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HomeMy WebLinkAbout2016-03-04 Youth and Recreation Council Minutes N ORTH A NDOVER Y OUTH & R ECREATION Date: 03/04/2016 S ERVICES Time: 8:00AM 9:00 AM Board of Directors Meeting Meeting Attendees: Tom Cieslewski, Hollie Board Members: Tom Cieslewski, Kevin Driscoll, Peter Williams, Sandy Savoie, Peter Breen, Kevin Breen, John Lennhoff, Hollie Williams, Sandy Savoie, Andy Driscoll, Andy Firmin, Rick Gorman Firmin, Maureen Ferris Ex Officio: Rick Gorman, Frank Kenneally NAYRS upcoming meeting schedule: Meeting Follow-up Items Summary: th March 25 th April 28 th May 26 rd June 23 Discussion Topics Summary: FY 17 Budget Met with Andrew Maylor; Selectmen; Bruce; Fin Com NO CUTS - One Adjustment: All but 20K from Maintenance Acct - Revolving accounts impacting allocation (20K excess). 20K from revolving account to cover maintenance for FY17 Majority of revolving account is staffing (70%) Committee inquired: should/could we be use it for other allocations? Rick looking into that going forward Staff Salaries YC positions are the lowest on position) Three year plan to review comparable positions throughout town; Town paying comparable wage for most positions One area underpaid: Youth Center - being adjusted to more accurately reflect for new hires and FY 17 Staffing Update Josh: candidates Molly: actively; No candidates yet; Michayla: Finishing degree in May Demi: Hoping for May; Advocating for assistant director position. Succession Plan Tom and Bruce discussed NAYRS role Determined Rick and town government to address at this time Town Manager: all organizations need succession plan Role of Board - Holding pattern; committee input Gym Rental Report & Schedule Distributed & Reviewed Andover/NA YMCA is large income source; generating good income Vendors will be returning to YMCA when construction complete Big Events Pending Job Fair March 29 anticipated bigger than last year Grade 8 RAISE (NAYRS; PD, School Committee) Personal Care Package Drive (with Franklin & Elementary Schools) 7th Grade TEAM Building Day Youth Appreciation Day Carnival: April School Vacation Week (4/20-4/24) Carrie stepped down; She provided task list which was distributed Agreement: Ozzie Property sign off pending (Tom) Permits: Tom attending meeting Monday 3/7 Town Depts. Meeting: Rick will schedule and coordinate with Bruce Volunteering for Booth - NAYRS and other boards Demi - Will organize ticket booth coverage schedule Skate Park/ Ropes Course anticipated opening April (possibly earlier depending on weather) Summer Programs on Sale April 4 Applications for summer employment: couple hundred applications for 110 positions (approx.) Brooks Skating Revenue reviewed. Discussion: Remaining revenues (after costs) summer. Complemented with community based donations. Hollie Williams inquired if that would allow for more shows. Response: Cost of performers increasing and thus increased revenues will only off set. Maintenance updates: Skating Rink Usage down due to weather; breaking it down now Memberships (paid memberships): A little bit down One middle school grade lower enrollment Last influx of membership tends to be Spring Advertising efforts underway: Social Media started; Email blast with Don Romano (after Facebook blast) Past: Lawn Signs, Newspaper advertising; Banners New: Hollie & Andy to help coordinate as well. Ticket Sales active; $100pp Donations updates and needs presented by Hollie Williams: Lowell General - silent auction sponsor Showcase aspects of Youth Center (Table) Honorees: Shining Knight (lived through and benefitted from Youth Center) Scholarship Awards Youth Council Role: Dine & Dash; Raffle Lottery Ticket Tree Needs Assessment Project At a crossroads; Having trouble securing professor from Merrimack Rick: Needs assessment needs to take place Likely to be Spring 2017 (Michelli study pending Fall 2016) How can Dr. Price/School Assessment information contribute to our efforts?