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HomeMy WebLinkAbout2020-11-09 Finance Committee Minutes Finance Committee I udmil�tq BAIIIIII YI, Minutes of November 9, 2020 I. I Mir Present: Chairman Sasha Weinreich, Edward MacMillan, Jennifer Burns-Luz, Christine Allen, Kevin Foley,Dustin Silk,Regina Kean, Thomas Ringler, Denevan O'Connell Absent: None Non-Finance Committee Members: Finance Director Lyne Savage Ms. Weinreich read a quick statement before the meeting started"Pursuant to Governor Baker's March 121 2020 Order Suspending Certain Provisions of the Open Meeting Law, G.L.c 30A, Section 18 and the Governor's March 15, 2020 Order imposing strict limitation on the number of people that may gather in one place,this meeting of the North Andover Finance Committee will be conducted via remote participation to the greatest extent possible." Ms. Weinreich called the meeting to order at 7:03PM via conference call. Ms. Weinreich did a roll call. Ms. Weinreich led the Pledge of Allegiance. Public Comment No public comment. Ms. Weinreich mentioned that a request was put into IT get a new Public Comment form. Review of updated CARES Act Spending Ms. Savage gave the update of the CARES Act spending as follows: - FY20 YTD is $260,284 - FY21 YTD is $1.9 million spent by the School and$93,000.00 spent by the Town. - $278,000 in open invoices: $146,000.00 from School and$131,000 from Town for PPE. - $2.5 million has been spent and the Town has receive $1.7 million that has been submitted and requested for reimbursement. The remaining balance of$183,000 has been requested from FEMA. - $617,000 still to be reimbursed from CARES Ms. Weinreich asked Ms. Savage to explain CARES and FEMA. Ms. Savage explained North Andover will have $2.7 million in CARES Act funds,which must be purchased,received and in use by December 311 2020 or it will not be reimbursed,plus $183,000 in FEMA funds. Discuss Revenue and Fixed Cost Committee Recommendations Ms. Weinreich explained the recommendations spreadsheet and letter. Ms. Weinreich stated that revenue is where the committee thought it would be,the Stevens Estate is not performing as well and that the Revenue Fixed Cost meeting will be held Thursday November 12th. Ms. Savage stated we are on target based on the first quarter, one that may change is sales tax with the new restrictions that the Governor put into place. Ms. Savage stated that it is down 30%now and may be more to come with the change in business hours operation. Discussion with Superintendent Gilligan and Assistant Superintendent Mealey regarding School Spending to date and projections offing forward Mr. Gilligan spoke about the challenges with opening school this year in regard to staffing and the mandates the State has put into place. Mr. Gilligan explained the presentation would be about safe opening, staff involved, PPE, Special Education and technology. Dr. Mealey presented the actual and projected FY21 spending due to COVID-19. Ms. Weinreich asked Dr. Mealey to explain the grants. Dr. Mealey explained the grants as follows: ESSR grant is a grant to get the students back into the classroom and the RUE technical grant is for technology needs as a result of COVID-19. Dr. Mealey stated both of these grants will be used after January 1, 2021. Ms. Kean asked Dr. Mealey if OLA is staffed with all new positions. Dr. Mealey stated no, some are new and some are both hybrid and OLA teachers as well as one year positions. Ms. Kean asked if there are alternative plans if the governor stated to go all remote or all in-person,how this would affect expenses. Dr. Mealey does not anticipate much more in expenses, the only concern is transportation since there is not enough buses available. Mr. O'Connell asked Mr. Gilligan and Dr. Mealey about technology if it will sustain through the end of the year. Dr. Mealey stated delivery delays are an issue but does not anticipate anything further being needed. Mr. O'Connell asked about the infostructure. Mr. Gilligan stated they recently had an upgrade in fiber optics. Ms. Weinreich asked about the new initiatives,to provide a breakdown of the new initiatives. Dr. Mealey stated that one 6th grade teacher position has been filled,Bradstreet School Special Ed program was created,High School Special Education teacher position was filled and the Middle School Severe Needs Program. Mr. Gilligan stated there were a few positions that were not filled. Mr. Ringler asked what the approach was for the next business plan. Mr. Gilligan stated it would depend on if COVID-19 will continue to impact the needs and plans. Dr. Mealey stated they will prepare budget as usual and note the one-time expenses. Ms. Allen asked Ms. Weinreich if the students will need a program for summer. Mr. Gilligan stated they are currently assessing the students to find out if there will be a need. Old Business Ms. Weinreich stated she and Ms. Allen are working on the calendar for the budget season and will send it out when it has been completed. Approval of September 22,2020 Minutes MOTION:Mr O'Connell motioned to approve minutes of September 22, 2020. Ms. Allen seconded. Roll Call-MacMillan-yes,Allen-yes, Ringler-yes, Luz-yes, Foley-yes, O'Connell-yes, Kean-yes, Silk- yes, Weinreich-yes. Motion approved 9-0. MOTION:Ms. Allen made a motion to adjourn at 8:06PM, seconded by Mr. O'Connell. Roll Call- MacMillan-yes,Allen-yes, Ringler-yes, Luz-yes, Foley-yes, O'Connell-yes, Kean-yes, Silk-yes, Weinreich-yes. Motion approved 9-0. Respectfully submitted, Jillian A. Brothers Executive Assistant