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Home My WebLink About2015-10-19 Board of Selectmen Minutes/with documents BOARD OF SELECTMEN MINUTES October 19, 2015 CALL TO ORDER: Chairman Tracy Watson called the meeting to order at 7:02 PM at Town Hall Meeting Room. The meeting was recorded. ATTENDANCE: The following were present: Chairman Tracy Watson, Clerk Phil DeCologero, Licensing Commissioner, Richard Vaillancourt, Rosemary Smedile, Donald Stewart, Town Manager Andrew Maylor, Assistant Town Manager Ray Santilli and Executive Assistant, Laurie Burzlaff. 4 members of the public were in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Phil DeCologero made a MOTION, seconded by Donald Stewart, to approve the Open Session Minutes of September 28, 2015. Vote approved 5-0. Phil DeCologero made a MOTION, seconded by Rosemary Smedile to approve the Open Session minutes of October 7, 2015. Vote approved 5-0. COMMUNICATIONS AND ANNOUNCEMENTS: Recognition-Officer Michael Gilligan Police Chief Paul Gallagher introduced Officer Michael Gilligan who was recognized by the Board for his actions on June 6, 2015, when he swam into the Merrimack River to rescue a woman who was in distress. Chairman Tracy Watson presented Officer Gilligan with a Certificate of Commendation. Election Update-Joyce Bradshaw Town Clerk, Joyce Bradshaw, reviewed the information distributed to the Board regarding the upcoming election and Town Meeting. Town Manager, Andrew Maylor, explained that the Town is in the process of getting responses to the Request for Proposals for temporary office space while construction is being done at Town Hall. Job posting/vacancy log Included in the packets was the latest job posting/vacancy log provided by Human Resources. Curbside leaf pick up Chairman Watson announced the dates for curbside leaf pick up which are November 9, November 16th and November 30. Included in the packet was a flyer from the DPW which will be posted on the Town's website. The Town Manager indicated that the DPW is looking into keeping the Cyr Recycling Center open for extended hours. Lake Cochichewick shore clean up Included in the packet was a flyer from the DPW about the Lake Cochichewick shore clean up scheduled for November 7, 2015 from 8am to 1 pm. This event is in conjunction with "Merrimack Gives Back", a community service initiative of Merrimack College. This is one of four projects students from Merrimack will be doing in town. CONSENT ITEMS: Request of James Doucett to use streets in North Andover for the 27th annual Cambridge Sports Union rollerski race on Sunday, November 8, 2015 starting at 9:30 a.m. Included in the packet was a request from James Doucett to use streets in North Andover for the 27th annual Cambridge Sports Union rollerski race on Sunday, November 8, 2015 starting at 9:30 a.m. The race route is Milk Street to Johnson Street to Rea Street to Chestnut Street ending back at Milk Street. Approximately 20-30 participants are expected. All relevant town departments reviewed the request and had no issues. Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt that the Board of Selectmen approve the request of James Doucett to use the streets in North Andover, as presented, for the 27th annual Cambridge Sports Union rollerski race on Sunday, November 8, 2015 starting at 9:30 a.m. Vote approved 5-0. Request of Rabbi Zalman Borenstein to use the Town Common for a menorah display from December 6- 14, 2015 and a lighting of the menorah on December 8, 2015 from 5:30 p.m. to 6:30 p.m. Included in the packets was a request from Rabbi Zalman Borenstein to use the common from December 6-14, 2015 for the menorah display and to hold the menorah lighting on December 8, 2015 from 5:30 p.m. Board of Selectmen Minutes October 19, 2015 2 to 6:30 p.m. Rabbi Borenstein estimates 75-100 people will attend the lighting. All relevant town departments reviewed the request and had no issues. Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen approve the request of Rabbi Zalman Borenstein to use the Town Common for a menorah display from December 6, 2015 through December 14, 2015 and for the lighting of the menorah on December 8, 2015 from 5:30 p.m, to 6:30 p.m., as presented. Vote approved 5-0. Appointments to Sustainability Committee The Appointment Subcommittee recommended Diana Perkel and James R. Lally be appointed to the Sustainability Committee. Rosemary Smedile made a MOTION, seconded by Phil DeCologero, that the Board of Selectmen appoint Diana Perkel and James R. Lally to the Sustainability Committee for terms ending June 30, 2018. Vote approved 5-0. Halloween Trick or Treat Hours Police Chief Paul Gallagher is recommending the Board designate Halloween Trick or Treat hours on Saturday, October 31, 2015 from 5:30 p.m. to 7:30 p.m. Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen approve Halloween `Trick or Treat'on Saturday, October 31, 2015 from 5:30 p.m, and 7:30 p.m. Vote approved 5-0. Request to dispose of surplus equipment-IT Department In accordance with town policy regarding surplus equipment, IT Director, Chris McClure, provided the Board with a list of IT equipment he is requesting be approved as surplus. Phil DeCologero made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen approve the request of IT Director, Chris McClure, to surplus IT equipment per his email to the Town Manager dated October 9, 2015. Vote approved 5-0. Columbia Gas of Massachusetts requests In accordance with M.G.L. cl64 §70, the Board must give consent to the gas company to `dig up and open the ground in any of the streets, lanes and highways of a town.' Columbia Gas submitted the following requests: 1. to excavate at 1276 Salem Street for the purpose of installing new gas service 2. to excavate at 392 Massachusetts Avenue for the purpose of installing new gas service 3. to excavate at Waverly Road between Maple Avenue and Union Street for the purpose of replacing its gas mains Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen approve the requests of Columbia Gas of Massachusetts to excavate at 1276 Salem Street, 392 Massachusetts Avenue, and Waverly Road between Maple Avenue and Union Street, as presented. Vote approved 5-0. Fiscal 2017 Budget Policy Statement In accordance with the Town Charter, Chapter 9-2-3, "on or before the first day of November of each year, the Board of Selectmen, after consulting with the Town Manager, shall issue a policy statement relating to the budget for the ensuing fiscal year. The statement shall establish the outer limits of possible budget growth for the town." The Town Manager explained that the Budget Policy Statement creates the framework for developing the capital plan and budget. The policy statement outlines the goals of the Board of Selectmen as it relates to major initiatives and ties the goals into budget estimates. Mr. Maylor indicated he expects the budget to increase between 3.5% and 3.7%. Phil DeCologero made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen approve the FY17 Budget Policy Statement as presented. Vote approved 5-0. LICENSING COMMISSIONERS: Rosemary Smedile made a MOTION, seconded by Donald Stewart, to open a meeting of the North Andover Licensing Commission. Vote approved 5-0. Board of Selectmen Minutes October 19, 2015 3 Change of Manager request-Stevens Estate Tracy Watson made a MOTION, seconded by Donald Stewart, that the Board of Selectmen, acting as Licensing Commissioners, approve the change of manager at Stevens Estate to Gail Lull. Vote approved 5-0. Paul Gallant of Merrimack College requests One Day Wine & Malt Licenses for: 1. AIS Reception on Saturday, October 24, 2015 from 5:00 p.m. to 10:00 p.m. at Cascia Hall 2. Onstagers Performance after party on Thursday, October 22, 2015 from 8:30 p.m. to 11:30 p.m. at the Rogers Center for Performing Arts lobby 3. Onstagers Performance after party on Thursday, November 19, 2015 from 8:30 p.m. to 11:30 p.m. at the Rogers Center for Performing Arts lobby Tracy Watson made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen, acting as Licensing Commissioners, approve the three One Day Wine & Malt license requests for Merrimack College for events on Saturday, October 24, 2015, Thursday, October 22, 2015, and Thursday, November 19, 2015, as presented. Vote approved 5-0. Smolak Farm requests: Laer Realty requests a One Day All Alcohol license for a staff appreciation picnic at Smolak Farms on Sunday, October 25, 2015 from 11:00 a.m. to 5:00 p.m. with a rain date of November 1, 2015. Paul Sciaudone requests a One Day All Alcohol license for a surprise birthday party at Smolak Farms on Saturday, November 7, 2015 from 5:00 p.m. to 10:00 p.m. Rosemary Smedile made a MOTION, seconded by Donald Stewart, that the Board of Selectmen, acting as Licensing Commissioners, approve the two One Day All Alcohol license requests for events at Smolak Farms on Sunday, October 25, 2015 and Saturday, November 7, 2015 as presented. Vote approved 5-0. Rosemary Smedile made a MOTION, seconded by Donald Stewart, to close a meeting of the North Andover Licensing Commission. Vote approved 5-0. OLD BUSINESS None NEW BUSINESS None PUBLIC COMMENT None TOWN MANAGER'S REPORT The Town Manager announced the Open House for the Fire Station will be on November 7, 2015 from 9- 11 am. On November 12, 2015, the fire department will work their first shift in the new station. September 2015 Incident Report-Fire Department Included in the packet was the September 2015 Incident Report from the Fire Department. September 2015 Crime Statistics Report-Police Department Included in the packet was the September 2015 Crime Statistic Report from the Police Department. ADJOURNMENT: Donald Stewart made a MOTION, seconded by Rosemary Smedile, to adjourn the meeting at 7:45 p.m. Vote approved 5-0. Board of Selectmen Minutes October 19, 2015 4 Laurie A. Burzlaff Executive Assistant Phil DeCologero, Clerk of the Board Documents used at meeting Minutes of September 29, 2015 Minutes of October 7, 2015 Certificate of Commendation Memorandum from Town Clerk Job posting/vacancy log Curbside leaf pick up flyer Lake Cochichewick shore clean up flyer Request of Cambridge Sports Union Request to use Town Common Memorandum-appointments Memorandum- Halloween trick or treat hours Memorandum-IT surplus equipment Columbia Gas requests Budget Policy Statement Merrimack College license requests Smolak Farms license requests Fire Department report Police Department report TOWN OF NORTH ANDOVER BOARD OF SELECTMEN 1.20 MAIN S'T'REET NOR'1'll ANDOVER, MASSACI-IUSETTS 01845 Tracy M. Watson, Chairman %%//!% „•. Phil DeCologero, Cleric TEL. (978)688-9510 Rosemary Connelly Smedile FAX(978)688-9556 Donald.B. Stewart Richard M.Vaillancourt BOARD OF SELECTMEN&LICENSING COMMISSIONERS AGENDA MONDAY,OCTOBER 19,2015 at 7:00 PM TOWN HALL MEETING ROOM I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. APPROVAL OF MINUTES A. September 28,2015 Open Session Minutes, as written B. October 7,2015 Open Session Minutes,as written IV. COMMUNICATIONS AND ANNOUNCEMENTS A. Recognition-Officer Michael Gilligan B. Election update-Joyce Bradshaw,Town Clerk C. Job posting/vacancy log D. Curbside leaf pick up E. Lake Cochichewick shore clean up V. CONSENT ITEMS A. Request of James Doucett to use streets in North Andover for the 27"'annual Cambridge Sports Union rollerski race on Sunday,November 8,2015 starting at 9:30 a.m. B. Request of Rabbi Zalman Borenstein to use the Town Common for a menorah display from December 6-14,2015 and a lighting of the menorah on December 8,2015 from 5:30 p.m.to 6:30 p.m. C. Appointments to Sustainability Committee: 1. Diana Perkel 2. James R.Lally D. Halloween Trick or Treat howl E. Request to dispose of surplus equipment-IT Department F. Columbia Gas of Massachusetts requests: 1. to excavate at 1276 Salem Sheet for the purpose of installing new gas service 2. to excavate at 392 Massachusetts Avenue for the purpose of installing new gas service 3. to excavate at Waverly Road between Maple Avenue and Union Street for the purpose of replacing its gas mains G. Fiscal 2017 Budget Policy Statement VI. LICENSING COMMISSIONERS A. Change of Manager request-Stevens Estate B. Paul Gallant of Merrimack College requests One Day Wine&Malt licenses for: 1. AIS Reception on Saturday,October 24,2015 from 5:00 p.m.to 10:00 p.m.at Cascia Hall 2. Onstagers Performance after party on Thursday, October 22,2015 from 8:30 p.m.to 11:30 p.m. at the Rogers Center for Performing Arts lobby 3. Onstagers Performance after party on Thursday,November 19,2015 from 8:30 p.m.to 11:30 p.m. at the Rogers Center for Performing Arts lobby C. Laer Realty requests a One Day All Alcohol license for a staff appreciation picnic at Smolak Farms on Sunday,October 25,2015 from 11:00 a.m.to 5:00 p.m.with a rain date of November 1,2015. D. Paul Sciaudone requests a One Day All Alcohol license for a surprise birthday party at Smolak Farms on Saturday,November 7,2015 from 5:00 p.m.to 10:00 p.m. VII, OLD BUSINESS VIII. NEW BUSINESS IX. PUBLIC COMMENT X. TOWN MANAGER'S REPORT A. "Ask the Manager" B. September 2015 Incident Report-Fire Department C. September 2015 Crime Statistics-Police Department X1. NEXT MEETING DATE Wednesday,November 4,2015 XII. ADJOURNMENT I Approval of Minutes' BOARD OF SELECTMEN MINUTES September 28, 2015 CALL TO ORDER: Chairman Tracy Watson called the meeting to order at 7:03 PM at Town Hall Meeting Room. The meeting was recorded. ATTENDANCE: The following were present: Chairman Tracy Watson, Clerk Phil DeCologero, Licensing Commissioner, Richard Vaillancourt, Rosemary Smedile, Donald Stewart, Town Manager Andrew Maylor, Assistant Town Manager Ray Santilli and Executive Assistant, Laurie Burzlaff. Approximately 18 members of the public were in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Phil DeCo/ogero made a MOTION, seconded by Rosemary Smedile, to approve the Open Session Minutes of September 14, 2015. Vote approved 5-0. COMMUNICATIONS AND ANNOUNCEMENTS: Recognition-Sergeant Daniel Lanen Representative James Lyons presented Sergeant Daniel Lanen with a proclamation from the state for his actions on September 11, 2015 where he administered NARCAN to a woman suffering from an opiate overdose. The Board also presented Sergeant Lanen with a Certificate of Commendation. Update on tech nology/website-C h ris McClure, Director of IT Chris McClure, Director of IT, presented the new website format to the board and walked through the Report It' tool which allows citizens to report''issues to the Town. Stan Limpert of the School Committee thanked Mr. McClure for his assistance with technology in the schools. Introduction of new staff member- Marie Petto, Community Services Officer Human Resources Director, Cathy Darby, introduced Community Services Officer, Marie Petto, to the Board. The Town Manager announced the Open House for the new fire station is tentatively set for Saturday, November 7, 2015. Affordable Housinq Trust/Bread'& Roses Application Seminars Chair Watson announced the application seminars being held by Bread & Roses Housing on September 29th and October 6th for residents interested in purchasing one of the units at 64-66 May Street. CONSENT ITEMS: Proposal by Fire Department to increase ambulance billing rate Fire Chief Andrew Melnikas is recommending an increase in the Basic Life Emergency ambulance billing rate from $804.61 to$965.53. The rate has not been increased since 2010. Firefighter Jeffrey Deschanes reviewed the proposal for the Board.They are also recommending the town consider billing separately for special services which are currently included in the ambulance rate i.e., extra EMT or medications. Richard Vaillancourt made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen increase the Basic Life Emergency ambulance billing rate by 20%. Vote approved 4-0-1. Donald Stewart abstained. Request to surplus equipment-Fire Department Fire Chief Andrew Melnikas submitted a request to surplus ten turnout coats and twenty bunker pants. Phil DeCo/ogero made a MOTION, seconded by Rosemary Smedile that the Board of Selectmen approve the request of Fire Chief Andrew Melnikas to surplus ten turnout coats and twenty bunker pants per his memorandum to the Town Manager dated September 18, 2015. Vote approved 5-0. Request of Dan Pas of Local 2035 North Andover Fire Fighters to use rotary at Old Center on Saturday, October 10 2015 for a "Fill the Boot" drive to benefit the Muscular Dystrophy Association Dan Pas of Local 2035 North Andover Fire Fighters was present to request permission to hold a "Fill the Boot" drive at the Old Center rotary on Saturday, October 10, 2015. Board of Selectmen Minutes September 28, 2015 2 Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen approve the request of Dan Pas of Local 2035 North Andover Fire Fighters to hold a 'Fill the Boot'drive on Saturday, October 10, 2015 at the Old Center rotary. Vote approved 5-0. Approval of Preservation Restriction Agreement for the Samuel Osgood House, 440 Osgood Street Joe Cornish of Historic New England and property owner, Martha Larson, were present to request the Board approve the preservation restriction agreement on 440 Osgood Street, pursuant to MGL c184 §§31-33 in order to make the restriction perpetual. The North Andover Historical Commission has unanimously voted to support the agreement. Rosemary Smedile made a MOTION, seconded by Phil DeCologero, that the Board of Selectmen approve the Preservation Restriction Agreement for the Samuel Osgood House at 440 Osgood Street, North Andover as presented. Vote approved 5-0. Affordable Unit Resale-2 Harvest Drive, Unit 104 (Oakridge Village) The Citizens' Housing and Planning Association (CHAPA) has notified the Town that the affordable housing unit at 2 Harvest Drive, Unit 104 (Oakridge Village) is up for sale. It is recommended the Board not exercise its right of first refusal Richard Vaillancourt made a MOTION, seconded by Donald Stewart, that the Board of Selectmen decline the right of first refusal to purchase the affordable housing unit at 2 Harvest Drive, Unit 104 (Oakridge Village). Vote approved 5-0. Columbia Gas of Massachusetts request to excavate at 2 Marbleridge Road to install new gas service In accordance with M.G.L. c164§70, the Board must give consent to the gas company to 'dig up and open the ground in any of the streets, lanes and highways of a town.' Rosemary Smedile made a MOTION, seconded by Richard Vaillancourt, that the Board of Selectmen approve the request of Columbia Gas of Massachusetts to excavate at 2 Marbleridge Road to install new gas service, as presented. Vote approved 5-0. LICENSING COMMISSIONERS: Rosemary Smedile made a MOTION, seconded)by Donald Stewart, to open a meeting of the North Andover Licensing Commission. Vote approved 5-0. Change of Manager request-Edgewood Retirement Community Lou D'Angelo from Edgewood Retirement Community was present to answer any questions and confirmed he was TIP certified. Rosemary Smedile made a MOTION, seconded by Tracy Watson, that the Board of Selectmen, acting as Licensing Commissioners, approve the change of manager at Edgewood Retirement Community from Marlene Rotering to Louis D'Angelo. Vote approved 5-0. Change of Board of Directors-Club 2104 (VFW) Joseph Lynch from Club 2104 explained that the ABCC rejected their application to make renovations (previously approved by the Board) because the Board of Directors filed with the state was not updated. Tracy Watson made a MOTION,seconded by Rosemary Smedile, that the Board of Selectmen, acting as Licensing Commissioners, approve the change of the Board of Directors, as presented, for Club 2104(VFW). Vote approved 5-0. Paul Gallant of Merrimack College requests: 1. One Day All Alcohol license for Onstagers Cabaret Performance on Saturday, October 10, 2015 at the Rogers Center from 7:30 p.m. to 11:30 p.m. 2. One Day Wine and Malt license for Macktober Fest on Friday October 16, 2015 on the Cullen Ave. Lawn from 4:00 p.m. to 8:00 p.m. 3. One Day All Alcohol license for a brunch on Saturday, October 17, 