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HomeMy WebLinkAbout2023-12-11 Select Board Minutes NORTH ANDOVER SELECT BOARD MINUTES DECEMBER 11, 2023 Call To Order: Chair Laura Bates called the open meeting to order at 7:00PM in the Select Board Room at Town Hall. Select Board in Attendance: Chair Laura Bates, Janice Phillips, Clerk Richard Vaillancourt, Rosemary Connelly Smedile and Brian Roache were present. Non-Board Members in Attendance: Town Manager Melissa Rodrigues, Deputy Town Manager Denise Casey and Assistant Town Manager Laurie Burzlaff were present. Public Comment None 400 Great Pond Road Steering Committee recommendation Jeffry Burchard of Machado Silvetti Architecture firm was present at the meeting and gave a presentation of cost analysis to potentially retain and modify the home at 400 Great Pond Rd. Peter Boynton and Gerald Brecker, members of 400 Great Pond Rd. Steering Committee, were present at the meeting. Mr. Boynton explained the purpose of the committee was to preserve the towns interest in the property in the best way to allow the town to do more later, if wanting to do so, in the future and fiscally responsible as possible. Mr. Boynton stated the unanimous recommendation was alternative three which is removal. Reasons as follows: 1) Greatest degree of protection for the water supply. 2) Least cost 3) Maximizes open space on property. 4) Preserving as is today does not represent the original boathouse architecture. 5) Fully open space for recreation of some form. 6) Other possibilities of use of land Mr. Roache asked if they are open to other options as well besides alternative three. Mr. Boynton stated yes are open to other options, such as alternative two if down the road that funds and grants become available. Mr. Roache asked if the committee had an opinion of alternative four. Mr. Brecker stated the likely financial benefit to the town is a lot less than originally anticipated, so can be done at any time if it makes sense to. Mr. Boynton mentioned there are costs across the board with any of the options. Ms. Smedile asked if anyone from the board knows of available funds of grants. John Simons stated there have been funds by the state and Jean Enright looks into them on a constant basis. Mr. Roache asked how many cars would be able to park there. Mr. Boynton stated stretch of driveway before Great Pond Road seems to allow for about 10 to 12 cars parked at an angle at the top of the hill. There would be a walking path and a road for emergency access. Ms. Bates asked if the removal included the garage. Mr. Boynton stated all structures, including the garage would be removed, but for the garage not to be removed until new storage facility is created. Mr. Boynton stated there would be a conservation restriction all along the waterfront with carveout. Ms. Bates asked if any steps need to be taken for the demo. Mr. Boynton stated there would be a process for excess property. Mr. Brecker stated if the building is deemed to historic you need to wait 12 months before demolition. Mr. Burchard stated house is under MHC but does not have rights or restrictions. Mr. Burchard stated neighbors’ concerns to take parts out and documenting to keep it in the records of a history on it. Ms. Phillips asked if it is in any shape for someone to move the house to another location. Mr. Brecker stated all the additions made to the home were not done well. Mr. Roache asked what the annual costs are for maintenance. Ms. Rodrigues stated she believes it was about $12,000 and will check on that figure. Ms. Rodrigues recommended that if the Select Board wants to move forward with alternative three, should mend FY25 plan to do the design in FY25 and work done in FY26 and will be about $130,000 for the design. Ms. Bates asked if modifications the foundation would include sealing it off and filling it in. Mr. Burchard stated it would be filled with dirt. Ms. Bates asked if it's more cost-effective to demolish or keep the boathouse. Mr. Boynton stated it would be more expensive to keep the boathouse and make the renovations. Vote to suspend application for Use of Town Common pending policy review Ms. Rodrigues explained that it was suggested to suspend the application while reviewing the policy. Ms. Phillips asked if there are any outstanding. Ms. Rodrigues stated there is one outstanding and it will be discussed in January. 1 NORTH ANDOVER SELECT BOARD MINUTES DECEMBER 11, 2023 MOTION: Mr. Roache motioned to suspend any Use of Common Applications pending review of the Use of Common policy. Ms. Smedile seconded. Motion approved 5-0. Vote to appoint Kyle M. Warne as Town Accountant through February 1, 2027 Kyle Warne was present at the meeting. MOTION: Ms. Phillips motioned to appoint Kyle M. Warne as Town Accountant through February 1, 2027. Ms. Smedile seconded. Motion approved 5-0. Vote to expand Flood Relief Program to include mold remediation Ms. Burzlaff explained the addition of mold remediation to be included as an eligible expense within the program. Ms. Bates asked how many applications had mold remediation listed. Ms. Burzlaff stated about 10. MOTION: Ms. Phillips motioned to expand the Emergency Flood Relief program to include mold remediation as an eligible expense. Mr. Roache seconded. Motion approved 