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Home My WebLink About2011-06-13 Board of Selectmen Agenda Packet TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 ,10RTH Daniel P. Lanen,Chairman o William F. Gordon A TEL. (978)688-9510 Rosemary Connelly Smedile *i ,d, FAX(978)688-9556 Donald B. Stewart Tracy M. Watson 9SSgCHUSE� BOARD OF SELECTMEN& LICENSING COMMISSIONERS AGENDA Monday,June 13,2011 7:00 P.M. Executive Session—7:30 p.m. Open Session TOWN HALL MEETING ROOM 120 MAIN STREET I. CALL TO ORDER II. EXECUTIVE SESSION A. Negotiations with Non-union employees III. RECONVENE AND PLEDGE OF ALLEGIANCE IV. COMMUNICATIONS AND ANNOUNCEMENTS A. Board of Selectmen and Town Manager Appointments B. Letter from North Andover Housing Authority re: vacancy V. CONSENT ITEMS A. 4`h of July Event Permits B. Release of Executive Session Minutes VI. OLD BUSINESS A. Police Chief Assessment Center Update B. Facilities Manager Recruitment Update C. Town Manager Search Update D. FY 12 Water and Sewer Rates E. Wheelabrator Settlement—Potential projects XII. TOWN MANAGER'S REPORT XIII. PUBLIC COMMENT IX. ADJOURNMENT Town Manager's Appointments Effective July 1, 2011 Committee Last Name First Name Street Address Town Term Appointment Expires Assessors,Board of Minicucci David J. 340 Johnson Street North Andover, 1 year June 30,2012 Assessors,Board of Jones Ernest 371 Pleasant St. North Andover, 1 year June 30,2012 Assessors, Board of Barker George 1267 Osgood Street North Andover, 1 year June 30,2012 Health,Board of Fixler Larry F. 25 Hollow Tree Lane North Andover, 3 years June 30,2014 Merrimack Valley Planning Commission Byers Richard J. 97 Forest Street North Andover, 3 years June 30,2014 Planning Board Colantoni Michael 50 Christian Way North Andover, 3 years June 30,2014 Planning Board Rowen Richard S. 102 Bear Hill Road North Andover, 3 years June 30,2014 Selectmen 's Appointments Effective July 1, 2011 - Recommended Committee Last Name First Name Street Address Town Term Appointment Expires Audit Committee Ercolini Robert 195 Bridle Path North Andover, 1 year June 30,2012 Cable TV Committee Killen Matthew Town Hall, 120 Main St. North Andover, 3 years June 30,2014 Cable TV Committee Parker Robert S. 111 Christian Way North Andover, 3 years June 30,2014 Cable TV Committee Dague George I. 27 Boxford Street North Andover, 3 years June 30,2014 Community Preservation Committee Angles,Jr. Alberto 561 Mass.Ave. North Andover, 3 years June 30,2014 Conservation Commission Manzi,Jr. Albert P. 72 Foster Street North Andover, 3 years June 30,2014 Conservation Commission Napoli Louis 51 Jetwood Street North Andover, 3 years June 30,2014 Council on Aging Long Patricia A. 29 Rosedale Ave. North Andover, 3 years June 30,2014 Council on Aging Graham John W. 5 Magnolia Drive North Andover, 3 years June 30,2014 Council on Aging Aziz Peter 74 Innis Street North Andover, 3 years June 30,2014 Cultural Council Woodman Blair Gracie 61 Farrwood Ave.,#7 North Andover, 3 years June 30,2014 Cultural Council—New Appt. Dawe Stephen 44 Lisa Lane North Andover, 3 years June 30,2014 Disability Issues,Commission on Lyons,Jr. James F. 4 Brightwood Avenue North Andover, 3 years June 30,2014 Disability Issues,Commission on Christensen Susan 9 Morton Street North Andover, 3 years June 30,2014 Emergency Management Agency Lincoln Connor 73 Georgetown Road Boxford, 1 year June 30,2012 Emergency Management Agency Renner Melynda 18 Norman Road North Andover, 1 year June 30,2012 Emergency Management Agency Hamel Neil 3 Fernwood Way Atkinson, 1 year June 30,2012 Emergency Management Agency Savastano John P. 287 Mass.Ave. North Andover, 1 year June 30,2012 Emergency Management Agency-New Appt.-Gallagher Paul Police Dept., 1475 Osgood Street North Andover, 1 year June 30,2012 Emergency Management Agency Langlois Carl 66 Saunders Street North Andover, 1 year June 30,2012 Emergency Management Agency Scanlon Robert 510 Osgood Street North Andover, 1 year June 30,2012 Page 1 of 3 -- Emergency Management Agency McDonald Timothy 180 Hickory Hill Road North Andover, 1 year June 30,2012 Emergency Management Agency Melnikas Andrew 124 Main Street North Andover, 1 year June 30,2012 Emergency Management Agency Hastings William 19 Beaver Brook Rd. North Andover, 1 year June 30,2012 Emergency Management Agency Tessler Steven 308 Campbell Road North Andover, 1 year June 30,2012 Emergency Management Agency Dushame Frank 18 Lexington Street North Andover, 1 year June 30,2012 Emergency Management Agency Coco Jeffrey J. 695A Johnson St. North Andover, 1 year June 30,2012 Emergency Management Agency Boudreau David E. 165 Greene Street North Andover, 1 year June 30,2012 Emergency Mgmt.-Auxiliary/Sp.Police Binaghi Renzo A. 11 Bluff Street Salem, 1 year June 30,2012 Emergency Mgmt.-Auxiliary/Sp.Police Laurendeau Gary A. 13 Belmont Street North Andover, 1 year June 30,2012 Emergency Mgmt.-Auxiliary/Sp.Police Boettcher Richard C. 80 Bradford St. North Andover, 1 year June 30,2012 Emergency Mgmt.-Auxiliary/Sp.Police Rossetti Anthony P. 14 Edgelawn Ave. North Andover, 1 year June 30,2012 Emergency Mgmt.