2015 in the McQuade Library from 9:00 a.m. to 12:00 p.m. 4. One Day Wine and Malt license for Legacy Reception on Saturday, October 17, 2015 at the Rogers Center from 3:00 p.m. to 6:00 p.m. Board of Selectmen Minutes September 28, 2015 3 5. One Day Wine and Malt license for Cabaret Performance on Thursday, October 22, 2015 at the Rogers Center from 7:00 p.m. to 10:00 p.m. 6. One Day Wine and Malt license for Cabaret Performance on Friday October 23, 2015 at the Rogers Center from 7:00 p.m. to 10:00 p.m. 7. One Day Wine and Malt license for Cabaret Performance on Saturday, October 24, 2015 at the Rogers Center from 7:00 p.m. to 10:00 p.m. 8. One Day Wine and Malt license for Cabaret Performance on Sunday, October 25, 2015 at the Rogers Center from 1:00 p.m. to 4:30 p.m. 9. One Day Wine and Malt license for Cabaret Performance on Thursday, October 29, 2015 at the Rogers Center from 7:00 p.m. to 10:00 p.m. 10. One Day Wine and Malt license for Cabaret Performance on Friday, October 30, 2015 at the Rogers Center from 7:00 p.m. to 10:00 p.m. 11. One Day Wine and Malt license for Cabaret Performance on Saturday, October 31, 2015 at the Rogers Center from 7:00 p.m. to 10:00 p.m. 12. One Day Wine and Malt license for New Black Eagle Jazz Band on Friday, November 6, 2015 at the Rogers Center from 7:00 p.m. to 10:00 p.m. 13. One Day Wine and Malt license for Capital Jazz Orchestra on Friday, December 4, 2015 at the Rogers Center from 7:00 p.m. to 10:00 p.m. Tracy Watson made a MOTION, seconded by Rosemary Smedile, that the Board of Selectmen, acting as Licensing Commissioners, approve the two One Day All Alcohol license requests and the eleven One Day Wine & Malt license requests for Merrimack College for events on October 10, 16, 17, 22, 23, 24, 25, 29, 30, 31, November 6 and December 4,'2015, as presented. Vote approved 5-0. Rosemary Smedile made a MOTION, seconded by Phil DeCologero, to close a meeting of the North Andover Licensing Commission. Vote approved 5.0. OLD BUSINESS None NEW BUSINESS Osgood Solar LLC application The Planning Board has received an OSGOD permit application from Osgood Solar, LLC. Per the Zoning Bylaw, Section 17.13.2, the Planning Board, acting as the Plan Approval Authority, must distribute and seek reviews of the application from the Board of Selectmen and other municipal departments. Dan Leary of PowerOwners, gave a power point presentation of the project. Attorney Michael Rosen was also present on behalf of the applicant:' The applicant is proposing to build a 6MW solar facility at Osgood Landing that consists of roof mounted panels and carport canopies. The Board was concerned that one of the proposed carports would infringe on the area that was supposed to be developed as part of the 2007 plan when the zoning was changed to 40R. Board expressed their disappointment that the mixed use plan presented in 2007 for the property was never implemented. Currently, Osgood Landing is at slightly more than 50% occupancy. The chair invited the public to comment on the proposal. Larry MCCue of 136 Castlemere Place stated that he is disappointed the original plan was never executed, that a lot of work went into the plans and that the citizens of North Andover have been let down. He suggested they build the building that was in the original plan and place the panels on the new building, getting rid of the carport. In response to a question from the Board, the applicant stated the project would cost$12 million and construction would start in spring 2016. Linda McCue of 136 Castlemere Place stated that carports are unattractive and doesn't believe retailers would want to locate there with the carport. Town Manager, Andrew Maylor, commented that there is a question as to whether the solar panels add value, are neutral or are a detriment. Mr. Maylor asked the applicant if there was a way to make this project more in line with what was originally proposed for the site in 2007. The applicant stated that they will consider the following: designing the panels so they can be moved to the rooftops of any new building that is constructed, investigate moving panels further back from roadway and less in public view, and look into moving more onto the roof of the current building. Board of Selectmen Minutes September 28, 2015 4 The Board instructed the Town Manager to draft a letter to the Planning Board summarizing the Board's position. PUBLIC COMMENT None TOWN MANAGER'S REPORT: None ADJOURNMENT: Donald Stewart made a MOTION, seconded by Richard Vaillancourt, to adjourn the meeting at 9:20 p.m. Vote approved 5-0. Laurie A. Burzlaff Executive Assistant Phil DeCologero, Clerk of the Board Documents used at meeting: Minutes of September 14, 2015 Commendation letter and certificate Bread & Roses flyer Ambulance billing proposal Memo regarding surplus equipment Memo regarding "Fill the Boot" drive Memo regarding preservation restriction Memo regarding affordable unit resale Columbia Gas of Massachusetts request Change of Manager request-Edgewood Change of Board of Directors request-Club 2104 Merrimack College one day license requests Memo regarding Osgood Solar application Power point presentation for Osgood Solar BOARD OF SELECTMEN MINUTES October 7, 2015 CALL TO ORDER: Chairman Tracy Watson called the meeting to order at 7:00 PM in the Town Manager's Office at Town Hall. ATTENDANCE: The following were present: Chairman Tracy Watson, Clerk Phil DeCologero, Licensing Commissioner, Richard Vaillancourt, Rosemary Smedile, Donald Stewart, Town Manager Andrew Maylor, and Executive Assistant, Laurie Burzlaff. NEW BUSINESS: The Board discussed the following items as part of the Strategic Planning Session for FY2017, no votes were taken. Selectmen's Holiday Breakfast: The Board discussed the need to pick at date for the annual Selectmen's breakfast. There was also some discussion about the long term viability of the event. Economic Development: The Board discussed the need for the town to actively begin marketing North Andover to try to attract new businesses. The Town Manager explained that Eric Kfoury, Director of Community and Economic Development, will be aggressively pursuing larger businesses and will begin to reach out to businesses already in town to develop better relationships with thegoal of keeping these larger businesses in North Andover. Chairman Tracy Watson suggested the Town consider hiring a professional marketing company. Route 125: The Town Manager indicated the need for a curb cut policy along Route 125. The Town would need to develop the policy and then the state would be responsible for funding and completing any roadway enhancements or beautification. Currently there is no consistency along Route 125 and the current curb cut arrangement causes traffic problems. The Town would need to request the state to include in their budget funding for roadway improvements to Route 125. The Town Manager explained that there is a grant available through the State Department of Economic Development(Massworks) however it is tied to job creation. The Town Manager also stated that there may be a need for the Town to provide some capital investment to help jump start economic development. Rosemary Smedile requested the Town Manager reach out to Congressman Seth Moulton's office to try to get the sign for North Andover on Route 495 that they have been requesting for several years. Boards & Committees: Phil DeCologero suggested the Board begin the practice of meeting with Boards and Committees once a year as outlined in the Town Charter. The Board discussed the need for other town boards and committees to rotate chairmanship each year like the Board of Selectmen and School Committee. The Board asked the Town Manager to send a letter to the chair of each board/committee requesting they come to a Board of Selectmen meeting to give an update of what is happening with their board/committee: (Laurie Burzlaff left the meeting at 8:30 p.m.) Opiate issue: The Board discussed ways in which they can address the drug addiction/opiate issues in town. There was discussion of whether the Town should hire additional staff, collaborate with other communities to share personnel, and/or whether current staff can redirect some of their focus on the issue. Technology: The Board expressed the need to continue to make improvements to the website and to make sure the information provided is accurate and up to date. Richard Vaillancourt emphasized the continued use of social media to keep the public informed and engaged. Finance: Donald Stewart stated the Town needs to continue in the direction they are going, adhering to the Financial Reserve Policies that were adopted by the Board in 2014. Capital: The Board discussed the importance of continuing with the next phase of the Facilities Master Plan and the Roadway Improvement Plan. Board of Selectmen Minutes October 7, 2015 2 ADJOURNMENT: Donald Stewart made a MOTION, seconded by Richard Vaillancourt, to adjourn the meeting at 9:30 p.m. Vote approved 5-0. Laurie A. Burzlaff Executive Assistant Phil DeCologero, Clerk of the Board Communications And Announcements t Commendation Cert ifi ca e f o Presented to 'Officer Michael Gilligan For your actions on June 6, 2015 when you swam into the Merrimack River and rescued a woman who was unable to swim to shore. Were it not for your immediate actions, the outcome would have been far more serious. The North Andover Board of Selectmen commend you for your professionalism, knowledge, and willingness to assist people in distress. You are a credit to yourself, the North Andover Police Department and the community. Thank you on behalf of the Town of North Andover. Q Presented by the North Andover Board of Selectmen October 19, 2015 fl Tracy M. Watson, Chairman A OW-1 NOR TH A ND 0 VER POLICE ---Community Partnership-- ~ , w ar The Office of Chief Paul J. Gallagher June 8, 2015 Officer Michael Gilligan 1475 Osgood Street North Andover, MA 01845 RE: Chief's Commendation Officer Gilligan: It is with great pride that I write this letter of commendation for your actions on June 6, 2015. On that date, at approximately 5:15 PM you were flagged down by a motorist who reported seeing a body fall off the upper deck of Route 495 and into the Merrimack River. You immediately responded to the riverbank behind Nancy Chippendales. As Sergeant Crevier was directing units to the body, you and a Massachusetts State Trooper saw the person, and tried to get them come to shore. When it was obvious that the person would not or could not swim in, you both swam out into the river to rescue her. Once back to the shore, you transferred care to the North Andover Fire Department. Your actions of handling the dangerous situation and the scene with the utmost professionalism and care for the woman who had apparent emotional issues and was trying to kill herself were above the call of duty. Congratulations again on a job well done. Sincerely, Chief Paul J. Gall, gher 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone: 978-683-3168 Fax:978-685-0249 TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 NORTH oE�t�.o '6,gti0 Joyce A. Bradshaw 32 4`.' o� Town Clerk o a Telephone(978)688-9501 * FAX(978)688-9557 M o•Pq �� J '' �gAT.o�Ppy.(�J �SSACHUS�� Memorandum To: Tracy M. Watson, Chairman and Members of Board of Selectmen Andrew W. Maylor, Town Manager From: Joyce A. Bradshaw, CMMC, Town Clerk Date: October 16,2015 11 Subject: 2016 Election and Town Meeting Update The enclosed calendar outlines 2016 election and Town meeting Schedules. We are still awaiting the Legislature's decision to change the September Primary date from September 20, 2016 to an earlier date. There are many challenges to the forthcoming elections. The following changes have been enacted and are significant changes to election procedures: • Relocation of our office will require outreach to residents and voters. It is anticipated that preparation and planning will be needed especially in this highly visible election year. • March 1, 2016 Presidential Primary-Four parties Democrat, Republican, Green-Rainbow and United Independent Party. Town Committees (Usually Democratic and Republican) have 35 openings and potential candidates. Voters enrolled in "Political Designation" may now vote in Primary Elections and choose any available ballot. We look to weather issues and traffic concerns as school will be open and encourage absentee voter application. • As absentee ballots must be requested each calendar year, we will be mailing census forms with absentee ballot requests included in early January to provide a widely distributed application process. This application can be used for all 2016 elections. We hope to facilitate voting by encouraging mail in ballots. • The Annual Town Election is Tuesday March 29, 2016. I have enclosed the approved calendar and a list of offices that will be on the ballot. I will have nomination papers and packets available beginning Monday November 2, 2015. • The Annual Town Meeting will be held beginning on Tuesday May 10, 2016 at 7:OOPM in the North Andover High School Auditorium. Citizen Petition warrant articles must be submitted by 4:30PM on Monday March 7, 2016. Town meeting deadlines are outlined in the FY 17 Budget Calendar. • The State Primary Election is now scheduled for Tuesday September 20, 2016. This date will be changed by the Legislature. When date has been set, notification will be sent out and appropriate information amended. • Pre-Registration of Voters begins August 1, 2016 who meet all other qualifications except age but who is at least 16 years old. They will automatically be registered when they reach 18 years of age. • "Early Voting"will begin with the November 2016 Election. There is no early voting for primaries or municipal elections. The early voting period will begin on Monday October 17th and end on Friday November 5, 2016. Early voting hours will be conducted during usual business hours. Additional hours or weekend hours are recommended but not mandated and must be "centrally located, suitable and convenient". Different locations can be used. There is no additional funding for "Extra" hours. Regulations from the Secretary of the Commonwealth have not yet been established and will be publicized when finalized. • Post-Election Audits will be required following any presidential general election. This will be done on a random basis under directions established by the SOC Elections Division. It is not anticipated that any state funding will be available. • My office will be faced with many challenges in the upcoming year. On line tools now allow voters to check their status, register to vote on-line, and be linked to State Information though the Town of North Andover web site. Chris McClure, IT Director, has been a tremendous resource to update information as it becomes available and also assisting us with updating and producing our voting lists and lookup information tools. We have over 19,000 registered voters and require constant updating, especially in this upcoming year. • I will be seeking votes to set the opening of the polls at 6AM once approval of the School Calendar has been approved. I may also need a vote to approve a new location for voting purposes once it has been determined. • Please contact me at any time with questions of if you have any suggestions. O ,SSACHII+ 2016 ANNUAL TOWN MEETING AND ELECTION CALENDAR TOWN OF NORTH ANDOVER The following calendar is for all scheduled Elections and Town Meetings for 2016. You must be registered to vote by the mandated deadlines. If you have moved from another community or within the Town it is important to notify the Office of the Town Clerk to adjust Census and voting information. We do not receive information of address changes automatically from other Town Departments. Please do not hesitate to contact our office if you have any questions regarding your Voting Status or Party Affiliation. Primary elections require you take the ballot for the party you are enrolled in or if you are an "Unenrolled" (Registered Voter with no Parry Affiliation) you may choose a Democratic Party, Republican Party, Green-Rainbow Parry or United Independent Party ballot to vote. ALL PRECINCTS VOTE AT THE NORTH ANDOVER HIGH SCHOOL FIELDHOUSE—430 OSGOOD STREET EVENT DAY DATE LOCATION DEADLINES-WARRANT ARTICLES* REGISTER&PARTY CHANGES PRESIDENTIAL PRIMARY TUESDAY MARCH 1,2016 NA HIGH SCHOOL FIELDHOUSE WEDNESDAY ELECTION POLLS OPEN 7:OOAM-8:OOPM FEBRUARY 16,2016 8:00 PM ANNUAL TOWN ELECTION TUESDAY MARCH 29,2016 NA HIGH SCHOOL FIELDHOUSE WEDNESDAY POLLS OPEN 7:OOAM-8:OOPM MARCH 9,2016 8:00 PM CLOSING OF ANNUAL FRIDAY MARCH 7,2016 TOWN CLERK'S OFFICE MONDAY TOWN MEETING WARRANT 120 MAIN STREET 4:30PM MARCH 7,2016 4:30PM ANNUAL TOWN MEETING TUESDAY MAY 10,2016 7:00 PM NA HIGH SCHOOL WEDNESDAY-LAST DAY TO ADDITIONAL EVENINGS AS NEEDED REGISTER TO VOTE APRIL 20,2016 8:OOPM STATE PRIMARY ELECTION TUESDAY SEPTEMBER 20,2016 NA HIGH SCHOOL FIELDHOUSE WEDNESDAY (DATE WILL POLLS OPEN 7:00 AM TO 8:00 PM AUGUST 27,2016 8:00 PM CHANGE) PRESIDENTIAL/STATE TUESDAY NOVEMBER 8,2016 NA HIGH SCHOOL FIELDHOUSE WEDNESDAY ELECTION POLLS OPEN 6:OOAM TO 8:00 PM OCTOBER 19,2016 8:00 PM OFFICE OF THE TOWN CLERK 120 MAIN STREET—FIRST FLOOR PHONE (978)688-9501 FAX(978)688-9557 e-Mail www.ibradshaw(atownofnorthandover.com. 0 110MTN i i F TOWN OF NORTH ANDOVER OFFICE OF THE TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 Joyce A. Bradshaw Telephone(978)688-9501 Town Clerk Fax (978)688-9557 E-mail jradshaw@townofnorthandover.com 2016 North Andover Election Calendar Annual Town Election - Tuesday March 29, 2016- Approved by Elections Division LAST DAY TO OBTAIN NOMINATION PAPERS (51 DAYS)TOWN ACCEPTED G.L.C.53§9A FRIDAY FEBRUARY 5,2016 LAST DAY TO SUBMIT NOMINATIONS TUESDAY FEBRUARY 9,2016 PAPERS TO BOARD OF REGISTRARS G.L.C.53§7(49 DAYS) LAST DAY TO FILE WITH TOWN CLERK TUESDAY FEBRUARY 23,2016 G.L C.53§10(35 DAYS) LAST DAY TO OBJECT OR WITHDRAW THURSDAY FEBRUARY 25,2016 G.L. C.55B§7(33 DAYS) LAST DAY-VOTER REGISTRATION WEDNESDAY MARCH 9,2016 8:30AM—8:OOPM-TOWN CLERK'S OFFICE G.L.C.51 §§26,28(20 DAYS) LAST DAY TO POST WARRANT FOR TOWN TUESDAY MARCH 22,2016 ELECTION MARCH 29,2016 • NOMINATION PAPERS ARE AVAILABLE IN THE TOWN CLERK'S OFFICE BEGINNING MONDAY NOVEMBER 1,2015. • CANDIDATE INFORMATION PACKETS OUTLINE THE PROCESS. • FIFTY CERTIFIED SIGNATURES ARE REQUIRED FOR INCLUSION ON THE BALLOT. PLEASE BE CERTAIN TO GET ADDITIONAL SIGNATURES. • CAMPAIGN FINANCE INFORMATION FOR CANDIDATES RUNNING FOR OFFICE IS INCLUDED IN THE CANDIDATE'S PACKET. PLEASE DO NOT HESITATE TO CALL(978) 688-9501 AT ANY TIME WITH QUESTIONS OR TO SET UP A MEETING. THANK-YOU FOR YOUR PARTICIPATION. GOOD LUCK! FY 17 BUDGET CALENDAR Capital Improvement Plan instructions distributed September 30, 2015 Budget Policy Statement adopted October 19, 2015 Charter 9-2-3 Capital Improvement Plan requests submitted by departments October 28, 2015 Revenue/Fixed Costs Review Committee initial meeting by October 30, 2015 Bylaws Chapter 17 Operating Budget instructions distributed November 5, 2015 Town Manager presents Five-Year Financial Forecast November 30, 2015 Revenue/Fixed Costs Review Committee issues final report no later than December 15, 2015 Bylaws Chapter 17 Recommended Capital Improvement Plan issued to Selectmen December 21, 2015 Charter 9-5-2 Recommended CIP forwarded to Finance Committee December 22, 2015 Superintendent submits budget to School Committee January 7, 2016 Departmental Operating Budget requests submitted January 13, 2016 Charter 9-2-4 Board of Selectmen vote to adopt Capital Improvement Plan no later than January 18, 2016 Charter 9-5-2 School Committee holds public hearing January 21, 2016 School Committee votes on School Department budget February 4, 2016 Deadline for Submission of CPA Requests February 4, 2016 Recommended Operating Budget issued to Selectmen February 8, 2016 Charter 9-2-5 FYI 7 BUDGET CALENDAR (CONTINUED) Recommended Operating Budget forwarded to Finance Committee February 9, 2016 Finance Committee vote on Capital Improvement