they could be used for other purposes at the end of the fiscal year or become part of free cash. The Town could also include them in their insurance policies. The Town has direct control over the addition of new lights. The included contingency in the estimates should cover the addition of a limited number of new lights. Insurance The main risk the Town accepts with ownership of their lights is the risk of a major storm damaging a large number of streetlights. To cover this possibility, the Town may wish to consider adding streetlights to their current insurance plan. The cost for such insurance is minimal since the risk is relatively small. Typically after such an occurrence both State and Federal aid (FEMA and MEMA) is available. You may also wish to include in the policy provisions for the occasional knockdowns. The likelihood of one of the dedicated poles being struck by an uninsured motorist or of a hit and run is small. In the case of an insured motorist, their insurance would reimburse the Town. There are a number of firms who specialize in seeking reimbursement for Cities and Towns. Additionally, should the Town use a contractor for maintenance, the contractor will typically request that they be allowed to deal directly with the insurance carrier as they can collect a larger sum. The Town should plan for one knockdown every two years and some reinstallation of brackets and fixtures associated with the utility replacing poles as part of their routine operations. The Town of Lexington's 3,500 streetlights (roughly two and half the number in North Andover) increased liability insurance costs were approximately$150 with the Town doing the work. The City of Lynn's policy for 7,000 lights was just under $10,000 annually. The Massachusetts Municipal Association's insurance program(MIIA) has indicated they would include street lighting at no additional cost. This, of course, is entirely dependent of the level of coverage the Town seeks. The more urban nature of North Andover would likely increase these costs slightly but the experience thus far has been these costs are quite low. The level of savings would pay to replace the entire system every six years. Included Prepared by Siemens Industry Inc,June 2013 10 For the Town of North Andover in a contract maintenance service is the requirement that the contractor provide liability insurance for their equipment and personnel as part of their costs and both the Town and utility are named as additional insured. If the Town chose to enter into an intermunicipal agreement,then the serving entity should be required to provide liability insurance. This would reduce the Town's exposure and costs. Paxton Municipal Light Company provides this insurance coverage for Spencer. Note: expected insurance costs are of minimal value in the overall analysis, therefore,they can be included within contingency estimates. Police Details As a rule, communities do not supply or require police details for streetlight repairs. The work is usually accomplished quickly with minimal interruption of traffic. The contractor is required to provide appropriate traffic warning devices as well as completing work on any main thoroughfares outside of normal peak traffic periods. Police details would be required for new installations and during knockdown repairs. The cost of police details for knockdowns would be paid by the utility company in the event of a joint use pole. New installations can be scheduled at night to minimize these costs. The Town is typically responsible for the cost of police details and this was a consideration in the contingency. Miscellaneous Utility Costs The License Agreement with the utility for joint use poles provides certain services in conjunction with streetlights that must be performed by the utility(NGRID) personnel on a reimbursable basis. Only the utility can make or break the connection to their secondary lines. The typically fee for this service should be approximately$127 (based on their most recent Agreement). However, the wires between the lamp and the secondary connection can be cut without the involvement of the utility. This is common practice and can be performed by any qualified person. Therefore, these costs are easily avoided in most circumstances. Connections in manholes will have to be performed by NGRID, as they will be reluctant to allow any outside personnel not under their direct supervision into their manholes. The maintenance contractor can break the connection inside the hand hole in the pole. The Agreement requires the Town have the utility's approval before installing a new light on any existing joint use utility pole. The utility would conduct a survey to determine if a streetlight can be safely attached to the pole and bill the Town for the inspection service. Fees will be quoted at the time of the request. The contingency maintenance costs will cover general expenses in this category. The routine maintenance contract price for the streetlights is independent of whether they are overhead or underground fed and under the customer owned S-5 tariff, the energy cost for each is