-Auxiliary/Sp.Police Salois David North Andover, 1 year June 30,2012 Festival Committee Dawson Cathy 134 So.Bradford St. North Andover, 1 year June 30,2012 Festival Committee Heafey Joan 7 Peters St. North Andover, 1 year June 30,2012 Festival Committee Dolan William 12 Bacon Ave. North Andover, 1 year June 30,2012 Festival Committee Chabot Leo 64 Kingston Street North Andover, 1 year June 30,2012 Festival Committee Coco Sharon 695A Johnson Street North Andover, 1 year June 30,2012 Festival Committee Fazio James 34 Fernwood Street North Andover, 1 year June 30,2012 Festival Committee Koenig Gen 1476 Salem St. North Andover, 1 year June 30,2012 Festival Committee Hamel Neil 3 Fernwood Way Atkinson, 1 year June 30,2012 Festival Committee Salisbury Martha 301 Johnson Street North Andover, 1 year June 30,2012 Festival Committee Coco Jeff 695A Johnson St. North Andover, 1 year June 30,2012 Festival Committee Murphy William 57 Winthrop Ave. Lawrence, 1 year June 30,2012 Festival Committee Pelletier Philip 18 East Water St. North Andover, 1 year June 30,2012 Festival Committee Foulds E.J. Police Dept.., 1475 Osgood St. North Andover, 1 year June 30,2012 Festival Committee Wilson Mike Police Dept., 1475 Osgood St. North Andover, 1 year June 30,2012 Page 2 of 3 Festival Committee—New Appt. Rodriguez Elizabeth MV Martial Arts Academy,200 Sutton St.,North Andover 1 year June 30,2012 Festival Committee—New Appt. Lincoln Connor 73 Georgetown Road Boxford 1 year June 30,2012 Historical Commission Williams Janice 88 Elm Street North Andover, 3 years June 30,2014 Machine Shop Village Neighborhood Conservation Dist.Commission Fennessy Liz 77 Elm Street North Andover, 3 years June 30,2014 Old Center Historic District Commission Stevens Robert 140 Academy Road North Andover, 3 years June 30,2014 Old Center Historic District Commission Aznoian Harry 168 Osgood Street North Andover, 3 years June 30,2014 Old Center Historic District Commission Gramly Richard M. 455 Stevens Street North Andover, 3 years June 30,2014 Poet Laureate Committee Salenikas Marina 345 Main Street North Andover, 3 years June 30,2014 Poet Laureate Committee Baker Thomas James 1160 Great Pond Road North Andover, 3 years June 30,2014 Stevens Estate-Board of Trustees Larson Martha 440 Osgood Street North Andover, 3 years June 30,2014 Stevens Estate-Board of Trustees Frahlich Eric P. 87 Sugarcane Lane North Andover, 3 years June 30,2014 Stevens Estate-Board of Trustees Hansen E.William 103 Bradford Street North Andover, 3 years June 30,2014 Sustainability Committee Connolly Kenneth 357 Candlestick Road North Andover, 3 years June 30,2014 Sustainability Committee Foster Stephen E. 48 Meadow Lane North Andover, 3 years June 30,2014 Veterans'Services Pelletier Philip 18 East Water Street North Andover, 3 years June 30,2014 Youth&Recreation Council Heafey Joan 7 Peters Street North Andover, 3 years June 30,2014 Youth&Recreation Council Lennhoff John D. 675 Forest Street North Andover, 3 years June 30,2014 Zoning Board of Appeals Vaillancourt Richard M. 454 Stevens Street North Andover, 3 years June 30,2014 Page 3 of 3 North Andover Housing Authority Joanne M. Comerford, Executive Director One Morkeski Meadows (978)682-3932 North Andover,MA 01845 (978)794-1142 FAX ,4800)-5 45-1833 Ext.100 TDD 'col ",rf �'�d o th o ri i 7r ................ June 2, 2011 �C OF LOWN Town of North Andover Office of the Board of Selectmen 120 Main Street North Andover,MA 01845 Dear Selectmen: After many years of service on the North Andover Housing Authority Board of Commissioners, Anna O'Connor respectively resigned from her position on the board. Stephen Long of 181 Cortland Drive,North Andover stated he is interested in filling Anna's seat and the remaining board members would also like to recommend that Steve be appointed to fill Anna's unexpired terin until the next Town Election in March 2012. Steve is a retired North Andover firefighter and he is not only well lalown in town,he is an admired and respected community member. In accordance with Chapter 41: Section 11, I respectively request that a joint meeting be scheduled with the Board of Selectmen and the remaining North Andover Housing Authority Board of Commissioners so that we can move forward to fill Anna O'Connor's unexpired tens as quickly as possible. I look forward to hearing from you soon. Sl neerely i,. ',......',..,.. Jo nne Comerford,PHM Executive Director cc: Mr. Mark Rees, Town Manager Stephen Long 41 INTEROFFICE MEMORANDUM TO Mark Rees, Town Manager I From: Cathy Darby, Human Resources Director LOW Date: June 9, 2011 Re: Human Resources Update Police Chief Ray Santilli and I met with Mark Morse of MMA Consulting Group, Inc. on June 7th to discuss the recruitment process. On June 9th Mr. Morse provided the attached Agreement Between MMA Consulting Group and the Town of North Andover. The services will commence once authorized. Timeline June 7 meeting with MMA Consulting to review requirements, details, etc of assessment center process June 7-10 - MMA Consulting to review position description, posting, and meet with Police Department command staff June 13-24 MMA Consulting to develop exercises as well as writing assignment for candidates June 13 posting issued (will include direct transmission to all eligible candidates in Police Department June 22 application deadline June 27 writing assignment given to candidates to complete as part of assessment center July 12-13 assessment center conducted; results finalized July 18 Board of Selectmen to discuss results/decision at their regularly scheduled meeting Facilities Management Director The Screening committee consisting of Laurie Burzlaff, Cathy Darby, Roger Lawson, Jim Mealey, Ray Santilli, Bruce Thibodeau, and Tracy Watson reviewed 70 resumes. Seven candidates were selected to be interviewed. Three candidates were interviewed on June 6th one withdrew from the process on June 9, 2011. HR Update 6/9/11 P. 2 Facilities Management Director Three candidates are scheduled for interviews on June 13th; a fourth candidate withdrew from the process on June 9th Timeline June 6 group 1 interviews June 13 group 2 interviews and recommendation from the Screening Committee for second interviews