Plan February 9, 2016 Community Preservation Committee Public Hearing March 3, 2016 Bylaws Chapter 8 Board of Selectmen vote to adopt Operating Budget no later than March 7, 2016 Charter 9-3-1 Deadline to submit citizen petition articles no later than March 7, 2016 at 4:30 pm Board of Selectmen vote to close Warrant for Annual Town Meeting no later than March 7, 2016 Charter 2-2-2 Community Preservation Committee Report March 10, 2016 Board of Selectmen vote on Warrant Article Recommendations March 21, 2016 Finance Committee public hearing March 28, 2016 Charter 9-6-1 Finance Committee vote on Budgets March 29, 2016 Finance Committee Recommendations and Report due no later than April 7, 2016 Distribution of Annual Town Meeting Warrant no later than April 15, 2016 Charter 9-6-1 Annual Town Meeting May 10, 2016 of tOi1,Ah . O o � Y s s's w i J9ACHJ`'E TOWN OF NORTH ANDOVER OFFICE OF THE TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 Joyce A.Bradshaw Telephone(978)688-9501 Town Clerk Fax (978)688-9557 E-mail Bradshaw@townofnorthandover.com 2016 North Andover Election Calendar Annual Town Election - Tuesday March 29, 2016- Approved by Elections Division LAST DAY TO OBTAIN NOMINATION PAPERS (51 DAYS)TOWN ACCEPTED G.L.C.53§9A FRIDAY FEBRUARY 5,2016 LAST DAY TO SUBMIT NOMINATIONS TUESDAY FEBRUARY 9,2016 PAPERS TO BOARD OF REGISTRARS G.L.C.53§7(49 DAYS) LAST DAY TO FILE WITH TOWN CLERK TUESDAY FEBRUARY 23,2016 G.L C.53§10(35 DAYS) LAST DAY TO OBJECT OR WITHDRAW THURSDAY FEBRUARY 25,2016 G.L.C.55B§7(33 DAYS) LAST DAY-VOTER REGISTRATION WEDNESDAY MARCH 9,2016 8:30AM—8:OOPM-TOWN CLERK'S OFFICE G.L.C.51 §§26,28(20 DAYS) LAST DAY TO POST WARRANT FOR TOWN TUESDAY MARCH 22,2016 ELECTION MARCH 29,2016 • NOMINATION PAPERS ARE AVAILABLE IN THE TOWN CLERK'S OFFICE BEGINNING MONDAY NOVEMBER 2,2015. • CANDIDATE INFORMATION PACKETS OUTLINE THE PROCESS. • FIFTY CERTIFIED SIGNATURES ARE REQUIRED FOR INCLUSION ON THE BALLOT. PLEASE BE CERTAIN TO GET ADDITIONAL SIGNATURES. • CAMPAIGN FINANCE INFORMATION FOR CANDIDATES RUNNING FOR OFFICE IS INCLUDED IN THE CANDIDATE'S PACKET. PLEASE DO NOT HESITATE TO CALL (978) 688-9501 AT ANY TIME WITH QUESTIONS OR TO SET UP A MEETING. THANK-YOU FOR YOUR PARTICIPATION. GOOD LUCK! E pORTH O tt�ao nT 1.0 '. a: A TOWN OF NORTH ANDOVER OFFICE OF THE TOWN CLERK 120 MAIN STREET NORTH ANDOVER, MASSACHUSETTS 01845 Joyce A. Bradshaw,CMMC Telephone(978)688-9501 Town Clerk Fax (978)688-9557 E-mail i bradshaw(&townofnorthandover.com 2016 ANNUAL TOWN ELECTION The following are offices to appear on the March 29, 2016 Annual Town Election: Board of Selectmen - 3 Year Term- 1 Seat Rosemary Connelly Smedile 65 Greene Street- Incumbent School Committee - 3 Year Term - 1 Seat Zora Warren— 129 Weyland Circle - Incumbent North Andover Housing Authority - 5 Year Term- 1 Seat Ted Snell—Union Street- Incumbent Candidates have until Friday February 5, 2016 to take out nomination papers with the Town Clerk. Fifty Certified Signatures are needed to be placed on the ballot. Candidate packets and nomination papers will be available starting Monday November 2, 2015. Please call Joyce Bradshaw (978)688-9502 if you have any questions. Job Posting/Vacancy Log October 16, 2015 Date Position Department Hiring Manager Status Posted 10/16/15 Tree Climber DPW Tim Willett Internal& Town website 10/16/15 Specialty DPW Tim Willett Internal& Town website Equipment Operator 10/8/15 Water& Sewer DPW Tim Willett Internal&Town website Maintenance Craftsman 1015115 Friendly Visitor& Elder Services Irene O'Brien Posted internally and advertised in Essex Telephone Tribune on 10/4/15,received 3 resumes, Reassurance Coord. interviews to be scheduled week of 10/19/15. 9/3/15 Permanent Police NAPD Chief Gallagher William F. Enright, entered Police Officer Academy on 9/28/15. Internal candidate will come from Department Reserve Roster. 9/4/15 Operator Drinking Water Glen Alt Posted on Town Website and New Treatment Plant England Water Works,received three resumes, one not qualified. Hired Joseph Grande effective 10/26/15. 9/2/15 Operator Drinking Water Glen Alt Posted on Town website received 3 Treatment Plant resumes, 1 not qualified. Hired Justin Torelli effective 11/9/15. 9/2/15 Technical Services Stevens Library Kathleen Keenan Posted on Town website and Merrimack &Reference Valley Library Consortium,receiving Librarian resumes. 8/26/15 Department Community& Eric Kfoury Receiving resumes,interviews expected Assistant Part Time Economic to begin week of 9/14. Posted internally Development and, will advertise in Eagle Tribune and on Monster.com for 30 days. Received 83 resumes,interviewed 8 applicants, 1 withdrew no reason, 2 withdrew accepted other j obs. Second interviews done by Town Mgr. Andrew W. Maylor and ZBA Chair Albert Manzi III on 10/2/15. Hired Merylle Chase effective 10/13/15. . 8/5/15 Assistant Library Stevens Library Kathleen Keenan Focus shifted to fill other open library Director positions. Reviewing resumes, some applicants being interviewed. . Position is open until filled, listed on Town website and Merrimack Valley Library Consortium site. 1 Job PostingNacancy Log October 16, 2015 8/4/15 Reserve Police NAPD Chief Background checks and Officer(2) Gallagher interviews completed, conditional offers of employment extended to Daniel F. Furman and William G. Gordon on 10/8/15. Applicants notified to attend intake session on 9/10/15 at NAPD to review hiring and screening process. New list generated by Civil Service on 8/20, applicants must sign by 8/31/15. Two individuals signed, Civil Service contacted on 8/19/15 to request additional applicants. One applicant does not meet residency requirement. Civil Service generated list on 8/4/15 applicants have to sign by 8/14/15. 7/16/15 Assistant Stevens Kathleen Applicants being interviewed. Children's Library Keenan Posting closed on 7/27/15, Librarian received 6 resumes. Resumes being reviewed. Replacement of internal transfer to Senior Library Assistant. Four applicants who applied for Library Assistant were qualified for Asst. Children's Lib. and interviewed for position; Hired Richard Dowe effective 10/13/15. 7/13/15 Library Stevens Kathleen Applicants being interviewed. Assistant(two) Library Keenan 26 resumes,resumes being reviewed. Two new part time positions approved for FY 16 budget. Offered interviews to 10 applicants; 1 did not respond, 2 withdrew, accepted other j obs,more hours or closer to home, 1 withdrew change in family circumstances. Hired Hope Kisvuli effective 9/30/15 and hired Diane Pramas effective 10/17/15. 2 i CURBSIDE LEAF PICK UP Starts NOV 9 , 2015 (excluding Thanksgiving week) Ends DEC 40 2015 -':A o J r LEAVES IN PAPER BAGS ®NLY11 The Truck will be ®n your street ONCE EACH WEEK . (ANY DAY not necessarily on trash day) leaves So bag up your �' u^ (leaves ONLY please) � l�lf shine,and put them curbside Rain or and they will be picked up . *" Call DPW with questions ' ' ir.rr,,. r/� ii i 6 i"IIN "Y I' '�'jYlirav s'p,nr.e v I LAKE COCHICHEWICK SHORE CLEAN UP �rri(io iiG r November 7. 2015 8arn to I prn VOLUNTEERS D D TO ASSIST WITH CLEAN UP OF THE SHORE AROUND THE LAKE. ADDITIONAL VOLUNTEERS T H BOATS NEEDED FOR CLEAN UP OF THE SHORE FROM THE LAKE SIDE. Please i Public Works, Conservation, Planning bepartments and r r tr at the vn' ac parking I , on Pleasant Street, Saturday, November 7 t", Gloves.- r II ci will be provided. Contact the tin 2, for more info. Consent Items M • t AGENDA COVER MEMORANDUM To: Board of Selectmen Thru: Andrew W. Maylor From: Laurie Burzlaff, Executive Assistant Date: October 14, 2015 Re: Cambridge Sports Union rollerski race Request from: James Doucett of Cambridge Sports Union For: Approval for rollerski race on Sunday, November 8, 2015 starting at 9:30 a.m. Race route-Milk Street to Johnson Street to Rea Street to Chestnut Street ending at Milk Street. Reviewed by: Police Department Notes: No conditions Fire Department Notes: No conditions Public Works Notes: No conditions Mr. Andrew W. Maylor Town Manager 120 Main Street North Andover, MA. 01 845 September 22, 2015 Dear Mr. Maylor, I would like to request approval to hold the 27th annual Cambridge Sports Union rollerski race in N. Andover again this year. I would like to hold the race on Sunday November 8, 2015. The race would start at 9:30 am at the playground on Milk Street. The race is a 2 loop race which generally has between 20 and 30 rollerskiers. The race starts on Milk St., turns right onto Johnson St. and proceeds up and then down Johnson to Rea St., up to Chestnut St. and follows Chestnut back to Milk St. The race finishes on Milk St. at the playground. The race takes approximately 1 hour for the slower skiers to complete. We have had no problems holding the race over the years, although it is very helpful if a police cruiser is at the corner of Johnson and Milk St. at the start to slow any drivers down for the start of the race. After that the skiers get strung out. I put up arrows for the skiers and have volunteers to stand and direct skiers at the four major corners. In addition I put out a number of sandwich board type signs to warn drivers that a race is in progress. I appreciate the Town of North Andover's willingness to let the Cambridge Sports Union hold this annual ski season tune-up race. If you have any questions please let me know. I can be reached at home at 978-475-6323 or on my cell phone at 617-335-6010 or via email at )Q op'least l'iel. Sincerely, James Doucett Cc: Paul Gallagher, Police Chief Andrew Melnikas, Fire Chief Paul Gallagher Chief of Police 1475 Osgood St. North Andover, MA 01845 Chief Andrew Melnikas 124 Main Street North Andover, MA 01845 ✓✓fi NORTH ANDOVER ...Community Partnership Operations Division Lieutenant Charles P. Gray TO: Laurie Burzlaff FROM: Lieutenant Charles Gray Cg RE: Request from James Doucett- Cambridge Sports Union Roller Ski,Nov. 8, 2015 DATE: September 28,2015 Please be advised that the proposal has been attached has been reviewed. The Police Department will cooperate with the event staff to ensure a safe race through North Andover. Before the race starts,the person in charge of the event should call the station and speak to the Sergeant. The Sergeant can then have the sector cruisers in the area they are requesting for a police presence and to assist if there is an emergency situation. 1475 Osgood Street, North Andover, M assGachE.asetts 01345 Telephone:978-683-3168 Fax:975-631-1172 TOWP4 ANDOVER Fkv Depailmetit F rc 11rcvcWIm Ofiict,� �24 MAIN STREET NORTH AINN)OVFR, MASSACHUSH]'J'S 0 845 'I c�epho�le (978) 688 9593 I,AX (1979) 688-94594 llndreYv lVidnihas Fire C'I-lie D Fivilerick Alk,,("arlhly Fire hvivieliml Qf ,ficer wr.coiil September 28, 2015 To: Laurie Burzlaff, From: Andrew Melnikas, Fire Chief Re: Rollerski Race,November 8, 2015 The Fire Department has reviewed the request by Mr. Doucett to hold the Cambridge Sports Union Rollerski race on November 8, 2015. We do not have any fire safety issues with this event. Respectfully/8T)bmltted, aAnika, NORTH O A 7 �AAilO �SSACHUS�� INTEROFFICE MEMORANDUM DATE: October 14,2015 TO: Laurie Burzlaff, Executive Assistant FROM: Bruce Thibodeau, Director of Public Works CC: RE: Annual Rollerski race The Division of Public Works has no objection to the request from Jamie Doucette to hold the annual rollerski race on Sunday, November 8, 2015, starting on Milk Street at the playground, proceeding up Johnson Street to Rea Street, then to Chestnut Street, and back to Milk Street, at the playground. If he needs any further assistance from the DPW, please have him contact my office. • AGENDA (COVER MEMORANDUM To: Board of Selectmen Thru: Andrew W. Maylor From: Laurie Burzlaff, Executive Assistant Date: October 14, 2015 Re: Menorah display and lighting Request from: Rabbi Zalman Borenstein of Chabad of North Andover For: Approval to use the Town Common for a menorah display from December 6-14, 2015 and hold the menorah lighting ceremony on December 8, 2015 from 5:30pm to 6:30pm. Reviewed by: Police Department Notes: No conditions Fire Department Notes: No conditions Public Works Notes: Must coordinate installation with DPW. , Application for the Use of the North Andover Town Common Please read the attached �� f��»N0 ��y�M��° _ - - - � completing this application. � Section 1: General Information � � Name of North Andover group or individual applying for use of the Town Common: Note: The applicant,|fon individual must bea resident mt North Andover or, |ia non-profit organization must have its principal place of business located|n North Andover. North Andover Address of Group orIndividual: Name nf Contact Person: Phone Number nf Contact Person: Email Address of Contact Person: ^ Date(s>thatToxvn [omnmonuseisrequ�sL�d � . ' ' _ Note: Use is limited bo one da only with allowances for set up and removal one half-day prior to the use and one half day after use,unless it is considered a holiday display pursuant tmSection 9(K) mf the Town Common Use regulations. Holiday displays may be allowed from the Thanksgiving Day until the following January 7"'. A\ |s the purpose of the use of the Town Common to for the public display of art, banners,signs and � symbols? Yes No � B\ Is the purpose of the use of the Town Common to conduct an event where more than twenty people may assemble and/or participate? � Yes No � /f the answer to Question A/s yes, please complete Section 2, /f the answer to Question 8isyes,please complete Section 3. If the Answer to Questions A& B are both yes,please complete both Section 2 and Section 3. � Section 2: Use of the Town Common for the Purpose of Display: Please describe what you will be displaying including detailed description and dimensions: � Please provide a sketch or picture what you will be dispi ing. Will you need access to electricity for your display? �7y If yes,for what purpose � Please indicate on the attached map approximately where on the Town Common the display will be erected. � Section 3: Use of the Town Common for the Purpose of Cgonndgyuctin an Event, � Please describe the nature and purpose of the event: � The event will begin at .no m. and end at .nn r~�. |ntnta|, hovvmanyindividuo|sdoyouanddpa1eattendingtheevent? At any one time during the event, what is the maximum number of people expected to be on the common? Please indicate on the attached map approximately where on the Town Common the event will take place. Who will be the person or persons representing the applicant who will be present throughout the event? If these will be taking hifts, please provide the time f their shifts: Will you beerecting any temporary structures un the common such ostents,fences athletic equipment? |f yes, please describe the size and type ufstructures: � VV|/|you need access toe|eotrid _ electricity |f yes,for what purpose: Will you be serving any food or beverages during the event? Will you be charging a fee for any services provided such as food, beverages,games, races, etc.? |f yes; please provide a fee schedule and attach Please describe where vehicles of participants in the event will park: Please describe what your clean up plans consist of in terms of number of people assisting in the clean up, how trash will be removed from the common and disposed, etc: � � � Town Common Application Page Section 4:Acknowledgements and Signatures � By submitting this application, the signer of this form agrees to the following: 1\ That the signer is duly authorized to sign the application on behalf of the applicant and is a resident of � North Andover or works for a non-profit organization whose principal place of business is located in North � Andover. - 2\ That the user of the common will comply with all rules, regulations and conditions applicable to the use of the common. 3\ That the user of the common will hold the Town, its employees and agents harmless from any and all claims,suits, causes of action,judgments and demands of any nature made or obtained by third parties which result from activities or actions of the Town of North Andover, its agents or servants under this permit and if the judgment is entered against the Town of North Andover, said judgment will be paid by said applicant together with all interest th Signed Printed Name: Date: � ~ � Return completed application to: � North Andover Town Hall Town Manager's Office � 12O Main Street North Andover, MA 01845. 97O-688-9510—Phone � 97O-G88-95S6—Fax � ! � Town Common Application Page VAN,, NORTH ANDOVER � Nr � s r 'cam 'fir ...Community Partnership... Operations Division Lieutenant Charles P. Gray TO: Laurie Burzlaff FROM: Lieutenant Charles P. GrayU RE: Chabad of North Andover-Menorah Lighting DATE: October 14, 2015 Please be advised that the proposal has been attached has been reviewed, The event is held on the common and should not prevent or delay motor vehicle or pedestrian travel. The Police Department will have the area cruisers check on the event for parking and safety and assist with any issues that may arise each night the event is held from December 6 through the 141". 1475 Osgood Street, North Andover, Massachusetts 0,1845 re;lephone 97£3-683-3168 Fax:978.681-117'2 TOWN OF MIRTH AND011i'l?, Fire, 1'Kf'4;r, Fillre �24 MAII,N� STRE' T NORII I AllR)OVE"R, Nr6A,iSA(,'[I(JSFTT,,,; MW Telephone (979) 688-9593 FAX (978)6M9594 Aneirciv Alelnihev; i t i1fa orthAnelover.cot Fire -OV, t., Lt Fire Preventioii Qf ,ficer F, coiti October 15, 2015 To: Laurie Burzlaff,Executive Assistant to the Town Manager From: Andrew Melnikas, Fire Chief Re: Menorah Lighting The Fire Department has reviewed the request by Rabbi Borenstein to use the Town Common for the Menorah Lighting from December 6th to the 14"'. We do not have any safety concerns with this request. Andrew Melnikas, Fire Chief . • �1 ri.en,,�s',. . INTEROFFICE MEMORANDUM DATE: 10/14/15 TO: Laurie Burzlaff, Executive Assistant FROM: Bruce Thibodeau, Director of Public Works CC: RE: Hanukkah Menorah The Division of Public Works has no objection to the request from Mr. Borenstein to use the Town Common for the lighting of the Menorah on December 8, 2015 from 5:30 until 6:30pm. There is also no objection that the Menorah be on the Common from December 6 through December 14,2015 Please let them know that the Menorah must be erected by the proponents and installation coordinated with the DPW. The DPW will give direction for the electrical connections. • • AGENDA COVER MEMORANDUM To: Board of Selectmen Thru: Andrew W. Maylor From: Laurie Burzlaff, Executive Assistant Date: October 14, 2015 Re: Appointment The Appointment Subcommittee is recommending Diana Perkel and James R. Lally be appointed to the Sustainability Committee through June 30, 2018. North Andover, MA 120 Main Street Phone: 978-688-9500 Citizen Activity Form Good Goverment Starts it,ith You Date Submitted: August 4,2015 Name: Diana Perkel Home Address: 300 Dale Street 01845 Mailing Address: 300 Dale Street 01845 Phone Number(s): (978)457-4300-Cell Email Address: dep2dogz @gmail.com Current Occupation: disabled Narrative: college educated,I have MS and lots of time-I have a resume going back 40 years from magazine copywriting,advertising,counseling and I live on 5 acres on Dale street which I cherish ...I have many references and I'm turning 52 8/28 and would love nothing more than to be involved in the workings of conservation in this beautiful town.a former horse owner and competitive equestrian,love my dogs,my land,am an avid gardener and naturalist, and desire involvement in a myriad of venues primarily on preservation and conservation.I will help in any way I can! Board(s)/Committee(s): _COMMISSION ON DISABILITY ISSUES _CONSERVATION COMMISSION _CULTURAL COUNCIL NA SUSTAINABILITY COMMITTEE STEVENS ESTATE BOARD OF TRUSTEES 1g Page 1/1 North Andover, MA 120 Main Street �. Phone: 978-688-9500 Citizen Activity Form Good Goverment Starts ivilh You Date Submitted: August 3,2015 Name: James R Lally Home Address: 46 Hollow Tree Lane NORTH ANDOVER,MA 01845 Mailing Address: 46 Hollow Tree Lane NORTH ANDOVER,MA 01845 Phone Number(s): (617)308-1016-Cell Email Address: jlal325@gmail.com Current Occupation: Asst.VP at State Street Corp. Narrative: I live in North Andover with my wife and children;since I am raising my children here 1 am deeply invested in ensuring a sustainable future for the community. I have spent the last 12 years as an active duty Army officer and now that I have left the military and returned home to Massachusetts,I want to serve my community. Over the course of the last 12 years,I have had the opportunity to live in numerous other states and counties and observe how they handle sustainability and the responsible use of resources at the community level;specifically while living in Germany for three years where they have some of the strictest and most progressive environmental and recycling laws in the world. Additionally,the building I work in is certified as one of the greenest buildings in Boston and I am part of the Environmental Sustainability community there as well. I have some free time available for planning and executing ideas. However,the homy for my current position have me returning to the area a little late in the evenings but I am always available via phone and email. I grew up in Everett,MA;earned a BA in Political Science from UMass Boston;and an MBA from UMass Amherst. Board(s)/Committee(s): NA SUSTAINABILITY COMMITTEE Page 1/1 T r t AGENDA COVER MEMORANDUM To: Board of Selectmen Thru: Andrew W. Maylor From: Laurie Burzlaff, Executive Assistant Date: October 15, 2015 Re: Halloween Trick or Treat Attached is a memorandum from Police Chief Paul Gallagher recommending Halloween 'Trick or Treat' be held on October 31, 2015 from 5:30pm to 7:30pm. Rsuz NORTH ANDOVER POLICE l ---Community Partnership--- ar q The Office of Chief Paul J.Gallagher TO: Andrew W.Maylor,Town Manager FROM: Paul J. Gallagher,Chief of Police C DATE: October 14,2015 RE: Recommendation for Halloween 2015 The North Andover Police Department recommends that Halloween"Trick or Treat"be held Saturday, October 31,2015 between the hours of 5:30pm to 7:30pm. North Andover Police Special Officers will assist the department with the safety of the trick or treaters. Hopefully,the weather will be accommodating. 