the same as it is based solely on energy use. Repairs to the poles or the underground wiring would be an extra cost paid on an as required basis if the Town acquired all of its lights. The frequency of failure of an underground feed is very small. However,these repairs can be expensive. The recommendation is not to purchase the underground fed lights so this should not be an issue. Where the underground feed serves more than just the lights,the utility will retain responsibility for those repairs. Prepared by Siemens Industry Inc,June 2013 1 1 For the Town of North Andover Lighting Levels There are no State or Federal laws requiring streetlights. The historical trend in street lighting has been to increase lighting levels. There are some areas of Europe already experimenting with this paradigm shift in lighting philosophy and quite interestingly is this approach was used long before its time on Main Street in Fall River in the City Hall Plaza area (see photo below). e r �r � ,2W Communities may adopt a street lighting ordinance but this seems to be an uncommon practice in Massachusetts. There is also a risk associated with adopting standards in that once you adopt a standard, you are then bound by the standard and face liability risk if you do not ensure it is continuously met. The Illuminating Engineering Society of North America(IESNA) does publish guide lines in their RP-8 Roadway Lighting Design Handbook. These guidelines divide roadways into four classes: Expressway or Major Arterial, Arterial, Collector and Residential. Each of these is further broken down based on pedestrian conflict levels: low, medium and high. Recommended lighting levels are published for each roadway class and pedestrian conflict level. Most community street lights were not installed using these guidelines but rather their locations were more likely based on the utility pole location. What we frequently find is a mix of wattages and light levels on each class of roadway. Communities that take ownership of their lights will have to deal with citizen requests for more or less light, different style lights etc. It becomes important to develop some form of lighting guidelines to make addressing these requests easier but we strongly recommend against adopting standard or an ordinance because of the potential liability risk it introduces. North Andover's streetlights are almost all high-pressure sodium lamps except the 2 mercury vapor lamps. There are 209 streets in the Town and 60 of these streets have lights of multiple wattage on them(see Appendix C). Normally a street would have only one assigned wattage based on its classification with exceptions only where the pedestrian conflicts were higher or there were special considerations. All of these streets should be Prepared by Siemens Industry Inc,June 2013 12 For the Town of North Andover reviewed for the appropriate wattage. Two thirds of the lights are on those 60 streets. The Town also has 13 400 watt lights. The 400 watt lights are much brighter than the IESNA (Illuminating Engineering Society of North America) recommended levels in most typical municipal applications and also create significant glare at standard street light mounting heights. These can typically be replaced with 250 watt or lower wattage lights and still provide more than adequate light levels. Consideration of wattage changes must take into account current lighting levels, route classification, pedestrian activity levels, pole spacing, uniformity, utility tariffs, and the IESNA RP-8 Guidelines. The Town's streetlights are predominately high-pressure sodium lamps. The two (2)mercury vapor lights should be replaced with more energy efficient fixtures. It is also very likely these do not exist and the Town is being improperly billed for them. They should be checked. The photo below illustrates the affect of glare and how it can wash out the details behind the light. Excessive glare can obscure details causing decreased visibility especially in the elderly. Many Cities and Towns that have taken over their lights have also implemented system changes that made the lighting more uniform and energy efficient. These changes also brought their system into closer compliance with some form of guideline that could be used when evaluating citizen lighting requests. gli rvr )Ifl Yellow fixture is a 400 watt/50,000 Lumen HPS In order to determine what wattage reductions are possible, a detailed review of lamp wattages and locations would have to be conducted. Clearly some areas would require the existing illumination levels be maintained. However,the current budget challenges offer the Town a window of opportunity where the political climate of the voters would permit some such reductions. A careful review of each area and its associated factors should be done prior to any recommendation for lumen level reductions. The reductions in lumen levels from 50,000 to 27,500 would likely be seen as an improvement due to the glare reduction and from 27,500 to 16,000 would still keep lighting generally within the IESNA recommendations, depending on spacing and mounting