with the Facilities Management Director Selection Committee June 20—24 second Interviews with Final Candidates with the Facilities Management Director Selection Committee and recommendation to the Town Manager and Superintendent of Schools June 27—July 1 final candidate interviews with Town Manager and Superintendent of Schools and hiring recommendation July 5-8 extend offer of employment contingent upon successful background check, perform background check and confirm employment offer and hire date Town Manager Attached is a draft of the Invitation for Quotes for Executive Search Services to hire an interim and a permanent Town Manager along with a list of consultants. We can move forward once the draft is finalized and a decision is made regarding which consultants shall be contacted. Estimated Timeline June 13 Board of Selectman approves Invitation for Quotes for Executive Search Services and select consultants to respond to invitation June 14 mail Invitation for Quotes for Executive Search Services to consultants to respond by June 30 July 1-July 6 Review consultants' responses and make selection July 7 Notify consultant of selection AGREEMENT BETWEEN MMA CONSULTING GROUP, INC.,AND THE TOWN OF NORTH ANDOVER The following Agreement is made and entered into between MMA CONSULTING GROUP, INC. (hereinafter referred to as MMACG)and the TOWN OF NORTH ANDOVER(hereinafter referred to as the TOWN). I. SCOPE OF SERVICES AND PRODUCT MMACG will conduct an Assessment Center for the position of Police Chief in accordance with MMACG's proposal of May 4, 2011. In accordance with the Town's request we will conduct an Assessment Center and an oral panel. The Assessment Center will be conducted in accordance with acceptable professional standards. II. PERIOD OF PERFORMANCE Performance hereunder will commence within five days of the last date at the end of this Agreement and will be completed within 60 days of commencement. Completion of the services within this period depends on information being made available to MMACG as provided below, upon prompt responses of employees of the Town to inquiries by MMACG, and timely review by the Town of materials submitted to the Town by MMACG. Any delays in providing such information, responses or reviews will correspondingly extend the period of performance. III. AVAILABILITY OF INFORMATION The Town agrees to make available promptly upon the MMACG's request any and all reasonable information which MMACG may deem necessary to the progress and successful conclusion of this engagement. IV. PERSONNEL TO BE ASSIGNED The contact person for MMACG will be Mark E. Morse. MMACG reserves the right to substitute personnel to perform the services under this Agreement. In the event of a substitution, MMACG will notify the Town in writing and,if such substituted personnel are unsatisfactory to the Town, MMACG will agree to terminate the Agreement upon payment for services rendered prior to termination. The contact person for the Town will be a designee of the Town Manager.The contact person for the Town will be responsible for reviewing the work performed under the Scope of Services and relaying to the contact person of MMACG any questions or concerns relative to the same. V. FEES MMACG will provide the Scope of Services and Product under this Agreement based on the following fee schedule. The fee does notinclude the cost of facilities or other amenities. NUMBER OF CANDIDATES FEE Up to four candidates $7,500 Five or six candidates $8,500 Seven or eight candidates $9,400 Fifty(50)percent of the total fee will be billed upon completion of exercise development, and is due and payable prior to the administration of the Assessment Center. Fifty(5 0) percent of the fee will be billed upon the completion of the Assessment Center and is due and payable within I thirty(30) days of completion of the Assessment Center. MMACGmaysuspend theperformance of services until overdue payments are received. VI. STANDARD OF PERFORMANCE MMACG will perform the Services in a professional and responsible manner. However, such performance and the Product to be delivered involve matters of judgment and opinion.Therefore, MMACG's responsibility and any liability under this Agreement are limited to providing the Scope of Services and Product in a professional and responsible manner. To the extent that the Scope of Services and Product involve recommendations as to a particular company,person,system or product to be chosen by the Town,the Town shall be responsible for the ultimate selection of the company, person, system or product and MMACG shall have no responsibility or liability for the performance of the same, provided that MMACG has acted in a professional and responsible manner. VII. RETENTION OF RECORDS MMACG will have no responsibility to retain a copy of materials furnished to MMACG by the Town or its employees and may dispose of the same, as well as all notes and documents prepared by MMACG's employees or independent contractors. VIII. AMENDMENT OR TERMINATION This Agreement,including any document incorporated by reference,contains all of the terms and provisions of the agreement between the parties and can be amended only by a written document signed on behalf of both parties.In the event either party believes the other party is not fulfilling its obligations hereunder,it shall notify the contact person of the other party in writing specifying such failure.If the other party does not resolve such failure to the reasonable satisfaction of the notifying party within 30 days,the notifying party may terminate this Agreement by written notice to the other party. Nothing contained in this