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Home My WebLink About2019-05-28 Stevens Memorial Library Trustees Minutes Stevens Memorial Library Board of Library Trustees (BoLT) Minutes May 28, 2019 Monthly MeetingApproved 6/25/2019 (May 28, 2019 Monthly Meeting Minutes Draft. Stan Limpert made a motion, seconded by Bill Duffy, to accept as written the May monthly meeting minutes. Approved: 5-0) __________________________________________________________ 1.Call to Order Chair Eva Hamori called the Board of Library Trustees MayMonthlymeeting to order onTuesday, May 28, 2019at 5:13pm. Attendees:Eva E. Hamori, chair; Bill Duffy; AnnCavanaugh; Mary Dishaw; Stan Limpert; Earl Svendsen; Kathleen Keenan, Director; Lucinda Mazza, Assistant Director Unable to attend: Mark Rodgers;Denise Casey, Division Director / Deputy Town Manager Public Attendees: Attorney Domenic Terranova 2.Public Commentnone 3.Approval ofMinutes a.April26, 2019MonthlyMeetingMinutesDRAFT*. StanLimpert made a motion, seconded by EarlSvendsen,to accept as written the Aprilmonthly meeting minutes. Approved: 6-0 4.Correspondence / Communications a.Bradstreet Poetry books request Karen Klein requested two copies of the little Anne Bradstreet book. She is setting up a poetry nook at the Bradstreet elementaryschooland the North Andover Cable Station (NACAM).A copy of the book will go to each Poetry nook. b.North Andover Cable Station Support The new NACAM buildingis completed and they were holding a fund drive to raise money to stock the newfull studio kitchen. In order to meet the fund drive deadline, a donation of $100 was made bythe Library Trustees. (Kathleen I believe I remembered this correctly.) 5.Reports a.ChairEvaHamori said she would defer until later in the meeting. b.Director i.FY20 Municipal Budget Update The Library will not be attending the Farmers Market this summer due to lack of space availability. Based on the FY20 budget, the Library will close Saturday andSundays from Memorial Day weekend through Labor Day weekend this summer and next summer. Collective Bargaining Agreement(CBA)an effort is underway to provide holiday equality across all CBAs: closeat 5pm thanksgiving eve, closeFriday after thanksgiving, close ½ day on Christmas Eve. ii.Staffing Update Highest priority is hiring a Teen Librarian NAPS and SML collaboration and commitment-Fall 2019 NAHS / SML curriculum reading classesoffered. Student requests for 2 classes have been signed up for. NAMS holds an annualGeography event. The SML hasbeen invited to participate, for the first time, this coming October. Resume search for a Part time weekend custodian later this summer. 2019-05-28 BoLT Monthly Meeting Minutes APPROVED.doc Stevens Memorial Library Board of Library Trustees (BoLT) Minutes May 28, 2019 Monthly MeetingApproved 6/25/2019 (May 28, 2019 Monthly Meeting Minutes Draft. Stan Limpert made a motion, seconded by Bill Duffy, to accept as written the May monthly meeting minutes. Approved: 5-0) __________________________________________________________ iii.Building Update Kathleen shared a copy of the Historic entrance redesign façade initial concept. This design would fill in the twoside staircases andusetheexisting brick tomake a patio. This plan would also include lifting upand resetting everything;the granite stairs,brick side walls, etc.. Next, a quote is needed to determine the price for this concept, but Steve Fosterbelieves it will be less expensive. Using this design, the historic entrancewouldnot need repairs again, on this scale. Paul Hutchins, building inspector, reviewed the report with Steve Foster. Verbally it meets the egress standards during and after construction. Need it in writing also. To date, $10,000-$15,000 of the CPC Granthas been spent. The balance of the grant will payfor theengineering design. ACTION: Eva and Kathleen will attendthe CPCmeetingon June 11, 2019to update them on our progress. The Historic commission does not need to be formally consulted, but it was agreedwe inform them of our plans as a courtesy. ACTION: Kathleen to talk with Kathy Sisca, (chair of the Historic Commission) about what the Library is doing. MOTION: Earl Svendsen made a motion to support looking for an alternative engineering design for the Historic entrance. Stan Limpert seconded the motion. Vote: 6-0 Unanimous Columbia Gas update:sticker on the boiler that says it is temporarily approved needs to be reviewed and then get a new sticker Landscapingthis year will includemulch and trimming trees only. Limit the amount done until the Historic stairs project is complete. A new shedisneeded, the back wall and floor are beginning to rot. Vandalism in teen room hate crime, written on the teen librarian desk iv.Programming Update th 41 classes from K-5grade, visited the Library. th The 4annual NAMSFine andPerformingArtsNightwasheld at the Library in May and has already been bookedfor next year, making it the 5th annual. New this summer, Library Lunchwill be served1 or 2 days a week, during Summer at the Stevens.This is a collaborative effort between theNAPSHead of Food Services,Erika Murphy, NAPSAssistant Superintendent,Lorene Marx, and the Stevens Memorial Library.Open to children ages 18 and younger, lunch and a mid-afternoon snack will take place in the Community Meeting room. Light programing and passive play provided based on the age of the children. Lorene Marx has identified a school district van to bring children to the Library for lunch. More planning will be done in the upcoming weeks. The Census has approached the Library touse our facility to train census takers. They also will be encouraging people, who do not have computers,to enter census data using the Librarycomputers. 