height. Conversion to LED lighting would also be an opportunity to make the lighting levels more uniform throughout the Town. Prepared by Siemens Industry Inc,June 2013 13 For the Town of North Andover The amount of savings realized through the use of lower lumen fixtures and or more energy efficient fixtures is increased if energy rates increase. The next section deals with the latest in street lighting technology. Energy Efficiency Improvements-Light Emitting Diode(LED) Technology LED technology has progressed to the point where it is a very cost effective alternative to the widely used high-pressure sodium (HPS) and metal halide (MH)technology. Today there are fixtures available that are nearly twice as energy efficient as the current family of High Intensity Discharge (HID) streetlights (e.g. high-pressure sodium, metal halide, multi- vapor, halogen, and mercury vapor) and have life expectancies 16 times greater than HID lights. The performance combined with falling prices have led to major conversions such as Boston and Los Angeles. Arlington and Watertown as well as Fairhaven have completed partial conversions and are moving to full conversions this year. As of this report, however,NGRID has still not yet embraced LED technology but they are in the process of evaluating it and do intend to provide a tariff supporting LED technology in the future. We also anticipate they will provide incentives for the conversion. Currently NSTAR is supporting LED technology and provides a 25 to 30 cent per kWh saved incentive for them. NGRID is not likely to be as generous but their minimum incentives have been between 15 and 18 cents per kWh saved. LED technology, in addition to its long life, also provides a white light source which has been shown to enhance nighttime visibility and there is some anecdotal information showing a reduction in crime associated with its implementation. The white light source does improve nighttime visual clarity and the ability to distinguish colors both of which assist the police with identification of suspects. Based on price quotes seen in other Cities such a project to convert the entire system to LED technology would cost roughly$490,000 dollars but result in annual savings of over $100,000 annually when combined with the acquisition savings. This project would have a simple payback of under four and a half years not counting financing costs and assuming a utility incentive based on $.18/kWh saved. Financed over ten years,the Town's net savings after all costs would still be roughly$35,000 annually increasing to $116,000 once the conversion project and purchase costs are paid off. This compares to a savings of$33,000 annually assuming the purchase were financed over the same period. Conversion to the LED technology would result in an annual energy savings of 57.1% or 290,000 kWh per year. Additionally, maintenance costs would be reduced by 50%to 70%. This would greatly assist with meeting Green Community energy goals. Conversion to LED lighting has proven to be very well received in other communities. Politically the combination of the takeover of the system with an LED conversion provides the public with a dramatic improvement in their lighting and at a significantly reduced cost providing wide public support and a very positive accomplishment for the Town leadership. Prepared by Siemens Industry Inc,June 2013 14 For the Town of North Andover Alternative Conservation Option An option which could produce a small additional savings that NGRID would support immediately would be the reduction of the 400 watt flood lights to 250 watts or lower. This has been done routinely in many Cities and Towns and the light level reductions are seldom noticed. There are 9 each 400 watt flood lights and four 400 watt roadway lights in the Town and replacing them with 250 watt lights would save 12,500 kWh per year or $1,589 at today's energy rates. Such a project would cost about $4,000 and qualify for a minimum grant of$1,900 for a net cost of$2,100 and a payback of under two years. This could be easily covered by the first year's savings from the acquisition. Replacement of some or all of the 400 watt fixtures with new fixtures lower than 250 watts would further decrease project costs and payback time, and further increase the NGRID grant amount. Financing Options Clearly there are more than sufficient savings to cover financing acquisition costs out of the current budget. Once the Town decides to move forward, it would take at least sixty days to complete the acquisition process based on the law. Hopefully NGRID will adopt an LED program by the summer in which case the Town could include the conversion as part of the financing. The Town can finance the acquisition and conversion project using a variety of means. 