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HomeMy WebLinkAbout2018-11-09 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES November 19, 2018 CALL TO ORDER: Chairman Regina Kean called the meeting to order at 7:00PM in the Town Hall Meeting Room. The open session meeting was recorded. ATTENDANCE: The following were present: Chairman Regina Kean, Clerk Phil DeCologero, Licensing Chairman, Chris Nobile, Richard Vaillancourt, Rosemary Smedile, Town Manager Andrew Maylor, Deputy Town Manager, Meghan Jop, Assistant Town Manager, Denise Casey and Executive Assistant, Laurie Burzlaff. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Phil DeCologero made a MOTION, seconded by Richard Vaillancourt, to approve the Open Session Minutes of November 5, 2018. Motion approved 4-0. Rosemary Smedile arrived at 7:05PM INTRODUCTION OF NEW STAFF MEMBERS Swearing in of Firefighter Corey Pramas Firefighter Corey Pramas successfully completed his one year probationary period and graduated from the Massachusetts Firefighting Academy. Town Clerk, Joyce Bradshaw administer the oath. PUBLIC COMMENT Stan Limpert of 43 Stonecleave Drive and a trustee at the Library, thanked Steve Foster for his help at the library during the gas crisis. Mr. Limpert also thanked Cathy Darby for her work with the library. ACCEPTANCE OF DONATIONS Donation of two boat racks from Sam Mountain (Eagle Scout project) For his Eagle Scout project, Sam Mountain built 2 boat racks for use at Stevens Pond. Rick Gorman and Kelly Wray spoke about the donation. Phil DeCologero made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen acce approved 5-0. Donation of gate attendant shelter at Stevens Pond from James Keeton (Eagle Scout project) For his Eagle Scout Project, James Keeton built a gate attendant shelter for Stevens Pond. Phil DeCologero made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen Motion approved 5-0. LICENSING COMMISSIONERS: Richard Vaillancourt made a MOTION, seconded by Phil DeCologero to open a meeting of the North Andover Licensing Commission. Motion approved 5-0. Request of Sodexo @Merrimack College for a Mobile Food Truck License Jeff Doggett, Executive Vice President at Merrimack College explained the request. Phil DeCologero made a MOTION, seconded by Regina Kean that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Sodexo @Merrimack College for a Mobile Food Truck License. Motion approved 5-0. Request of Notch Brewing Company for two one day wine and malt licenses for events at the Stevens Coolidge Place on November 29, 2018 and December 6, 2018 from 4:30PM to 9:00PM Phil DeCologero made a MOTION, seconded by Regina Kean, that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Notch Brewing Company for two one day wine and malt licenses for events at Stevens Coolidge Place on November 29, 2018 and December 6, 2018 from 4:30PM-9:00PM subject to parking limitations as has been done in the past. Motion approved 5-0. 2 Board of Selectmen Minutes November 19, 2018 Request of Paul Gallant of Merrimack College for nine one day wine and malt licenses for athletic concessions at the Merrimack Athletic Complex on the following dates/times: 1. November 20, 2018 from 6:00PM to 10:00PM 2. December 5, 2018 from 6:00PM to 10:00PM 3. January 12, 2019 from 2:00PM to 7:00PM 4. January 19, 2019 from 2:00PM to 7:00PM 5. January 23, 2018 from 6:00PM to 10:00PM 6. January 29, 2019 from 6:00PM to 10:00PM 7. February 9, 2019 from 2:00PM to 7:00PM 8. February 20, 2019 from 6:00PM to 10:00PM 9. February 23, 2019 from 2:00PM to 7:00PM Phil DeCologero made a MOTION, seconded by Regina Kean that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Paul Gallant of Merrimack College for nine one day wine and malt licenses for athletic concessions at the Merrimack Athletic Complex, as presented. Motion approved 5-0. of the all alcohol liquor license at 435 Andover Street The applicant requested a continuance until December 3, 2018. Richard Vaillancourt made a MOTION, seconded by Regina Kean that the Board of Selectmen, acting as Licensing Commissioners, continue until the Restaurants, LLC for transfer and pledge of the all alcohol license at 435 Andover Street. Motion approved 5-0. Richard Vaillancourt made a MOTION, seconded by Regina Kean to close a meeting of the North Andover Licensing Commission. Motion approved 5-0. CONSENT ITEMS Request of Rabbi Bronstein of Chabad Lubavitch of Merrimack Valley to use of the Town Common to display a Chanukah Menorah from November 29, 2018 through December 11, 2018 Included the packets was a request from Rabbi Bronstein to display a Chanukah menorah at the Town Common from November 29, 2018 through December 11, 2018. There will be no lighting ceremony this year. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approve the request of Rabbi Bronstein to display a Chanukah menorah at the Town Common from November 29, 2018 through December 11, 2018. Motion approved 5-0. Request of the Festival Committee and North Andover Police Association to use Main Street, Water Street, Elm Street and Sutton Street for the annual Santa Parade on Saturday, November 24, 2018 from noon to 2:00PM Jeff Coco presented the request from the Festival Committee and the North Andover Police Association to conduct the annual Santa Parade on Saturday, November 24, 2018 from noon-2:00PM and to limit parking along the parade route. All relevant departments have reviewed the request and have no issues. Chris Nobile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen approve the request of the Festival Committee and the North Andover Police Association to conduct the annual Santa Parade on Saturday, November 24, 2018 from 12:00pm to 2:00pm and limit parking along the parade route. Motion approved 5-0. Request of the Festival Committee to use the Town Common for the annual Christmas Tree Lighting Celebration on Sunday, November 25, 2018 from 4:30PM to 6:30PM and to waive any municipal fees Jeff Coco, Chairman of the Festival Committee, explained the request to use the Town Common for the annual Christmas Tree Lighting on Sunday, November 25, 2018 from 4:30PM to 6:30PM. The Committee nd is also requesting the Board waive all fees and a rain date of December 2. Phil DeCologero made a MOTION, seconded by Richard Vaillancort that the Board of Selectmen approve the request of the Festival Committee to use the Town Common for the Christmas Tree Lighting Celebration on Sunday, November 25, 2018 from 4:30PM-6:30PM and to waive all fees with a rain date of December 2, 2018. Motion approved 5-0. 3 Board of Selectmen Minutes November 19, 2018 Appointments: The appointment subcommittee is recommending the Board appoint Desiree McDonough to Emergency Management and Madhu Dhar to the Sustainability Committee. Richard Vaillancourt made a MOTION, seconded by Chris Nobile that the Board of Selectmen appoint Desiree McDonough to Emergency Management for a term ending June 30, 2019. Motion approved 5-0. Richard Vaillancourt made a MOTION, seconded by Chris Nobile that the Board of Selectmen appoint Madhu Dhar to the Sustainability Committee for a term ending June 30, 2020. Motion approved 5-0. GOVERNMENTAL REPORTS Update from Old Center Historic District Commission Harry Aznoian, chairman of the Old Center Historic District Commission gave the update. Mr. Aznoian stated that most homeowners are obeying the bylaws. The Commission is looking to update the bylaws, having signage at the five entry points and investigate traffic issues. Update from North Andover CAM of Directors gave the update. They hope to finish the new space on Main Street by the end of the year and will then be looking to expand their programming. Phil DeCologero asked for information regarding the Executive Director leaving. Mr. comment on specifics about the situation. Chairman Kean asked how Director. Ms. Kean also asked what process is followed for performance management. stated they have yearly written reviews. Town Manager, Andrew Maylor, explained that North Andover CAM is a non-profit that receives funding from the Town and suggested that no member of the Board of Directors serve as Interim Director or apply for the permanent position. Update on gas restoration process The Town Manager urged residents to take advantage of alternate housing, especially since the temperature is dropping. Wellness checks were done for families with newborns. Mr. Maylor explained that the inspections are being handled by the state out of Andover and plumbers must pull a permit and be present for the inspection. Update on projects-Senior Center, Recreation Complex, major road projects Chairman Kean asked the Town Manager to provide Ganttt charts for the projects. Andrew Maylor stated that they had a kickoff meeting for the Senior Center and the project is expected to begin around May. The recreation complex will go to bid in February and should begin work in April. Mr. Maylor is waiting on an update from MassDOT regarding the Route 125/Mass Avenue project. The Massworks grant project on Osgood Street will begin in the spring. Mr. Maylor explained that he is working on the Facilities Master Plan II which will address renovations at the Franklin, Atkinson and Kittredge Schools and Fire Station #2. OLD BUSINESS None NEW BUSINESS None The Board was provided reports from the Police, Fire and building departments and the opioid overdose report and job posting/vacancy log Rosemary Smedile thanked the first responders for their efforts during the gas situation and thanked the community for their kindness. 