Agreement shall prevent MMACG from suspending the performance of services when its invoices have not been paid as provided above. Upon termination of this Agreement, the Town shall pay MMACG for all services performed prior to such termination. IX.AUTHORIZATION The individuals signing this Agreement warrant that each of them is authorized to sign it on behalf of the party he or she has signed for, and the individual signing on behalf of the Town warrants that funds are available for MMACG's fees. SIGNED MMA CONSULTING GROUP, INC. TOWN NORTH ANDOVER DN:cn=Mark Morse,o=MMA Consulting Group, Inc.,ou,email=mmacg @aol.com,c=US Date:2011.06.08 14:50:42-04'00' BY: 70NfI (-14- BY: Mark E. Morse, President DATE: .Tune 8, 2011 DATE: 2 TOWN OF NORTH ANDOVER North Andover, Massachusetts Position Description JOB TITLE: Facilities Management Director REPORT TO: Town Manager and the Superintendent of Schools DEFINITION: Plan, organize, direct and control all aspects of a Facilities Management Department, inclusive of the management of all public building maintenance, school building maintenance, energy management, review and recommend on all facility Capital Improvement Plans (CIP). QUALIFICATIONS: Education and Experience: Bachelor's degree required; extensive knowledge of building construction, engineering, business management/energy management/public administration; 7-10 years of related management experience, or equivalent combination of education and experience. Must have a valid driver's license and must be CORI compliant. Skills, Knowledge and Abilities: • Ability to identify town-wide priorities and work collaboratively to support their accomplishment as part of the municipal and school management teams. • Considerable knowledge of price trends and grades of quality of the materials and equipment. Working knowledge of the hazards and safety precautions common to facility maintenance/repair • Thorough knowledge of the methods, materials and tools/equipment used in the care and maintenance of buildings and equipment. • Good working knowledge of M.G.L. Chapter 149 and 30B. • Ability to conceptualize goals and objectives for the department. • Leadership, planning, management, organizational and supervisory skills. • Financial management skills, including a solid foundation in budget development and management.. • Ability to market programs and ideas; to communicate effectively both verbally and in writing; to establish positive public relations for the Town, and department; to interact effectively with a wide variety of people. 1 • Ability to provide guidance, assistance, and or interpretation to others on how to apply procedures and standards to specific situations. • Ability to analyze, manage and utilize data to improve operations. • Ability to work effectively with citizen boards. • Must be computer literate; familiar with computer software applications such as word processing, energy management programs, spreadsheets and other applications tailored to specific department needs. SUPERVISORY RESPONSIBILITY • Provide administrative guidance and supervision directly to custodial and maintenance department heads. WORK ENVIRONMENT • Physical strength and ability to access roofs, equipment locations, other construction location. • Regularly use computer keyboard, requiring eye-hand coordination and finger dexterity. • Travel to meetings and other communities. • Attendance at evening meetings ESSENTIAL JOB FUNCTIONS: • Plan, organize, staff, direct coordinate and budget the activities of the Facilities Department, including all aspects of building and facility operations and maintenance for all Town and School buildings. • Provide for the cleaning, repair, building maintenance, renovation and replacement of buildings, and mechanical equipment; responsible for the work and work order system; prepare specifications for the work to be done under contract; inspect the construction, repair and renovation of work under contract; develop and implement a preventative maintenance program for all buildings and equipment; develop an energy management system and implantation plan for all buildings and equipment. • Oversee the development of department objectives, plans and goals; conceive and recommend a range of programs/services designed to support objectives and strategic planning initiatives and to enhance the provision of quality service • Develop and recommend to the Town Manager and Superintendent of Schools major facilities department plans and policies affecting the community and the public. 2 Implement such plans and policies upon approval, assess their effectiveness and recommend modifications as required. • Work with and assist Building Committees, and other departments on major construction and renovation projects for the town and school department. Assist with the selection process of architects, engineers, and contractors; monitor progress for adherence to plans and specifications, project time lines and budgets. • Prepare plan specifications for various maintenance functions and coordinate and supervise the activities of private contractors. Establish town—wide contracts for various maintenance services and functions where doing so will result in economies of scale and cost savings. • Make periodic visits and inspections to all buildings within the scope of the Facilities Department; keep records of each building and equipment. • Prepare specifications for purchase of materials, supplies and equipment necessary for the care and maintenance of buildings and equipment. • Assist the Town Manager and Superintendent of Schools in the annual preparation of a Capital Improvement Plan (CIP). Develop and implement a computer tracking system to prioritize maintenance projects. • Develop and present department budget requests (operating expenses and capital)to the Town Manager, Superintendent of Schools; authorize and expend funds consistent with town policies and procedures; monitor budgets to ensure compliance within approved levels and take corrective action as required. • Meet regularly with department heads to coordinate services and solicit their input and feedback regarding facilities operation and maintenance. 