2019-05-28 BoLT Monthly Meeting Minutes APPROVED.doc Stevens Memorial Library Board of Library Trustees (BoLT) Minutes May 28, 2019 Monthly MeetingApproved 6/25/2019 (May 28, 2019 Monthly Meeting Minutes Draft. Stan Limpert made a motion, seconded by Bill Duffy, to accept as written the May monthly meeting minutes. Approved: 5-0) __________________________________________________________ NA Reads Spring, 2019 Race Amity Encourage all ages to readthe book Wishtree. Wish trees were at many of the North Andover Public Schools and at theStevens Coolidge place. People were encouraged to write a wish and hang it on the trees. (Kathleen feel free to write a bit more) c.Committees i.Investment committee Mark, Bill and Ann need to set up a meeting with Eaton Vance representatives, Bob Quinn, 6.Old Business a.Historic Entrance: Lagrasse Architects egress report* b.TaxID / 501 (c)(3)Discussion (Stan) Table for next meeting c.Investments Review and Change Recommendations (Mark)Mark Rodgers was not present. i.Dushame donations ACTION: Eva to get trust from Bob Meger Dushame trust funds are for staff development / staff betterment. Bill Duffy suggested we look at how funds were allocated over the last 5 years. Mary Dishaw asked if we could ask other Libraries. Kathleen said weare talking about training and professional development with other Libraries. We needto make sure we are spending funds against the corresponding trustsa we have a system in place for the next year. ACTION:Kathleen and Stan create a mechanism to track the funds expenditure ACTION:Earl will research the last 5 years. ACTION:Mark to provide a report on all the trusts d.Marketing and Fundraising support (EarlSvendsen) Next meeting June item e.Furniture Planning (AnnCavanaugh) Ann distributeda copy of the latest furniture plan submitted by the furniture consultants. Once the committee identifiesfurniture for consideration, the consultants will have the furniture brought to the Library so the trustees can see them as well as the patrons. Pricing will vary depending on the volume of pieces, type of fabric (commercial, etc.) and public building rated furniture. A price range will be provided for the furniture. f.FY18-FY22 Library Strategic Plan progress review (AnnCavanaugh) Stan and Ann are in the process of going through the goals against each years accomplishments. 7.New Business a.Matasso Book Donation Attorney Domenic Terranova, attended the Trustees meeting. This agenda item was moved to the top of the agenda following the approval of minutes. 2019-05-28 BoLT Monthly Meeting Minutes APPROVED.doc Stevens Memorial Library Board of Library Trustees (BoLT) Minutes May 28, 2019 Monthly MeetingApproved 6/25/2019 (May 28, 2019 Monthly Meeting Minutes Draft. Stan Limpert made a motion, seconded by Bill Duffy, to accept as written the May monthly meeting minutes. Approved: 5-0) __________________________________________________________ The Matasso bequest is estimated to be 3,000 books. Attorney Terranova said the was 80-90ft of books, it was an . Some of the books have inscriptions;others are first editionsor signed by the author. Need to clarify to whom the donation was intended, the bequest . Is the gift to the Town Entity or to the Board of Library Trustees, Stevens Memorial Library? Attorney Terranova asked that someone put in writing that the gifthas been accepted and send to his office address, 89 Main Street, North Andover, MA. ACTION: Kathleen will take the action to draft the letter.She will put in the letter thatthey would like to see the books before they are moved.They will also have to deliver the books. Kathleen has a volunteer that willreview the books and there aremembers of the Friends of the Library that can assist. The collection will need to be appraised and inventoried. b.Massachusetts Library Trustee Institute update (MaryDishaw) Great information, handing out information on foundation, given to trustees to think about it. New businessin the next meetingreview foundations information (2 options) 1. Independentfoundation 2. Essexcounty foundation c.Library Public Website (StanLimpert) Stan said he was going to send out a quick survey to the Trustees, askingwhat theythink should be on the website. Perhaps use a fund to hire someone to design a new website. We need a specification, identifying what we need. ACTION: Cindy -Provide the names of the 10 comparable towns to Stan, so he can look at their web sites. d.Review Actions and next meeting agenda (Cindy) 8.NextMeeting Dates: June 25, 2019Library Trustees Junemonthly meeting (5pm) 9.Adjournment AnnCavanaugh made a MOTION, seconded by StanLimperttoadjourn the meeting at 7:24pm. Approved: 6-0 Unanimous *Documents Distributed 1.Trustees of the Stevens Memorial Library, Monthly Board Meeting Agenda, May 28, 2019. 2.Trustees of the Stevens Memorial Library, MonthlyMeeting Minutes for April 26, 2019, DRAFT pp. 4. 3. 2019, pp.13. 4.Cavanaugh, Ann, Creative Office Pavilion, North Andover Public Library Floor Plan , March 18, 2019, pp.2. 2019-05-28 BoLT Monthly Meeting Minutes APPROVED.doc Stevens Memorial Library Board of Library Trustees (BoLT) Minutes May 28, 2019 Monthly MeetingApproved 6/25/2019 (May 28, 2019 Monthly Meeting Minutes Draft. Stan Limpert made a motion, seconded by Bill Duffy, to accept as written the May monthly meeting minutes. Approved: 5-0) __________________________________________________________ 2019-05-28 BoLT Monthly Meeting Minutes APPROVED.doc