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone:978-683-3168 Fax:978-685-0249 • • AGENDA COVER MEMORANDUM To: Board of Selectmen Thru: Andrew W. Maylor From: Laurie Burzlaff, Executive Assistant Date: October 14, 2015 Re: Surplus equipment-IT Department Attached is a request from IT Director, Chris McClure,to surplus obsolete IT equipment. All items have passed their useful life. Burzlaff, Laurie From: McClure, Christopher Sent: Friday, October 09, 2015 8:22 AM To: Santilli, Ray Cc: Maylor, Andrew; Burzlaff, Laurie; Lemke, Craig; Ho, Hung Chi; Brodeur, David Subject: IT Department 2015 Computer Recycle Attachments: North Andover IT 2015 Recycle List.xlsx After completing all of the computer upgrades over the summer and fall, the IT department has identified the attached items to recycle. We have also worked with each town building to identify additional obsolete equipment that may be recycled. Items with useful life have been reused or set aside. All items on the list have no useful life or value. There is no cost for the disposal. All hard drives will be wiped to DOD standards with certificate of destruction. We ask that the list be approved for disposal so that we can schedule a pickup and free up space. Please let me know if you need anything else. Thank you, Christopher McClure Information Technology Director Town of North Andover 120 Main Street North Andover, MA 01845 978-237-ITNA(978-237-4862) cmcclure@northandoverma.gov www.townofnorthandover.com/it 1 North Andover IT Department - Retired Equipment For 2015 ode Description Location Miscellaneous Condition 2517 Xerox Scanner DPW 2 monitors/2 keyboards obsolete/slow,takes up too much room HP local printer DPW 2 scan readers/1 docking obsolete/broken 2644 HP Laser Jet 3600n Community Development 2 ke boards/2mouses obsolete/working but no ones wants it,too t 5209 Dell O tiPlex 390 Community Development obsolete/coolant fan makes loud noise 100757 HP Tower PC Community Development obsolete/runs very slow 2619 Cisco switch Community Development obsolete/not working properly 2695 Dell 0 tiPlex 780 Community Development obsolete/runs very slow 2579 HP Laser Jet 3600n Library-IT room 1 box of miscellaneous electronics obsolete\broken door,bent case 2585 Cisco 2950 Library-Box Dave's cube area obsolete\Non POE NEC 55"display Libra -under stairs obsolete\broken 3Com Hub Library-Box Dave's cube area obsolete Phobe 24 port switch Library-Box Dave's cube area obsolete 3955 Cisco 3960G 24 port Library-Box Dave's cube area obsolete\non POE nec monitor#32000424nw Library-IT room obsolete D nex dvd player#910201164 Library-IT room obsolete vivitar slide projector Library-IT room obsolete Kodak slide p ro"ector missing arts no number Library-IT room obsolete mega phone#8980564 Library-IT room obsolete movie projector Broken Library-IT room obsolete receiver connections broken Library-IT room obsolete nec monitor#32000424nw Libra -under stairs obsolete overhead projector#6020075 Library-IT room obsolete 2537 HP Compaq dc5800 PD obsolete 4880 TrippLite UPS PD obsolete 5175 Panasonic Tou hbook PD obsolete Battery Pack PD obsolete Personal Gateway Laptop PD obsolete HP DesKet 6127 PD obsolete Parad ne CSU/DSU PD obsolete HP LASERJET 5350dn Town Hall obsolete/broken HP LASERJET P2055dn Town Hall obsolete/broken XEROX PRINTER Town Hall obsolete/broken HP DESKJET 970CXI Town Hall obsolete/broken XEROX PRINTER Town Hall obsolete/broken HP LASER JET Town Hall obsolete/broken HP LASER JET Town Hall obsolete/broken BROTHER PRINTER Town Hall obsolete/broken HP JETINK Town Hall obsolete/broken 5225 DELL OPTIPLEX 390 Town Hall obsolete/broken PANASONIC TOUGH NOTE Town Hall obsolete/broken APC BATTERY Town Hall obsolete/broken 2537 DELL OPTIPLEX 390 Town Hall obsolete/slow/broken 2571 DELL OPTIPLEX 390 Town Hall obsolete/slow/broken RICOH AFICIO 3035 Town Hall obsolete/broken 2522 O tiPlex 780 Town Hall 14 MONITORS/3KEYBOARD/MOUSE obsolete/broken Town Hall 6 HP RECYCLE CARTAGES obsolete/empty Town Hall 1 INNOVERA CARTAGE obsolete/empty ® . • AGENDA COVER MEMORANDUM To: Board of Selectmen Thru: Andrew W. Maylor From: Laurie Burzlaff, Executive Assistant Date: October 14, 2015 Re: Columbia Gas of Massachusetts Columbia Gas of Massachusetts requests for approval: 1. to excavate 1276 Salem Street for the purpose of installing new gas service 2. to excavate at 392 Massachusetts Avenue for the purpose of installing new gas service 3. to excavate on Waverly Road between Maple Avenue and Union Street for the purpose of replacing its gas mains Reviewed bv' Police Department Notes: Officer needed at site (standard condition) Public Works Notes: 3 days prior to beginning work, petitioner must notify DPW to mark sewer, water and drain pipe locations. (standard condition) COLUMBIA GAS OF MASSACHUSETTS LAWRENCE IV Board of Selectmen Date: 09/22/15 North Andover,Massachusetts Columbia Gas of Massachusetts respectfully asks permission to install and maintain gas service pipe from its gas mains to the following locations,and to excavate in the following street for that purpose: Owner Street No. Erin Distelbrink Salem Street 1276 J. O. # 15-3411755-00 Dig Safe: 20153901903 Columbia Gas of Massachusetts—Lawrence Division Approved, DPW, Date 0/ By 0 11� Three days rior to beginning work the petitioner will notify the DPW to mark out sewer, mater,and drain pipe'tdeations. Erich Schutt Construction Supervisor Gentlemen: Permission is hereby granted the Columbia Gas of Massachusetts to excavate and to install and maintain gas service pipe as requested. Selectmen, Chief of Police Officer Needed @ Site 1276 Salem St Gas Service Installation iumb Gas-. - s= c3erts A Nis-Company N W � E S 4' x 6' road cut tie in 4' x 35' road cu _trench £yam �"o _ Legend: Gas Valve Closed-Critical e Closed-Not Critical 1` _ Open-Critical North n o 'L ® Open-Not Critical ® Unknown value \� 5071 - �� Gas Main by Pressure BHP(>60 psig) MP(<10-60 psig) \ IP(1-10 psig) � = N� _LP(<1 psig) O —All other values Unknown Pressure Gas Service =Steel N -Plastic - Cast Iron Wroughtlron Fittings --Other �10 -All other values ®Historic Map his mao efl c;s onlY the auproxnaie locat on anve Prepared by: Thomas Brides �nd must not De use... 10_amm mma Gas o- ' a cup r n leca� _ _, Date: 109-11-2015 checked e` BEFORE YOU D Coordinates: .� 23 7 cr a' t.e 3a in a[ Ca{l .F_ore ycu dig"number 31 1, GCS(Lat/Long) in DMS.Datum:WGS84 106.A- 311 - ..® 106.A-0185 106.A-0186 106.A-0073 ., ,. 11r a2 S #126 _ IO .A-01331 ;.',;, •_ - 'a := 1265 ;•. 146.A.0134 /1.06.A-0187, 106.A 106.E-00E0 �.063 0 ;:+''.. f f :- 2° s=- ' 106RC-0050 10'&A-0 / 1Q6.A-QQ7 .. 6 A 0158 106.0-0051 yEf , 106.A-0122 106.A-0'159 f� 106.A-0160 U- 1 � �;.-- 1Q6.A-Q4�6 106X-0053 106.0-4052 �� 106RA-0123 106.C-0067 3 106.A-0124 1'06.A-0161 106.0-0054 =' 106.0-0070 106.0-0068 - \\\ j) 106.0-0455 - ' • 106.A-0162 ! #- Z 106 C-0069 -:106.A-0125 106.0-0071 I 106.A-0126 #1360 106.A-4164 _.. 106.0-0056 106.A-0157 �qltl 3 - 13 ` .0-0072 106.0-0073 106 \� `f jf °ti H :166.A-0138 46.A-Q 149 -106 C-0057 yl-_ (:. . .::..- 1 - (r. 106.0-0075' -106 A-003 5 l : - (r.. 106.0 QQ - :- t 3 Q6.0-00"' 6 1'06.0-0077 � � :h1.s! .: � C}6.A-OQ � e :cre3424 r106.0-0060 0 MVPC Bo / Municipal Boundary Horizontal Datum:MA Stateplane Coordinate System,Datum NAD83, Meters Data Sources: The data for this map was produced by Merrimack Rail Line kQRTh} Valley Planning Commission(MVPC)using data provided by the Town of intarstates .,� North Andover. Additional data provided by the Executive Office of COLUMBIA OAS OF MASSACHUSETTS LAWRENCE DIVISION Board of Selectmen Date: 09/30/15 North Andover,Massachusetts Columbia Gas of Massachusetts respectfully asks permission to install and maintain gas service pipe from its gas mains to the following locations, and to excavate in the following street for that purpose: Owner Street No. Tom Besse Massachusetts Avenue 392 J. O. # 15-3447305-00 Dig Safe: 20154006274 Columbia Gas of Massachusetts—Lawrence Division Approved, DPW, Date CO/1 ` -s- By (A,4 Three days prior to beginning work the petitioner will notify the DPW to mark out sewer, Erich Schutt water, and drain pipe'ldcations. Construction Supervisor Gentlemen: Permission is hereby granted the Columbia Gas of Massachusetts to excavate and to install and maintain gas service pipe as requested. Selectmen, paal� 9414 Chief Of Police Officer Needed @ Site COLUMBIA GAS OF MASSACHUSETTS LAWRENCE VS N Board of Selectmen Date: 09/30/15 North Andover,Massachusetts Columbia Gas of Massachusetts respectfully asks permission to install and maintain gas service pipe from its gas mains to the following locations,and to excavate in the following street for that purpose: Owner Street No. Tom Besse Massachusetts Avenue 392 J. O. # 15-3447305-00 Dig Safe: 20154006274 Approved, DPW, Date Columbia Gas of Massachusetts—Lawrence Division � ,,'�� By L fry Three days prior to beginning work the petitioner will notify the DPW to mark out sewer, water, and drain pipe'l®cations. Erich Schutt Construction Supervisor Gentlemen: Permission is hereby granted the Columbia Gas of Massachusetts to excavate and to install and maintain gas service pipe as requested. V47 OD Selectmen, paal� Chief Of Police Officer Needed @ Site 392 Massachusetts Ave Gas Service lu it ,m s. A Nisourca Company N M*E S 4' x 6' road cut tie in 4' x 45' road cut trench Q s Legend: Gas Valve Closed-Critical g Closed-Not Critical North Andover-116 Open-Critical n- ® Open-Not Critical fzss x ® Unknown value Gas Main by Pressure HP(>60 psig) MP(<10-60 psig) T rr IP(1-10 prig) ` TS _LP(<1 psig) —All other values Z 6 Unknown Pressure o �� Zo Gas Service ch 6, co Stee1 Plastic Y,p _ ._Cast Iron Wrought Iron Fittings Other All other values ®Historic Map go iC ..,._., map refleects on _ p —mate e o ..4k 1 Prepared by: Thomas Brides mains ana Ma _ , field Date: 09-24-2015 __ - _e.e_ a=cne' e p B- C u E i .a € €i Coordinates: nationa u y Y num I Der 811 GCS(Lat/Long) in DMS.Datum:WGS84 of i A NISource Company Date: October 6,2015 Board of Selectmen North Andover,Massachusetts Gentlemen: Columbia Gas of Massachusetts respectfully asks permission to excavate for the purpose of extending and or replacing its gas mains according to blueprints hereto annexed and made a part of this petition and to make the necessary house connections along said mains as follows: CMA will retire 600' of 4"Cl on Waverley Road between Maple Avenue and Union/Second Street.This section of street contains three gas mains,two High Pressure mains and one Low Pressure main. CMA will NOT be installing new main as this is part of an initiative to retire redundant and unneeded Low Pressure mains in the system.As part of this project, I 1 services will be affected and will be tied over to the High Pressure mains on Waverley Road.This work is also being done due to past leak history and poor pipe condition. Job order#15-0846468-00 Approved, DPW, Date 10 � e Bay State Gas Company d/b/a By L,rX71 Three days prior to Columbia Gas of Massachusetts beginning work the petitioner will notifV the DPW to mark out sewer, water, and drain pipe'l®cations, Louie DeRoxas Field Engineer Columbia Gas of Massachusetts Gentlemen: Permission is hereby granted the Bay State Gas Company d/b/a Columbia Gas of Massachusetts to excavate and to install and maintain gas service pipe as requested above. Selectmen, P"Jq� Chief ®f Police Officer Needed @ Site "A 1fi W of M-CILS'Sacflusetts ,4 NiSource Company Date: October 6,2015 Board of Selectmen North Andover,Massachusetts Gentlemen: Columbia Gas of Massachusetts respectfully asks permission to excavate for the purpose of extending and or replacing its gas mains according to blueprints hereto annexed and made a part of this petition and to make the necessary house connections along said mains as follows: CMA will retire 600' of 4"Cl on Waverley Road between Maple Avenue and Union/Second Street.This section of street contains three gas mains,two High Pressure mains and one Low Pressure main. CMA will NOT be installing new main as this is part of an initiative to retire redundant and unneeded Low Pressure mains in the system.As part of this project, 11 services will be affected and will be tied over to the High Pressure mains on Waverley Road.This work is also being done due to past leak history and poor pipe condition. Job order# 15-0846468-00 Approved, DPW, Date is _ '' - Three days p or to Bay State Gas Company d/b/a BY beginning work the petitioner will Columbia Gas of Massachusetts notify the DPW to mark out sewer, water, and drain pipe'locations. Louie DeRoxas Field Engineer Columbia Gas of Massachusetts Gentlemen: Permission is hereby granted the Bay State Gas Company d/b/a Columbia Gas of Massachusetts to excavate and to install and maintain gas service pipe as requested above. Selectmen, paad7 t Chief of Police Officer Needed @ Site • &Iumbia uas of Massac usetts f u r q Company Know whats bs 2 10W. I. Call before you dig. JOB ORDER NUMBER (ABANDON) 15-0846468-00 PROJ ID 15-33199 WAVE LEY R JOB TYPE: 558 PROJECT INFORMATION VICINITY MAP SHEET INDEX DWG. DESCRIPTION FIELD ENGINEEfVTECHNICNN: LDEflOXAS CONSTR—Ou DLL' EGCHLRT T1 TITLE SHEET PERMRS: —PERMIT L1 L1YOUi PLANS Di CONSTRUCTION DETAILS PROPOSED TCC: 641p �J 4 COUNTY: ESSEX{008) REVISIONS TASOISTRICT: ON09Df -_ MAED 11DE: NAN-115 SYSTEMNOIA GuE: —D,11 PROJECT SUMMARY TABLE ''.. 24HR.EAIERGENCYUNE'. COWM1IDN GAS OF MASSACHUSETTS 180U6256R22 I'S.—HDINSTALU¶ON PROPGSEDASANDONMENT LENGTH IFTI SQE UA7 TYPE LENGTH——(FO —IIN) I TYPE 4' 1 CI ,_. ux I Lo-w,ru to.v s sraroiass LEGEND -- SIR N-GAA AWN CST TESTVIELL a� V TOIALINSTALIATIONIFEE7) 690' LOTALABANOON0.IENT(FEET) rule mTF xxavie EuSTING GASiWN IS BE ABANDONED 0 REG—REATIGN PROPOSED GAS SERVICES SITE NAME: ---- PROPOSE.GAR MAIN RE SINGLECUSTOMERREGULATOR PROPOSE.GAS BAN 1-1 0 METER REPIACEMSWE TIEOVERG TOTALSERVICES METEPOC. COATEp STEELUAS MAIN 0 METER—RDWIATOR I_..!!-�� — ESIMIATEO GAS SERVICES fi 5 11 9 JO#- CAST IRoN.SM1WN 1 TESTPOINrISTA�IoNI JO#15-0846468.00 RARE STEELGASMAIN j G,HSERV C IEOVER mGUGHTE.—MAIN a GAS SERACERF-CEMENT N PROJECT ID#15-33199 HIGHDENSRYPOLYETHriENEGASMNN -- METER MOVESUT WAVEflIEYPO MEDIUM GEN—POLYEMYLENE GAS MAIN p TELEPHONEMANHOLE NORTHANDOVEP,ESS. LOWPRESSURE © BRAIN MANHOLE INTERMEDIATE PRESSURE ® ELECTRICMANHOLE MEOIUMPREESURE IF CATCH DRAIN HIGH PRESSURE 13' SENFAMANTSE SAq IO ACHED a ORE--NT PROJECT DESCRIPTION GENERAL NOTES oRAwING TITLE: OE HANGED UTILTYPOL[LDINGHANGE 1 GRECTISNALEORE 0 GASVALVE CMA 1-REHHE 6W OFREDUNpAMPRF-EUGISLf PIPE ONWAVERLEYROAB IN NORTH ANOOVER FROM MAELSAVETO SECONOST,THE 1. THE PROPOSED GAS MAIN SHOWN IS APPROXIMATE AND SUBJECT TO CHANGE, TITLE SHEET INSERTED ® CREIGAL GAS VALVE SERVICES WILL BE TIED OVER TO THE HP MAINS IN THE SECTION.THIS IS JUSTA RETIREMENT,NO NEw AWN WRL BE INSTALLED 2. PROP ERTVLINE,STRUCTURES,ETREETUNE,ETC.WAS COMPILED THE COLUMBIA GAS GIS _ GET"T O❑ PRESSURE CONTROLF]TONGS PNEUMATIC SORE TRANSITION DATA BASE AND ASE TO RE CONSIDERED APEEN CO ATE. PLOWED - ENDCAP 3. EXISTINCE CNI-AN ARE TOBECN,HAVEBEENCOMPILEOEROMABOVE GROUND _ ROOFTOP REWCER EVIDENCEE THE AND ARE TOO THE UNDEPEDAPPD JTIUTE.COLUMBIA THAT DOES ALL NOT EAISTRI ELECTRONIC MARKER GUARANTEE THE LOCATION OF THE UNDERGROUND UTILNIES SHOWN OR THAT ALL DRAWING NO: PROPOSED iIE GAS EXISTING UTILITIES AND/OR SUBSURFACE STRUCTURES ARE SHOWN. MPW W LOCATWN T-1 Wi WEID LOCATION GASMINNABANDONMENTLOCATION i Know wharS below. Cd11 before you dig. I'. i ELF i N PATR10 s- PROPOSED r,I REVISIONS EDGE OF ROAD � I } W J W I : SItE NAA1E: G PROJECT ID#15-33199 H•avERierRo ' NORTHANOOVEfl,ESSEK PROJECTTRLE: UtAOA LAYOUTSHEET DRAWING NO: L-1 AS-BUILT NOTES (TO BE COMPLETED DURING CONSTRUCTION) IIPIUN........TEST DATA G I _ _{ _ ❑ccvp cNY pcNAper�DpcoN ICPAONIPSCa '... LOA-C: qi(]YES ONO gECORDER SERIAL OUIRED VIA— aESS�wESYS TEST CEPTIBLIt OYES ONO e PIPFUNE PJON!STREET.CIT,TWND COUNTY) G t s TEST T TPRESSUREi HD wb3rs below. T STOPTIME: TES UFA1.N. Call before you dig. PRINT NAME: CONTRACTOR(IFAPPLICASLS): SCNINE ANY LEAKAGE Oa FAIWIES POUND D HE TEST ANDTHEIR DISPOEM11. NOTE SIGNIFICANT ELEVATION VARIATIONS ON WATE.TESTS. FORM IS Ot(6301x) PROPOSED REVISIONS CME SITE NAM': JO#- JO#15-0846468-00 '.. PROJECT ID#15-33199 '.. WAVEgLEYRO NORTH ANDOVER O_ DRAVRNG TITLE: CONSTRUCTION DETAILS DRAWING NO: '.. D-1 NNE, AGENDA COVER MEMORANDUM To: Board of Selectmen Thru: Andrew W. Maylor j From: Laurie Burzlaff, Executive Assistant II Date: October 15, 2015 1 Re: Budget Policy Statement Attached is the FY17 Budget Policy Statement for review and approval. Per Town Charter, on or before the first day of November,the Board of Selectmen, after consulting with the Town Manager, shall issue a policy statement relating to the budget for the ensuing fiscal year.The statement shall establish the outer limits of possible budget growth for the town. 1 i I 1 I I i I Town of North Andover Fiscal Year 2017 Budget Policy Statement Board of Selectmen Tracy M. Watson, Chairman Phil DeCologero Rosemary Connelly Smedile Donald B. Stewart Richard M. Vaillancourt Town Manager Andrew W. Maylor October 19, 2015 Overview The North Andover Charter (section 9-2-3) requires that the Board of Selectmen, after consultation with the Town Manager, issue a Budget Policy Statement relating to the upcoming fiscal year's budget (FY17 - July 1, 2016 to June 30, 2017). The Charter states that the policy statement shall establish the outer limits of possible budget growth for the town. The financial resources identified in this report are preliminary and will be revised, as necessary during the budget process. Budget Policy Objectives and Strategic Goals The financial constraints which existed in the first decade of this century have been replaced with an environment of relative fiscal stability, especially during the past three years. The FY17 spending plan will continue to focus on maintaining the Town's commitment to the "Fundamentals" a set of policy objectives that seek to promote a single, pro-North Andover agenda predicated on sustainability and stewardship. Contained within those Fundamentals are priorities established by the Board of Selectmen as part of their strategic planning process. The primary focus of the Fundamentals, assuming these priorities, includes: • Financial - steadily improving the Town's financial condition through balancing budgets and advancing responsible reserve policies that strengthen local government's flexibility to act on pressing needs while protecting against the impacts of economic downturns that could threaten municipal services delivery and the viability of the Town government. The Board will continue to implement the financial reserve policies adopted in April 2015 to achieve acceptable reserve standards, along with increasing pay-as-you go capital funding, reducing the OPEB liability and maintaining a structurally balanced budget. The Town will seek to expand regional strategic partnerships with surrounding communities. • Economic Development—further supporting the Town through an aggressive agenda that seeks to attract new revenue in a variety of forms, including property tax, auto excise tax and building inspection fees. The Town will continue the implementation phase of the "vision"created for the Route 125 corridor detailed in the UMass Center for Economic Development report. Specifically, the Town will establish a curb cut policy and request that state officials include in the state budget funding for road enhancements for the Route 125 corridor. Additionally, the Town will aggressively market North.Andover to the larger business community and establish relationships with current business owners to help prevent them from leaving North Andover. • Neighborhood Enhancement — continually producing improvements in each and every neighborhood of the Town by updating infrastructure through a functioning Capital Improvement Program, cleaning streets, enhancing open space, and tackling and resolving long-standing problems. The Town will continue with the five (5) year roadway improvement plan and provide an updated plan on the Town website. The Town will develop a plan to improve the streetscape in the downtown Main Street area, including exploring the option of installing underground streetlights and providing assistance to property owners for storefront improvements in that area. The Board has directed the Town Manager to focus on developing a preliminary plan for a Community Field Complex located at the Middle/Atkinson Schools. The next phase of the Playground Master Plan, Kittredge School Playground improvements, will also commence in FYI 7. The Board will review certain parcels in townn that have a potential for large scale development to determine if the Town may be interested in pursuing any parcels that, if developed, may have a detrimental impact on delivery of town services. The Town will seek assistance from the state to install noise barriers along Route 495 and to limit the amount of temporary signs on public property. • Community Development — fully encouraging partnerships between Town government and its stakeholders in North Andover's success, including other governmental entities, the business community, non-profit leaders, neighborhood groups and individual residents, in order to support a broad array of programs and initiatives that may or may not be Town-run, but are all supportive of the Town's desire to promote the advancement of its families and individual residents over a broad range of human needs, including, but not limited to, affordable housing, health care, education and job training. In FYI 7, the Board will continue to improve neighborhoods while at the same time supporting funding for affordable housing to residents, by working with non-profit organizations, the Affordable Housing Trust and the Community Preservation Committee to rehabilitate distressed properties in Town. Additionally, the Board supports the j continued ownership by the Town of the Stevens Estate and the surrounding open space, but will explore the cost/benefit of the Estate's ancillary structures and grounds. • Public Safety—constantly improving upon the protection of the public and its property by initiating policy and providing the necessary resources, be it training, staffing or equipment, to effectively carry-out the missions of the Town's law enforcement, fire and emergency management agencies. The Board will work with public safety departments and other relevant Town departments, including the school department, and collaborate with other communities, to develop a plan to address substance abuse and drug trafficking problems affecting our area. • Governmental Philosophy — becoming a more open, responsive and responsible municipal government that not only hears the needs of its people, but develops and initiates efforts designed to address those needs in an honest, fair, equitable, accountable and cost-effective manner, while never sacrificing good government for the benefit of those whose goals run counter to that of a pro-North Andover agenda. In FYI 7, the Town will remain committed to the implementation of the Facilities Master Plan adopted by the Town Meeting of 2012, reach out to departments to get feedback regarding priorities and continue to make improvements to the Town's website. The Town will also continue to use social media and other electronic communication systems to inform and engage the public. On an annual basis, the Board will review and update their policies and procedures and will meet with appointed Boards and Committees for updates and feedback. Town of North Andover Financial Reserve Policies Adopted by the North Andover Board of Selectmen on February 10, 2014 Adopted by the North Andover Finance Committee on February 5, 2014 Updated and adopted by both the Board of Selectmen in April 2015 and the Finance Committee in May 2015 Fund balance and reserve policies should be established to protect the Town from unforeseen increases in expenditures, reduction in revenues, or a combination of both, or any other extraordinary events. Fund balance and reserve policies also serve to provide an additional source of funding for capital construction and replacement projects. Reserves should normally average 5%to 15% of the Town's General Fund budget. There are two classes of reserves: 1) restricted reserves which are to be utilized only for the purpose designated, 2) unrestricted reserves which can be utilized at the discretion of the authorized personnel. Reserve policies cover; Operating Reserves, which provide for unanticipated expenditures or unexpected revenue losses during the year; Capital Reserves, which provide for normal replacement of existing capital plan and the financing of capital improvements; OPEB Reserves provide for funding of other post- employment benefit liability; Cash Flow Reserves, which provide sufficient cash flow for daily financial needs; and Contingency Reserves provide for unanticipated expenditures. The Town shall maintain the following general, special and strategic reserve funds: • OperatinLy Reserves—The maintenance of adequate operating reserves is essential to the financial strength and flexibility of the Town as a whole. Adequate operating reserves are integral parts of the financial structure of the Town and help make it possible for the Town to issue debt, among many other functions. 1. Undesignated Fund Balance- Operating fund balance shall be maintained at sufficient levels to absorb unpredictable revenue shortfalls and to insure desired cash flow levels. With regard to the General fund, cash balances available at year end shall, in combination with the new revenues, be sufficient to preclude any requirement for short-term debt to sustain Town operations. Should this fund balance fall below 5% of the "Fund Balance Floor", defined as General Fund revenue less state aid and appropriations to reserve accounts, a plan for expenditure reductions and/or revenue increases shall be submitted to the Board of Selectmen during the next budget cycle. 2. Free Cash—This reserve provides for the temporary financing of unforeseen opportunities or needs of an emergency nature including increases in service delivery cost. This is the portion of undesignated fund balance certified by the Department of Revenue, Division of Local Services, as "Free Cash". Monies held in this reserve may be appropriated during the current budget year and may also be used as a source of revenue for the ensuing budget year. Of all general fund reserves this is the most flexible. e Stabilization Fund—a Stabilization Fund shall be maintained, under the provisions of MGL Chapter 40, Section 5B. i 1. The target funding level (TFL) for the Fund shall be an amount equivalent to 5% of the Town's prior year's Total General Fund Revenue less appropriations to reserve accounts. A Stabilization Fund Floor shall be established at 1.5% of the Town's prior year's Total General Fund Revenue less appropriations to reserve accounts. The Fund shall be funded only with Free Cash or one-time revenues. 2. The Stabilization Fund may only be used under the following circumstances: a. To support the operating budget when General Fund Net Revenue, as defined as Total Revenue less debt exclusions and state school building reimbursements, increases less than 2.5% from the prior fiscal year. b. To fund capital projects, on a pay-as-you-go basis, when available Free Cash drops below$2 million in any year and only if the Capital Stabilization Fund has reached its floor as defined in the Capital Stabilization Fund section of this policy. 3. The level of use of the Stabilization Fund shall be limited to the following: a. When supporting the operating budget under "2a" above,the amount drawn down from the fund shall be equal to the amount necessary to bring the year- over-year increase in the Town's prior year Net Revenue to 2.5%, or$1 million, whichever is less. The draw down shall not occur in more than three consecutive fiscal years and the maximum shall not exceed $2.5 million for the three year period. b. When funding capital projects, on a pay-as-you-go basis under"2b" above, no more than $1 million may be drawn down from the fund in any fiscal year. The draw down shall not occur in more than three consecutive fiscal years and the maximum shall not exceed $2.5 million for the three year period. 4. In order to replenish the Stabilization Fund if used, in the year immediately following any draw down,the Town shall formulate a plan to restore the Fund to the previously identified TFL. Said funding shall come from Free Cash. Capital Stabilization Fund a Stabilization Fund shall be maintained, under the provisions of MGL Chapter 40, Section 5B. 1. The TFL for the Fund shall be an amount equivalent to 1% of the Town's prior year Total General Fund Revenues. A Capital Stabilization Fund Floor shall be established at $25,000. The Fund shall be funded only with Free Cash or one-time revenues. 2. The Capital Stabilization Fund may only be used to fund projects which have been approved as part of the Town's Capital Improvement Plan (CIP). ® Other Post-Retirement Benefits (OPEB)--a Stabilization Fund established per the provisions of MGL Chapter 40, Section 513, and a Trust Fund established per the provisions of MGL Chapter 32B, Section 20 shall be utilized to reserve funds to offset the Town's OPEB liability. 1. The aggregate target funding level (TFL) for these Funds shall be an amount equivalent to 5% of the OPEB unfunded actuarial liability. a. An amount equal to no less than 1% of the OPEB unfunded actuarial liability shall be transferred to the Stabilization Fund from the Town's Health Insurance Trust Fund at the time that the Stabilization Fund is established. Annually, an amount equal to a minimum of 2.5% of the aggregate Fund balance of these Funds shall be appropriated to either Fund from the operating budget or Free Cash or both. b. From time to time the Town shall analyze the balance in the Health Insurance Trust Fund to determine if additional funds can be transferred into the OPEB Funds. 2. In order to replenish the Funds if used, in the year immediately following any draw down, the Town shall formulate a plan to restore the Funds to the previously identified TFL. Said funding shall come from Free Cash. • Overlay Reserve—established per the requirements of MGL Chapter 59, Section 25,the Overlay is used as a reserve, under the direction of the Board of Assessors, to fund property tax exemptions and abatements resulting from adjustments in valuation. The Board of Selectmen shall, at the conclusion of each fiscal year, require the Board of Assessors to submit an update of the Overlay reserve for each fiscal year, including, but not limited to,the current balances, amounts of potential abatements, and any transfers between accounts. If the balance of any fiscal year overlay exceeds the amount of potential abatements, the Board of Selectmen may request the Board of Assessors to declare those balances surplus, for use in the Town's Capital Improvement Plan (CIP) or for any other one-time expense. • Enterprise Fund Retained Earnings Reserve—to provide rate stability in the Water and Sewer Enterprise Funds,the funds will maintain retained earnings equivalent to a minimum of three months of appropriated expenses. Retained earnings in excess of four months will be appropriated to offset user fees directly or indirectly through capital project pay-as-you-go funding of enterprise fund projects. • Special Education Stabilization Fund—to provide stability in the delivery of public education that could otherwise be adversely impacted by costs associated with special education which were unforeseen at the time the annual fiscal appropriation was adopted by an Annual Town Meeting,the Town will establish a Stabilization Fund per the provisions of MGL Chapter 40, Section 5B. For the purpose of this policy unforeseen costs are those for which neither experience nor reasonable judgment or planning could have anticipated. 1. The target funding ceiling (TFC) for this Fund shall be $750,000 and the target funding floor(TFF) shall be $100,000. 2. The school department can request a transfer from this Fund in an amount not to exceed $250,000 in any one fiscal year if the following conditions are met: a. Eligible costs are limited to out of district placements and transportation costs associated with out of district placements. b. The costs were unforeseen prior to the adoption by Town Meeting of the school department budget in the fiscal year the funds are being requested. c. The School Committee, Finance Committee, and Board of Selectmen each by majority vote affirm that the costs were unforeseen and paying said costs from the appropriated school department budget would adversely impact the delivery of education in North Andover. 3. In order to ensure that the Fund is not depleted, and that proper financial planning is undertaken to reduce the likelihood of future unforeseen costs, the aggregate amount of transfers from the Fund in any two consecutive fiscal years is $400,000. The Town shall formulate a plan to restore the Fund to the identified TFC when the balance of the Fund drops below the TFF. Said funding shall come from Free Cash or other Reserves. Note: Transfers from this Fund will require action at a Special Town Meeting. Reserve Fund Balances Undesignated Fund Balance/Free Cash Fund balance as of June 30, 2014 $ 6,897,118 FYI revenues and other financing sources $ 86,946,978 FYI expenditures and other financing uses $(84,652,603) Fund Balance as of June 30, 2015 S 9,191.493 Certified Free Cash as of June 30, 2015 S 7,388.082 Town Stabilization Fund Fund balance as of June 30, 2015 $ 4,208,044 FY16 contribution $ 64,412 Est. FYI Fund Balance as of June 30, 2016 S 4.272.456 Town Capital Stabilization Fund Fund balance as of June 30, 2015 $ 455,124 FYI contribution $ 213,000 Est. FYI Fund Balance as of June 30, 2016 S 668124 Other Post-Retirement Benefits (OPEB) Liability Est. OPEB Liability as of June 30, 2013 $100,068,844 Est. OPEB Liability as of June 30, 2014 $ 86,605,373 Other Post-Retirement Benefits (OPEB) Stabilization Fund Fund balance as of June 30, 2015 S 1,007,937 OPEB Trust Fund Fund Balance as of July 1, 2015 $ 500,000 Special Education Stabilization Fund Fund Balance as of July 1, 2015 $ 750,000 Enterprise Fund Retained Earnings Reserve Water Fund- as of June 30, 2015 6.29 months* Sewer Fund—as of June 30, 2015 6.82 months* *assuming FY16 Budget Expenditures Development of the Fiscal Year 2017 Budget The budget development process is structured to integrate long range planning with the specific short term decisions that need to be made in the upcoming fiscal year's budget. The Town has adopted the Government Finance Officers Association (GFOA) budget format and other tools to enhance the thoughtfulness and depth of the information gathering process that ultimately leads to an approved comprehensive financial plan. The framework of the budget development process includes: Strategic Budget - Based on Long-Term Policies and Plans - The budget process began in October with a strategic planning session involving the Town Manager and Board of Selectmen. The Town Manager's Five Year Financial Forecast to be presented in November, adopted Financial Reserve Policies, the Five Year Capital Improvement Plan, and the continued implementation of the Facilities Master Plan will provide the linkage to the strategic context for the budget and reinforces the budget's role of implementing priorities within these plans. Financial Context for the Budget — This review of available funding sources is a crucial first step in the capital planning and budget processes of the Town. This policy statement will provide the initial focus for budgeting development by setting broad expectations for the upcoming budget cycle and giving general direction to budget planners. Using the consensus State revenue estimate developed in early 2015 as a barometer, the economic scan for FYI indicates that growth in the 4% - 6% range is realistic (4.8% for FYI 6). However, projecting how state economic growth translates into additional state aid or local receipts such as motor vehicle excise tax can be a tricky business. Continuing our focus on prudent financial management, which we began four fiscal years ago, we will assume very conservative revenue projections including level funded state aid and a five year rolling average for revenue categories most prone to fluctuation. It should be noted that this approach has already resulted in a significant growth in reserve balances since FY12, increased financial flexibility and positive change in outlook from Standard and Poor's. We are continuing to see a revived interest in local economic development projects shelved during the Great Recession of 2008-2009, and some of the larger projects have begun to materialize driving increased building and other inspectional service fees. However, there is not enough empirical data to assume that these positive strides represent a trend in this area or that they will permanently drive other revenue sources such as New Growth or Meals Tax. Internal and external inflationary pressure remains modest and the result is a controllable increase in expenditures. However, employee related costs still remain the most critical component of the town's budget even after the transfer to the Group Insurance Commission (GIC) which saved millions in health insurance costs for both the town and employees. As an example, the town's retirement appropriation is expected to increase by more than 8% annually during the next decade and currently represents nearly 5% of the town's General Fund expenditures. The focus is, and will remain, on creating a sustainable service delivery model into the future by researching and implementing creative ways to control spending through the use of technology and developing strategic partnerships. Financial Plan General Fund Overview General Fund Budget Summary A key component of the budget development process is the identification of revenue assumptions and projections to determine the range of choices the Town Manager can make in allocating resources. Because of the critical nature of this information the Town Meeting voted to establish in May 2004 the Revenue/ Fixed Costs Review Committee whose main purpose is to advise the Town Manager and other Town officials on projected revenues, other financial sources, and fixed costs to facilitate the annual budget development process. The committee shall meet within thirty days, but no later than December 1St, of the issuance of the Board of Selectmen's Budget Policy Statement, and shall report to the Town Manager with their initial revenue projections within 45 days of their first meeting. The committee may continue to meet after the issuance of the report for the purpose of providing continued advice. For the Fiscal 2017 Budget cycle the committee will hold its initial meeting the week of October 19, 2015 and will issue its report to the Town Manager by December 15, 2015. The Town does not have the statutory ability to change rates and formulas for many of its revenue sources. The rates and/or formulas for property tax and certain fines, for example, are set by the State. The Town may set user fees, permits and licenses. In 1980, the voters approved a statewide property tax initiative, Proposition 2%2. Prop. 2%2 established, among several restrictions, a"2 1/2 percent cap" on property tax increases in all local taxing districts in the State. Town revenue is divided into six basic categories recommended by the National Committee on Governmental Accounting. The categories are taxes, charges for services, licenses and permits, fines and forfeits, intergovernmental revenue, and miscellaneous revenue. The following is a discussion of the Town's projections for some of major categories in FY17. TAXES Real and Personal Property Tax The primary sources of revenue for municipalities in the Commonwealth are the real property tax and personal property tax. For purposes of taxation, real property includes land and buildings and improvements erected or affixed to land and personal property consists of stock, inventory, furniture, fixtures and machinery. The Town's Board of Assessors determines the value of all taxable land, which is revalued at fair market value every three years and updated every year. FY16 is the next scheduled revaluation year for the Town. The Town's Board of Assessors is also responsible for determining the value of personal property through an annual review process. Major Changes: There are three major factors that influence the amount of revenue generated by the real and personal property tax: 1. Automatic 2.5% increase — Each year, a community's levy limit automatically increases by 2.5% over the previous year's levy limit. 