4 Board of Selectmen Minutes November 19, 2018 ADJOURNMENT: Richard Vaillancourt made a MOTION, seconded by Phil DeCologero to adjourn the meeting at 9:25p.m. Motion approved 5-0. Laurie A. Burzlaff Executive Assistant _______________________________ Phil DeCologero, Clerk of the Board Documents used at meeting: Minutes of November 5, 2018 Memorandum-Eagle Scout projects Request of Sodexo @Merrimack Request of Notch Brewing Request of Merrimack College Request of Rabbi Bronstein Requests of Festival Committee Appointment memorandum Police department report Fire department report Opioid overdose report Building department report Job posting/vacancy log TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Regina Kean, Chairman TEL. (978) 688-9510 Phil DeCologero, Clerk FAX (978) 688-9556 Chris Nobile Rosemary Connelly Smedile Richard Vaillancourt BOARD OF SELECTMEN & LICENSING COMMISSIONERS AGENDA MONDAY, NOVEMER 19, 2018 7:00 PM OPEN SESSION TOWN HALL MEETING ROOM 120 Main Street I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. PUBLIC COMMENT IV. APPROVAL OF MINUTES A. November 5, 2018 Open Session Minutes, as written V. INTRODUCTION OF NEW STAFF MEMBERS A. Swearing in of Firefighter Corey Pramas VI. ACCEPTANCE OF DONATIONS A. Donation of two boat racks from Sam Mountain (Eagle Scout project) B. Donation of gate attendant shelter at Stevens Pond from James Keeton (Eagle Scout project) VII. LICENSING COMMISSIONERS A. Request of Sodexo @Merrimack College for a Mobile Food Truck License B. Request of Notch Brewing Company for two one day wine and malt licenses for events at the Stevens Coolidge Place on November 29, 2018 and December 6, 2018 from 4:30PM to 9:00PM C. pledge of the all alcohol liquor license at 435 Andover Street D. Request of Paul Gallant of Merrimack College for nine one day wine and malt licenses for athletic concessions at the Merrimack Athletic Complex on the following dates/times: 1. November 20, 2018 from 6:00PM to 10:00PM 2. December 5, 2018 from 6:00PM to 10:00PM 3. January 12, 2019 from 2:00PM to 7:00PM 4. January 19, 2019 from 2:00PM to 7:00PM 5. January 23, 2018 from 6:00PM to 10:00PM 6. January 29, 2019 from 6:00PM to 10:00PM 7. February 9, 2019 from 2:00PM to 7:00PM 8. February 20, 2019 from 6:00PM to 10:00PM 9. February 23, 2019 from 2:00PM to 7:00PM VIII. CONSENT ITEMS A. Request of Rabbi Bronstein of Chabad Lubavitch of Merrimack Valley to use of the Town Common to display a Chanukah Menorah from November 29, 2018 through December 11, 2018 B. Request of the Festival Committee and North Andover Police Association to use Main Street, Water Street, Elm Street and Sutton Street for the annual Santa Parade on Saturday, November 24,2 018 from noon to 2:00PM C. Request of the Festival Committee to use the Town Common for the annual Christmas Tree Lighting Celebration on Sunday, November 25, 2018 from 4:30PM to 6:30PM and to waive any municipal fees D. Appointments: 1. Desiree McDonough- Emergency Management Agency 2. Madhu Dhar- Sustainability Committee IX. GOVERNMENTAL REPORTS A. Update from Old Center Historic District Commission B. Update from North Andover CAM C. Update on gas restoration progress D. Update on projects- Senior Center, Recreation Complex, major road projects X. OLD BUSINESS XI. NEW BUSINESS XII. T A. Reports 1. Police 2. Fire 3. Overdose 4. Building 5. Job posting/vacancy log XIII. XIV. NEXT MEETING DATE Monday, December 3, 2018 XV. ADJOURNMENT BOARD OF SELECTMEN MINUTES November 5, 2018 CALL TO ORDER: Chairman Regina Kean called the meeting to order at 7:00PM in the Town Hall Meeting Room. The open session meeting was recorded. ATTENDANCE: The following were present: Chairman Regina Kean, Clerk Phil DeCologero, Licensing Chairman, Chris Nobile, Richard Vaillancourt, Town Manager Andrew Maylor, Deputy Town Manager, Meghan Jop, Assistant Town Manager, Denise Casey and Executive Assistant, Laurie Burzlaff. PLEDGE OF ALLEGIANCE Pack 89 Webelos led the pledge of allegiance. PUBLIC COMMENT None APPROVAL OF MINUTES: Chris Nobile made a MOTION, seconded by Phil DeCologero, to approve the Open Session Minutes of October 22, 2018 and October 25, 2018, as presented. Motion approved 4-0. Chris Nobile made a MOTION, seconded by Richard Vaillancourt to approved the Executive Session minutes of February 12, 2018, March 26, 2018 and October 9, 2018, as presented. Motion approved 4-0. ACCEPTANCE OF DONATIONS Donation of a bedroom set from David Donnan to the Stevens