5-0. Appointments 1. Adam Bagni – Community Preservation Committee 2. Bradley Mustain - Conservation Commission 3. Matthew Ginsburg – Zoning Board of Appeals 4. Anthony Puzzo- Sustainability Committee MOTION: Mr. Roache motioned to appoint Adam Bagni to the Community Preservation Committee through June 30, 2024, Bradley Mustain to the Conservation Commission through June 30, 2024, Matthew Ginsburg to the Zoning Board of Appeals as an associate member through June 30, 2026 and Anthony Puzzo to the Sustainability Committee through June 30, 2024. Ms. Phillips seconded. Motion approved 5-0. LICENSING MOTION: Mr. Vaillancourt motioned to open a meeting of the North Andover Licensing Commission. Ms. Smedile seconded. Motion approved 5-0. Application from Andrew DiFranco of AKE Eatery LLC d/b/a Wrap City Sandwich Company for common vicutaller and entertainment licenses at 1280 Osgood Street Andrew & Kimberly DiFranco were present at the meeting to introduce their new restaurant Wrap City. MOTION: Mr. Vaillancourt motioned to approve the application from Andrew DiFranco of AKE Eatery LLC d/b/a Wrap City Sandwich Company for common victualler and entertainment licenses at 1280 Osgood Street. Ms. Phillips seconded. Motion approved 5-0. Annual License Renewals Renewals with complete applications Ms. Rodrigues went over the list of the changes in applications received. Ms. Bates asked if Trinitarian Church renewal fee has been waived in the past. Ms. Rodrigues stated yes. Mr. Roache asked about last year’s Community Preservation Committee application for Stevens Coolidge. Ms. Rodrigues stated terms have not been agreed on and is still in negotiation. Ms. Bates asked what Smolak is using their barn for. Ms. Rodrigues stated to host events in the winter. 2 NORTH ANDOVER SELECT BOARD MINUTES DECEMBER 11, 2023 MOTION: Ms. Phillips motioned to approve all the license renewal applications on the list provided by the Town Clerk’s office and waive the entertainment license fee for Trinitarian Congregational Church. Mr. Vaillancourt seconded. Motion approved 5-0. Renewals with incomplete applications Ms. Rodrigues explained last year’s incomplete application contingent. Five businesses do not have their certificate of good standing. Ms. Rodrigues stated one business, Rolf’s, did not comply with making payments on the payment plans for their taxes. Ms. Bates asked how far back do the payments go. Ms. Rodrigues stated a year ago. Ms. Rodrigues stated that $1500 was due today just for the payment plan which has not been paid, payment plan is now void. Mr. Vaillancourt asked to gibe an extension. Ms. Rodrigues stated the Treasurer is the only one who can make payment plans and she will check with her. MOTION: Ms. Phillips motioned to approve and renew the licenses for Edifer Pizzeria, Cow’s Rock, Starbucks Coffee #70945, Bertucci’s Restaurant, LLC, Pizza Factory, Goldenseal Apothecary and Jacky Transportation, LLC, subject to receipt of Certificates of Inspection no later than December 29, 2023, and Certificates of Good Standing by January 6, 2024. Ms. Bates seconded. Motion approved 5-0. MOTION: Ms. Phillips motioned to approve and renew the license for Jaime’s Restaurant subject to receipt of the Certificate of Inspection prior to the date of reopening and to prorate the fee from date of opening until December 31, 2024. Ms. Bates seconded. Motion approved 5-0. MOTION: Mr. Vaillancourt motioned to renew the request of North Andover Restaurant Inc, DBA, Rolf’s, subject to either a th new payment plan if negotiated by the treasurer or payment in full by December 29 at 12PM, the payment plan contain that requires monthly payments to be current or the license will be moved to a hearing commission. Ms. Bates seconded. Motion approved 5-0. MOTION: Ms. Bates motioned to close a meeting of the North Andover Licensing Commission. Ms. Smedile seconded. Motion approved 5-0. Approval of Open Session Minutes of November 13, 2023 & November 27, 2023 MOTION: Mr. Vaillancourt motioned to approve the Open Session minutes of November 13, 2023 and November 27, 2023. Ms. Phillips seconded. Motion approved 5-0. SELECT BOARD UPDATES - Mr. Roache mentioned the meeting for the website design meeting occurred and will take any suggestions and ideas - Ms. Phillips mentioned the Breakfast with Santa at The Senior Center on December 17th - Mr. Vaillancourt mentioned Master Plan Implementation Committee met and will be giving an update soon - Ms. Bates mentioned checking out Master Plan Mondays for keeping up to date and informed with what is going on in the town TOWN MANAGER UPDATES - Congratulated Denise Casey in becoming an ICMA credential manager - Congratulated Lyne Savage received the GFOA Financial Reporting Award - Wreath contest will be opened until Friday December 15th ADJOURNMENT MOTION: Ms. Phillips made a MOTION, seconded by Mr. Roache to adjourn the Select Board meeting at 8:34PM. Motion approved 5-0. 3 NORTH ANDOVER SELECT BOARD MINUTES DECEMBER 11, 2023 Respectfully submitted, Jillian A. Brothers Executive Assistant _______________________________ Richard M. Vaillancourt, Clerk of the Board Documents used at meeting: Presentation on 400 Great Pond Rd. Application for Use of Town Common Appointments Applications Memorandum Licensing application Minutes 4