2. New Growth — A community is able to increase its tax levy limit each year to reflect new growth in the tax base. Assessors are required to submit information on growth in the tax base for approval by the Department of Revenue as part of the tax rate setting process. In FYI 7, based on current trends new growth is estimated to be $600,000. 3. Overrides/Exclusions — A community can permanently increase its levy limit by successfully voting an override. Debt and Capital exclusions are temporary increases in a communities levy limit for the life of the project or debt service. Only a debt or capital exclusion can cause the tax levy to exceed the levy ceiling. In FY17 the debt service from exclusions is estimated to be $1, 922,516. The levy ceiling of a Town is 2.5% of the total valuation of the community. The ceiling for the Town in FY15 was $107,356,902. As the following chart shows, the Town is substantially under its levy ceiling. TAX LEVY BREAKDOWN Actual Actual Actual Budget Projected FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Tax Limit 57,613,671 59,689,214 61,955,069 64,297,287 66,504,719 Add 2.5% 1,440,342 1,492,230 1,548,877 1,607,432 1,662,618 Add New Growth 635,201 773,625 793,341 600,000 600,000 Add Override - - - - - Levy Limit 59,689,214 61,955,069 64,297,287 66,504,719 68,767,337 +Debt Exclusion(s) 1,840,566 1,810,971 1,774,775 1,936,388 1,922,51.6 -SBA Reimb.-EXCLUDED DEBT - - - - - -Debt Exclusion Adjustment SBA interest reimb-High School (68,926) (68,926) (68,926) (68,926) (68,926) -Bond Premium Sub total Excluded Debt 1,771,640 1,742,044 1,705,849 1,867,461 1,853,589 D4ax Levy 61,460,854 63,697,113 66,003,136 68,372,180 70,620,926 '.... Actual Levy 61,434,579 63,441,828 65,031,997 Excess Levy 26,275 255,285 971,1.39 '.... Levy Increase$ 810,329 2,236,260 2,306,022 2,369,045 2,248,746 Levy Increase% 1.34% 3.64% 3.62% 3.59% 3.29% Levy Limit Increase$ 2,075,543 2,265,855 2,342,21.8 2,207,432 2,262,618 Levy Limit Increase% 3.60% 3.80% 3.78% 3.43% 3.40% Net Debt Exclusion 1,771,640 1,742,044 1,705,849 1,867,461 1,853,589 Change Year to Year Comparison FY12 FY13 FY14 FY15 FY16 FY17 FY16-FY17 Tax Levy(per RECAP) $60,650,525 $60,795,372 $63,441,828 $64,618,660 $68,376,590 $70,625,447 * 3.3% *Estimated y $80 .....__._...,_... ... --- — _- --------- _..._.........................,........................_____...__..-._------ ------ — $60 - — ---- - - —------ ------- -._._.-._ 2 $40 --- -- W...... .. $20 — $0 - — -- -- r - -I FYI FY13 FY14 FY15 FY16 FY17 Motor Vehicle Excise Tax Receipts — State law (Proposition 2 1/2) sets the motor vehicle excise rate at $25 per $1000 valuation. The Town collects these monies based on data provided by the Massachusetts Registry of Motor Vehicles. The Registry, using a statutory formula based on a manufacturer's list price and year of manufacture, determines valuations. The Town in which a vehicle is principally garaged at the time of registration collects the motor vehicle excise tax. In January 1992, the Registry of Motor Vehicles implemented a new computer tracking system that forces auto owners to pay their excise taxes. Those who do not pay will not be allowed to renew registrations and licenses. Cities and towns must notify the Registry of delinquent taxpayers. Although the FY14 actual amount of excise taxes collected were well above the previous five year average, there was a decline in FY15 which led us to believe this may be an anomaly and therefore, we conservatively budgeted for FY16. A further review based on the most recent five year actual collection average we are recommending a budgetary increase of $300k in FY17. Major Changes: This revenue source has remained relatively level during the past five years with the exception of FY14 which is an indication that residents are retaining vehicles longer than in the previous decade. Due to an apparent change in buying habits, the national economic situation and conservative budgeting practices, we are recommending an increase in FY17, but not to the actual levels of FY15 and FY16. Year to Year Comparison FY12 FY13 FY14 FY15 FY16 FY17 FY16-FY17' Motor Vehicle Excise $ 3,750,578 $ 3,779,369 $ 4,362,823 $ 4,107,364 $ 3,700,000 $ 4,000,000 * 8.1% *Estimated $4.5 _m_ ._._._.... -_-------_. ---. ..w. . , ..,, ---- ----..... _... .__..... c _ $4.0 ........ _.__._....,_,._.._._._.,. $3 5 $3.0 ...._._.... _........_.,,_,._. _...... .r._....._. _.... ........ _r .......... FY 12 FY13 FY14 FY 15 FY 16 FY17 Penalties and Delinquent Interest— This category includes delinquent interest on all taxes and tax title accounts. It also contains demand fees on real and personal property taxes as well as demands and warrants on late motor vehicle excise taxes. Delinquent Interest and Penalty Charges — The Town receives interest and charges on overdue taxes. Interest rates for overdue real and personal property taxes are 14%, and for tax title accounts, 16%. The interest rate for delinquent excise tax accounts is 12% from the due date. State law dictates the interest rate for taxes, while local bylaw sets water/sewer charges. If real and personal property taxes are not paid by May 1, in the year of the tax, a demand for payment notice ($30) is sent to all delinquent taxpayers. Delinquent motor vehicle taxpayers are sent a demand ($30), a warrant ($5), and two separate notices from a deputy tax collector($9 and $14). The deputy collector's earnings come solely from delinquent penalty charges in lieu of a salary. Demands are ($30) and warrants are not issued for delinquent water/sewer service accounts, which are subject to a lien on the real estate tax bill. Once a delinquent real estate account goes into a process of tax title, there are other fees added to the property tax bills. These charges include the cost of recording the redemption($75/$30) and demand notices. Host Community Fees — Through negotiated agreements the Town receives annual payments from Wheelabrator as the "Host" community of their waste to energy facility located on Holt Road. The revenue received from these two agreements exceeds $1.8 million annually. In Lieu of Tax Payments — Many communities, North Andover included, are not able to put all property within its borders to productive, tax generating uses. Federal, state and municipal facilities, hospitals, churches and colleges are examples of uses that are typically exempt from local property tax payments. The Town currently negotiates with one entity (the North Andover Housing Authority) for a PILOT payment of approximately$30,000 per year. Municipal Lien Certificates — The Town Collector issues a certificate indicating any amount owed on a particular parcel of property to an individual requesting the information within five days of the request. The cost per certificate is $35 per parcel. Other Excise — The Town receives approximately $20,000 annually from the State for Jet Fuel Tax associated with the Lawrence Municipal Airport (LMA). This amount has declined recently when Converse relocated their headquarters from North Andover to Boston and there was an associated decline in the number of corporate jets landing at LMA. The Town accepted the provision of State statute which allows a local option meals tax in the amount of .75%. The budget estimate in this category for FYI is $470k which is level funded from the FYI budget. LICENSES AND PERMITS/SUMMARY Licenses —License revenue arises from the Town's regulations of certain activities (e.g. selling alcoholic beverages). A person or organization pays a licenses fee to engage in the activity for a specific period. The primary licensing agency in the Town is the Board of Selectmen. All fees are set by one of the three methods: State law, Town By-Law or Licensing Body. Permits — Permits are also required when a person or business wants to perform a municipally regulated activity (e.g., building, electrical, or plumbing services). The bulk of the permit revenue is brought in through building permits, collected by the Building Department. All construction and development on the Town must be issued a building permit based on the cost of construction. The Board of Selectmen last adopted a revised building inspection permit fee schedule in Fiscal 2007. The most common licenses and permits are briefly described on the following pages. A complex fee schedule is available from the Board of Selectmen or the Building Department. Liquor Licenses — Under Chapter 138 of the General Laws of Massachusetts, the Town is empowered to grant licenses regulating the sale of alcoholic beverages. License fees vary depending upon the type of establishment, closing hours, number of days open, and whether the license is for all alcohol or beer and wine. All licenses issued by the Board of Selectmen, with the exception of special and seasonal liquor licenses, have a maximum fee set by the State statute. The Town may issue liquor licenses within the limits of the State quota system, which is based on population. Special licenses carry a fee and do not fall under the State cap. Total revenue for special licenses depends on the number and length of events that receive licenses. Common Victualer — The common victualer license allows food to be made and sold on the premises. Entertainment — Entertainment licenses are issued for live performances, movie theaters, automatic amusement machines, billiard tables, bowling alleys and several other forms of entertainment. Building Permits — Building permits are issued to qualified individuals and companies to do repairs, alterations, new construction or demolitions in the Town. The cost of permits is based on the estimated cost of the project or by a set fee. Electrical Permits — Electrical permits are issued to licensed electricians to perform specific electrical work. The cost of the permit is dependent on the number of switches, lights, alarms and other electrical components included in the job. Plumbing Permits — Plumbing permits are issued to licensed plumbers to install and repair piping for a specific job. The fee is based on the amount and type of work being done. Weights & Measurers — Weights and Measures permits are issued for scales, gas pumps and other measuring devices. Town Clerk Licenses & Permits — The Town Clerk issues licenses and permits primarily relating to marriages, births, deaths, business certificates, raffles,passports and dog registrations. Other Departmental Permits —Other Departments issue various permits including fire permits, fire alarm box permits, firearms, fishing and boating permits. Major Changes: The Board of Selectmen adjusted Building Inspection fees based upon an analysis of similar fees in surrounding communities in FY07. At the end of FYI and the beginning of FYI the Town collected a substantial amount of fees associated with development. These fees were related to several large construction projects and are not indicative of an upward trend in overall construction activity. Therefore, in FY17 we are assuming a budget amount consistent with the five year average in this category. Change Year to Year Comparison FY12 FY13 FY14 FY15 FY16 FY17 FY16-FY17 Fees(Bldg,Plumb,Elec.,etc.) $ 1,163,413 $ 1,073,824 $ 969,597 $ 1,270,462 $ 939,650 $ 1,041,800 *' 10.87% *Estimated $1,050 ..._..... $5 _... $750 .......... , ._.. _._.r ...._.... FY 12 FY 13 FY 14 FY 15 FY 16 FY17 Change Year to Year Comparison FY12 FY13 FY14 FY15 FY16 FY17 FY16-FY17 Licenses and Permits $ 227,644 $ 256,074 $ 272,553 $ 269,881 $ 270,200 $ 268,100 * -0.8% *Estimated $30E1 _.. _,..,.., j FY 12 FY 13 FY 14 FY 15 FY16 FY 17 FINES AND F®REITS Parking Fines —The collection of outstanding parking fines continues to be an important source of revenue to the Town. The timely collection of fines has been aided by automation, and by State law that prohibits violators from renewing their driver's license and registrations until all outstanding tickets are paid in full. Moving Violations - Non-parking offenses result in moving violation fines. Among the violations included in this category are speeding, passing in the wrong lane, and failing to stop at the traffic signal. These fines, collected by the District Court, are distributed to the Town on a monthly basis. Major Changes: The Municipal Relief Package passed by the Legislature in 2003 increased the amount of fines that may be collected for violations of any regulations, orders, ordinances or bylaws regulating parking of motor vehicles. Due to the implementation of wireless systems in many businesses False Alarms fines which are included in this category have been on the decline and therefore the FY17 budget estimate reflects that. Change Year to Year Comparison FY12 FY13 FY14 FY15 FY16 FY17 FY16 FY17 Parking Fines/Moving Violations ' $ 108,998 ' $ 112,917 ! $ 103,615 $ 90,414 $ 102,900 $ 90,500 * -12.1% *Estimated i $15(3 _ ........ ......._. _......w_ ......... .... ..._, ..,_ _.., . .w _....__. ...._._.. .. ....w..... _... . .,..rv__ ..,................. w $100 tv ...w....... _.,..__.,.._. _....... ....... __ . ......,..__ _....., Fp $50 ..._........ _.....,_,,. m,.. __,.__............... _.__......._.,.._ _ $_ _r. ....,.. ._,.._._ _.... ...._ti..........,. ........ j FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 INTERGOVERNMENTAL REVENUE Cherry Sheet - State Cherry Sheet revenue funds are primarily intergovernmental revenue. Cherry Sheet revenue consist of direct school aid, local aid and specific reimbursements and distributions such as aid to public libraries, veterans benefits and a number of school related items. For the FY15 budget process, the Town projected no increase of Cherry Sheet revenues based on assumptions offered by the Governor's Budget. The largest increase in Cherry Sheet revenue in previous years was from Chapter 70 aid which increased 6.5% between FY13 and FY15. The FY16 projection for Cherry Sheet revenue is based on the FY15 adopted State budget. As has been the practice, the FY17 budget estimate is based on the FY16 actual from the adopted State budget. Every year the Commonwealth sends out to each municipality a "Cherry Sheet", named for the pink colored paper on which it was originally printed. The Cherry sheet comes in two parts, one listing the State assessments to municipalities for MBTA, Retired Teachers Health Insurance, air pollution control districts and the other state programs; the other section listed the financial aid the Town will receive from the State for funding local programs. Each Cherry Sheet receipt is detailed on the following pages. School Aid — Chapter 70 school aid is based on a complex formula that takes into account: (1) statewide average cost per pupil: (2) local district pupil counts, with weighing factors to reflect varying costs among programs such as special education or vocational education, and (3) municipal fiscal "ability to pay" for education, as measured by equalized valuation per capita as a percent of statewide average. Major Changes: There has been a long standing proposal to overhaul the foundation budget and develop a new method for measuring municipal ability-to-pay and for determining required local contribution and school aid amounts. To date, no action has been taken regarding this proposal. Change Yearto Year Comparison FY12 FY13 FY14 FY15 FY16 FY17 FY16-FY17 Chapter 70 $ 6,124,740 $ 6,808,233 $ 7,163,024 $ 7,262,286 $ 7,921,497 $ 7,921,497 * 0.0% *Estimated $8.5 . tA $75 . _..... _... ..n.... ._ _.... . ..w..... _._._.._.. .. _ ... w. ... ...._.. $6.5 _.... ......_....._ .__..,... ...._ _..... .,..... __... _-.._.. $55 $45 ..._.. .. _ ,..._.,..,. _......Y........ _.,.. I FY 12 FY13 FY 14 FY15 FY 16 FY 17 Local Aid — The major non-school state aid items are the Unrestricted Government Aid. These funds are unrestricted and can therefore be used by the municipality for any municipal purpose. Major Changes: Starting in FY10 the Governor combined these two aid accounts (Local Aid and Additional Assistance) into one category called Unrestricted General Government Aid. Change Yea rto Year Comparison FY12 FY13 FY14 FY15 FY16 FY17 FY16-FY17 Unrestricted General Gvt Aid $ 1,608,071 $ 1,733,403 $ 1,774,377 $ 1,823,582 $ 1,889,233 $ 1,889,233 *' 0.0% *Estimated c $1. .. _ _ ........ .. ....... .. ........._ . _m _rv....,.....a f .S3 $1.5 ......_. _.... .w_.... _.