Estate David Donnan, a member of the Stevens family, is donating a bedroom set that was originally purchased Phil DeCologero made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen accept the donation from David Donnan Stevens Estate. Motion approved 4-0. LICENSING COMMISSIONERS: Chris Nobile made a MOTION, seconded by Richard Vaillancourt to open a meeting of the North Andover Licensing Commission. Motion approved 4-0. Request of the North Andover Foundation for Education for a one day wine and malt license for a fundraiser at Brooks School on November 17, 2018 from 6:00PM-10:30PM and for a waiver of the fee Regina Kean made a MOTION, seconded by Phil DeCologero that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Kristi Hale on behalf of the North Andover Foundation for Education for a one day wine and malt license for a fundraiser at Brooks School on November 17, 2018 from 6:00PM-10:30PM and to waive the fee. Motion approved 4-0. Request of Stevens-Coolidge Place for a one day wine and malt license for an indoor cocktail party on November 16, 2018 from 6:00PM to 8:00PM Phil DeCologero made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Katherine Bibeau on behalf of the Stevens-Coolidge Place for a one day wine and malt license for a cocktail party on November 16, 2018 from 6:00PM-8:00PM. Motion approved 4-0. Request of Merrimack College for two one day wine and malt licenses for receptions at Cascia Hall on November 15, 2018 from 6:00PM to 8:30PM and December 28, 2018 from 4:00PM to 8:00PM Regina Kean made a MOTION, seconded by Phil DeCologero that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Paul Gallant of Merrimack College for two one day wine and malt licenses for receptions at Cascia Hall on November 15, 2018 from 6:00PM- 8:30PM and December 28, 2018 from 4:00PM -8:00PM. Motion approved 4-0. Regina Kean made a MOTION, seconded by Richard Vaillancourt to close a meeting of the North Andover Licensing Commission. Motion approved 4-0. 2 Board of Selectmen Minutes November 5, 2018 CONSENT ITEMS Accept grant from the MA Department of Children and Family Services in the amount of $25,000 for a youth mentoring/recreation program The Youth Center has received a grant from the Department of Children and Family Services in the amount of $25,000. The grant will be used for a youth mentoring/recreation program. Richard Vaillancourt made a MOTION seconded by Phil DeCologero that the Board of Selectmen accept the grant in the amount of $25,000 from the Mass Dept. of Children and Family Services to be used for a youth mentoring/recreation program. Motion approved 4-0. Request of James Mealey, Assistant Superintendent, for a 15 MPH speed limit on Cypress Terrace Included in your packets is a request from James Mealey for approval of a 15MPH speed limit on Cypress Terrace. The NAPD supports the request. Mr. Mealey was present to answer any questions. Phil DeCologero made a MOTION, seconded by Chris Nobile that the Board of Selectmen approve the request of Assistant Superintendent, James Mealey, for a 15MPH speed limit on Cypress Terrace. Motion approved 4-0. Affordable Unit resale- 210 Chickering Road-Unit 107D (Kittredge Crossing) The Town has been notified by CHAPA that an affordable unit at Kittredge Crossing is being listed for sale. The Town has the right of first refusal to purchase the property. It is recommended the Board waive the right of first refusal on this property. Richard Vaillancourt made a MOTION, seconded by Phil DeCologero that the Board of Selectmen waive their right of first refusal for 210 Chickering Road, Unit 107D (Kittredge Crossing). Motion approved 4-0. Appointments: The appointment subcommittee recommended Seema Sanjeev Gupte be appointed to the Sustainability Committee and Lauren Younes to the Festival Committee. Chris Nobile made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen appoint Seema Sanjeev Gupte to the Sustainability Committee for a term ending June 30, 2020 and Lauren Younes to the Festival Committee for a term ending June 30, 2019. Motion approved 4- 0. Submission of written comments to the Federal Communications Commission regarding proposed rules on cable franchise Brian Fraser, Executive Director of North Andover Cable Access Media was present to explain the issue. The FCC is proposing a rule change that would allow cable companies to count in kind contributions as part of their franchise fees which would have a negative impact on services NACAM provides. The Board n. Phil DeCologero made a MOTION, seconded by Chris Nobile, that the Board of Selectmen approve and sign the comments to be submitted to the FCC regarding implementation of Section 