1. Appropriation 2. Bonding 3. Lease 4. Cash Reserves Appropriation: Appropriation offers the lowest cost of money. If the Town opted to appropriate the purchase price, it would see the $52,000.00 in savings immediately, which translates to about $4,300 per month. Bonding: Bonding offers the lowest cost of borrowing with rates today at approximately 1.5% or lower. There are a number of up front costs associated with bonding that must be considered when comparing this method to other options. These costs include underwriter fees, legal fees, paper fees, insurance, etc. These costs can significantly affect the cost of borrowing particularly with small amounts (<$400k). In the case of a$101,679 bond,the issuance costs combined with the time delay to issue a bond would more than offset the savings associated with lower interest rates of a bond. It simply does not make sense to bond such a shall amount unless it is part of a much larger bond issuance. The Town could use a lease option as a temporary bridge to bond financing and mitigate the time delay. If the Town is contemplating a larger bond issue for some other purpose,this could be rolled into that bond spreading the issuance costs over the larger amount. The streetlights have a relatively quick payback compared to typical bond periods so the streetlight purchase would provide positive cash flow to help pay the larger bond issue. Prepared by Siemens Industry Inc,June 2013 15 For the Town of North Andover Leasing: Lease arrangements using tax exempt municipal financing can provide an excellent alternative to borrowing. These contracts are year-to-year leases subject to annual appropriation. As such, they are not a borrowing. They can be structured to allow the full cost of the streetlight program to be within existing appropriations and provide some annual savings depending on the term of the lease. Current representative lease rates for a$100,000 lease range from 2.6%to 4.5%. Actual rates will vary from these depending on the Town's bond rating treasury rates at the time the contract is signed, the amount financed,the term of the lease and whether or not the lease payments are made monthly in arrears or annually in advance. There are no lease initiation fees or costs except for the Town's legal review of the lease document. These leases can be set up to have no or minimal prepayment penalty. Should the Town at some time during the term of the lease,wish to pay it off with money from another source (e.g., a bond issue for other capital needs) they could do so. Consequently, the lease option can provide a"bridge"to other financing. The shorter the term of the lease,the greater the long-term payback. More companies will be willing to finance the shorter term and interest rates are lower. However,the longer-term leases provide a greater immediate savings and if the Town would plan to retire the lease early, the effective interest rate is reduced and the long-term savings can be maximized. Cash Reserves: Those communities that have sufficient reserves and believe this would be an appropriate use of these funds can use cash reserves. The cash reserves could be replenished over time from the savings in the street light account. This approach provides a viable alternative to the appropriation approach and avoids the cost of borrowing. However,the interest earnings of the cash reserves must be considered, as those revenues would be lost. Most communities, due to restrictions on investments, earn only 5-6% on their cash reserves and currently even less. The lease option and bonding can be break- even or even slightly cheaper than using cash reserves at the current interest rates. The payback is less than three years for the acquisition of the entire system in its current configuration or the overhead system only using the lease option. There is no question the future of street lighting will be in light emitting diodes(LED's). These are exceptionally energy efficient light sources with up to 100,000 hours mean time to failure. The efficiency of the LED is improving very rapidly and the costs are coming down. A common question is: why not wait when they will be even more efficient and less expensive? The answer is relatively simple. The vast majority of the savings will be from the conversion to the technology and the technology improvements are measured against the installed LED. If we look at North Andover, we see a savings of over $62,000 of the total$116,000 potential associated with the LED conversion today. Waiting will be measured against the remaining 57% of the energy savings today. So if there is an improvement of say 20% over what we could achieve today it would be worth another $7,147 a year in savings2 but the one year delay in the project would have cost the Town over $62,000 in savings So given the current pricing and efficiencies it does not make 2 Conversion today would reduce the annual kWh from 506,603 to 217,448.A 20%increase in LED efficiency would be 57,831 kWh which at$.12358 per kWh is worth$7,147 in annual energy savings. Prepared by Siemens Industry Inc,June 2013 16 For the Town of North Andover economic sense to wait. It would take over 8.6 years to make up for what was lost due to waiting. Table 2 below illustrates the savings associated with acquisition(overhead system only) and conversion under several lease terms of varying length. Lease terms of 7-10 years create a positive cash flow. The increased interest