__..r._....._. —,..r__ _. FY 12 FY 13 FY 14 FY 15 FY16 FY 17 Veterans Benefits —Under Chapter 115, Section 6, municipalities receive a seventy-five percent State reimbursement on the total expenditures made on veterans' benefits. Charter Tuition Reimbursement — To reimburse sending districts for a student tuition and the capital facilities tuition component they pay to Commonwealth charter schools. The capital facilities tuition component includes interest and principal payments, for the construction, renovation,purchase, acquisition, or improvement of school building and land. Exemptions: Veterans, Blind Person, Surviving Spouse - To reimburse the municipality for property tax exemptions granted to qualifying veterans, blind person, surviving spouse and elder person. State Owned Land — To reimburse the municipality for foregone tax revenue due to certain types of tax exempt state-owned land. MISCELLANEOUS REVENUE Interest on Investments — Under Chapter 44 Section 55B of the Massachusetts General Laws, all monies held in the name of the Town, which are not required to be kept liquid for purpose of distribution, shall be invested in such a manner as to require the payment of interest on the money at the highest possible rate reasonably available. The investment decision must take into account, safety, liquidity, and yield. Investment of available town funds is the jurisdiction of the Town Treasurer by statute. Major Changes; Interest rates on investments declined through FY12 and have shown only a minimum increase since then. In fact, FY15 actual collections in this category declined from FY14 largely due to level rates of return and more efficient project management resulting in a lower average daily cash flow. The FY17 budget estimate is based on a continued assumption that there will be low rates of return. Change Year to Year Comparison FY12 FY13 FY14 FY15 FY16 FY17 FY16-FY17I Investment Income $ 118,449 ! $ 130,403 $ 115,400 $ 110,398 $ 121,000 $ 110,000 !*, -9.1% *Estimated $390 _ M q $290 .. a $190 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 E___ ...... � Ambulance Service—The Fire Department operates the Town's municipal Basic Life Support (BLS) ambulance service utilizing fire fighter EMTs. Revenue from the service is generated based upon rates set by Medicare and the Board of Selectmen. Expenses associated with this service are appropriated in the Fire Department budget and the annual Capital Improvement Plan (CIP). Major Changes: In early FY 2017 the Boards of Selectmen increased the rates associated with this service for the first time in five years. The impact of this rate increase is unknown, however the FY17 revenue assumption has been increased from FYI by $80k in anticipation of additional revenue from the new rates. INTERGOVERNMENTAL /INTERFUND TRANSFERS Water, Sewer, Stevens Estate, and GLSD Transfers - The Water, Sewer and Stevens Estate funds, financed by water and sewer usage charges and event fees from the Stevens Estate, provide reimbursement for direct and indirect costs associated with a variety of the Town services, including those offered by Technology, Accounting, Town Manager, Treasurer /Collector, Personnel, Town Counsel, and Town Cleric. Additionally, enterprise fiends provide reimbursement for employee benefits and maintenance of the Water, Sewer and Stevens Estate accounting and billing systems along with property/casualty insurance and workers compensation policies. These transfers are calculated by applying a percentage of the time spent by the relevant cost center to the enterprise fund activity. The Greater Lawrence Sanitary District (GLSD) annually makes a PILOT payment which is transferred to the General Fund to offset public safety costs. Change Year to Year Comparison FY12 FY13 FY14 FY15 FY16 FY17 FY16-FY17 Interfund Tranfers $ 1,463,962 $ 1,526,297 $ 1,543,374 $ 1,576,648 $ 1,551,391 $ 1,588,365 * 2.4% *Estimated � 52,6 .. _...... . ..._ S3 $1.5 w $1.3 ,,.......... _,_.......... _.._ $1.2 w,......._. _._....._......__ _.._._.. _..... $2.t� .._....,..., T......,_, _........._r............. j FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 Aggregate Impact Preliminary total revenue estimate for FY17 is expected to increase by $3,484,253, or 3.96%, from FYI exclusive of one-time revenues. As mentioned frequently in the preceding narrative, these estimates assume a prudence intended to ensure our fiscal stability. The challenge has always been striking a balance between using reasonable assumptions and being so conservative that the town foregoes service enhancements that improve the quality of life of our residents. I believe the information contained herein strikes that balance. Expenditure Guidelines Based upon these preliminary estimates the Town will have approximately $91.4 million of available General Fund resources to fund the Fiscal Year 2017 operating budget. The Town continues to explore ways to become more efficient and effective and recent successful examples are the reduction in costs associated with purchasing the Town's streetlights, reducing our energy consumption through the ESCO project, migration to the Group Insurance Commission, implementing a resident service reporting and tracking system, and sharing more resources with the school department. The continued investment in our infrastructure through programs like the Facilities Master Plan, the playground improvement plan, and our street repaving plan will help reduce the adverse impact that deferred maintenance had on our budget in the past. As mentioned previously, employee related costs will continue to be a stressor regarding our operating budget especially in the areas of retirement and health insurance and we must work with our local legislative delegation to achieve meaningful relief. The town will continue to explore additional initiatives to improve the short and long term prospects of delivering a high quality, sustainable, level of services to residents and local businesses. Conclusion When considering the increases in certain fixed costs such as Debt Service and Retirement, which will be greater than the percentage increase in revenue (3.96%), my recommendation will be a 3.70% increase in all departmental budgets for FY17. Although we are at a very preliminary stage in the budget development process, it is reasonable to expect that given this increase the town will be able to maintain its current service levels in Fiscal Year 2017. It should be noted that these estimates have not yet been reviewed by the Revenue and Fixed Cost Review Committee and are subject to change based on their recommendations or other information which may become available during the budget vetting process. Licensing Commissioners TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 Joyce A.Bradshaw,CMMC Telephone(978)688-9501 Town Clerk, it FAX(978)688-9557 CHU MEMORANDUM TO: Richard M. Vaillancourt, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor,Town Manager FROM: Suzanne M. Pelich,Asst. Town Clerk DATE: October 16,2015 SUBJECT: Change of Manager-The Stevens Estate Attached please find the application for a Change of Manager at The Stevens Estate from Erin Flannery to Gail Lull. Included is a favorable recommendation from the Police Department. Please do not hesitate to contact me if you have any questions or concerns. Thank you. TOWN OF NORTH ANDOVER BOARD OF SELECTMEN GENERAL LICENSE APPLICATION Indicate if license is: ❑new Xansfer ❑change of dba other �.� 1 .� < , Or- Check type of license you are applying for: ❑ Common Victualler ❑Package Store ❑ Restaurant All Alcohol ❑Package Store Wine&Malt ❑ Restaurant Wine&Malt ❑ Club All Alcohol ❑Class I No.of vehicles for display: ❑ Annual Entertainment ❑Class II No.of vehicles for display: ❑ Sunday Entertainment ❑Class III motor vehicle junk license ❑ Electronic Games-list below: ❑Fortune teller ❑Vehicle for hire/taxi No:of vehicles: ❑ Jukebox ❑ Billiard Table-No:of tables Name of Applicant: 41 L UzL- Business Name: D$4 %046 S-ra S If business is a dba,please attach a copy of business certificate. If business is a corporation or LLC,please attach copy: 1. Certificate of Good Standing dated within the last 6 months;and 2. Corporate Vote authorizing business at the stated location. Address of licensed premises: 79 3 D.sr cob Sm,&ET ,IVbm 11J 0 OvL-'I� Mailing address (if different from above): Business Telephone No: -79 Business Email: 00mit p,Gt t F.E.I.N.: Please check one of the followings:❑own premises ❑lease premises ❑property under P&S Name and address of property owner if different from license holder: OL ►V I�CFTI F 7FfN n�VG� Name Address If applicable,please attach a copy of the lease or Purchase and Sale Agreement. If applicable,please provide,on paper no larger than 8%2 x 14: 1. Eight(8)copies of the floor plan of building(including kitchen and seating area);and 2. Eight(8)copies of the site plan indicating parking areas and access to town ways. If applying for a Class I,Class II or Class III licenses,please submit a plot plan that shows: 1. The number of vehicles on display 2. The exact location of the vehicles 3. Customer parking 4. Office area Proposed hours of operation: Monday � —I Thursday_ AfM - I Alt, Tuesday A tag — ( A Friday nY pq- i-i — I A-P4 I r Wednesday d1-fti, — i r-vh Saturday �*vW — / r" Sunday (Specify liquor sale hours if different than regular establishment hours): Has applicant operated a similar business? ❑Yes ❑No If yes,please provide: Name of business: Address of business Federal Tax Number. Do you currently hold a similar license?❑Yes il o V hat type? Have you previously applied for a license?❑Y`esl Have you ever had a license revoked? []Yes 4o If Yes,please indicate why: I hereby authorize the North Andover Police Department to conduct a fingerprint based national criminal record check and provide said information to the local licensing authority. Signature Date Pursuant to MGL Chapter 62C, §49A and Chapter 40, §57,1 hereby certify under the penalties of perjury that all state tax returns have been filed and all state and local taxes have been paid. Signature ! Date I hereby certify that I have read the conditions included with this application,including the requirement to submit to a fingerprint based criminal record check,and agree to comply with any further stipulations that the Licensing Authority may from time to time approve. I also hereby authorize the licensing authority or their agent to conduct whatever investigation or inquiry is necessary to verify the information contained in this application. Zcitv Signtuare Date In addition to the documents stated in the application,applicant must provide the following: g G ABCC Form A,if applicable ❑ Certificate of Good Standing from the Department of Revenue ❑ Check for filing fee of$100.00 made payable to the Town of North Andover ❑ Report of the Technical Review Committee ❑ For corporations-certified copy of Articles of Organization from the Secretary of Commonwealth's Office ❑ For corporations-a vote of the Board of Directors appointing a Manager ❑ For partnerships-copy of the Partnership Agreement ❑ For transfer of a license-Form 983 or 983A ❑ Check for filing fee of$200.00 made payable to the Alcoholic,Beverage Control Commission ❑ Check for License fee- $3,000-Restaurant All Alcoholic Beverages $2,000-Restaurant Wine&Malt $2,200-Inn holder All Alcoholic Beverages $2,000-Club All Alcoholic Beverages $2,000-Package Stores All AIcoholic Beverages $1,500-Package Stores Wine&Malt $100.00-One Day All Alcoholic Beverages $75.00 One Day Wine&Malt $50.00 Fortune Teller Please contact the Town Clerk's Office with any questions at(978)688-9501 NORTH ANDOVER Xid `` ---Community Partnership••- Operations Division Lieutenant Charles A Gray TO: Suzanne Pelich FROM: Lieutenant Charles P. Gray RE: Change of Manager- Steven's Estate DATE: October 14, 2015 Please be advised that the Police Department is in receipt of the General Application for a change in manager of the Steven's Estate, 723 Osgood Street, The applicant, Gail Lull has passed a background check. At this time there are no issues or concerns. 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone:978-683-3168 Fax:978-681-1172 The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston,MA 02114 www.mass Zov/abcc PETITION FOR CHANGE OF LICENSE 082600055 North Andover MA ABCC License Number City/Town The licensee own of North Andover respectfully petitions the Licensing Authorities to approve the following transactions: X❑ Change of Manager ❑ Alteration of Premises ❑ Pledge of License/Stock ❑ Cordial&Liqueurs ❑ Change of Corporate Name/DBA ❑ Change of Location ❑ Change of License Type(§12 ONLY,e.g."club"to"restaurant") X❑ Change of Manager Last-Approved Manager: Erin Flannery Requested New Manager: Gail H Lull ❑ Pledge of License/Stock Loan Principal Amount:$ Interest Rate: Payment Term: Lender: ❑ Change of Corporate Name/DBA Last-Approved Corporate Name/DBA: Requested New Corporate Name/DBA: ❑ Change of License Type Last-Approved License Type: Requested New License Type: ❑ Alteration of Premises:(must fill out attached financial information form) Description of Alteration: ❑ Change of Location:(must fill out attached financial information form) Last-Approved Location: Requested New Location: Signature of Licensee Date Signed loctober 15,2015 (if a orporation/LLC,by its authorized representative) TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 %AORTFI o�t,Uto "'.ao 0 Joyce A. Bradshaw,CMMC 0 Telephone(978)688-9501 Town Clerk, FAX(978)688-9557 'VS S MEMORANDUM TO: Richard M. Vaillancourt, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor, Town Manager FROM: Suzanne M. Pelich, Asst. Town Clerk DATE: October 15, 2015 SUBJECT: One Day Request Attached please find an application for a One Day Wine &Malt request from Paul Gallant, on behalf of Merrimack College. The event is a AIS Reception to be held at Cascia Hall, Saturday October 24, 2015 from 5 pm to 1 Opm. Included are favorable recommendations from the Police Department, Fire Department and the Building Inspector. All fees have been paid. Please do not hesitate to contact me if you have any questions or concerns. Thank you. TOWN OF NORTH ANDOVER ONE DAY LIQUOR LICENSE APPLICATION (30 DAY NOTICE STRONGLY RECOMMENDED) Organization holding event: MERRIMACK COLLEGE Name &Address of Responsible Party: MERRIMACK COLLEGE/PAUL GALLANT 315 TURNPIKE ST, NORTH ANDOVER, MA-01845 Contact Number&e-mail Gallantp @merrimack.edu 978-837-3523 Location of Event: Cascia Hall Type of Event- AIS Reception Is the event being catered? Yes X No Name of Caterer SODEXO FOOD SERVICE Date &Time of Event: 10/24/15 5pm-10pm Non Profit Organization Other Than Non Profit Wine & Malt X All Alcohol Wine & Malt ALCOHOL MUST BE PURCHASED BY THE LICENSEE FROM A WHOLESALER Has permission been received from the property owner to hold this event? YES Who is serving the alcohol?_SODEXO/MERRIMACK COLLEGE Does the server have liquor liability insurance? YES Have servers had training in alcohol service? TIPS CERTIFIED I,the undersigned, understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license. I agree that the Town of North Andover is in no way responsible for the actions of the applicant. Applicant's Signatu / //,r- Date All Massachusetts �. General Laws, Chapter 138, s 14 Pelich, Suzanne From: Brown, Gerald Sent: Thursday, October 08, 2015 1:55 PM To: Pelich, Suzanne Subject: RE: One Day Liquor License Building Dept has no issue From: Pelich, Suzanne Sent: Thursday, October 08, 2015 1:51 PM To: Gray, Charles; Brown, Gerald; McCarthy, Fred Subject: One Day Liquor License Good Afternoon, Attached is a request for a one day Liquor Licenses from Merrimack College. If you could please provide me with your recommendations by Wednesday October 14th. Thank You, Suzanne Pelich Assistant Town Clerk Town of North Andover 120 Main Street North Andover,MA 01845 Phone 978.688.9500 Fax 978.688.9557 Email spelichCa)townofnorthandover.com Web www.TownofNorthAndover.com { L NOR , ................. r C' 3 Community Partnership•-• Operations Division Lieutenant Charles P. Gray TO: Suzanne Pelich FROM: Lieutenant Charles P. Gray k RE: One Day Liquor License Request-Merrimack College October 24, 2015 DATE: October 8, 2015 Please be advised that the following request for a one day liquor license has been reviewed. The Police Department recommendation would be that any alcohol being served be in conformance with applicable General Laws, including,but not limited to, MGL Chapter 138, consisting of various applicable sections. The Police would also recommend that all servers for the event be TIP certified. Tips certification for all servers shall be provided prior to the event. Also, all alcohol for the event needs to be purchased from an authorized ABCC wholesaler or distributor. Copies of these invoices shall be turned into the Officer of the Chief of Police no later than one(1) week from the event. These can be delivered United State Postal Service, Electronically, or hand delivered. # I f 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone: 978-683-3168 Fax: 978-681-1172 TOWN OF' NORT11 Al IDOVER Fire Departnient C I 1,11'e, [leadquari(xs— 11 1 ure Prev(mtion 051ice E12/1 N4AIN STREEIT NNUI I ANDOVE-R, N4ASSA(..11-IL-JSE-FI-S 191 45 Andmw Melnikas Telephone(978) 688-959" -'fi�ef Fire FAX (�)78) 688--9594 Lt. l 4K,"arflly :7 N unebffl<.as( towa,iaiidoveu-,(,onn Hre Prevention Officer CH I'a cc'ard-1 (f lowpofiionth-a ndoyq.cau, Town Clerk's Office 124 Main St. North Andover, Ma October 14,2015 The Fire Department recommends favorable action in granting a one day liquor license [Wine& Malt] to Merrimack College Cascia Hall on October 24, 2015 for the purpose of an AIS Reception. Regards, Lt Frederick McCarthy Fire Prevention 978-688-9590 TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 t%ORTH 0 Joyce A.Bradshaw,CMMC 0 Telephone(978)688-9501 Town Clerk, FAX(978)688-9557 pSSACHUSEi MEMORANDUM TO: Richard M. Vaillancourt, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor, Town Manager FROM: Suzanne M. Pelich,Asst. Town Clerk DATE: October 15,2015 SUBJECT: Two One Day Wine & Malt Requests Attached please find applications for two One Day Wine&Malt requests to be held at Merrimack College as follows: • October 22, 2015- Thursday 8:30pm-11:30pm for Onstagers Performance after party to be held at the Rogers Center for Performing Arts Lobby • November 19, 2015 —Thursday 8:30pm-1 1:30pm for Onstagers Performance after party to be held at the Rogers Center for Performing Arts Lobby Included are favorable recommendations from the Police Department, Fire Department and the Building Inspector. All fees have been paid. Please do not hesitate to contact me if you have any questions or concerns. Thank you. TOWN OF NORTH ANDOVER ONE DAY LIQUOR LICENSE APPLICATION (30 DAY NOTICE STRONGLY RECOMMENDED) Organization holding event: MERRIMACK COLLEGE Name &Address of Responsible Party: MERRIMACK COLLEGE/PAUL GALLANT 315 TURNPIKE ST, NORTH ANDOVER, MA-01845 Contact Number&e-mail Gallantp @merrimacl<.edu 978-837-3523 Location of Event: Rogers Center for Performing Arts Lobby Type of Event—Onstagers Performance After Party Is the event being catered? Yes X No Name of Caterer SODEXO FOOD SERVICE Date &Time of Event: 10/22/15 8:30pm-11:30pm Non Profit Organization Other Than Non Profit Wine & Malt X All Alcohol Wine& Malt ALCOHOL MUST BE PURCHASED BY THE LICENSEE FROM A WHOLESALER Has permission been received from the property owner to hold this event? YES Who is serving the alcohol?_SOD EXO/MERRIMACK COLLEGE Does the server have liquor liability insurance? YES Have servers had training in alcohol service? TIPS CERTIFIED I, the undersigned, understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license. I agree that the Town of North Andover is in no way responsible for the actions of the applicant. �1C/ . Applicant's Signature,' � ,� �� AAA�� .` Date ( Massachusetts General Laws, Chapter 1 p 38, s14 TOWN OF NORTH ANDOVER ONE DAY LIQUOR LICENSE APPLICATION (30 DAY NOTICE STRONGLY RECOMMENDED) Organization holding event: MERRIMACK COLLEGE Name &Address of Responsible Party: MERRIMACK COLLEGE/PAUL GALLANT 315 TURNPIKE ST, NORTH ANDOVER, MA-01845 Contact Number& e-mail Gallantp @merrimacl<.edu 978-837-3523 Location of Event: Rogers Center for Performing Arts Lobby Type of Event—Onstagers Performance After Party Is the event being catered? Yes X No Name of Caterer SODEXO FOOD SERVICE Date &Time of Event: 11/19/15 8:30pm-11:30pm Non Profit Organization Other Than Non Profit Wine & Malt X All Alcohol Wine & Malt ALCOHOL MUST BE PURCHASED BY THE LICENSEE FROM A WHOLESALER Has permission been received from the property owner to hold this event? YES Who is serving the alcohol?