621(a)(1) of the Cable Communications Policy Act of 1984. Motion approved 4-0. Rosemary Smedile arrived at 7:35. GOVERNMENTAL REPORTS Update on Electrical Aggregation The Town Manager explained that the town was able to obtain favorable rates for supply of electricity through the municipal aggregation program that was approved at the 2016 Town Meeting. Residents will be automatically enrolled if National Grid is their current electric supplier. A notice will be sent in the January bill and new rates will appear on the February bill. Update on gas restoration The Town Manager gave an update on the gas restoration process. Columbia Gas will be responsible for - mitigating. Wellness checks were done over the weekend for residents age 70 or over in the impacted area. 3 Board of Selectmen Minutes November 5, 2018 OLD BUSINESS None NEW BUSINESS: None Job posting/vacancy log Included in the packets was the job posting/vacancy log provided by the Human Resources Department. Seth Moulton will be having office hours at Town Hall on Thursday from 3-6PM. The Town Manager received a letter from a resident asking if the Town will be asking Columbia Gas to repair the roads. Mr. Maylor stated that he is in the process of preparing a cost estimate for repaving of all thirteen miles of road disturbed by Columbia Gas work. The resident also asked about the tax rate not appearing on the tax bill. The tax rate is not on the second quarter bill because it is an estimated bill. The Board will vote on the rate at the next meeting and the rate will be shown on the February bill. Chairman Kean stated that she was asked to support a bill that will require sewer operators to notify towns of overflow. The Massachusetts Municipal Association is opposing the bill and she is not sure why. She is waiting to hear back from them and will report back to the Board. ADJOURNMENT: Richard Vaillancourt made a MOTION, seconded by Phil DeCologero to adjourn the meeting at 8:17p.m. Motion approved 5-0. Laurie A. Burzlaff Executive Assistant _______________________________ Phil DeCologero, Clerk of the Board Documents used at meeting: Minutes of October 22, 2018 and October 25, 2018 Executive Session minutes of February 12, 2018 Executive Session minutes of March 26, 2018 Executive Session minutes of October 9, 2018 Donation letter NA Foundation for education request Stevens Coolidge Place request Merrimack College request Grant memorandum Speed limit request Affordable Unit resale memorandum Appointment memorandum FCC comments Job posting/vacancy log DeadAnimalSnowIssues or Suggestions Compliments Fire Non- Emergency Department- Hydrant Problems Basin DPW-Catch Question/ BrokenLink 6959 PotholeTrash&RecyclingWebsite ReportIt! 85.50725 NorthAndover September2018 CountofReportType emergencyonly) TotalReports:TotalResolved:PercentResolved: Police-Traffic/Other(non- Other NotListed- 117144722514511411 17 /Concerns CountofReportType Status InProcessInProcessResolvedInProcessResolvedInProcessResolvedInProcessResolvedResolvedInProcessResolvedResolvedResolvedResolvedResolvedResolvedResolvedResolved DPW-OtherDPW-TreeHealthIssues Status InProcessInProcessResolvedInProcessResolvedInProcessResolvedInProcessResolvedResolvedInProcessResolvedResolvedResolvedResolvedResolvedResolvedResolvedResolved /Concerns Buildingand ZoningIssues 86420 CountofReportTypeReportType 1816141210 BuildingandZoningIssues/ConcernsDPW-OtherDPW-OtherDPW-TreeDPW-TreeHealthIssues/ConcernsNotListed-OtherPolice-Traffic/Other(non-emergencyonly)Police-Traffic/Other(non-emergencyonly)PotholeTrash&Recycl ingTrash&RecyclingWebsiteQuestion/BrokenLinkDPW-CatchBasinHydrantProblemsFireDepartment-Non-EmergencySuggestionsorComplimentsDeadAnimalSnowIssues ReportType Job Posting/Vacancy Log November 13, 2018 Date Position Department Hiring Manager Status Posted 6/5/18 1 Permanent Full Time Police Chief Gray Followed Civil Service process Police Officer appointed Cesar Quinones upon entry to the police academy effective October 29, 2018. 5/21/18 Part-Time Plumbing/Gas Building Paul Hutchins Pending internal applicant that came Inspector forward. Updated posting with new pay rate, receiving resumes. Candidates withdrew due to perceived low pay rate. Scheduling 3 other candidates for week of 9/10. Candidate interested but unsure of move. Second interview scheduled for 8/28. Ongoing consideration of incoming resumes. Interviews conducted week of 6/11/18. Posted on Town website and social media, Indeed.com. 3/27/18 4 Permanent Reserve Police Chief Gray Followed Civil Service process, Police Officers appointed Cesar Quinones, Thomas Hashem, Patrick McGettrick, Alexander Soucy effective September 19, 2018.