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HomeMy WebLinkAbout2019-09-16 Board of Selectmen Minutes BOARD OF SELECTMEN MINUTES September 16, 2019 CALL TO ORDER: Chairman Richard Vaillancourt called the meeting to order at 7:00PM in the Meeting Room at Town Hall. ATTENDANCE: The following were present: Chairman Richard Vaillancourt, Clerk Rosemary Smedile, Licensing Chairman, Regina Kean, Chris Nobile, Phil DeCologero, Town Manager, Melissa Murphy Rodrigues, Deputy Town Manager, Denise Casey and Executive Assistant, Laurie Burzlaff. EXECUTIVE SESSION Executive session was canceled due to an error in the posting. PLEDGE OF ALLEGIANCE PUBLIC COMMENT Jim Lafond of 320 Osgood Street, stated he is concerned about certain aspects of the Steven Estate proposal, particularly the time line. Ellen Mosier of 137 Kara Drive, asked the Board who has authorized the letters being sent from legal counsel to her attorney. She asked for the letters to stop and indicated she has complied with all disclosure requirements. APPROVAL OF MINUTES Chairman Vaillancourt asked for the minutes to be amended to reflect the make-up of the advisory committee for the recreational complex. Rosemary Smedile made a MOTION, seconded by Phil DeCologero to approve the Open Session Minutes of September 9, 2019, as amended. Motion approved 5-0. CONSENT ITEMS (taken out of order) Request of Dan Pass to hold the annual Muscular Dystrophy Association Fill the Boot drive at the rotary on September 28, 2019 from 9:00AM to 2:00PM Dan Pass was present to answer any questions. Regina Kean made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approve the request of Dan Pass to hold the annual Muscular Dystrophy Association Fill the Boot drive at the rotary on September 28, 2019 from 9:00AM to 2:00PM. Motion approved 5-0. LICENSING COMMISSIONERS Rosemary Smedile made a MOTION, seconded by Chris Nobile to open a meeting of the North Andover Licensing Commission. Motion approved 5-0. Request of Tricia Dunphy of Smolak Farms for three one day wine and malt licenses for fall festivals in the festival tent on October 5, 2019 and October 12, 2019 from 10:00AM to 5:00PM and October 6, 2019 from 10:00AM to 7:00PM Rosemary Smedile made a MOTION, seconded by Phil DeCologero that the Board of Selectmen, acting as Licensing Commissioners, approve the request of Tricia Dunphy of Smolak Farms for three one day wine and malt licenses for fall festivals on October 5, 2019 and October 12, 2019 from 10:00AM to 5:00PM and on October 6, 2019 from 10:00AM to 7:00PM, as presented. Motion approved 5-0. Rosemary Smedile made a MOTION, seconded by Phil DeCologero to close the meeting of the North Andover Licensing Commission. Motion approved 5-0. CONSENT ITEMS (continued) Waive permit fees for Town projects The Board is being asked to waive the permit fees for municipal projects for FY20. In response to a question from Mr. DeCologero at the last meeting, Deputy Town Manager, Denise Casey, indicated that, after speaking with Lyne Savage and Jim Stanford, the Board has never charged the revolving accounts for the permit fees. Additionally, water and sewer fees are waived for the school department. Phil DeCologero made a MOTION, seconded by Regina Kean to waive the permit fees for FY20 municipal projects as presented. Motion approved 5-0. Board of Selectmen Minutes September 16, 2019 2 Accept donation in the amount of $1,000 from C&J Co., LLC (McDonald’s) to Youth and Recreation Services Rosemary Smedile made a MOTION, seconded by Regina Kean that the Board of Selectmen accept the donation from C&J Co., LLC in the amount of $1,000.00 to Youth and Recreation Services to be used for scholarships. Motion approved 5-0. Appoint members of advisory committee for the Recreational Complex Mr. DeCologero stated that the Board didn’t actually vote to form the committee. Mr. Vaillancourt indicated at the last meeting there was a recommendation as to the composition of the committee. Mr. DeCologero suggested there be three abutters with one being a senior in lieu of having a representative from the senior center. Town Manager Rodrigues stated that legal counsel should review whether abutters can serve on the committee and the Board should also define “abutters”. Ms. Kean