payments associated with changing the lease terin from 3 years to 10 years is approximately$53,000 over the 10-year period as shown in the bottom row of Table 2. Table 2. Net Annual Savings: Acquisition of Existing System plus conversion to LED Using Lease Option Town;Owned ` :`Town Owned , Town;Owned,, Town Owned' Costs .Costs Co"sts Costs Year Lease) (5-Year.T.ease)- ,,' 7 Y,eaLease) (lOYe: r Lease) �Cazirr'entS,1`Casts $153,890.00 $153,890.00 $153,890.00 $153,890.00 'Own Owned S=5 $29,000.00 $29,000.00 $29,000.00 $29,000.00 Stf,ethglit Eni gy . .Co"sts 3nsurar�ce/Lost. $2,500.00 $2,500.00 $2,500.00 $2,500.00 'Tax Revenue a LLease Payment;,:; $207,486.20 $127,463.76 $93,201.24 $67,547.40 verage�Mam $8,500.00* $8,500.00* $8,500.00* $8,500.00* Costs $247,485.80 $167,463.76 $133,201.24 $107,547.40 <$93,596.20> <$13,573.76> $20,688.76 $46,342.60 Sa'vin s ,Net Savings P6st. t $113,890.00 $113,890.00 $113,890.00.A n6tizai 3 Pu>�c,ase '20,Y�aavui`s;=. $1,655,341 $1,640,481 $1,625,391 $1,602,326 *Assumes 10 year warranty plus contract maintenance for non warranty repairs and a$5,000 contingency for non-warranty repairs. Street Lighting Policy Once the Town owns the streetlights, requests for additional lighting, light removals, dark sky issues and so forth will become the Town's issues. The Town should develop a policy as to how they plan to deal with requests for changes in the lighting levels and other related issues. Existing lighting levels should be reviewed and a policy established that would over time align the existing lighting to be consistent with the developed policy. Thus, whenever a light fails and the lamp head must be replaced it would be replaced with the appropriate type fixture for that location. Such a policy should be based on a lighting philosophy that addresses the purposes of street lighting and provide a basic guideline for decision making. Included should be: Prepared by Siemens Industry Inc,June 2013 17 For the Town ofNorth Andover 1. Requests for new lights or increased wattages, 2. Requests for removals, 3. Types of fixtures permitted, 4. Light trespass and light pollution, 5. Permissible lighting levels for various applications, and 6. Process for application and decision. Typically an application is made to the Town Board of Selectmen who in turn would give the request to a committee for review and recommendation. Represented on the committee are the Police, Fire, DPW and Planning Board. They would review the request against the established criteria and make a recommendation to the Board. It may need to be reviewed by the budget committee, as changes will impact on the current and future budgets. There is a-legislative effort to implement a policy directing any newly installed fixtures be full cut-off fixtures to reduce light pollution and spillover light. Any policy should take this legislation into account, as it will very likely become a matter of law. Finally, the Town may wish to address outdoor lighting in general as a part of their policy. There are a number of example policies available, which the Town could use as a basis. Summary This analysis demonstrates the potential value of acquiring the streetlights and especially combining it with a conversion to the LED technology. This would be both a financial and political win for the Town with the risk taken on by the selected vendor who completes the install and provides the full term warranty service. The Town saves money, gets better lit streets and minimal risk. Ownership of the lights will provide the Town the ability to take advantage of technological advances and to choose the type of lighting they desire without reliance on the utility for cooperation. It was this very issue that led to the writing of the legislation that gives Cities and Towns the right to take over their lights in Massachusetts. Issues such as light pollution, color quality, life cycle costs, lighting levels, and lamp styles become a matter of choice for the Town. Prepared by Siemens Industry Inc,June 2013 18 For the Town of North Andover - POLICE �4' a. ---Community Partnership--- The Office of CHIEF OF POLICE TO: Andrew Maylor,Town Manager FROM: Paul J. Gallagher, Chief of Police DATE: June 1, 2013 RE: May 2013 Crime Statistics Throughout the month of May the North Andover Police have been busy with the arrival of the spring and summer weather and outdoor activities. This month the police assisted with Walk to School Day, Earth Day,North Andover Little League opening day parade, Memorial Day parade, Walk for Youth, Cystic Fibrosis walk and the Sheep Shearing festival. All of these events went off without incident. We have reports that the sheep shearing was the biggest event in recent years. The officers on shift, volunteer officers and Special Officers did an excellent job keeping the events safe for pedestrians and motor vehicle traffic at no cost to the organizers. On May 2nd the North Andover Police Department received it official accreditation certification from the Massachusetts Police Accreditation Commission. The police accreditation team, town manager and members of the Board