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Home My WebLink About2019-09-09 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES September 9, 2019 CALL TO ORDER: Chairman Richard Vaillancourt called the meeting to order at 6:30PM in Meeting Room at Town Hall. ATTENDANCE: The following were present: Chairman Richard Vaillancourt, Clerk Rosemary Smedile, Licensing Chairman, Regina Kean, Chris Nobile, Phil DeCologero, Interim Town Manager, Denise Casey and Town Counsel, Suzanne Egan. EXECUTIVE SESSION Chairman Vaillancourt requested a motion to enter into Executive Session. Phil DeCologero made a MOTION, seconded by Regina Kean, that the Board of Selectmen enter into Executive Session pursuant to Massachusetts General Laws, Chapter 30A, Section 21(a)(2) to discuss strategy with respect to litigation (Recreation Complex) and to return to Open Session at the conclusion of Executive Session. Chairman Vaillancourt declared an open meeting may have a detrimental effect on the Board’s litigating position. Roll call vote: Kean-yes; Nobile-yes, DeCologero-yes; Smedile-yes, Vaillancourt-yes. The Board returned to Open Session at 7:00PM PLEDGE OF ALLEGIANCE PUBLIC COMMENT Jim Lafond of 320 Osgood Street asked about appointments to the Stevens Estate Advisory Board. Chairman Vaillancourt stated that at the last meeting it was agreed that Regina Kean and Rosemary Smedile would make a recommendation regarding the Stevens Estate Board and its charge at the next meeting. APPROVAL OF MINUTES Chris Nobile made a MOTION, seconded by Rosemary Smedile to approve the Open Session Minutes of August 26, 2019. Motion approved 5-0. GOVERNMENTAL REPORTS Main Street underground lighting project John Borgesi updated the Board regarding the Main Street Underground Lighting project. Funding is a concern as the surcharges being collected will take longer than expected to get to needed funding level. The area of the project is also in the gas restoration area so it is recommended delaying the restoration on Main Street until this project is ready to go. They will be meeting next week to try to project the funding and when they can begin. Senior Center Parking lot Town Counsel, Suzanne Egan, presented the options for use of the proposed parking lot for the new senior center. The Town can acquire the land which would need a Town Meeting Vote. The Town can obtain an easement which would also require Town Meeting approval. The Town can lease the property for up to 30 years which only needs Board of Selectmen approval. The Town can enter into a licensing agreement which gives no rights to the property but only permission to occupy at will. LICENSING COMMISSIONERS Rosemary Smedile made a MOTION, seconded by Regina Kean to open a meeting of the North Andover Licensing Commission. Motion approved 5-0. Request of Smolak Farms for three one day wine and malt licenses in the tent for Fall Festivals from 10:00AM to 5:00PM on September 22, 2019, September 28, 2019 and September 29, 2019 Tricia Dunphy and Deborah Ingalls were present on behalf of Smolaks. Chris Nobile made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Smolak Farms for three one day wine Board of Selectmen Minutes September 9, 2019 2 and malt licenses for fall festivals from 10:00AM to 5:00PM on September 22, September 28 and September 29, 2019, as presented. Motion approved 5-0. Request of Butlers and Bars for a one day all alcohol license for a staff appreciation dinner in the Seasonal Event Tent on October 4, 2019 from 4:00PM to 8:30PM and a waiver of the police detail Phil DeCologero made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Butlers and Bars for a one day all alcohol license for a staff appreciation dinner in the Seasonal Event Tent on October 4, 2019 from 4:00PM to 8:30PM and a waiver of the police detail. Motion approved 5-0. Request of Merrimack College for a one day entertainment license for an event at the Sakowich Center Parking Lot on September 13, 2019 from 5:00PM to 10:00PM Richard Vaillancourt made a MOTION, seconded by Chris Nobile that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Merrimack College for a one day entertainment license for a block party at Sakowich parking lot on September 13, 2019 from 5:00PM to 10:00PM. Motion approved 5-0. Richard Vaillancourt made a MOTION, seconded by Chris Nobile to close the meeting of the North Andover Licensing Commission. Motion approved 5-0. CONSENT ITEMS Waive permit fees for Town projects The Board is being asked to waive the permit fees for municipal projects for FY20. The Board asked why water and sewer fees are not being paid by the revolving account. Ms. Casey said she would look into it and report back to the Board. Rosemary Smedile made a MOTION, seconded by Phil DeCologero to take no action. Motion approved 5-0. Accept donation from Wheelabrator in the amount of $10,000 for the Trauma Intervention Program of Merrimack Valley, Inc. Phil DeCologero made a MOTION, seconded by Regina Kean that the Board of Selectmen accept the donation from Wheelabrator in the amount of $10,000.00 to fund the services of Trauma Intervention Program of the Merrimack Valley. Motion approved 5-0. Accept donation from North Andover Hockey League to the Youth and Recreation Services in the amount of $500 Regina Kean made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen accept the donation from the North Andover Youth Hockey League in the amount of $500.00 to Youth and Recreation Services to be used for scholarships. Motion approved 5-0. Request to surplus vehicles-DPW Regina Kean made a MOTION, seconded by Chris Nobile that the Board of Selectmen approve the request of DPW Director, Jim Stanford, to surplus a 2008 Chevy Equinox, a 2007 Chevy Silverado and a 2009 Chevy K2500. Motion approved 5-0. Motion approved 5-0. Appointments: Larry Smith from associate member to full member on the Council on Aging Julia Ross to the Sustainability Committee Phil DeCologero made a MOTION, seconded by Chris Nobile that the Board of Selectmen appoint Larry Smith as a full member on the Council on Aging for a term ending June 30, 2022 and Julia Ross to the Sustainability Committee for a term ending June 30, 2022. Motion approved 5-0. NEW BUSINESS Discussion on the formation of an advisory committee for the Recreational Complex Chairman Vaillancourt suggested the Board think about the formation of the Advisory Board for the Recreation Complex with the charge that they would make recommendations for guidelines for the use of the complex. Board of Selectmen Minutes September 9, 2019 3 TOWN MANAGERS REPORT The Board was provided with the job posting/vacancy log. Interim Town Manager, Denise Casey, thanked the Board for their support during her tenure in the role as Interim Town Manager. SELECTMENS REPORT Rosemary Smedile stated that they were disappointed that Rock the Block was cancelled but under the circumstances, it was the right thing to do, given the risk of EEE. Phil DeCologero reminded people about the Farmers Market, Artisan Market and Fall Festival. Interim Town Manager, Denise Casey, stated that the town spent a lot of time exploring other options for Rock the Block. th Richard Vaillancourt stated the new Town Manager starts on September 16 and reminder people about the 9-11 ceremony in front of Town Hall. ADJOURNMENT Phil DeCologero made a MOTION, seconded by Chris Nobile to adjourn the meeting at 8:45 p.m. Motion approved 5-0. Laurie A. Burzlaff Executive Assistant _______________________________ Rosemary Connelly Smedile, Clerk of the Board Documents used at meeting: Minutes of August 16, 2019 Smolak license request Merrimack College license request Butler and Bars license request Permit fee waiver request Donation letters Memo to surplus vehicles Appointment memo Job posting/vacancy log