3 � NoRrk q p S�LEO 6 tiO Vi Ee 0 p �•9 AAi.o.PP�.(5 ssacr+us� DRAFT INVITATION FOR QUOTES FOR EXECUTIVE SEARCH SERVICES June 6,2011 BACKGROUND The Town of North Andover,MA is inviting quotes from qualified personnel consultants to assist the Board of Selectman in hiring an interim and a permanent Town Manager. The Board of Selectman has established a Selection Committee that consists of the Board of Selectman plus an individual suggested by each member of the Board of Selectman. PURCHASE DESCRIPTION The consultant's written proposal should address the approach,time-frame, and price for providing the following services. The consultant's proposal may also include other service not listed below that from the consultant's experience would contribute to a successful search process. OBJECTIVES I. Obtaining Input A. Provide guidance and recommendation on the level of involvement of community leaders and stakeholders in defining the professional and personal attributes of the Town Manager. II.Define the Position and Identify Qualifications A. Review and update the position description and minimum qualifications for the position of Town Manager. B. Recommend a proposed salary range and benefits. IIL Identifying,Screening and Interviewing Candidates A. Description to include the process for narrowing the field to semi-finalists and finalists and recommended number in each group;the Consultant's role in and guidance of the interview process for checking credentials,background and references IV. Selection of Final Candidate and Negotiation of Employment Terms A. Description of the process to deliver a fully developed analysis of each finalist to the BOS and/or Selection Committee and the method to deliver a ranking of the finalist group (numerical or qualitative). PROPOSAL CONTENTS,DEADLINE AND TIME FRAME The proposal shall include but not be limited to all the elements set forth under "Purchase Description" above; a time line for the project schedule, detailing all key project milestones in a form that clearly indicates the start and completion of all events necessary to accomplish the scope of this proposal; and shall specify a fee not to exceed expenses for each section of the purchase description. Consultants submitting proposal are requested to submit five (5) copies in an envelope marked "Quotation/Proposal for Executive Search: Town Manager. Proposals shall be delivered by mail or hand delivery by a delivery service to NAME at LOCATION. Fax and e-mail proposal are not acceptable and will not be considered. The deadline for receipt of quotations/proposal in the location describes above is 4:30 p.m. on Date. METHOD OF EVALUATION In compliance with MGL Ch 30B the contract will be awarded to the responsible vendor offering the best priced quote. A responsible vendor is a vendor who has the capability to perform fully the contract requirements, and the integrity and reliability which assures a good faith performance. The BOS reserve the right to interview any of the consultants that submit a proposal and will evaluate their proposals and award a contract based on the criteria stated below. Interviews will be held between Date and Date. 1. Quality of the firm's approach and strategy for the search as evidence in the response to each service outlined in the Purchase Description. 2. The firm's experience and qualification in Town Manager executive search services. 3. Ability to perform the work within the Town's required time frame. 4. References 5. Price The Town will notify the successful consulting firm of its selection by Day Month Day,2011. Questions? Please contact Name,Position with any questions about the Request for Proposals at Info. Executive Search Consultants Thomas J. Groux, President Dick Kobayashi, Senior Consultant Groux and Associates Edward J. Collins Jr. Center for Public Box 374 Management North Chatham, MA 02650 McCormack Graduate School of Policy Phone: (508-945-3160) Studies Fax: (508-945-4162 University of Massachusetts Boston Cell: (774) 722-1372 100 Morrissey Blvd. Boston,MA 02125-3393 Colin Baezenger &Associates Phone: (617)287-4824 12970 Dartford Trail Suite 8 Fax: (617) 287-5566 Wellington FL 33414 (Interim Management & Permanent 561-707-3537 Placement) The Collins Center does not respond to RFPs, they work through an Municipal Resources intergovernmental process. Their approach 120 Daniel Webster Highway is to ask to speak to the Board of Selectman Meredith NH 03253 and explain how they work and see if there Phone: (603) 279-0352 is any interest. Fax: (603)279-2548 (Interim Management & Permanent Sandy Stapcznski Placement) Human Resources Services 9 Bartlet St., Suite 186 Mark Morse Andover, MA 01810 MMA Consulting Group, Inc. Phone: (978) 474-0200 1330 Beacon Street Suite 349 Fax: (978) 475-7925 Brookline, MA 02446 Phone (617)-232-2190 Fax: (617)-232-2192 INTEROFFICE MEMORANDUM TO: Mark Rees, Town Manager DATE: June 1, 2011 FROM: Bruce Thibodeau, Director DPW t � CC: Ray Santilli, Assistant Town Manager Lyne Savage, Budget Director SUBJ: FY 2012 Sewer and Water Rate The Water and Sewer Rate Model has been updated to include the FY 12 