of Selectmen attended this distinguished ceremony. During the month of May the Police Department held an awards ceremony in recognition of local students and the Take 25 Program, The Take 25 program is a preventive child safety campaign created by the National Center for Missing &Exploited Children(NCMEC) in honor of National Missing Children's Day. Annually honored on May 25th,this day serves as a reminder to the nation to make child safety a national priority. Designed to raise awareness of the issues surrounding missing and exploited children,the Take 25 campaign encourages parents, guardians, educators, and others to take 25 minutes to talk to children about safety. With a focus on prevention,Take 25 provides communities with free safety resources including safety tips, conversation starters, and engaging activities. The awards were presented in the Community Room of the North Andover Police Station. Special Guests included representatives from State Senators Bruce Tarr and Kathleen O'Connor- Ives offices, State Representatives Jim Lyons and Diana Dizoglio,District Attorney Jonathan Blodgett and North Andover Assistant Superintendent Greg Gilligan. 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone: 978-683-3168 Fax: 978-685-0249 The North Andover Police saw the retirement of many senior officers during the month of May. Sergeant. Thomas J. McEvoy, Officer John McEvoy, Officer David Patnaude, and Officer Thomas.Donovan, with after over 130 combined years of service to the people of North Andover, retired. I wish these fine officers the best in their future endeavors. We hope to fill these openings with some new reserve officers. As you are aware, we have had a surge of motor vehicle breaks over the past month. Almost all of the breaks were overnight and the victims had left their vehicles unlocked. Our Criminal Investigation Division worked with the town G.I.S. division to have pin point maps drawn up of the neighborhoods victimized and used them to anticipate when the next attempt would be. This focus on the breaks yielded one arrest for receiving stolen property. The subject was observed early one morning and once stopped and questioned by officers, it was discovered that he had property that was taken from a vehicle that evening. Officers have even engaged in foot patrols in the late night shift in an attempt to apprehend these culprits. We believe that this is a group of individuals who may or may not know each other and target an area for quick thefts in order to sell the items to buy drugs. We are working closely with area police departments who are also experiencing this crime. One housebreak this month was interrupted by the homeowners returning back from a walk to see a suspect exiting their house. When the homeowner confronted the suspect, the suspect jumped into a waiting vehicle and struck the homeowner with the car while fleeing. A BOLO was put out(Be On the Look Out) and an officer working a detail on the other side of town spotted the suspects. The detail officer assisted in following the suspects until marked cars arrived and made the arrest. I mention this to you because I cannot stress enough how important having officers on the street is. Details allow the police department to have extra officers to assist with just such an event. This sort of incident happens on a regular basis and it is a great benefit to the Town to have the extra manpower on the street armed and with radios to hear calls for service and BOLO's such as this incident. Late in May, detectives and investigators with the Massachusetts Department of Industrial Accidents set up a sting operation on two massage parlors in town. These parlors had advertised on the internet as well as other means about possible criminal activity. Undercover officers went in and confirmed the suspicions and arrested two suspects for solicitation of a sexual act. Detectives then worked with the North Andover Building Inspector, Gerry Brown,to close the parlors and notify the landlords of the activity taking place so that eviction processes can be initiated. One final notable event this month was two incidents in which incident command training with the Fire Department last month paid off. One instance was a suicidal male who fled into the woods by the Shawsheen River late at night and another involved a seriously injured cyclist in the State Forest. In both instances, both departments utilized their training together last month to set up a command post, organize communications and locate both subjects. Incidents such as this are a clear demonstration as to the benefits of training together as a team. We hope to continue training over the summer and are confident that the benefits will be positive for both departments. The month ended with the annual Memorial Day service at the police station.Last year the engraved memorial stone was moved to the new location on Osgood Street, Active and retired officers, with their families, attended to honor the deceased members of the department. North Andover Police Crime Statistics Criminal Ac#ft Apr-10 Mav-13 Ghan ge % Change ........................................... .......... , V O Domestic Abuse 16 12 -4 -25 . _1� .......................... A&B, Assault 4 2 2. 