asked if this was to be a short term committee or one that will exist as part of the ongoing governance of the complex. Mr. Vaillancourt envisioned the committee’s purpose as drafting procedures, policies, timeframes and process for requesting use and not long term. Mr. DeCologero questioned whether the special permit required it to be a standing committee. Mr. Nobile pointed out that there is already a fields committee. Ms. Rodrigues will present a draft at the next meeting. Vote to set date of 2020 Annual Town Meeting Chris Nobile made a MOTION, seconded by Regina Kean that the Board of Selectmen hold the 2020 Annual Town Meeting on Tuesday, May 19, 2020. Motion approved 5-0. OLD BUSINESS Recommendation from sub-committee regarding Stevens Estate Ms. Kean reviewed the document presented to the Board regarding the Stevens Estate Committee. Ms. Kean and Ms. Smedile recommended keeping the current committee and appoint another advisory committee to provide a recommendation on the long term strategy for the Estate. Ms. Smedile stated that individually Board members would need to review applications for members of the long term strategy committee rather than go through the normal process of the appointment subcommittee. There was a discussion of whether a member of the CPC be on the committee. Mr. DeCologero stated that 2 proposed members of this committee (Historical Commission and Conservation) are already appointees on the CPC. Mr. Nobile suggested each member rank order each application. Ms. Kean and Ms. Smedile stressed that they wanted the committee to be balanced and members to be open minded. Mr. DeCologero was concerned about the timeline given the recommendation was to have them report to the Board prior to the FY2021 budget being finalized. Mr. Nobile commented that the Board needs to get the process going so they should form the committee and ask for progress reports rather than worry about setting the deadline first. Ms. Rodrigues stated that a town employee should not be a voting member. Ms. Smedile suggested the committee think about letting the Estate keep the revenue from the cell tower. Chairman Vaillancourt invited the public to make comment. Ellen Mosier a trustee of the Stevens Estate indicated the committee reviewed financials of the Estate at their meetings. Ms. Mosier asked if the trustees would be involved with the new committee’s recommendation. Ms. Kean stated the current Stevens Estate committee is not an operational oversight committee and that that is a town staff job. The committee is supposed to make strategic recommendations. Ms. Kean spoke with the former chair of the committee who indicated he only began to examine the financials because the oversight was not being provided by the town given the resignation of the Community and Economic Development Director. Regina Kean made a MOTION, seconded by Chris Nobile that the Board of Selectmen form a long term advisory committee for the Stevens Estate comprised of three members appointed by town committees (Finance committee, Historical Commission and Conservation Commission) and four citizens appointed by the Board of Selectmen and the town’s Community and Economic Development Director as a non-voting member. Motion approved 5-0. NEW BUSINESS None Board of Selectmen Minutes September 16, 2019 3 TOWN MANAGERS REPORT The Board was provided with the job posting/vacancy log, opioid overdose report and IT report. Town Manager Rodrigues indicated that she is in the process of interviewing for the Community and Economic Development Director position. SELECTMEN’S UPDATES/COMMENTS Chairman Vaillancourt announced there will be a meet and greet with Town Manager Rodrigues on th October 7 at 6:00PM in the Board of Selectmen meeting room. ADJOURNMENT Phil DeCologero made a MOTION, seconded by Rosemary Smedile to adjourn the meeting at 8:30PM. Motion approved 5-0. Respectfully submitted, Laurie A. Burzlaff Executive Assistant _______________________________ Rosemary Connelly Smedile, Clerk of the Board Documents used at meeting: Minutes of September 9, 2019 Permit fee waiver request Donation letter Fill the boot drive request Stevens Estate subcommittee report Job posting/vacancy log Opioid overdose report IT Report