Water and Sewer Enterprise Fund budgets proposed for approval at the Annual Town Meeting. The model accounts for sufficient funds to have a balance of 5%reserves in both the Sewer and Water Enterprise Funds. The results show that the water rate will decrease by 6% and the sewer rate will increase by 4%. The summary sheets for the model are attached. The consumption data I have included in the model is an average of the past three years and includes the high consumption amounts from last year, which had much less rainfall than the previous years. I recommend no change in the water and sewer rates and fire protection charges at this time, since it is unclear at this time whether it will be a dry or wet season. In addition, we recommended keeping the service charge rates and fees at current levels. Attached are the following items: 1. Summary of the Rate Model showing the input data and the estimated rates. 2. The revised Sewer and Water Retained Earnings w/Revenue and Debt Service data prepared by Lyne Savage 3. Comparison of Estimated Rates to Past Years and Average Billings. The billings are based on 25 units quarterly which we have determined is a good average amount for residential usage. This has been updated to reflect the revised rates above. 4. Community Comparison of FY 2010 Water & Sewer Rates 5. A listing for various service charges previously adopted by the Board of Selectmen. I am available to discuss the rates in more detail. 5/31/20119:30 AM FY 2010 R@M Model 5_25_11 updtaed with FY12 Budget and avg 3 yr consumption 5_31_115/31/20119:30 AM SUMMARY OF RATE ALTERNATIVES Water Rates Sewer Rates Base Charge Current a?roposed, % Change Chan a Base Charge Current Proposed % Change Change 5/8 $ 7.82 $' 6.22 -20% $ (1.60) 5/8 $ - $ - $ - 3/4 $ 8.16 $ 6:42 -21% $ (1.74) 314 $ - $ - $ - 1 $ 9.18 $ 7.02 -24% $ (2.16) 1 $ - $ - $ - 1 1/2 $ 10.55 $ 7.83 -26% $ (2.72) 1 1/2 $ - $ - $ - 2 $ 14.31 $ 10.04 : -30% $ (4.27) 2 $ - $ - $ - 2 1/2 $ 14.31 $ + ,10.04 -30% $ (427) 21/2 $ - $ - $ - 3 $ 41.97 $ 26.34 -37% $ (15.63) 3 $ - $ - $ - 4 $ 52.21 $ 32.37 -38% $ (19.84) 4 $ - $ - $ - 6 $ 76.11 $ i 46.45 -39% $ (29.66) 6 $ - $ - $ - 8 $ 103.43 62.55 -40% $ (40.88) 8 $ - $ - $ - 10 $ 175.15 ,$ ! 104.79 -40% $ (70.36) 10 $ - $ - $ - compound $ 175.15 $ 104:791 -40% $ (70.36) compound $ - $ - $ - 2 Tier Ascendinq Rate 2 Tier Ascendinq Rate 0 -20 ccf.q_i $ 3.80 $ 3:58 -6% $ (0.22) 0-20 ccf/qu $ 5.83 $ 6.08 4% $ 0.25 over 20 ccf/qu $ 5.50 $ 5.45 -1% $ (0.05) over 20 ccf/qu $ 8.22 $ 9.24 12% $ 1.02 plus all sprinkler Uniform Rate Uniform Rate all use $ 4.42 all use $ 7.15 Fire Protection(per yr) 152% 152% 2 $ 42.00 $ ' 36.00 -14% $ (6.00) SAME BASE CHARGE_NO CHANGE 21/2 $ 71.00 $ 62.00 -13% $ (9.00) 2.3 3 $ 112.00 $ 07.00 -13% $ (15.00) 3.8 4 $ 234.00 $ 203 00 -13% $ (31.00) 6 $ 672.00 $�' 580:00;, -14% $ 92.00 5nl/2011321 PM 2012 Model 5_25_11 updtaed with FY12 Budget and avg 3 yr consumption 5_31_115/31/20113:21 PM SUMMARY BY DEPARTMENT: 4400 SEWER DEPARTMENT LINE ITEM LINE ITEM 2012 NO. ACTUAL 2013 2014 2015 2016 Rate Year Personnel 5111 Salaries,Full-Time 564,582 581,520 598,970 616,940 635,450 564,582 5112 Wages,Part-Time - - - - 5130 Overtime 20,000 20,600 21,220 21,860 22,520 20,000 5138 Summer Help Salaries - - - " 5140 Longevity 6;186 6,370 6,560 6,760 6,960 6,186 Salary Reserve 1,454 1,454 Total: Personnel Costs $592,222 $608,490 $626,750 $645,560 $664,930 $592,222 Expenses 5210 Electricity 100,000 104,000 108,160 112,490 116,990 100,000 5213 Heating Fuel 10,000 10,400 10,820 11,250 11,700 10,000 5239 Engineering Services 3,000 3,000 5240 Repairs&Maintenance 77,000 78,930 80,900 82,920 84,990 77,000 5270 Equipment Rental/Lease 500 510 520 530 540 500 5312 Data Processing - - - - 5314 Legal Services - - - 5316 Contracted Services 23,000 23,580 24,170 24,770 25,390 23,000 5321 Equipment Rental]Lease - - - - " 5322 Training&Education 2,700 2,770 2,840 2,910 2,980 2,700 5341 Telephone 10,000 10,250 10,510 10,770 11,040 10,000 5342 Postage Services - - - " 5391 Outside Detail 4,000 4,100 4,200 4,310 4,420 4,000 5422 Materials&Supplies 42,000 43,050 44,130 45,230 46,360 42,000 5482 Vehicle Fuel 9,500 9,880 10,280 10,690 11,120 9,500 5535 Advertising 600 620 640 660 680 600 5596 Uniforms&Clothing 2,400 2,460 2,520 2,580 2,640 2,400 5652 Sewerage Assessment(GLSD) 1,725,000 1,776,750 1,830,050 1,884,950 1,941,500 1,725,000 5730 Dues/Memberships&Subscriptions 200 210 220 230 240 200 5780 Other Charges&Expenses - - - - 5850 capital Outlay<$5000 10,000 10,250 10,510 10,770 11,040 10,000 5880 Other Capital Outlay - - - " Debt Service 2,049,482 2,060,596 2,013,025 2,032,665 2,053,348 2,049,482 Capital - - - Indirects 471,554 483,340 495,420 507,810 520,510 471,554 Settlement 56,000 56,000 56,000 56,000 Reserves (171,117) (175,390) (179,770) (154,260) (188,870) (171,117) Transfers Out-GLSD credit Total: Expense Costs $4,425,819 $4,677,696 $4,704,915 $4,745,535 $4,845,488 $4,425,819 Total: Sewer Dept.Costs $5,018,041 $5,286,186 $5,331,665 $5,391,095 $5,510,418 $5,018,041 Other Revenues User Charges Interest Pen&Income $25,000 $25,000 $25,000 $25,000 $25,000 25,000 Other Fees $184,800 $184,800 $184,800 $184,800 $184,800 184,800 Sewer Relief Fund $o $0 $0 $0 $0 Hook Up Fees $68,000 $105,384 $104,034 596,959 $95,074 68,000 Trans. InfOut reserves $0 $0 $0 a0 $0 Total: Other Revenues $277,800 $315,184 $313,834 $306,759 $304,874 $277,800 Required From Rates $4,740,241 $4,971,002 $5,017,831 $5,084,336 $5,205,544 $4,740,241 5,31!,011321 PM 2012 MndPl 52511 updtaed with FY12 Budget and avo 3 yr consumotion 531115/31120113:21 PM SUMMARY BY DEPARTMENT: 4500 WATER DEPARTMENT LINE ITEM LINE ITEM 2012 NO. Actual 