1 . ............... -50.0%I Suspicious Activity 94 103 9 �9.6% ME 2 2 0 0.0% ............ ................ ...... ME MV 32 46 . 14 43.8% ........... Larceny 52 31 •2 j -40,4%, General Disturbance 4 41 8 7 17.1% .. 1 .........–....... Alarms Res & Comm 86 103 17 19. % 52 51 -1 -1. Aid .. . ...........,......... 911 Hang Up/Abandon 35 33 .2 7% 911 Hang Up/Abandon .......... Aid to Public Alarms Res&Comm General Disturbance Larceny B&E MV U May ME MApril Suspicious Activity A&B,Assault Domestic Abuse 0 50 100 150 Arrests/Summons Apr-13 May-131 Change % Chan e ..................... —-------- .............................. ........... TotalBooked 61 4� 67 6 9.8% ................. .. . ............ ................... Arrests 23 30 7 30.4% . ......... OUI Arrests 4 2 •2 i -50.0% Summonsed 19 19 0 0.0% Warrant Arrests 4 3 -1 -25.0%® -.—I.-......................... PC 3 1 50.0% ........................... ....................... Calls for Service 2376 2110 1 -266 -11.2% North Andover Police Crime Statistics Arrests]Summons ........... .................. PC Warrant Arrests .............. Summonsed 3 May .......... 0 U I Arrests 0 April Arrests Total Booked ........... 0 10 20 30 40 50 60 70 80 ---------- Proactive Policing Apr-13 04n ge % Chance ............. ........ ...... --........- Motor vehicle Stops 577 571 .6 1 -1.0% Motor vehicle Crashes 57 53 -4 -7.0% —7--- ................... Property Checks 742 494 -248 -33.4% ............................... . .......... Property Checks Motor vehicle Crashes i may N April Motor vehicle Stops 0 100 200 300 400 500 600 700 800 a � i � t s' xi P,� W S rK -. I 4 } 2 North Andover Fire Department Incidents - Primary Type Only Printed: 6/4/2013 11:52 am From Date:05/01/2013 to:05/31/2013 Jurisdiction: North Andover Primary Incidents I False Alarms&False Calls 18.6% Fire 2.9% El Good Intent Calls 2.4% Hazardous Conditions(No Fire) 2.1% Other Type of Incidents 3.2% Rescue&Emergency Medical Service 66.4% Q Service Calls 4.4% Total: 100.0% Fire 3 Cooking fire, confined to container 1 Fuel burner/boiler malfunction,fire confined 1 Passenger vehicle fire 2 Brush, or brush and grass mixture fire 3 Mulch, natural vegetation fire, other 10 Sub-Total, Fire Rescue& Emergency Medical Service 1 Medical assist, assist EMS crew 187 EMS call 22 Motor vehicle accident with injuries 1 Motor vehicle/pedestrian accident 12 Motor vehicle accident with no injuries 1 Search for person on land 1 Rescue or EMS standby 225 Sub-Total, Rescue& Emergency Medical Service Hazardous Conditions(No Fire) 1 Gasoline or other flammable liquid spill 4 Gas leak(natural gas or LPG) 1 Overheated motor Page 1 of 2 XXHncidentsbyPrimaryType 02/15109 North Andover Fire Department Incidents - Primary Type Only Printed: 6/4/2013 11:53 am From Date:05/0112013 to:05131/2013 Jurisdiction: North Andover 1 Arcing,shorted electrical equipment 7 Sub-Total, Hazardous Conditions(No Fire) Service Calls 3 Lock-out 1 Water evacuation 1 Water or steam leak 1 Smoke or odor removal 6 Assist invalid 3 Service call, other 15 Sub-Total, Service Calls Good Intent Calls 3 Dispatched &canceled en route 1 No incident found on arrival at dispatch address 1 Authorized controlled burning 1 Smoke scare, odor of smoke 2 Steam, vapor,fog or dust thought to be smoke 8 Sub-Total, Good Intent Calls False Alarms& False Calls 1 Direct tie to FD, malicious/false alarm 2 Sprinkler activation due to malfunction 11 Smoke detector activation due to malfunction 8 Alarm system sounded due to malfunction 6 CO detector activation due to malfunction 2 Sprinkler activation, no fire-unintentional 14 Smoke detector activation, no fire-unintentional 4 Detector activation, no fire -unintentional 6 Alarm system sounded, no fire- unintentional 7 Carbon monoxide detector activation, no CO 2 False alarm or false call, other 63 Sub-Total, False Alarms & False Calls Other Type of Incidents 7 Fire Exit Drill 4 Special type of incident, other 11 Sub-Total, Other Type of Incidents 339 Total Number of Incident Types Total Count of Unique Incident Numbers for this Period: 339 Grand Total Count of Unique Incident Numbers for this Period: 339 Page 2 of 2 XXFIncidentsbyPrimaryType 02/15/09 Job PostingNacancy Log June 4, 2013 Date Posted Position Department Hiring Status Manager 5/30/13 Interns Health Susan Sawyer Posted on website 5/30/13. Emergency Dispensing& Vaccination 5/20/13 Lab Asst. Water Linda Hired Janie Olson to'start on 6/10/13. Intern Treatment Hmurciak Plan N/A Summer Help Public Works Bruce Effective 5/20/13 rehired staff from last two years, Thibodeau David Foote, Cameron Pramas, Josh Ryan, 5/13/ Maintenance Public Works Tim Willett Corey Pramas and Andrew Greenwood hired and Asst. &Water started on 5/29/13. Dept. Laborer 8/27/12 3 Reserve Fire Fire Chief Requisition opened. Fighters Melnikas N/A Part Time Youth & Rick Gorman Kyle Palladino and Justin Pappas Kirk Summer Hires Recreation N/A Part Time Staff Stevens Erin Flannery- Cynthia Nelson Estate Bourassa 6/5/2013 11:02 AM