_SODEXO/MERRIMACK COLLEGE Does the server have liquor liability insurance? YES Have servers had training in alcohol service? TIPS CERTIFIED I, the undersigned, understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license. I agree that the Town of North Andover is in no way responsible for the actions of the applicant. Applicant's Signatur Date ' Massachusetts General Laws, Chapter 138, s 14 l From: Brown, Gerald Sent: Thursday, October IS. 201SlI:2UAK4 To: Pe|ich' Suzanne Subject RE: One day liquor license Building Dept. has noissues ��__ �� From: Pe|kch, Suzanne Sent: Thursday, October 1S, 2O1511:16AM To: Gray, Charles; Brown, Gerald; McCarthy, Fred Subject: One day liquor license Good morning, Attached please find two One Day Liquor License for Merrimack College that I just received. if you could please send me your recommendations as soon as possible as we are trying to get them on the Board of Selectmen's meeting that is scheduled for the 19 t'. Thank You, 6uzannePe|ich Assistant Town Clerk Town of North Andover z20 Main Street North Andover,xxAnz84s Phone 978.688.9500 Fax 978.688.9557 Email Web TOWN OF N011111'11 ANIX)VIER Fire Dqp"u lame lM �`Ia, [11,('rV(,.Wio0 Ofl"k,"le Cc,,nt�-,d Fiiru �lemlquartcrs, X24 N,1 A I N STR E','Fl"I' NK-H(H AND)VF'R, MASSA 0 11,J STl"J'S 01945 Telel (978) 688-9593 FAX (978,) 688-9594 Andrew Adelnikas Fie (III I S rthl r Chief Fire Preventiotl Q/ 'ficer October 15, 2015 To:Suzanne Pelich From: Andrew Melnikas Re: One day License The Fire Prevention Bureau of the North Andover Fire Department has reviewed the request by Merrimack College for a one day liquor License on November 19 , 2015. The Fire Department has no issues with this request. Chief And ew M2elnijks TOWN OF Nowal A114I)OVER f',ire Deparinmit Firt-, Prevci-O.ionu Ce,iitnfl Fire, J-k,,a&jtjaj'M's 124 MAIN STRII11-1�1' NIORTH ANDOVER, MASSACHUSE"I"I'S O�845 Tedqdione (978) 688-95(,)3 I'A X (978)�588-9594 Andrew HeInikas, Fire C"hiel, anie/a,ibav( iyhAnclovet,,("0111 Five Pmi�ewioti ef, October 15, 2015 To:Suzanne Pelich From: Andrew Melnikas Re: One day License The Fire Prevention Bureau of the North Andover Fire Department has reviewed the request by Merrimack College for a one day liquor License on October 22, 2015. The Fire Department has no issues with this request. Chief drew Melnikas fi NTH p NORTH ANDOVER "J" •--Community Partnership--- Operations Division Lieutenant Charles P. Gray TO: Suzanne Pelich FROM: Lieutenant Charles P. Gray 0V RE: One Day Liquor License Request- Merrimack College October 22,2015 DATE: October 15, 2015 Please be advised that the following request for a one day liquor license has been reviewed. The Police Department recommendation would be that any alcohol being served be in conformance with applicable General Laws, including,but not limited to, MGL Chapter 138, consisting of various applicable sections. The Police would also recommend that all servers for the event TIP v t be certified. Tips certification for all servers shall be provided prior to the event. Also all alcohol for the eve n t needs to be purchased from an authorized ABCC wholesaler or distributor. Copies of these invoices shall be turned into the Officer of the Chief of Police no later than one(1)week from the event. These can be delivered United State Postal Service, Electronically, or hand delivered. t 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone: 978-683-3168 Fax: 978-681-1172 NORTH ANDOVER �r ---Community Partnership•-- Operations Division Lieutenant Charles P. Gray i TO: Suzanne Pelich FROM: Lieutenant Charles P, Gray Cr(r s RE: One Day Liquor License Request-Merrimack College November 19, 2015 DATE: October 15, 2015 Please be advised that the following request for a one day liquor license has been reviewed. The Police Department recommendation would be that any alcohol being served be in conformance with applicable General Laws, including,but not limited to, MGL Chapter 138, consisting of various applicable sections. The Police would also recommend that all servers for the event be TIP certified. Tips certification for all servers shall be provided prior to the event. Also, all alcohol for the event needs to be purchased from an authorized ABCC wholesaler or distributor. Copies of these invoices shall be turned into the Officer of the Chief of Police no later than one(1)week from the event. These can be delivered United State Postal Service, Electronically, or hand delivered. 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone:978-683-3168 Fax:978-681-1172 TOWN OF NORTH ANDOVER OFFICE OF TOWN CLERK 120 MAIN STREET NORTH ANDOVER,MASSACHUSETTS 01845 ttORTFj 7 Joyce A.Bradshaw,CMMC 6 op Telephone(978)688-9501 Town Clerk, FAX(978)688-9557 S CHUS MEMORANDUM TO: Richard M. Vaillancourt, Chairman, Licensing Commission Members of the Board of Selectmen Andrew Maylor,Town Manager FROM: Suzanne M. Pelich,Asst. Town Clerk DATE: October 16, 2015 SUBJECT: Two All Alcohol One Day Requests Attached please find applications from Butlers &Bars for Two All Alcohol request to be held at Smolak Farms as follows: • October 25,2015(rain date November 1,2015)- Sunday 1 lam-5prn for Corp. Staff/ Client appreciation Picnic • November 7, 2015 —Saturday 5pm-10prn for a Surprise Birthday Party Included are favorable recommendations from the Police Department, Fire Department and the Building Inspector. All fees have been paid. Please do not hesitate to contact me if you have any questions or concerns. Thank you. TOWN OF NORTH ANDOVER ONE DAY LIQUOR LICENSE APPLICATION (30 DAY NOTICE STRONGLY RECOMIMENDED) Organ.intion holding event,. Name&Address of Responsible Partyi C PU)fy' j O N O Contact Nurnber-&-e-mall V--a\A' Lle Loution of Dent, Type of Ev#nt Is the event t�ftg catered? Yes No Name=of Caterer lb late&lirrie-ofEvent: Non Profit.Organization other Thal Non Pr-ofit Wlbe& Malt All-A160 Wine& Malt ALCOH61.IVIU TBE P-URCHAStl?BY THE LICE StEFRO AW M .jiOLE-S- ALER Has permission been received from the property owner to holdthisevent? Whio Is serving t1he alcohol?. . )1 Does:the server have liquor liability insurance? Have-servers had training in alcohol service? 1,the undersigned., understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license. I agree that the Town of sponsible for the actions of the applicant, )C=- Applicant's Signature Date (i TOWN OF NORTH ANDOVER ONE DAY LIQUOR LICENSE APPLICATION (30 DAY NOTICE STRONGLY RECOMMENPED) Organization holding event: Name&Address of Responsible Party! VR Contact Number&e-mail Location of Event; Zype of Event is the evehtb'eing cateled? Yes ,� No Name-ofi�caterer Date&Time of Event! Y ' Non Profit Oranlzation �Qther fha;ri lion Profit Wine-&Malt All Aleatiol � Wink&Malt ALC0140..MOST:13E PIJRCHASEt}BY THE LICENSEE ERb1VI A WHOLESALER Has permission been received from the property owner to hold this event? Who is serving the alcohol? �` � ` � Cl DIN Does:the server have liquor liability insurance? Have servers had training in.alcohol service? ' I,the undersigned, understand and agree to the restriction and responsibilities of holding a One Day Alcohol License and certify that I am not prohibited from holding such license. I agree that the Town of N i-th Andover-is i no'way responsible for the acti ns of the applicant. Applicant's Signature Date `f, \ '4t!i AN NORTH ANDOVER ME -••Community Partnership••• Operations Division Lieutenant Charles A Gray I TO: Suzanne Pelich FROM: Lieutenant Charles P. Gray �('G RE: One Day Liquor License Requests- Smolak Farms October 25, 2015 Rain Date November 1 Smolak Farms November 7, 2015 DATE: October 15, 2015 Please be advised that the following two requests for a one day liquor licenses have been reviewed. The Police Department recommendation would be that any alcohol being served be in conformance with applicable General Laws, including,but not limited to, MGL Chapter 138, consisting of various applicable sections. The Police would also recommend that all servers for the event be TIP certified. Tips certification for all servers shall be provided prior to the event. Also, all alcohol for the event needs to be purchased from an authorized ABCC wholesaler or distributor. Copies of these invoices shall be turned into the Officer of the Chief of Police no later than one(1)week from the event. These can be delivered United State Postal Service, Electronically, or hand delivered. 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone: 978-683-3168 Fax:978-681-1172 Pelich, Suzanne From: Brown, Gerald Sent: Thursday, October 15, 2015 5:46 PM To: Pelich, Suzanne Subject: Re: One Day Liquor License Bld has no issues Sent from my iPhone On Oct 15, 2015,at 3:54 PM, Pelich, Suzanne<SPelich@townofnorthandover.com>wrote: Hi, We just received two more one day liquor license applications.This time it's from Butlers& Bars (Smolak farms)that needs to be put on the October 19th agenda(Please see attached) If you could please send me your recommendations as soon as you can. Thank You very much! Suzanne Pelich Assistant Town Clerk Town of North Andover 120 Main Street North Andover,MA 01845 Phone 978.688.9500 Fax 978.688.9557 Email spelichPtownofnorthandover.com Web www.TownofNorthAndover.com <20151015154751445.pdf5 1 'I'ONVN OF N Ali IIII .ANDOVER 1�'lre I)ep uinienl Cent ,d Vhv U lcadq ariers- Fure Pre,a/Cn6on (Alice 12E NIA1114 STIO'll,"T NORTI I AIIJXWLd , 1'IASSACl k-ISL"I"I'S 0 1 845 Andrew Mchi�kas ".7 I I", . 0 T(.Iepholie(978) 688-9593 Fh,c (".."hief" -AX (978) 688-9594 LL F, McCarfli Nre Prevenfion Officer ame Town Clerk's Office 124 Main St. North Andover, Ma October 16,2015 The Fire Department recommends favorable action in granting 2 one day liquor licenses [All Alcohol] to Smolak farms on the following dates. October 25,2015 for the purpose of a corporate picnic. November 7, 2015 for the purpose of a birthday party. Regards, Lt Frederick McCarthy Fire Prevention 978-688-9590 Old Business New Business Public Comment Town Manager's Report North Andover Fire Incidents - Primary Type Only Printed: 10/1/2015 10:59 am From Date:09/01/2015 to:09/30/2015 Jurisdiction: North Andover Primary 'Type Incidents ®False Alarms&False Calls 12.0 1�(� Fire 1.8% 1 ❑Good Intent Calls 4.5% ®Hazardous Conditions(No Fire) 2.7% Other Type of Incidents 3.3% ®Rescue&Emergency Medical Service 64.9% El Service Calls 10.8% Total: 100.0 Fire 3 Cooking fire,confined to container 1 Fuel burner/boiler malfunction,fire confined 1 Brush,or brush and grass mixture fire 1 Grass fire 6 Sub-Total,Fire Rescue&Emergency Medical Service 190 EMS call 12 Motor vehicle accident with injuries 14 Motor vehicle accident with no injuries 216 Sub-Total,Rescue&Emergency Medical Service Hazardous Conditions(No Fire) 1 Gasoline or other flammable liquid spill 3 Gas leak(natural gas or LPG) 1 Carbon monoxide incident 1 Overheated motor 1 Power line down 2 Hazardous condition,other 9 Sub-Total,Hazardous Conditions(No Fire) Page 1 of 3 XXFIncidentsbyPrimaryType 08/23/13 North Andover Fire Department Incidents - Primary Type Only Printed: 10/1/2015 10:59 am From Date:09/01/2015 to:09/30/2015 Jurisdiction:North Andover Service Calls 3 Lock-out 2 Water evacuation 1 Water or steam leak 1 Smoke or odor removal 1 Assist police or other governmental agency 1 Police matter 3 Public service 8 Assist invalid 1 Defective elevator,no occupants 2 Unauthorized burning 7 Cover assignment,standby,moveup 6 Service call,other 36 Sub-Total,Service Calls Good Intent Calls 6 Dispatched&canceled en route 1 No incident found on arrival at dispatch address 3 Smoke scare,odor of smoke 1 Steam,vapor,fog or dust thought to be smoke 1 EMS call,party transported by non-fire agency 2 Hazmat release investigation w/no hazmat 1 Good intent call,other 15 Sub-Total,Good Intent Calls False Alarms&False Calls 1 Municipal alarm system,malicious false alarm 2 Extinguishing system activation due to malfunction 10 Smoke detector activation due to malfunction 4 Alarm system sounded due to malfunction 2 CO detector activation due to malfunction 2 Sprinkler activation,no fire-unintentional 8 Smoke detector activation,no fire-unintentional 2 Detector activation,no fire-unintentional 3 Alarm system sounded,no fire-unintentional 4 Carbon monoxide detector activation,no CO 2 False alarm or false call,other 40 Sub-Total,False Alarms&False Calls Other Type of Incidents 1 Citizen complaint 9 Fire Exit Drill 1 Special type of incident,other 11 Sub-Total,Other Type of Incidents Page 2 of 3 XXFlncidentsbyPrimaryType 08/23/13 North Andover Fire Department Incidents - Primary Type Only Printed: 10/1/2015 10:59 am From Date:09/01/2015 to:09/30/2015 Jurisdiction:North Andover 333 Total Number of Incident Types Total Count of Unique Incident Numbers for this Period: 333 Grand Total Count of Unique Incident Numbers for this Period: 333 Page 3 of 3 XXFIncidentsbyPrimaryType 08/23113 V NORTH ANDOVER POLICE Community Partnership-•- »A The Office of Chief Paul J. Gallagher TO: Andrew Maylor,Town Manager FROM: Paul J. Gallagher, Chief of Police DATE: October 5, 2015 RE: September 2015 Crime Statistics September brought the end of the summer and beginning of the school year. Once again,the police department started early by logging selective enforcements in the school zones slowing traffic down and snaking people aware of the increase in pedestrian and bicycle traffic. Once school started, Officers were visible to the public to ensure that traffic was flowing slowly and smoothly through the school zones and bus traffic was unobstructed. There were a few questions from residents regarding school crossings and student safety which were addressed by our School Resource Officers and Traffic and Safety Officers. September usually brings about an increase in calls for service with the vacation months behind us now,but we did see a decrease this month. We also can see the ongoing trend of the motor vehicle breaks going down. Once again we attribute this to residents locking their vehicles, calling to report suspicious activity, Crime Watch captains notifying their neighbors and random motor patrols of our neighborhoods. On September 11, one of our Sergeants was working a detail and had gone to the North Andover Mall on his lunch when he came across a subject lying in the roadway. The Sergeant immediately recognized the signs and symptoms of an opioid overdose and quickly called for an ambulance and then administered doses of NARCAN that he carried in his duty bag. As other help arrived the Sergeant could see the other occupant of the vehicle also nodding off and had both of them transported to the hospital for treatment. The quick actions of the Sergeant saved the lives of these individuals. As a police department we are continually training and looking to come up with new and innovative methods of dealing with this opioid epidemic. With the assistance of the North Andover DPW and Essex County Sheriff s Department Anti- Graffiti truck,nearly all of the graffiti was removed from public and some private properties in North Andover. With the prosecution of three responsible individuals, and ongoing investigation into a fourth suspect,we have already seen a significant decrease in these incidents of malicious damage. 1475 Osgood Street, North Andover, Massachusetts 01845 Telephone: 978-683-3168 Fax:978-685-0249 Four North Andover Police Officers,including two School Resource Officers(SRO), completed a comprehensive two week course in DEA Basic Narcotics Training. This training covered emerging trends in illegal drug distribution and use,preparing a case for successful prosecution, federal and state laws and techniques used in the detection and investigation of illegal drug activity. Our SRO's will be interactive with students regarding education in the current drug of opioids and prescription drugs. Taser training was offered to all members on the police department. Training included department policy,proper use and effects of a taser on a person,proficiency in deploying a taser and several officers were voluntarily"tared"to understand the effects of a taser deployment. This training was well received by all participants and will be a useful tool for officers to have at their disposal. September 26`1'was National Prescription Drug Take Back Day. A temporary satellite take back station was set up at First&Main Marketplace for the first time and was a huge success as officers collected nearly 200 pounds of unused prescription medications. We welcomed the DEA Drug Diversion Group to assist our officers as they did at our National Night Out 2015. Our Merchants Association held their annual festival at the North Andover Common at the end of the month and reported the biggest event to date. This festival showcased our local merchants and reiterated the mantra"Stay Local, Shop Local". Motor vehicle and pedestrian traffic was monitored by our volunteer Special Officers who stayed at the event to ensure public safety. Bicycle and ATV officers enjoyed meeting the residents at our tent. The department and Human Resources interviewed several candidates for the position of Community Service Officer(CSO). We were impressed with the credentials of Marie Petto and she was hired as our new CSO. Looking toward October, we anticipate a shift towards the colder weather and the beginning of the Holiday season. We are starting our yearly In-Service training program and will conducting fall firearms training. North Andover Police Crime Statistics Criminal Activity A_ 4 15 Sep-15 Chan a % Chan e Domestic Abuse - 11 19 8 72.7' A&B,Assault 2 3 1 50.0% Suspicious Activity 113 79 -34 -30.1% B&E 2 4 2 100.00 B&E MV 3 2 .1 -33.3 a Larceny 33 n_28 -15.2% General Disturbance 34 33 -1 -2.9 , Alarms Res&Comm 135 105 _._ -30 -22.2 Aid to Public 60 -- 55 .5 -8.39 - — 911 Hang Up/Abandon - 31 37 6 19.4 Arrests/Summons Auk-15 "e -15i Chan e % Chant,e Total Booked 65 62 .3 -4.6% Arrests 15 13 .2 -13.370 OUI Arrests 3 5 2 66.7' Summonsed 35 18 -17 -48.6' - Warrant Arrests 3 8 5 166.7% PC 2 5 3 150.00 Calls for Service 2482 2230 .252 -10.2% Proactive Policing A4945 Sep-15 Change % Change Motor vehicle Stops 486 481 -5 -1.0 Motor vehicle Crashes 55 63 8 14.5% Property Checks 820 665 -155 -18.9 Communitt�Service Ofc. AM-15 Seu-15_ Change % Chan e Animal Complaints 32 22 -10 -31.3% Calls for Service(PT) 4 7 - 3 75.0% Document Service 0 0 0 Parking Enforcement 0 0 0 Property Checks 0 0 0 North Andover Police Crime Statistics 160 ° 140 120 100 > 8a Q 80 40 20 E _ \`PgJ�e P4h�J�w y 4�\4*-A OAF. � ,,A oath ,yy 70 - 60 Ln r- 50 0 E 40 -- ----__ E 30 - v, 20 - v d 10 _ ° 0 - Total Booked Arrests OUI Arrests Summonsed Warrant PC Arrests 1000 - c 800 p 600 } 400 m 200 0 CL p _ --- Motor vehicle Stops Motor vehicle Crashes Property Checks 35 a� 30 - - U 25 20 -- cJ7 s_ 15 10 —_ -- _ E p Animal Calls for Service Document Parking Property Checks North Andover Police Crime Statistics Criminal Activity A49-141 _ 5,-14 Change % pban y,,e _ Domestic Abuse 15 I 9 6 40.0% A&B,Assault 1 _ 2 1 100.0% Suspicious Activity 9 96 3 _ 3.2% ME 3 6 3 100.0% ME MV - 27 36 9 33.3% Larceny_ 26 31 5 19.2% General Disturbance 43 38 .5 -11.6% Alarms Res&Comm 129 108 -21 -16.3% Aid to Public 51 81 30 58.8% 911]Gang Upl Abandon 41 43 2 4.9% Arrests/Summons __...AAu_-14 SeU 14, Chan a % Chan o Total Booked 50 46 •4 -8.0% Arrests _ 12 11 -1 •8.3% OUI Arrests _.2 3 150.0% Summonsed 31 19 -12 -38.7% Warrant Arrests 2 7 - 5 250.0% PC 1 2 1 100.0% Calls for Service 2896 3092 196 6.8% Proactive Policing Auk-14 Sep-14 Change % Change Motor vehicle Stops 643 666 23 3.6% Motor vehicle Crashes 40 44 4 10.0% Property Checks __. 1019 1078 59 5.8% Community Service Ofc. Auk 14 Sen•14 Chan e % Change Animal Complaints 24 49 25 104.2% Calls for Service 82 80 .2 — -2.4% Document Service 42 34 _ -8 Parking Enforcement 7 8 1 14.3% _ Property Checks �� 2 8 6 300.0% North Andover Police Crime Statistics 140 120 100 80 60 `Z 40 --_ 20 El 0 4r��a � � .5�� a�4r •\two P�' 60 50 0 40 :E 30 'In tn w 20 _ ai — ¢ 1a Total Booked Arrests OUI Arrests Summonsed Warrant PC Arrests 1200 bi 1000 - _-- --- c U 800 -- - - a 600 cu 400 0 200 a' 0 - Motor vehicle Stops Motor vehicle Crashes Property Checks 100 a 80 U v 60 V) L U 40 0 20 V Animal Calls for Service Document Parking Property Checks