2013 2014 2015 2016 Rate Year Personnel 5111 Salaries,Full-Time 552,599 600,080 618,080 636,620 655,720 582,599 5112 Wages,Part-Time - - 5130 Overtime 50,000 51,500 53,050 54,640 56,280 50,000 5138 Summer Help Salaries - - - - - 5140 Longevity 9,010 9,280 9,560 9,850 10,150 9,010 Salary Reserve $3,356 3,356 Total:Personnel Costs $644;965 $660,860 $680,690 $701,110 $722,150 $644,965 Expenses 5210 Electricity 518,000 538,720 560,270 582,680 605,990 518,000 5213 Heating Fuel 80,000 83,200 86,530 89,990 93,590 80,000 5239 Engineering 18,000 18,450 18,910 19,380 19,860 18,000 5240 Repairs&Maintenance 153,000 156,830 160,750 164,770 168,890 153,000 5304 Laboratory 25,000 25,630 26,270 26,930 27,600 25,000 5311 Advertising 4,500 4,610 4,730 4,850 4,970 4,500 5851 Capital Outlay>$5,000 - - - " 5314 Legal Services - - - - - 5316 Contracted Services 103,000 105,580 108,220 110,930 113,700 103,000 5321 Conferences In State - - - 5322 Training&Education 6,700 6,870 7,040 7,220 7,400 6,700 5341 Telephone 9,000 9,230 9,460 9,700 9,940 9,000 5342 Postage Services 3,000 3,080 3,160 3,240 3,320 3,000 5345 Inernet Service - - - - 5391 Outside Detail 3,200 3,280 3,360 3,440 3,530 3,200 5420 Office Supplies 4,250 4,360 4,470 4,580 4,690 4,250 5422 Materials&Supplies 92,000 94,300 96,660 99,080 101,560 92,000 5482 Vehicle Fuel 10,500 10,920 11,360 11,810 12,280 10,500 5535 Billing Supplies - - - - - 5545 Chemicals 185,000 192,400 200,100 208,100 216,420 185,000 5596 Uniforms&Clothing 7,450 7,640 7,830 8,030 8,230 7,450 5711 Auto Mileage 200 210 220 230 240 200 5730 Dues/Memberships&Subscriptions 2,500 2,560 2,620 2,690 2,760 2,500 5780 Other Charges&Expenses 67,085 68,760 70,480 72,240 74,050 67,085 5850 Additional Equipment - - - - - 5851 Capital Outlay>$5,000 183,000 187,580 192,270 197,080 202,010 183,000 Subtotal:Expense costs $1,475,385 $1,524,210 $1,574,710 $1,626,970 $1,681,030 $1,475,385 Debt Service 2,299,716 2,893,591 2,794,937 3,072,010 3,121,202 2,299,716 Capital - - - - Transfer to G/F Reserves - - - - Indirects 7175,722 723,370 741,450 759,990 778,990 705,722 Transfer out $476,886 Total: Expense Costs $4,003,937 $5,141,171 $5,111,097 $5,458,970 $5,581,222 $4,480,823 Total: Water Dept. Costs $4,648,902 $5,802,031 $5,791,787 $6,160,080 $6,303,372 $5,125,788 -4.37% 24.80°6 Revenues Usage Charges Hookup Fees $38,000 $38,000 $38,000 $38,000 $38,000 38,000 Transfer Out/In Reserves $0 $0 $o $o - Interest Pen&Income $22,000 $22,000 $22,000 $22,000 $22,000 22,000 Other Charges $515,100 $515,100 $515,100 $515,100 $515,100 515,100 Transfer In So LO �o Lo �_o $o Total: Revenues $575,100 $575,100 $575,100 $575,100 $575,100 $575,100 Required From Rates $4,073,802 $5,226,931 $5,216,687 $5,584,980 $5,728,272 $4,550,688 SEWER RETAINED EARNINGS PROJECTIONS (5%Reserve) Sewer FY11 FY11 FY11 FYI Req. FYI Rec. %inc.over %inc.over ATM Actual projected FY11 Bud. FY11 Proj. 01/31/11 Operating Revenues User Fees $4,599,817 $2,543,014 $4,503,712 $0 $5,067,359 10.16% 12.52% Interest/Penalties $21,000 $14,702 $25,203 $0 $25,000 19.05% -0.81% Hook Up Fees $100,000 $39,697 $68,052 $0 $68,000 -32.00% -0.08% Other Fees $326,000 $101,145 $173,391 $0 $175,000 -46.32% 0.93% Misc Revenue $0 $5,940 $5,940 $0 $6,000 1.01% Interest Income $3,000 $2,230 $3,822 $0 $3,800 -0.58% Bond Premium �-o $00 �-0 $0 $0 Total Oper.Rev. $5,049,817 $2,706,727 $4,780,120 $0 $5,345,159 5.85% 11.82% Expenses Salaries $560,473 $306,810 $559,625 $593,676 $592,222 5.66% 5.82% Expenses $300,200 $123,734 $297,200 $294,899 $294,899 -1.77% -0.77% PrYr Encumbrances $0 $1,093 $1,960 $0 $0 -100.00% GLSD Assessment $1,642,900 $812,075 $1,642,900 $1,725,000 $1,725,000 5,00% 5.00% Settlement $56,000 $56,000 $56,000 $56,000 $56,000 0.00% 0,00% Debt Service $2,068,083 $909,518 $2,071,083 $2,049,482 $2,049,482 -0.90% -1.04% lndirects $422,161 $246,261 $422,161 $471.554 $471,554 11.70% 11.70% Total Expenses $5,049,817 $2,455,490 $5,050,929 $5,190,611 $5,189,157 2.76% 2.74% $259,458 5% Deficit/Surplus $0 $251,236 -$270,808 $156,002 Beg.Fund Bal $374,264 $374,264 $374,264 $103,456 Trans.Out/fn $0 $251,236 -$270,808 156 002 End Fund Bal $374,264 $625,501 $103,456 $259,458 The beginning fund balance of$278,795 represents the amount certified by the Department of Revenue to be available for expenditures or rate mitigation as of 6/30/10. The actual retained earnings amount is$374,264.11 WATER RETAINED EARNINGS PROJECTIONS- (5% Reserve) Water FY11 FY11 FY11 FYI Req. FYI Rec. %inc.over %inc.over ATM Actual projected FY11 Bud. FY11 Proj 01/31/11 Operating Revenues User Fees $4,602,752 $3,420,633 $5,444,616 $0 $4,700,000 2.11% -13.68%' Interest Pen $22,000 $13,037 $22,349 $0 $22,000 0.00% -1.56% Hook Up Fees $87,000 $22,000 $37,714 $0 $38,000 -56.32% 0.76% Other Fees $660,000 $305,017 $522,886 $0 $500,000 -24.24% -4.38% Misc Revenue $0 $9,634 $9,634 $0 $9,600 Interest Income $1,500 $3,218 $5,517 $0 $5,500 -0.31% Bond Premium L0 L0 $0 $00 $0 Total Oper.Rev. $5,373,252 $3,773,538 $6,042,715 $0 $5,275,100 -1.83% -12.70%. Expenses Salaries $623,494 $392,955 $607,168 $648,321 $644,965 3.44% 6.23% Expenses $1,300,465 $477,479 $1,300,465 $1,475,384 $1,475,384 13.45% 13.45% Pr Yr Encumbrances $0 $37,641 $37,641 $0 $0 -100.00% Debt Service $2,791,277 $1,512,559 $2,791,277 $2,299,716 $2,299,716 -17.61% -17.61% Capital Outlay $0 $0 $0 $0 $0 0.00% 0.00% Indirects $658,016 $383,833 $658,016 $705,722 $705,722 7.25% 7.25% Total Expenses $5,373,252 $2,804,467 $5,394,567 $5,129,143 $5,125,787 -4.61% -4.98% $256,289 5% Deficit/Surplus $0 $969,071 $648,148 $149,313 Beg.Fund Sal $119,007 $119,007 $119,007 $767,155 Trans.Out/in $0 $969,071 $648,148 $149,313 End Fund Sal $119,007 $1,088,078 $767,155 $916,468 The beginning fund balance of$107,087 represents the amount certified by the Department of Revenue to be available for expenditures or rate mitigation as of 6/30/10. The actual retained earnings amount is$119,006.96 Comparison of Past Year Rates&Ave. Billing on 25 Units 2 Tiers 1-Jun-11 5% Retained Earnings Percent Difference Avg. Avg. FY11 to Increase/ Increase FY 2009 FY 10 FY 11 FY 12 FY12 Qtr. /Month Water 1 st Tier $3.39 $3.80 $3.80 $3.58 -5.79% Sewer 1 st Tier $4.96 $5.83 $5.83 $6.08 4.29% Combined 1 st Tier $8.35 $9.63 $9.63 $9.66 0.31% Water 2nd Tier $4.96 $5.55 $5.55 $5.45 -1.80% Sewer 2nd Tier $7.07 $8.22 $8.22 $9.24 12.41% Combined 2nd Tier $12.03 $13.77 $13.77 $14.69 6.68% Avg. Bill/qtr $227.15 $261.45 $261.45 $266.65 $5.20 $1.73 Based on 25 units % increase -8.76% 13.12% 0.00% 1.99% Unit= 100 cu. Ft % increase, Last 3 years 17% Av. Bill/qtr Water $103.75 $98.85 -4.72% ($4.90) ($1.63) Av. Bill/qtr Sewer $157.70 $167.80 6.40% $10.10 $3.37 Av. Bill total $261.45 $266.65 1.99% $5.20 $1.73 COMPARISON OF FY 2010 WATER AND SEWER RATES* CITY/TOWN WATER SEWER AMESBURY $5.20 $5.60 ANDOVER $2.92 $3.09 GLSD BI LLERICA $2.70 $12.70 CHELMSFORD $4.85 $2.82 DANVERS $3.98 $5.49 HAVERHILL $2.54 $3.52 LAWRENCE $3.00 $3.20 GLSD MERRIMAC $5.09 $9.54 METHUEN $2.15 $2.15 GLSD NORTH ANDOVER $3.80 $5.83 GLSD READING $7.73 $8.02 TEWKSBURY $3.79 $5.63 WILMINGTON $3.17 $4.80 AVERAGE $3.92 $5.57 FY 11 - NA Proposed $3.96 $5.90 *SOURCE: WWW.TIGHEBOND.COM. SOME FIGURES HAVE BEEN CONVERTED TO HCF Town of North Andover—Water & Sewer Department WATER SERVICE CONNECTION CHARGE All new water connections will be subject to a water connection charge, prior to the issuance of a building permit, in accordance with the following rate schedule: Residential Connections: $1,000.00 per unit Commercial and Industrial Connections— 1" diameter service $1,000.00 1.5" diameter service $2,250.00 2" diameter service $4,000.00 Over 2"diameter service $10,000.00 SEWER SERVICE CONNECTION CHARGE All new sewer connections will be subject to a sewer connection charge, prior to the issuance of a building permit, in accordance with the following fee schedule: Rte. 114 Sewer Corridor Residential Connections: $1,000.00*/unit $1,557.00 Commercial Connections: $2,000.00/unit $3,114.00 Industrial Connections: $5,000.00/unit $7,785.00 Approved by vote of the Board of Selectmen at their meeting on August 7, 1989 to be effective September 7, 1989. ^ GREATER LAWRE NCE K�K��X�� ^~~,~�^.^.~ Richard S.Hogan,Executive Director John Podmo,District Treasurer � LAWRENCE ANDOVER NORTH ANDOVER SALEM,NH MBTBOEN | Tnomxocowwoum MORRIS GRAY JR. LEONARD J.osumaw m/cuAcL J.L,omu oxAnLsoznoweoom � Jox,u,uu.0uauTxxomo MICHAEL/COSTA Jouw/oemSee ��. tv June 3, 2U1| Mr. Mark Rees OF �w\ Town Manager ~~�--- Town of North Andover |2O Main Street North Andover, M/\ 0 184 | � R0: NOTIFICATION IODISTRICT COMMUNITIES FISCAL YEAR 2012BUDGET AND COMMUNITY ASSESSMENT Dear Mr. Rees: The Greater Lawrence Sanitary District Commission approved the Fiscal Year 20]2 budget at its meeting held on April 27,2011. The following is a recap of the vote taken to approve the budget and the assessment information for your community. TOWN OF NORTH ANDOVER, K8A Greater Lawrence Sanitary District FY2012 Operating Budget $15.561,207 FY2012 Estimated Revenue FY2012 Budget Net of Estimated Revenue $13.008.907 FY2012 Assessment $1.407.854 Prior Year Assessment $1,6%24,149 Increase/(Oecneaoe) ($156.296) If you have any questions,please feel free to contact me. GRTEATYR L WRENCE SANITARY DISTRICT Finance Director CC: Finance Director MEMORANDUM TO: Board of Selectmen CC: Joyce Bradshaw Raymond Santilli Charles Salisbury Curt Bellavance Lyne Savage FROM: Mark Rees, Town Manager , Thomas J. Urbelis, Town C unsel RE: Annual Town Meeting Warrant DATE: May 18, 2011. We are writing to recommend a change in the current process with regard to the Annual Town Meeting warrant. Currently when the Annual Town Meeting warrant closes, not all of the Town sponsored articles are drafted. Some articles are merely "place holders" without any details. There is then an extended period within which the details are filled in, and on occasion those details are not filled in until a day or two before the warrant is signed by your Board. This process can cause difficulties relating to the proper drafting of articles and the analysis of, and reporting upon, articles. Privately sponsored articles must be in final form when the warrant closes. We suggest that for an orderly review process for articles, the Town sponsored articles similarly should also be in final form when the warrant closes. Whether they can be in final form or not may depend upon the article and extenuating circumstances, with minor changes necessary before the warrant is signed. Therefore, we recommend that the Board consider establishing a policy for the submission of Town sponsored articles with the goal of such articles being drafted in final form when the warrant closes. In addition, we recommend that the Board consider a policy that a draft of Town sponsored articles must be submitted to the Town Manager at least three weeks prior to the close of the warrant so that the Manager, his staff, the Moderator, the Clerk and Town Counsel can review such drafts for comments and suggestions. Such policy changes may require proponents of Town sponsored articles to begin considering, and drafting, such articles earlier in the Annual Town Meeting cycle than what has been done in the past. We respectfully suggest that such earlier consideration and planning would be beneficial to a more orderly preparation of the warrant. i